Operational Analysis Questionnaire

Project Costing

Author: Mohamed Eldebas

Creation Date: 30-Apr-2017
Last Updated:
Deliverable Instance:
Version: 1
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407336819.doc

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 No. Questions Answers Revisit

1 General in Projects Setup

What is the project life cycle?
1.1

What project status do you use?

1.2

Are project numbers system generated or manually

1.3
entered?

Are different organizations responsible for different

1.4
projects?

Does your company manage different types of

1.5
projects? What are they?

How many tasks are included in a typical WBS?

1.6

What is the maximum number of levels in the WBS?

1.7

What is the maximum number of tasks in a project?

1.8

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 No. Questions Answers Revisit

Please provide a sample WBS.

1.9

How are Work Breakdown Structures generated?

1.10

Do you use templates for repetitive projects?

1.11

Do you record customer contracts in the project

1.12
accounting system?

Do you use Microsoft Projects? (If yes, Oracle Project

1.13
Connect required.)

Do you build assets for internal use? Do you track the

1.14
construction of these assets as projects?

Do you create projects for internal or non-billable

1.15
projects?

Does the employee cost rate in Projects differ from the

1.16
HR salary/wage rate?

Please provide a list of job titles.

1.17

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 No. Questions Answers Revisit

Please provide any other documentation on the

1.18
existing system.

2 Budgeting
Do the budget types you prepare capture information
2.1
(1) at a project or task level? (2 ) As raw or burdened
cost? (3) By time period, such as monthly, or at
completion? (4) At a detail or summary level? (5) By
expenditure type?

Do you periodically review/revise the budgets prepared

2.2
in the previous step?

Do you budget by type of expenditure?

2.3

What budget versions do you maintain?

2.4

What type of controls do you have on budgets?

2.5

How are budget changes handled?

2.6

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 No. Questions Answers Revisit

Please provide a sample of a project budget.

2.7

Do you use time-phased budgets?

2.8

3 Security

Do you have security requirements on who can enter

3.1
data for Project Set Up? (e.g. by company? by cost
center?)

Do you assign roles or responsibilities to employees

3.2
for each task within a project?

How many different roles are there for each project?

3.3

What are the roles for each project?

3.4

Do you have documentation on your current system

3.5
security requirements for Project Set Up?

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 No. Questions Answers Revisit

4 Transaction Processing

What category and type of expenditures do you charge

4.1
to projects?

What types of adjustments/corrections are made to

4.2
expenditures?

Are purchases recorded against projects/tasks?

4.3

Do you transfer costs from project to project (to correct

4.4
coding errors or reallocate cost)? Who makes the
transfer? Who approves the transfer?

Do you enter overtime?

4.5

How is overtime charged?

4.6

Who approves expenses?

4.7

5 Period Close

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 No. Questions Answers Revisit

How long does it take to close an accounting period for

5.1
Projects?

How long should it take to close an accounting period

5.2
for Projects?

Do your project periods differ from your accounting

5.3
periods?

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Open and Closed Issues

Open Issues
ID Issue Resolution Responsibility Target Date Impact
Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact
Date

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