AC010 4.6 AC010-Financial Accounting and Reporting

R/3 System
Release 4.6B
Author: Kim AC010 4.6 AC010-Financial

Hagenbach Accounting and Reporting
April, 2000
Instructor Guide
Revision 1 Level 02
Date: April,
2000
Key to icons in the Instructor Guide:

Timing
Next Slide (s)
Instructor
Demonstration
Exercises
Activity
Summary
Objectives
Business Scenario
Hints and Tips
Warning or Caution
Internal Note
SAP AG AC010 4.6
SAP Contacts:
Walldorf: David Brenner (Global Course Owner)
Subsidiaries: Kim Hagenbach, SAP America
Revisions to Previous Instructor Guide:

I have added a third review exercise (on A/R), changed the suggested topics to cover each day
to a more realistic scenario, which should result in the class ending at about 2-3PM on Friday.
I have also given information on problems which have been fixed such as the “permission
denied” error message that existed for a few weeks in the travel management chapter, and
other problem areas that should be fixed now. I have added additional information on how to
create an invoice in A/R with the profitability segment showing up. I provide information on
the just released 4.6 study guide and where it can be ordered. I have added more detail
throughout the guide, based on what I have learned teaching the class over the past 5 months,
such as where the setting is made in configuration to create or not create a cost element
automatically by chart of accounts (see GL chapter). I have also provided additional
information on the order or priority for functional areas.
Course Details
Duration: 5 days
Course Materials and other Materials: Book and “SAP Show” for presenting the
course. The SAP Show should be found under Start/Programs/4.6… or perhaps an icon
will have been created for you to view the presentation.
Country-Specific Units: None
Revision 1 Date: April, 2000 2

SAP AG AC010 4.6
Course Instructor Profiles

Level of Knowledge Required
This course covers a wide variety of financial accounting topics. Therefore an instructor must
have a solid understanding of how transactions enter the General Ledger in R/3; the more
level 3 FI courses an instructor teaches or has attended, the better the instructor will be
prepared to deliver this course. The emphasis is on processing transactions and R/3 financial
terminology. There is no configuration covered in this course.
There is a demonstration of entering a customer order tracking documents in FI. There is also
a demonstration of entering a PO, a goods receipt and then entering an invoice. Therefore,
the level 2 logistic classes for SD and MM are recommended as well. Also, having taken
AC805 (cash management) will help in presenting the Bank Accounting unit as it deals with
entering a cheque deposit list and entering a bank statement. The AC305 4.6 (Assets) class
will help in presenting the Asset Accounting unit.
Courses Recommended as Preparation

AC200 (FI Configuration)
AC205 (Financial Closing)
LO020 (Procurement)
LO150 (Customer Order Management)
AC805 (Cash management)
AC305 (Assets)
AC270 (Travel Management)
D46FI (FI Delta Course)
Online Help Recommended as Preparation

Enjoy Delta Information Kiosk CD
4.6 Release of the SAP Online Documentation
4.5 and 4.6 Delta Study Guides and accompanying CDs: The screen cams, on-demand
demos, and pointers to where to find the help topics in the online documentation are useful.
The 4.5 guide is helpful because a lot of the new functionality covered in this course was
actually introduced in the 4.5 release.
The 4.6 Delta Study Guide (CD only) is out now and can be ordered at
http://shop.sap.com/default.asp.
Then choose “knowledge store”.
Hints on Preparing This Course

Read the bullet points in the slides, as they are quite thorough and more detailed than in the
4.0 AC010. Run through the exercises. Practice the demonstrations, especially the
integration demonstrations. Refer to the online help topics above.
Run the Zsenqoff program so that students can put their new GL account into financial
statement INT without being blocked by other students

SAP AG AC010 4.6
Remove the Workflow Variant from the Global Parameters Table (OBY6) in case someone
wants you to demo parking a document. If you don’t remove this workflow variant, you will
not be able to post a parked document.
Change the language of company code 1000 to English to print out a cheque in English and
also in the master record of Vendor 1000 to print out a balance confirmation in English and of
Customer## to print out an account statement in English.
Remove the industry MBAU in the Control Data of the general section of the customer master
data for customers: Customer## and Foreign##. This industry does not exist and causes
problems when trying to change master data and run batch sessions involving these
customers.
Training System
As of April 2000, the course is to be delivered on a 4.6B system.
Tricky Exercises:
Throughout the guide, I have bolded hints on the more difficult exercises. Make sure to
read my tips on the procurement process exercise in A/P and the Cheque Deposit List
and the Bank Statement Exercise in the Bank unit.
Tax Codes: Tax codes default into the ENJOY screens. These are set up to do so in
configuration under FI/AR&AP/Bsn. Trans/Incoming Invoices/Credit Memos-
Enjoy/Define Tax Code per Transaction. The tax codes with the check marks are the
ones that default in.
Data Required:
All data required for this course is in place via the AC010 CATT, which is run by IT on the
Monday morning of the course. The specific data will be referenced in the exercises and in
the solutions.
User ID and Passwords for Course Participants

Reference User ID: Training – copy this to create users AC010-00 to AC010-20. Note: You
must change the default user (which is a basis user) to TRAINING before creating your
users. Otherwise, you will be blocked from doing FI transactions!
The standard format for User Ids is the Course ID, followed by the group number. The initial
password is INIT. Use transaction ZUSR to copy these User Ids from the reference User ID,
training. The instructor must create the users, which was not the case in AC010 4.0
To enter windows, check with the site where you are teaching to find out the log on
password for windows. I have seen it as 46gui, R3 user, and AC010 as both user name
and password. It is often necessary to wait a minute or so for all the options to come up
after selecting start/system/programs/SAP 4.6 front-end.
Preparation in the System

CATT AC010 must be run. The IT group in Walldorf has this CATT on their regular
list, so there should not be any issues regarding the CATT during preparation or
delivery of the course.

SAP AG AC010 4.6
Technical Hints
I have not found a way to change the font size, even in the B version using the tri color
palette. But there are two ways to change the font size, which standard delivered is difficult
to see in the back row of the classroom. One way is to go into Start/Settings/Control
Panel/SAP Configuration and remove the check box for “Use new Visual Design”. This will
essentially bring up the 4.5 GUI in which the old tri color palette is back and you can adjust
the font size.
Or, you can do the following or ask your technical person to do it for as part of setting up the
class:
Changing font size:
The font size of 18 is just a suggestion. You may want it smaller or larger.
Caution: A very large font size such as 20 can change the way some icons
appear when you do the create purchase order exercise. So if you have
enlarged your font size, make sure to practice the PO exercise before
demonstrating it.
Start in Explorer:
In C:\Program Files\SAPpc4.6\sapgui\themes\default there is a file called
theme.ini.
Open this file. (Go ahead and use Notepad as prompted.)
Select Edit or Search=> Find. Type in the word "font" and click on Find Next.
Now, click on Cancel to close the dialog box.
Scroll down until the highlighted word is at the top of the window. You
should be looking at something like this:
<Fonts ID="Fonts">
<Fix ID="Fix">
<Size>18</Size>
<Bold>1</Bold>
<Charset>0</Charset>
<Pitch>1</Pitch>
<Italic>0</Italic>
<Facename>Comic Sans MS</Facename>
</Fix>
<Var ID="Var">
<Size>18</Size>
<Bold>1</Bold>
<Charset>0</Charset>
<Pitch>0</Pitch>
<Italic>0</Italic>
<Facename>Comic Sans MS</Facename>
</Var>
The red text is indicates where I made changes to the file.

VERY IMPORTANT - WHEN YOU TRY TO SAVE YOUR CHANGES, THE SYSTEM
WILL ASK

SAP AG AC010 4.6
YOU HOW THIS SHOULD BE SAVED.

SELECT TEXT DOCUMENT (the third button from the left).
You need to set this up before logging into the R3 system or log back out and then
back into the system if you adjust this file while logged into R3 for these settings to
take affect.
Changing Colors:
The SAP Gui setting to change colors is located along the start bar, at the bottom right
of the screen, next to the log-on icon.

SAP AG AC010 4.6
Goals and Objectives

Participants can navigate within R/3 using the new “Enjoy” functionality, including knowing
how to find and use documentation.
Participants can describe R/3 terminology within the FI application and can communicate
with project team members as well as consultants on their project.
Participants understand the separation and purpose of the FI modules.
Participants can explain how the R/3 system supports an organization’s key business
processes.
Participants can perform basic FI system transactions.
Participants can trace the flow of documents through R/3 and understand points of
integration.
Participants are prepared for Level III Financial courses.

SAP AG AC010 4.6
Suggested Course Schedule: These are just guidelines- Some classes may move
more quickly or slowly, depending on the group. Have the students complete the
exercises at the end of each topic, not at the end of each unit.
The navigation unit is missing from the course content page 2-5. The navigation unit is under
the first tab.
Approximate Content: Units and Topics Activities: Instructor and Participant

Duration
Day 1 Unit 1: Navigation –you might Instructor lecture/demos
morning want to change the order here and
Student Exercises on Navigation
give the course overview before the
navigation unit
Unit 2: Course Overview Instructor Lecture
Unit 3: GL Accounting
Organizational Elements for Instructor Lecture
Financial Statements
Day 1 Unit 3: G/L Account Master Records Instructor Lecture/demos

afternoon
Student Exercises on G/L Master
Records
Unit 3: GL Accounting Transactions

Instructor Lecture/demos
Student Exercises on G/L
Transactions

SAP AG AC010 4.6
Day 2 Optional Review Exercise on GL Students Complete GL Review

morning Accounting (contained in this Exercise (Optional-depending on
instructor guide in details for day 2) how timing is going with the class)
Unit 4: Accounts Payable:

Organizational Structures of Cost Instructor Lecture/demos
Accounting
Master Data in Accounts Payable

Student Exercises on A/P Master
Data
Day 2 Unit 4: Accounts Payable (con’t)
afternoon
Daily Accounting Transactions in Instructor Lecture/demos
Accounts Payable
Student Exercises on A/P Accounting
Transactions
Integration with Materials Instructor Lecture/demos

Management
Student Exercises on A/P Integration
with MM

SAP AG AC010 4.6
Day 3 Optional Review Exercise on Students Complete A/P Review

morning Accounts Payable (contained in this Exercise (Optional-depending on
instructor guide in details for day 3) how timing is going with the class)
Closing Operations in Accounts Instructor Lecture/demos

Payable
Student Exercises on A/P Closing
Operations
Unit 5: Accounts Receivable
Organizational Structures of Revenue Instructor Lecture/demos
Controlling
Master Data in Accounts Receivable
Student Exercises on A/R Master
Data
Daily Accounting Transactions in Instructor Lecture/demos
Accounts Receivable
Student Exercises on A/R
Accounting Transactions
Day 3 Unit 5: Accounts Receivable
afternoon (con’t)
Integration with Sales and
Student Exercises on A/R Integration
Distribution
with SD
Credit Management
Student Exercises on Credit
Management
Day 4 Optional Review Exercise on

morning A/R(see details at the end of the A/R
unit)
Closing Operations in Accounts
Receivable Student Exercises on Closing
Operations in A/R
Unit 6: Asset Accounting

Asset Master Data
Student Exercises on Asset Master
Data

SAP AG AC010 4.6
Standard Accounting Transactions in

Asset Accounting
Student Exercises on Asset
Accounting Transactions
Closing Procedures in Asset
Accounting
Student Exercises on Asset Closing
Procedures
Unit 7: Travel Management:
Master Data in Travel Management Instructor Lecture/demos
Student Exercises on Master Data in
Travel Management

SAP AG AC010 4.6
Day 4 Unit 7: Travel Management

afternoon (con’t):
Accounting Transactions in Travel
Management
Student Exercises on Accounting
Transactions in Travel Management
Unit 8: Bank Accounting:

Master Data in Bank Accounting
Student Exercises on Master Data in
Bank Accounting
Accounting Transactions in Bank Instructor Lecture/demo of the Cash
Accounting (Cash Journal) Journal
Student Exercises on the Cash
Journal
Day 5 Unit 8: Bank Accounting (con’t):

morning
Accounting Transactions in Bank Instructor Lecture/demo of the
Accounting (Check Deposit List and Cheque Deposit List and Bank
Bank Statement) Statement
Student Exercises on the Cheque
Deposit List and Bank Statement
Unit 9: Preparing Financial
Statements: Student Exercises on Closing
Procedures in the General Ledger
Closing Procedures in the General
Ledger
Students Complete Evaluations of
Course
Day 5 Unit 9: Preparing Financial

afternoon Statements (con’t):
Cost of Sales Accounting
Student Exercises on Cost of Sales
Accounting
Consolidation Instructor Lecture

SAP AG AC010 4.6
Unit 10: Conclusion

Overview : Organizational Elements Instructor Lecture only; no students
in Accounting exercises in Summary Unit
Overview: Organizational Elements
in Logistics
Recommendations for Enhancing
Understanding of Material
Additional notes: Class will probably end about 2-3PM on Friday, depending on the pace of
the instructor/students.

SAP AG AC010 4.6
Unit 1: Navigation
Morning of day one, approximate duration: 90 minutes (after

introductions and administrative details)
Contents of Unit
Basic features
User-specific settings
Putting the Unit in Context
 Identify the elements of a typical window in the “Enjoy” release

 Navigate in the system
 Make personal system settings
Logging on to the R/3 System

After explaining the fields, demonstrate how to log-on to the system. Give
the students their logon and let them all get logged on. Then show them how
to log off. Remember! You must create users by copying TRAINING for
the class using transaction code ZUSR. The CATT does not create users
for you.
Mention the new functionality of tracking more than one user using the same
user name (last bullet point). You can demo this by logging on again using
your same user name.
Screen Elements
This is not a screen print, but rather a picture of many parts of the new
ENJOY screens. Explain the new ENJOY features, such as the traffic light
buttons, hiding and then turning on the command field, and the same for the
status bar.
Students often ask if there is a list of transaction codes. Using transaction
code SE93, do a pull down on the field “transaction code” and then choose
Application Hierarchy. You can open folders to show you lists of transaction
codes by module or parts of modules. Remind the students that creating a list
of all transaction codes is not really useful as there are about 12,000 of them.
To see all transaction codes, use transaction code SE17 for table TSTCT,
choose En for English and select all three fields as output. This will give you
a list of all entries in the transaction code table with the text that describes the
transaction. Search for FBKP in the list and you will see it. It just takes a

SAP AG AC010 4.6
minute or so to bring up the list and there is a print icon to print it if someone
would want to.
SAP Easy Access-Standard

Demonstrate some of the bullet points such as removing the image
(ExtrasSettingsdo not display image), creating a favorites folder(s), and
dragging items to the folder(s).
Selecting Functions
Demonstrate using transaction codes to navigate and explain the prefixes N
and O. Add a transaction to a favorites folder by following Favorites Insert
Transaction. Show hiding and then turning on again the command field.
FYI: the old transaction code ORFB (FI configuration not using the IMG)
can be used only with the prefix O. Without it, you’ll get a message that the
transaction does not exist.
Turn on the transaction codes via the ExtrasSettingsShow Technical
Name functionality.
There is a transaction code to see all transaction codes: SE93. Also, note
that transaction codes in 4.6 now can be longer than 4 characters and often
end in “N” for new.
Role Based User Menu

The notes give a good summary here. Display an activity group and show
how the user can branch back to the Standard SAP menu. In order to
permanently assign an activity group to a user, choose “Assign Users” and fill
in the user ID after selecting the “other menu”. In the Assign Users box
choose “add users” and answer yes to the question about generating the
profile for the activity group. This activity group will now be available in
other sessions and also will come back when the user logs back in. Also, you
can add more than one “other menu” to a user by repeating this and choosing
“add users”.
To remove the activity group(s), you have to go into
Tools/Administration/User Maintenance/Users. Fill in the user and select
change. Go to the activity group tab and delete the activity group(s) by
choosing the delete line icon for each group you want to delete. .
Field Help, SAP Online Help, System Functions, Table Settings

Demo the key points discussed in the notes. Also, mention that the delta 4.6
study guide and kiosk can be ordered through http://shop.sap.com/default.asp.
Then go to the knowledge store. This would be a good address to have
students fill in for their navigation exercises, instead of the online evaluation
URL.

SAP AG AC010 4.6
Personalizing the Fronted

Activating the GuiXT is found under the last icon on the top right of the
screen, next to the former “Mickey Mouse Ears”. It is inactive in the training
system.
Note: To change colors, use the icon located along the start menu bar at the
bottom of the desktop screen to the left of the log-on icon. It’s called SAP
Gui Settings.
Exercises for Navigation
Approximate Duration: 30 minutes
Show the students how to get to the “Display Customer: Initial Screen”
needed to complete exercise 1-4-2 and then refer the students to the solutions
for further clarification.
Tell the students to enter value 1000 for Parameter ID BUK for exercise 2-1-
1. Verify that this work prior to doing a classroom demo.
Have the students skip exercise 2-3-4 in which they are to add the Internet
address for the online evaluation. As a suggestion, use
http://shop.sap.com/default.asp. Then go to the knowledge store. This will
show them where they can order CD, etc to help them learn more about SAP,
such as the “Made Easy Guide Books”.
Note: For exercise 1-4-2, there are two customers with the name: Becker ##:
Customer## and T-C005A15.

SAP AG AC010 4.6
Unit 2: Course Overview
Approximate Duration: 15 Minutes
Contents of Unit
 Describe the basic structure and procedures of Financial Accounting in

the SAP System
 Perform essential functions in Financial Accounting
 Support project teams with important decisions
Course Content
Refer to the outline above to give the students an estimate as to what will be
covered each day. Note: the navigation unit is missing from the list of topics.
Overview Diagram, Company Scenario, Clients in R/3, Financial

Applications, Accounting Target Groups
You might want to keep your discussion brief here as slides in future units
will address these same concepts

SAP AG AC010 4.6
Unit 3: General Ledger Accounting
Approximate Duration: 4 ½ Hours
List of Topics in the Unit

Organizational Elements for Financial Statements
G/L Account Master Records
Accounting Transactions within a Period in General Ledger Accounting
 Describe how GL Accounting is set up in R/3

 Maintain and view G/L accounts
 Complete daily accounting transactions in the general ledger
First Topic: Organizational Elements for Financial Statements
Putting the Topic in Context
 Describe Company Codes and Business Areas and how they are used by
the case company, IDES International
Overview Diagram: General Ledger Accounting

Mention how the books shown feeding into the GL are the topics we will be
covering in this class. TV means travel management because TM is already
taken by “Treasury Management”
Company Code, IDES International, The Company Codes of IDES,

Business Area, Some of the Business Areas of IDES
Basic concepts in these slides, refer to bullet points and perhaps point out
origin of IDES (International Demonstration and Education System), and the
fictitious currency, the UNI.

SAP AG AC010 4.6
Next Topic: GL Account Master Records
Putting the Topic in Context:
 Charts of Accounts
 Account Groups
 Financial Statement Versions
 Reconciliation Accounts
Chart of Accounts, Chart of Accounts Assignment, IDES Chart of

Accounts
Demo Exercise 1-1, which displays the Chart of Accounts Report. Show INT
and then a foreign Chart of Accounts such as CAFR or CAJP

SAP AG AC010 4.6
Company Code Specific Settings, Account Groups for G/L Accounts,

Reconciliation Accounts, Transaction Figures, Financial Statement
Versions, Parallel Accounting Methods
Discuss how “Master Records” individual processing does not have

“create/change/display in the menu path, but that one finds that once in the
maintain screen. Display account 475000 in chart and company code steps
and show how you can go from display/change with no problem. Also, select
the “Edit Cost Element” button to see the cost element and show the
account’s place in financial statement version “INT” by clicking on the
Financial Statement Version push button.
Then display the account centrally.
In the B release, one can create a GL account centrally and branch from
create, to display, to edit, etc without having to use the “settings/start
activity button” to change activities, as occurred in the A release.
Create GL 4750XX account with reference to 475000. Explain that in the

exercises, displaying/ creating accounts is done in two steps. Demo exercise
1-4 either the way the students will (the two step), or create centrally with
reference. Make tax status accept all tax codes, delete the alternative account,
and show what’s under various tabs (such as field status group is under
“Create Bank/Interest”. Add a note in the “information” tab and use the text
editor icon to add more text.
Work in adding the account to the INT financial statement version. You will
be prompted to save before having access to the financial statement version.
See 1-4-3 solutions for details. You’re taken directly to where the reference
account is located. Select “vehicle costs” and the “Assign accounts” button.
Add account 475015 in both columns.
Hit “edit cost element” button and you will be taken to where you can create
a cost element for the account. A cost element can be created automatically
(the default in the B release). This can be changed in configuration
depending on the setting in configuration: Edit Chart of Accounts List in
the IMG under GL/Master Data/Preparations. IDES is assigned to controlling
area: 1000.
Demo exercise 1-2-3 (GL Account List) and explain the difference between
this report and the Chart of Accounts List (Exercise 1-1-1)

SAP AG AC010 4.6
Next Topic: Accounting Transactions within a period in G/L Accounting
Note: In the menu path for exercise 2-4 and 2-5 (page 3-37 and 3-47-3-48), the word
Balance Lists should read Account Balances.
Putting the Topic in Context:
 Complete daily accounting transactions in the general ledger

 In this topic, you might want to demo the traditional posting first as that
contains the details in the slides regarding document type and posting
key, and then demo the ENJOY posting to show how document type and
posting key is hidden from the document entry screen.
Enjoy-GL Account Postings

Post a GL Account : debit 4750XX, credit 113100 in the ENJOY screen.
Show how editing options allows you to default the document date
(document date equals posting date) and how document type can be turned
back on (entry with short name). Back out and go back into transaction to
show the new defaults.
Show how you can branch to the “complex” posting from the ENJOY
screen under “environment”. Choose cost center variant from the list after
entering the header data. Use tax code 01 and cost center 1000. Hit enter
after the first line item is entered and note the traffic light is red. Add the
cash line and hit enter to see the traffic light turns green. Copy, delete lines
by using the icons at the bottom of the screen and see the traffic light change
to red when the debits do not match the credits. Go to simulate to see the
overview and to see how print is now available. Post.
Standard/Complex Postings, Document Types, Posting Key, Standard

Posting Keys
Show access to the complex posting via “document entry/other” in the menu
path. Note document date will not default into complex posting. Repeat the
same posting using the traditional method. Discuss the key points in the
document header and line items as you post the document. Display the
complex document and also the one posted using the ENJOY screen to show
that posting keys and document types are still there, but that they are typically
hidden from the end user using the ENJOY screen when entering the
document.

SAP AG AC010 4.6
Account Information
Display the balance of one of the accounts you just posted to and drill down
to the document. The students will do this in exercise 2-2. If you click on the
“current display variant” icon, which looks like the “get variant” icon, you’ll
see that you can choose the fields you want to see in the account analysis.
You can then save that display variant by hitting the save display variant push
button. To delete a variant you have saved, go to Settings/Display
Variant/Administration. There you can select a non-delivered variant and hit
the delete icon.
Optional Review Exercise for morning of day two:

Instructor: Create account 112100 centrally using 113100 as the reference. Then Create
Accounts 1121## in the Chart of Accounts Segment only for each team. Hand out the
following page to the students.
The student will have to figure out that their account exists in the chart segment, but not
in the company code segment. They can use company code 112100 as a reference to
create their company code segments. Also, create a variant to run the balance sheet in
the exercise, which will include just the account 1121##.

SAP AG AC010 4.6
GL Review Exercise for AC010 4.6 Students
Create the following transaction using first the “ENJOY “GL posting and then again using
the traditional “complex” posting. You will work with the student next to you on this
exercise.
Debit 1121## for 500 Uni.

Credit 113100 for 500 Uni.
Use today’s date. Post in company code 1000.
Make note of both document numbers:
Enjoy Posting number:_____________________________________
Complex Posting number:_____________________________________
You may encounter a “road-block” as you attempt to create the document(s). Use what you
learned the first day of class to remove this road- block and proceed with the postings!
Then run the Balance Sheet/P&L report using variant “GL Review”. This report is the 7th
report under the menu path GL/Info System/GL Reports/Balance Sheet P&L Stmt/Cash
Flow/General/Actual/Actual Comparisons. Once you have selected the GL Review variant to
run the report, replace ## with your group number before you hit execute. You will note this
report is run using financial statement version “INT”. Do the two postings you made show up
under a logical heading in the balance sheet report? If not, put your account in a logical place
in the financial statement version. Hint: It will be easiest if you think about this ahead of
time.
Hint: Account 1121## is very similar to account 112100.
Finally, drill down to your documents by analyzing the balance of account 1121##. Where is
the evidence that you created the transactions and how do you see both line items of each
document from the account analysis?

SAP AG AC010 4.6
Unit 4:
Accounts Approximate Duration: 6 hours
Payable
Contents of Unit:
Organizational Structures of Cost Accounting
Daily Accounting Transactions in Accounts Payable
Integration with Materials Management
Closing Operations in Accounts Payable
 Describe how Accounts Payable accounting is set up in the R3 system

 Maintain and view vendor master data
 Complete accounting transactions within a period in Accounts Payable
 Describe how Accounts Payable is integrated with Materials Management
 Describe how SAP supports the financial statement preparations in
Accounts Payable
Controlling Area, IDES Controlling Areas

As there is very little controlling in this class, keep this discussion at a high
level. IDES is assigned to controlling Area 1000.
Country-Specific Charts of Accounts

The bullet points describe the key points well. Discuss and demonstrate the
alternative accounts number in the GL master record. Show the alternative
account number flag in the balance sheet report parameter screen which
would run the balance sheet using the alternative numbers instead of the
numbers in the operating chart of accounts.

SAP AG AC010 4.6
Group Chart of Accounts

Discuss and show the group account number. At this time it is not possible to
display the group number in the 4.6 system when you create an accounting
document such as debiting 113100 and crediting 113101. Watch for future
developments in our system.
Cost Controlling Objects

Show the ENJOY screen for creating a GL document and choose the
Standard 4 screen variant to show various cost objects that could be posted to
such as cost center and internal order. Also show the additional account
assignments that come up in the traditional posting when posting to an
expense account.
Next Topic:
Vendor Accounts in SAP FI, Account Groups for Vendors

Display vendor AgencyXX in company code 1000. Note: create, change,
display are in menu paths..no start activity buttons as exist for GL. Really not
much change from 4.0 except that there are tabs for match code search. Show
how account group information is found under Extras/Administrative Data.
Next Topic:
Daily Accounting Transactions in Accounts Payable

SAP AG AC010 4.6
Enjoy Invoice/Credit Memo Entry, CO Account Assignment Logic

Post an ENJOY vendor invoice to vendor 1000, account 4750XX. Show how
under “environment” we can branch to the traditional, complex posting. Note
how the vendor invoice screen includes a display vendor master record icon
and its open items in the top right of the screen. Note how when you hit
“calculate tax” the amount field disappears and it will also disappear in
the invoice verification exercise so don’t choose “calculate tax”! Use tax
code I1 (10 % input tax) in both the header and in the line item.
Choose the “with cost center” variant. Use cost center 1000. Show that “tree
on/off button (used to be called “with worklist” turns on/off variants.
Simulate the document and show “current display variant-“abap list viewer”
button (looks like the ‘get variant” icon) versus the “choose” variant button
which brings up current line layouts, which are now referred to as variants.
Show the filter icon and sub total icon. Also consider sending the document
to yourself and viewing it in your inbox. Post the document.
Show how a traditional invoice can be posted under document

entry/other/invoice-general.
The Recurring Entry Program

Processing Batch Session is now: System/Services/Batch Input/Sessions
instead of “Edit”. To process in “foreground” is now ”visible” instead of
foreground. You don’t have to remove the dynpro standard size flag
anymore. The recurring entry exercise works fine. Demo it if you have time.
The solution amount for the recurring entry document may vary (page 4-
67). It should be 2000, not 2200 UNI.
Elements of the Payment Transaction

Demo exercise 2-2-1 in which a single cheque is printed to AgencyXX. Tell
the students to use payment method C.
You need to change language of company code 1000 to English in the
IMG for the cheque to print out in English both manually and in the
payment program. To IMG: Tools/Accelerated SAP/Customizing/Edit
Project. IMG: Enterprise Structure/Definition/Financial
Accounting/Define/Copy/Check Company Code

SAP AG AC010 4.6
Parameters, Proposal run, Edit Proposal, Payment Run, Print Payment

Media
Same concept as 4.0 except there are tabs now. In the payment exercise, the
students display the cheque on the screen. To see the cheque follow:
System/Services/Output Controller…
Additional log selections are still available.
Demo exercise 2-4 (running the payment program)

This exercise works fine. The only time I have experienced an issue is when
I’m not careful on the date in the parameter: “Documents entered up to”.
Depending on the source of the teach server, you may need to enter
tomorrow’s date instead of today because it may be tomorrow in Germany. If
I enter today’s date, the invoices might be not picked up.
Note: Exercise 2-4-6 has the student look at the balances after creating the
payment. But the balance report may not sort out the items between open and
cleared. So have them display the line items of the vendor instead. Be sure
to put in the first of next month when you look at the line items of the account
after the payment run because if you put in an earlier date, the invoice will
still show as opened.
Next Topic:
Integration with Materials Management
IDES Plants in Germany, IDES Purchasing in Germany

Explain that the two key organizational elements in Purchasing are the Plant
and the Purchasing Organization. A plant or plants are assigned to a company
code (a key integration point). A purchasing organization can purchase for
one or more plants.
Purchasing Data in the Vendor Master Record

Display AgencyXX or Vendor 1006 (Blacks AG) centrally (both purchasing
organization 1000). Blacks AG is the vendor that will be used in the MM
integration exercise. Note how payment terms are in both the company code
and purchasing section of the master record.

SAP AG AC010 4.6
Three-Stage Verification
Demo Exercise 3-1, unit 4 (the procurement process). See the solutions for
details on the exercise as creating the PO is very different from the 4.0
version.
I am adding more detail to the beginning of the MM integration exercise

at the end of this slide than exists in the exercises in the book.
Some additional tips include:
Document Overview Button Off means overview is on. It is a toggle
switch.
The organizational data is entered in the Org. Data tab in the header of the
document. This tab may not default, so you may need to select it.
If tax amount is not visible, uncheck the calculate tax box in a regular invoice
entry in A/P because checking this box causes the tax amount field to
disappear. You should not have done this, but just in case you did, here is a
reminder about it.
To access Purchasing: Additional Detail for Exercise 3-1:
 Logistics  Materials Management  Purchasing3-1

 Carrying out a procurement process
3-1-1 Create a purchase order

 Purchase order  Create  Vendor/supplying plant known
Note: If documentation comes up on the left on creating a

purchase order, close it to see the necessary icons to do this
exercise. Then, make sure the document overview button is
switched on.
Choose the selection variant “Purchase requisitions” in the
document overview by clicking on what looks like a tiny piece
of paper next to an icon that looks like a little flower in the
upper left part of the screen. Selecting Purchase requisitions
will bring up a program selection list where you will enter:
Field name or data type Values

Requirement tracking number ##
Execute

SAP AG AC010 4.6
A purchase requisition is displayed as a tiny piece of paper in

the document overview just under “Purc” which is just below
the Selection Variant icon (“flower” looking icon) in the same
upper left part of the screen. Select this purchase requisition
and drag it to the shopping basket located in the top left part of
the screen. Enter the following in the top part of the screen
above the line item details in the Org. Data tab:

Purchase organization IDES Deutschland (Germany)
Purchasing group Corporate Purchasing (100)
Vendor 1006 (in very top part of
screen)
Note: The exercise in the book asks the student to view the details
of the line item detail (page 4-74). They should open the item third
part of the screen (“item details’) to find the Account Assignment
Tab. The Select Purchase Order item, is the first icon on the left
below the item overview part of the screen.
Save
Write down the purchase order number as you will need it later in
this exercise!___________________________________________
Once you have saved the purchase order, display it. Select the item
detail icon. You will see data in the line item detail about the flat
screen from the purchase requisition in the account assignment tab.
Now go back to the SAP Easy Access menu.
3-1-2 Post a goods receipt

 Purchase order  Follow-on functions  Goods receipt

Document and posting date Today’s date + 3 days
Movement type 101
Order Your purchase order number
Continue. Hit enter past any information or warning messages.
The goods receipt items are displayed.
Post
Write down your document
number._____________________________________
SAP AG AC010 4.6
3-1-3 Carry out invoice verification

 Purchase order  Follow-on functions  Logistics invoice verification
(note: it’s the second choice for invoice verification)

Document and posting date Today’s date +4 days or last
day of current month. I.e., do
not put a date in the next
month.
Amount 8120
Tax amount 1120
Tax Code in basic data 16 % input tax (training
Purchase order Your purchase order number
Continue
Save
3-1-4 Display purchase order history and follow-on documents

 Purchase order  Display
The purchase order is displayed.
In the item details (you may need to hit the icon in the lower
left of the screen to bring up the item details), choose the tab
“Purchase order history”. You may need to use the icon that
looks like a piece of paper in the far right of the tabs to access
additional tabs not seen on the screen or use the arrows on the
right to scroll to additional tabs.
Choose the goods receipt document number.
Choose the tab “Document info”.
Choose “FI documents”.
Choose “Accounting document”.
The posting record is:
OEM consumption 7000
GR/IR clearing account – External procurement 7000-

SAP AG AC010 4.6
Go back to the purchase order.

Choose the invoice receipt document number.
Choose the “Follow-on documents” push button.
Choose “Accounting document”.
The posting record is:
GR/IR clearing account – External procurement 7000
Input tax 1120
Blacks AG: 8120-
Overview: Accounts Payable Closing Operations , Balance

Confirmations, Foreign Currency Valuation, Reclassify Payables
Go into the Periodic Processing/Closing part of the A/P menu paths and show
the reports listed on these slides. Also, if students are interested, show the
open/close posting periods table and demo closing A/P accounts. Note that
the account types are now listed in English instead of the letters for the
German Words.
In the Check/Count Folder discuss the Comparison report in which
debit/credit transactions figures from customers/vendors and GL accounts are
compared with debit/credit totals from posted documents. The help is good on
this report which you can access with the Information icon on the parameter
screen of the report.
The Balance Confirmation: Print report asks vendors to compare their
balances with your records. Students will do an exercise on this (ex 4-1).
Only the first page of the balance confirmation will come out in English, even
if you change the language of the vendor (1000) to English. The rest of this
comes out in German. This may be altered later by development, but has not
done so as of the writing of this guide.
In the Valuate folder, discuss (or demo if time permits), the Open items in
foreign currency program (ex 4-2). I had no problem with the exercise. Just
make sure to change the ## to the group number in both the postings and
selection tabs once you choose the AC010 variant. The program creates
the valuation posting and reverses the posting. If you display the last
document created after running the program you will see the reversal
document. The document before that will be the revaluation document.
If you don’t want the program to do the reversal document, change the
reversal date in the AC010 variant to the first of next month, for
example. When you view the document that was created by processing
the batch for the revaluation program, use the line layout variant: local
and document currency to see the 468 Uni difference the system
calculated.

SAP AG AC010 4.6
Depending on the level of interest of the students, you might want to show
the FBKP table to show where the accounts came from that were posted to
automatically. You might also want to show the exchange rate table under
Environment/Current Settings. Verify that the rate used by the invoice
matches the rate in the exchange rate table, prior to classroom demo.
In the Regroup Folder, discuss the concept that in certain countries (not in
the US or Canada) it is a requirement that receivables and payables must be
reclassified according to their remaining life to show if they are short term or
long term. The related exercise, 4-3, is optional. On page 4-81 for
exercise 4-3-3, the fiscal year should be the current year, not 1999.
Optional Review of Accounts Payable Exercise: Instructor: Create a GL Account centrally

ahead of time representing Bonus Expense (475001) that accepts all tax code types and a new
reconciliation account representing Bonus Payable (160001). Hand out the next page to the
students.

SAP AG AC010 4.6
Review Exercise for Accounts Payable: Congratulations!!! You have done an excellent
job so far as IDES project team members! To reward you, the IDES management has
authorized a 5000 UNI bonus for each team member. Process the bonus for each member of
your group (if you are working alone, team up with another student). All work will be done
in Company Code 1000.
1. Create a new vendor for each member of your group tied to the reconciliation account
“Bonus Payable”, account number 160001. Use each student’s first name as the vendor code.
Make sure you use a payment term that will not give you a discount, as you want to be paid
your entire bonus!
Hint: To create a vendor with a student’s name, you need to choose an account group that
allows “external number assignment”. The vendor you created in your exercises,
VMIETER## was created with that type of account group.
2. Using the new ENJOY invoice entry screen, record the liability to each group member.
The offset will be to an expense account, bonus expense, account number 475001. Charge the
expense to cost center 1000. Use tax code 0O for the vendor and for the expense line item.
3. Display the line items of the vendors in your group to make sure the liabilities appear as
open items.
4. Create a manual cheque payment for each member of your group. Do not print the
cheque, but display it on the screen. Use payment method C. Refer to exercise 2-2 in the
Accounts Payable Chapter for details.
5. Display the line items of the vendors in your group to make sure the liabilities now appear
as cleared items. Investigate the available cheque information for the payment document
using the “display check information” icon in the line item display.

SAP AG AC010 4.6
Unit 5: Accounts Receivable
Approximate Duration: 6 Hours
Contents of Unit
Organizational Structures of Revenue Controlling
Master Data in Accounts receivable
Daily Accounting Transactions in Accounts Receivable
Integration with Sales and Distribution
Credit Management
Closing Operations in Accounts Receivable
 Describe how Accounts Receivable accounting is set up in the R3 system

 Maintain and view customer master data
 Complete accounting transactions within a period in Accounts Receivable
 Describe how Accounts Receivable is integrated with Sales and
Distribution
 Describe how SAP supports the financial statement preparations in
Accounts Receivable
First Topic:
The Organizational Structures of Revenue Controlling
Operating Concern, Profitability Segments

Keep the discussion high level and relate the concepts to what the students
will do in exercise 2-1 (view a profitability segment in an existing document)

SAP AG AC010 4.6
Demonstration of Profitability Segment: Exercise 2-1-3

Drill down on the revenue line of a 5000 UNI document for Customer##. Hit
the profitability segment icon in the middle of the screen to see the
characteristics.
Second Topic:
Master Data in Accounts Receivable

Note: in exercise 1-1, page 5-39, the menu path should read creating a list for
all customers, not vendors.
Customer Account in SAP FI, Account Groups for Customers

Display Customer## in company code 1000. Note: create, change, display
are in menu paths..no start activity buttons as exist in GL. As for A/P and
G/L, there are tabs for match code search. The new screen display has tabs
instead of separate screens as still exist in A/P. The company code and
general push buttons bring up the relevant tabs. Show now account group
information is found under Extras/Administrative Data.
Next Topic:
Daily Accounting Transactions in Accounts Receivable

Note: In the last sentence of the paragraph of page 5-43, the word from
should read for. In exercise 2-1-3, (page 5-67), the value in the first line
should read Customer##, not Customer08.
Enjoy Invoice/Credit Memo Entry

To bring up the profitability segment, use no screen variant or use screen
variant 3. But if you have changed the font size to larger than the
default, close the tree after selecting it so that the header/GL entry screen
takes up the whole screen. To get to the profitability segment, you have
to use the TAB key on your keyboard to scroll across. The scroll arrows
will not get you there!
Otherwise, you can do an ENJOY posting by putting the offset to
revenue account 800200 that does not have a revenue element for it.
The traditional/complex posting is another alternative too.

SAP AG AC010 4.6
Incoming Payments
Explain the difference between a partial payment and a residual item.
There are some new icons and push buttons in the incoming payments screen.
Demonstration of Incoming Payments Transaction (Exercise 2-2-1) or of

just processing an incoming payment of 4000 for Customer##. You can
follow the exercise, described below, or instead of choosing allocation as an
additional selection, just have the default of “none” as additional selections.
That will allow you to see all the open items of Customer## and thus use
some of the new icons listed at the bottom of the incoming payment screen.
Only process a payment against the 5000 open item because the other
invoices are needed for the bank exercises.
Detail of exercise 2-2-1:

You will process a 4000 payment against a 5000 invoice. The invoice will be
pre-selected via the assignment (used to be called allocation) field that you
will select by choosing the additional selection “other”. This will bring up a
pop-up box, which is page one of two pages. Assignment is seen on the
second page, which you can only access by hitting “page down” on your
keyboard. You will fill in the allocation number 8, 5 zeros, plus your group
number.
Explain the assignment/allocation field if it has not already come up during
the class or if somebody asks about it here. Creating an invoice for
Customer## using the traditional method will serve this purpose. In its
master record, document number, fiscal year is the sort key. Show the line
items of Customer## to show that the assignment field can be filled in by
various items: from the master record sort key, from a reference field, or
from what someone fills in manually, which you could do when you create an
invoice to clarify this assignment concept. Get across the basic idea that the
assignment field is an additional reference field.
After creating the residual item, display the customer account to show the
residual item. Explain that there are two sets of new icons at the top of the
screen: The first set is for Status, and those icons appear under “ST” in the
line item layout. The second row is for Due Date and appears under the
column labeled “DD”.
Dunning Functions, Dunning Procedure, Parameters, Dunning Run,

Changing the Dunning Proposal, Printing Dunning Notices
The dunning works the same as in 4.0 except that there are now tabs to move
around the dunning program.
Important: Change the language in the address tab of the master record
of Customer## to English before demonstrating the dunning program!
Just hit enter past the VAT message upon saving the change to the
Customer master record.

SAP AG AC010 4.6
Demonstration of Dunning Run (exercise 2-4)

If many of your students are interested in dunning, demo this. At the end, in
addition to showing the master record, also show the line items of the
customer, using the “dunning dates” line layout variant to see the dunning
level of 1 next to the invoices dunned.
Correspondence
This is the same slide from AC010 4.0 and the concepts are the same. The
students will run the program that creates periodic account statements
(exercise 2-3-2). To show them something different, demonstrate requesting
an account statement while viewing a customer’s account.
Demonstration of Requesting an Account Statement from line item

display of Customer##
Change the language in the address of the customer to English before
doing the demo. However, some parts of the account statement come out in
German. From the account analysis screen, follow:
EnvironmentCorrespondenceRequest. Ask for an Account Statement for
the period encompassing the open items that exist.
Go into periodic processing in A/RPrint CorrespondenceAs per Requests
and fill in the following in the “Trigger for Correspondence” screen:
Correspondence: SAP06, Co code: 1000, Account Type: D, Open item
account: Customer##, User: your user code. Hit execute and answer yes to
the question about issuing the request. To view the request, follow the last
part of exercise 2-3-2: SystemServicesOutput controller, etc.
Accounts Receivable Information System

The concepts are explained well in the bullet points. What is new in 4.6 is a
job wizard to update the information in the A/R information system. Exercise
2-5-1 will walk you through using this wizard.
When you go to display the evaluations, use the second part of the tree,
follow the path in the exercise, and the date will be the date you executed the
program specified in the exercise.
The next exercise has you execute a due date analysis report within the
information system. You can drill down on the customers displayed in the
report to see their account information. Demo this if you have time. I
suggest that the students skip this exercise, as your doing the demo will
update the information system for everyone. It takes a few minutes to
complete the job and that will slow the students down if they do this exercise.
If you also demo the due date analysis report, relate what you seen in the
report to the open items for both customers: Foreign## and Customer##.
Foreign## (Poirot ##) has all items past due while Customer## (Becker ##)
has some items due and some not due. Point out the overdue icon in the line
SAP AG AC010 4.6
item analysis of the accounts.
Next Topic:
Integration with Sales and Distribution
IDES Distribution Chains in Germany, Sales for IDES Plant Hamburg,

Divisions, Sales Areas
Refer to the bullet points here. Perhaps draw on the board a sales area
combined with a distribution channel makes up a distribution chain and that
the distribution chain combined with the division equals a sales area.
Sales Area Data in the Customer Master Record

Display Customer## centrally and click on “customer’s sales areas” to see
that this customer has been created for sales area: sales organization 1000,
distribution channel 10, division 00. Click on the sales area push button to
access the sales area tabs. Note that the billing document tab has a payment
term that will be defaulted into the sales order when the students do exercise
3-1 (the sales order process).
Sales Process
The concepts are the same as in AC010 4.0. Demo the sales order process by
showing exercise 3-1. Or if time is tight, create the sales order process ahead
of time and display the sales order and the document flow for it to show the
various steps. Also, display the line items of the customer and show that the
invoice created through the sales order process has a different document type
(RV) than the invoices created in A/R (DR). Drill down on the RV document
and display the original document (the billing document) and the document
flow from that.
Note: The first time you create a sales order, you may be asked to re-generate
the program so create a sales order ahead of class if possible.
Another option is to create the sales order process ahead of time and just
demo the process via document flow.
If you don’t have time to create a sales order, display the open items of
customer 1360 (Amadeus) and drill down on the RV open item to see the
original document and the document flow tool.

SAP AG AC010 4.6
Next Topic:
Credit Management-Note: If you run out of P-109 inventory for the

large sales order exercise, you can add more via:
Logistics/MM/Inventory Management/Goods Movement/Goods
Receipt/Other. Movement type: 561, Plant 1000, Storage Location 0001,
enter. P-109, Quantity: 1000. Save. You can check and see how much
inventory you have in the accounting view of the material master record.
You will need to have 52 pieces for each student plus what ever you need
for a demo.
IDES Credit Control Area
Credit Control Areas are set up primarily to diversify an enterprise’s exposure

geographically. Limits are set at the credit control area so that an enterprise is
not over-exposed to a volatile region. The other reason that credit control
areas exist is if credit of an enterprise is managed by separate credit
departments. In FI config, one or more company codes are assigned to a
credit control area.
Credit Management Master Record

A credit master record is divided into three parts as indicated in the slide:
Overview (one screen), General Data (Address and Central Data), and
Credit Control Area Data (Status and Payment History screens). The
overview screen is a summary of what is in the other screens. Relate the
general and credit control screens to what students have seen with customer
and vendor master records where there are general and company code
sections.
Demonstration of Credit Management Master Record

Demo exercise 4-2 in which central and status data is added to Customer##’s
credit master record. After adding the data into these two screens, display the
complete credit master record, including all 5 screens.
The key concept to understand is that the Total Amount in the central data
screen represents the total exposure a customer can have across all credit
control areas. Note in this screen that only the customer is listed at the top of
the screen, just like the general screens for customers and vendors. The
individual limit is the largest amount one single credit control area can have
of the total limit. The Status screen is by credit control area and here the limit
for a specific credit control area is defined. Note at the top of the screen the
credit control area is filled in, similar to the concept of the company code
screens in customer and vendor master records.

SAP AG AC010 4.6
After filling in the data per the exercise, change the credit limit in the status
screen to 300,000 and you will see that amount reflected in the overview and
central data screen. Then try to give credit control area 1000 a limit of
600,000 in the Status screen and you will be stopped by an error message
saying that the largest single limit allowed is 500,000. Also show the risk
categories possible from the drop down on the risk category field in the status
screen.
Credit Control Process

The bullet points summarize the process well. Configuration can be specified
to cover when credit control is carried out as well as actions regarding credit
limit overruns.
The students have a good exercise that demonstrates what can be configured
to happen when a credit limit is exceeded (exercise 4-3). In this case, a large
order exceeds the credit limit. A message appears stating that the credit limit
has been exceeded. The sales order is saved, but it is blocked for delivery.
Then the student displays a list of blocked SD documents, finds his customer
there, and releases the document right from the report. If time permits, demo
this exercise. Display the sales order to see that the value of the 50 pumps
exceeds 200,000 uni.
Last Topic:
Closing Procedures in Accounts Receivable
Overview: Accounts Receivable Closing Operations

Go into the Periodic Processing/Closing part of the A/R menu paths and show
the reports listed on these slides. Most of these are a mirror image of what is
found in the A/P folder. If students are interested, show the open/close
posting periods table and demo closing A/R accounts, if you did not already
do so in a previous unit.
In the Check/Count Folder, the Comparison report is the same as discussed
in the A/P unit: Debit/credit transactions figures from customers/vendors and
GL accounts are compared with debit/credit totals from posted documents.
The documentation on this reort is good and can be accessed through the
Information icon on the parameter screen of the report.
The Balance Confirmation: Print report is the same as in A/P but here, of
course, we are asking customers to confirm their balances with us.
In the Valuate Folder, we have the same report the students did in an
exercise in the A/P unit (ex 4-2) in which they revalued open items in a
foreign currency.
In the Regroup Folder, we have the same report discussed in A/P: in certain

SAP AG AC010 4.6
countries it is a requirement that receivables and payables must be

reclassified according to their remaining life to show if they are short term or
long term. Here we also have the “further valuations” report, which is
discussed in the remaining slides in this topic.
In the Document FolderOpen item accounts, we have the open item
account balance audit trail from the document (report RFKKBU00). This
report produces a balance audit trail of all customer, vendor, and GL accounts
run on an open item basis, showing all open items. The documentation on
this report is good if you want more detail.
In the Carryforward Folder, we have the same report found in A/P. This
report calculates the balance carried forward for customers and/or vendors to
the new fiscal year. Read the documentation for more information.
Value Adjustments: Parameters, Valuation Run, Transfer

This value adjustments program, new in 4.5, allows one to carry out value
adjustments for customer’s outstanding balances. The two uses of the
program are to write down the value of overdue receivables (the students will
do an exercise on this -ex. 5-1), and to discount open receivables to their net
present value. You will see that the program is set up very similar to how one
runs the payment program or the dunning program.
To better understand how this program works, see the related configuration
located under: IMG/Fin Acct/AR & AP/Business
Transactions/Closing/Valuate/Valuations. Here you will find the value
adjustment key AB that the students will put in the master record of customer:
Foreign## and also the accounts that will be posted to when the program is
run: 142100 (adjustment account-reserve for bad debt) and 210100 (target
account- bad debt expense). Also, you can branch to this configuration from
the initial screen of the valuation run under Environment Configuration.
Note: The account determination configuration was previously
incorrect, in that the two accounts were in the wrong columns. This has
been corrected in the master but may not be reflected yet in your teach
system.
Use the following information to verify/change your configuration:
Change Configuration for Bad Debt Posting
Menu Path:
A/R > Periodic Processing > Closing > Valuate> Further Valuation
Enter a date and name.

Then go to: Environment > Configuration > Account Determination
Choose: Flat-rate individual adjustment
Enter: Chart of Accounts INT
For the Reconciliation Account #140000 - switch the
order of the two accounts.
- i.e. #142100 should appear in the first column under
Adjustment Account - and #210100 should appear in the second column

SAP AG AC010 4.6
Target Account.
Also, you might get an error batch session that you must process if you
have set your date format to be US standards in your user profile. The
system may not accept that format and will require you to fill in the /
between MM/DD/YY. If you do not see any postings, check your batch
jobs to see if you must process the F107-AC010XX session manually.
You will see that the value adjustment key is set to discount receivables
over 30 days past due by 5%. In the A release, the days were less than
30, so both invoices of Foreign## were picked up in the program. Now
only the invoice over 30 days past due is picked up. Therefore, the
answer to exercise 5-1-3 (page 5-84) should be 500, not 1000. Also, on
page 5-85, the fiscal year for 5-1-5 should be the current year, not 1999.
The slide on Transfer (page 5-37) should show a debit to bad debt
expense, not to a clearing account.
Demonstration of Valuation Run (exercise 5-1-2)

The CATT should create past due items for Foreign##. Check if this is
the case and if not, create a past due item, of about a year ago.
Before doing a demo of this exercise, show the open items of Foreign##.
Two items are over-due, but only the one for 10,000 uni is 30 days past due
and this will be reduced in value by 5% (see the config above).
Credit: 142100 (Allowance for Doubtful Accounts-Valuation Run)-500 uni
Debit: 210100 (Uncollectible Accounts Expense)-500 uni
After completing the value adjustment program, if you hit the display button
you will see the 10,000 item listed, its 9500 adjusted amount, and the 500
difference. Point out that we would typically run this program for a range of
customers and all customers with the value adjustment key of AB in their
master records would have their receivables reduced accordingly. In the line
items of Foreign##, drill down on the 10,000 uni invoice after the valuation
run and you will see under the 500- evaluation under
Environment/Evaluation/Display Evaluation.
Optional Review Exercise for A/R: Instructor Preparation:
Create revenue account 800015 by copying 800000 but do not create a cost element for the
account so that the students can post to it without putting in CO data. Set up the master
record to accept all tax codes and to allow posting without a tax code.

SAP AG AC010 4.6
Accounts Receivable Review Exercise
IDES has a customer with cash flow problems that continues to short pay its receivables. To
demonstrate this situation in R/3, please do the following with a team member(s) in your
class:
1. Create a new customer called “Bad##” in company code 1000. Set up the account so that it
is easy to look up the record using the search term “Bad Customer”. You do not need to
create the sales part of the master record. Be creative as far as naming the customer. Give
this customer a US location and allow no discounts for this customer. Choose the sort key
that you want and assign this customer to the reconciliation account, trade receivables –
foreign. Hint: To create a customer called “BAD##”, you need to use an account group that
allows external number assignment. Customer## was created with this kind of account group.
2. Create credit management master data for Bad## for credit control area 1000. Set the
Total Amount of the credit limit for all credit control areas at 25,000 UNI and set the
individual limit for any one credit control area at 10,000 UNI. Set the Credit Limit for Credit
Control Area 1000 at 8,000 UNI. Choose the Risk Category: “High Risk” and the Credit Rep.
Group 002 (high risk). Hint: See exercise 4-2 for details.
3. Create two invoices using in A/R: one for 1,000 UNI using the “Enjoy” transaction and
one for 2,000 Uni using the traditional posting method. The offset will be a credit to revenue
account 800015. Use tax code 0O and check off the box “calculate tax”. Assign both
postings to business area BA##. Use the “with business area” screen variant in the ENJOY
posting. Hit enter past any tax warning messages you receive.
4. Display the credit management master record for BAD##. Look in the overview screen.
What is the current credit exposure and what percent of the credit limit is currently used up?
5. Process an incoming payment of 800 Uni for the 1,000 Uni invoice using the partial
payment method. Process an incoming payment of 1,600 Uni for the 2000 Uni invoice using
the residual item method. Use cash account 113108 in the initial screen.
6. Display the line items of the BAD## account after processing both payment documents.
How does a partial payment appear in the line items versus a residual item? How can you tell
from the line items what payment was for what invoice? How can you tell from the invoice
what reconciliation account was hit when the invoice was created?
7. To make sure your invoices hit the correct reconciliation account, display the balances of
the GL account: trade receivables – foreign that you put in the master record of Bad##. Fill
in your business area BA## before running the balance report. Can you drill down to the line
items? Why or why not?
8. Display the credit management master record for BAD##. Look in the overview screen.
What is the current credit exposure and what percent of the credit limit is used up now?

SAP AG AC010 4.6

SAP AG AC010 4.6
Unit 6: Asset Accounting
Contents of Unit:
Asset Master Data
Standard Accounting Transactions in Asset Accounting
Closing Procedures in Asset Accounting
 Maintain Asset Master Data

 Post Asset Transactions
 Determine and Post Depreciation
 Describe how SAP supports closing procedures in Asset Accounting
First Topic:
Asset Master Data
Assets in FI Organizational Units

Similar to the creation of Customers and Vendors, one has to create an asset
master record before it can be posted to. Before an asset is posted to, it has
no value.
The asset master record contains general data information about the asset
such as when the asset was acquired, when it was capitalized, account
determination information, and asset values.
Demonstration of Asset Master Record

Display Asset 3237 (Compaq Laptop) in company code1000: Fixed
AssetsAssetDisplayAsset. At the top of the screen you can see that
this asset belongs to company code 1000. In the general tab, you will see
Account Determination key 30000. Do a pull down on this field to see the
possibilities. In the time dependent tab, you can see that the asset belongs to
business area 1000 and cost center 3110. The origin tab shows when the asset
was acquired. This demo backs up the bullet points of the slide above.

SAP AG AC010 4.6
Demonstration of Creating an Asset

Demonstrate Exercise 1-2 in which a building is purchased. Then display the
asset and go to the depreciation tab to see that the asset has no values yet
because no postings have been made to it.
Asset Class
An asset class serves the same functions as an account group for customers,
vendors, and GL accounts:
Assets are assigned to an asset class at the time of creation.

The asset class influences account determination.
Asset number ranges are attached to the asset class.
Asset master screen layout is defined at the asset class level.
Asset classes also contain control parameters and default values for
calculating depreciation and for other master data.
To investigate more: in the IMG: Accounting/Asset

Accounting/Organizational Structures/Asset Classes
Demonstration of Asset Class

Do a drop down in the asset class field for the Compaq laptop and look up all
the values for company code 1000 to see all the possible asset classes.
Depreciation Areas and Control Data in Depreciation Areas

Trade Law in the slide really means Book Value in the US. Depreciation
areas are standard delivered and are country specific. They contain all the
rules for depreciating various types of assets based on country tax laws, for
example.
Demonstration of Depreciation Areas

Display Asset 3237 (Compaq Laptop) in company code1000
The depreciation area tab shows the various depreciation areas or “books”.
Drill down on book depreciation to show detail in the Control Data Slide in
the book.

SAP AG AC010 4.6
Account Determination
The Asset is attached to the general ledger using a reconciliation account.
However, contrary to customers and vendors, the reconciliation account is not
put directly in the master record of the asset because the asset class, which is
in the master record, is tied to a reconciliation account in configuration.
In the general tab of an asset master record, one can see the account
determination key. This also plays a part in account determination.
In the general tab of Asset 3237, one can see the account determination key
30000. In configuration 30000 points to the asset class (3200) which is tied
to reconciliation account 21000.
To see this in configuration: Asset

Accounting/Transactions/Acquisitions/Assign Accounts

SAP AG AC010 4.6
Group Assets and Sub-Numbers

There are two concepts here: Group Assets and Sub Numbers:
Group Assets are assets that are depreciated at the top level (such as a
telephone line that has many telephone poles, each of which is an asset in of
itself) or a production line that has many machines. In the US, for tax
reporting, we can depreciate at the group level, eliminating the need to
depreciate each individual asset.
Sub Numbers are used to represent components of an asset. For example, a

computer would be the main asset (sub-number 0) and the various parts that
make up the computer would be created as sub-numbers, such as the mouse,
keyboard, etc.
Next Topic:
Standard Accounting Transactions in Asset Accounting
Transaction Type
The transaction type is used in conjunction with the posting keys for Assets:
70 (debit), 75 (credit). The transaction type helps the sub-ledger system
analyze the transaction. The transaction type specifies where the asset posting
is listed in the asset history sheet, which is a required report in Germany. This
report is also used in the US and other countries as it is a good reconciliation
and tracking tool. The students will display the asset history sheet for
ROBOT## in exercise 2-5. The asset history sheet is also referred to as the
Asset Chart.
Asset Transactions
The purchase or retirement of an asset can be transacted via the three methods
listed in the bullet points. Typically two subsidiary ledgers and thus two
reconciliation accounts are effected: vendors and assets. Open the Fixed
Assets Postings Acquisitions External Acquisition folder to see the
possibilities.

SAP AG AC010 4.6
Demonstration of Asset Transaction

Demo exercise 2-1-1 to 2-1-3 in which the building master record created
previously is posted to for 1,100,000. Hit enter past the warning message
about “ No corrections items available for asset”. Also, be careful to enter the
correct tax code 1I (input tax training 10%). When you display the document
after posting it, drill down on the Asset line to see that reconciliation account
1000 (Land) was hit. Actually, buildings would be a more logical
reconciliation account in this case.
Branch to the Asset Explorer via AssetDisplayAsset Explorer (Note, the
Display is currently missing from the menu path in the exercise). You
will see that your can drill down to your document in the transactions part of
the asset explorer.
Unplanned Depreciation
Relate this concept to the students’ exercise 2-2 in which a powerful storm
tears off half the roof of the new building causing 50,000 UNI of damage.
But for internal reporting, only 40,000 Uni of storm damage is booked.
Demonstration of Unplanned Depreciation

Demo exercise 2-2 (Scheduling unplanned depreciation). This exercise is
quick and easy to demo. Display the asset explorer at the end to see the
unplanned depreciation (transaction 650) listed under the planned
depreciation from the previous document. One cannot drill down on the
unplanned depreciation because it is not a financial accounting document; it
is only a transaction within Asset Accounting that has no affect on the GL
until the depreciation program is run.
Assets under Construction

The bullet points in the slide give a good summary of AUC. Relate the
concepts to the optional exercise some students may choose to do.
The students have an optional exercise to create an Asset under Construction
(ex 2-4), an office building addition, and then to post expenses of 110,000 to
the asset under construction. Then they settle the expenses of the asset under
construction using a distribution rule in which 100% of the expenses go to the
new office building they created in an earlier exercise.
The first time you set up the distribution rule, you may be prompted to re-
generate the program. Just hit continue and start exercise 2-4-2-1 again.

SAP AG AC010 4.6
Asset Explorer
You have already displayed the asset explorer in previous demos. Display it
again for your new building and you will see all the activity from the
exercises in the chapter: the original acquisition, the storm damage, and the
addition to the building. All depreciation will be shown as planned because
depreciation has not been posted.
Last Topic:
Closing Procedures in Asset Accounting
Overview: Asset Closing

As with the closing steps for the previous chapters, closing is divided into
legal and technical requirements. Open up the Periodic Processing folder
within Fixed Assets and the folders under it to see an overview of the tasks to
close assets.
Within the legal tasks, the asset history sheet is a requirement in Germany.
Depreciation is run. See the up-coming slide on that for details.
The students will create an inventory list (exercise 3-1) and run the Asset
History Sheet (exercise 3-2).
The technical/organizational tasks include closing assets, which sets year- to

date accumulated depreciation to zero and closes posting to assets for the
prior year. The reconciliation FI-AA-GL in the slide refers to the Account
Reconciliation report under periodic processingyear end closing. The
documentation on this report is good.
Inventory
The concept is straightforward. Show it by doing a demo of exercise 3-1
(inventory list) using variant AC010. Use the search icon to find the
ROBOT##.

SAP AG AC010 4.6
Depreciation Posting Run

In the slide, trade law means book depreciation (depreciation value 01).
Depreciation is run within the Periodic Processing folder within Assets.
Depreciation is not posted as part of the exercises. In the training database,
depreciation was last run in 1998 for company code 1000 and for company
code 3000. You can see this is the case under the folder “undue entire
company code within the Year End closing folder in assets.
If you want to demonstrate posting depreciation, do it for company code

3000, 1999, period 03. If this is not the next period, the system will tell you
which period is next. In the parameter screen, choose planned posting run,
list assets, and test run. Hit execute to show how the depreciation run would
look, but typically it is run in the background via the menu path
ProgramExecute in Background. New in 4.6, the batch input session is
scheduled to run automatically. However, the program will not execute if the
previous period has not been run.
Asset History Sheet

The report is a requirement in certain countries for which standard versions of
the report are delivered.
The student will run this report for ROBOT## in exercise 3-2. Demo this
exercise and scroll to the right to see all the information that is available.
The Asset History Sheet shows depreciation for depreciation area 01 (book
depreciation).
Note on exercise 3-1: Inventory List: To show zero value for a scrapped
Robot, you have to run the report as of 09/30/current year, the date the Robot
was scrapped.
Note: The last exercise (3-2) in the Asset Unit is missing the solution (page
6-35 and 6-47. The version is HGB1 and the depreciation area is 01: Book
Depreciation.

SAP AG AC010 4.6
Unit 7: Travel Management
Contents of Unit
Master Data in Travel Management
Accounting Transactions in Travel Management
 Maintain Travel Privileges

 Plan Trips
 Enter Trip Costs
First Topic:
Master Data in Travel Management
Personnel Master Data in HR and in FI-TV

The top dark part of the slide represents the “mini-master record” which
contains that parts of the master record (Info-types) necessary for an
employee to take trips using the travel management module. Companies not
using the HR module can still use travel management if they create this Mini-
Master.
Within the mini master record, the key Info-Type is Travel Privileges (Info
type 0017) which allows the employee to travel. Other Info-Types to point
out are the Addresses which is important for mailing the cheque to the
employee. Bank Information would be needed to directly deposit the
reimbursement for a trip into an employee’s account. At a minimum, to
reimburse an employee, one needs the following info types: Personnel
Actions (000) which basically puts the employee in the system, Travel
Privileges (017), Personal Information (0002), Organizational Assignment
(0001) plus the address (0006) or Bank Information (0009) Info Types. In
addition, if you want the ability to split the cost distribution of a trip among
various receivers for various receipts, you must fill in Info Type 0027, Cost
Distribution.

SAP AG AC010 4.6
The boxes outside of the Mini Master represent some of the other Info Types
that make up the personnel master data.
Actions
Actions trigger the maintenance of HR master data. Personnel actions are
normally completed in HR. But if HR is not implemented, Travel
Management has two actions:
Create TV Mini Master Records and Organizational Change
Organizational data that must be set up include a Personnel Area which is
assigned to a company code, a personnel sub area which is assigned to a
personnel area. An employee group must also be set up plus an employee
sub-group, which is assigned to an employee group. Examples of employee
groups are active and retired employees. Employee sub-groups are assigned
to an employee. Also, a payroll area must be set up, as various programs in
travel management require it.
Show the Mini Master Record of Employee 1000 (Anja Muller) using menu
path from exercise 1-1
Demonstration of Maintaining Travel Privileges for an Employee

Demo Exercise 1-1: Creating Travel Privileges for Personnel number 20##

SAP AG AC010 4.6
Vendor Master Record for an Employee

SAP has a program (RPRAPA00) that creates vendor master records from
personnel numbers. In the new vendor master record created by this
program, the personnel number is automatically entered in the accounting
information screen.
The program is used to create vendors initially from personnel numbers or to

update information in vendor master records that were created using this
program. To update information such as a change in address, the “Update”
radio button is chosen in the report instead of the “initial set-up” radio button.
Also used in the report parameters is a reference vendor, which will default
data into the new employee vendor master records such as payment terms and
reconciliation account.
Demonstration of RPRAPA00 Program

Demo Exercise 1-2: Create Vendors Program
When using the AC010 variant, make sure to use a capital letter to fill in the
system for the file name: i.e.: T21 instead of t21. This replaces the word
<system> in the variant. Also replace the brackets.
The Variant has been fixed so that you should no longer get the message:
Permission denied” when running the program. However, if this does
occur, run the program without using the variant. Your system will
automatically fill in. Just put in the personnel number 20XX, the reference
vendor 200040, and choose the radio button “Update run”. Make sure to
run the batch job after the program.
If you still cannot get this program to run, have the students enter the
employee number 20## in the vendor master records (accounting information
screen) they created as part of the A/P review exercise or in vendor
VMIETER##.
Next Topic:
Accounting Transactions in Travel Management
Travel Manager (Enjoy)

The Travel Manager, new in 4.6, allows one to request and plan a trip and
enter trip costs. The periodic processing involves settling trips, which gets
trips in a format ready to be posted to accounting. To post to accounting, one
creates a posting run and manages the posting run, which actually creates the
accounting documents where the liability to the employee is booked.

SAP AG AC010 4.6
The travel manager can be linked to Amadeus, a global reservations system

similar to SABRE, allowing an employee to actually book a reservation
In the travel plans part of the travel manager, one can put in a profile for an
employee including his preferences for things like an aisle seat in a plane.
The bullet points give a good overview of the functionality.
Demonstration of Travel Manager (Enjoy)

Demonstrate exercise 2-1 (Querying Trip Overview of employee 1000 –Anja
Muller)
Travel Expenses
This scenario is similar to the process SAP employees use each month to
enter their own expenses. The entry screen is a little different in 4.6 in that
we enter receipts next to a category and then click on “add to table” instead of
entering the receipt directly into the table. After expenses are entered and
approved, the trip is settled which means the trip costs are calculated.
Settling a trip gets data from the travel tables ready to be sent to A/P or to
payroll. In the calculation procedure, expenses are checked against config
tables to see that policies are being followed and also to calculate per diem
rates.
Data is transferred to accounting by first creating a posting run, which is
similar to a payment proposal. Then the posting run is “managed” which
creates the accounting documents. During the management of the posting run
(exercise 2-4-2), one can drill down on a posting run to see the details of the
posting.
Demonstration of entering Travel Expenses

Demo exercise 2-1 (Entering Travel Expenses) but only enter a couple
expenses just to get the idea across. Also, you must hit Approve after
entering the expenses (exercise 2-2, page 7-26) in addition to saving
before being able to settle the trip. This step is new in the 4.6B release as
it was built into the exercise automatically in the A release.

SAP AG AC010 4.6
Unit 8: Bank Accounting
Approximate Duration: 3 hours
Contents of Unit
Accounting Transactions in Bank Accounting
 Maintain the bank directory

 Process various accounting transactions in bank accounting
First Topic:
Bank Directory
Note that the Bank folder is new to 4.6. Explain that the bank directory is
really a report showing what is in the BNKA table. This report just lists the
banks in our system. The role that the bank serves: customer/vendor/and/or
House Bank is set up separately: by putting the bank in the customer and/or
vendor master record and by creating House Banks in the IMG or in the
treasury management folder. One can add a bank to the bank directory at the
same time that one puts it in the customer or vendor master record or when it
is created as a house bank.
Another path to creating a bank (other than the path given in exercise 1-1) is:
Accounting/Treasury/Treasury Management/Basic Functions/Master
Data/Banks/Create, Change, Display

SAP AG AC010 4.6
Demonstration of Bank Directory

Show the bank directory: Accounting/Financial Accounting/Banks/Bank
Master Data/Display Bank Directory. Select all options under general
selection before running the report for your country. Although this report
does not offer drill down, it does have the current display option (the variant
icon) which allows one to choose which fields show up in the report from the
BNKA table. The default in the system is that all the fields are shown.
Bank Accounts
To facilitate the creation of a new bank in the US, or any country, make sure
that the check box for banks under “further checks” is de-selected in the IMG
for your country so that you can enter a new number such as 1234567XX:
IMG/General Settings/Set Countries/Set Country Specific Checks. This
should be deselected in the training system.
One can create a House Bank on the application side:

Accounting/Treasury/Treasury Management/Basic Functions/Master
Data/Banks/House Banks
Demonstration of House Banks

Following the menu path above: Accounting/Treasury/Treasury
Management/Basic Functions/Master Data/Banks/House Banks, display
House Bank 1000 and its related bank account 1000 for company code 1000.
The related bank page will show that account 1000 is tied to GL account
113100. In exercise 1-1, the students will examine account 113100 to see that
in the Create/Bank/Interest tab one finds house bank 1000 and account 1000,
the bank and account Ids for Deutsche Bank.
Cash Ledgers
This is an introduction to the cash journal, which is covered in the next topic.
The bullet points really discuss how the cash journal is set up in
configuration. To examine the points further, investigate in the IMG :
Cash Journal configuration: IMG/Fin Accting/Bank Accounting/Business
Transactions/Cash Journal
Second Topic:
Accounting Transactions in Bank Accounting

SAP AG AC010 4.6
Cash Journal
This is really a petty cash journal, which can be posted to the GL periodically.
This is new to 4.6 and the same transaction used to take 7 screens!
To reach the cash journal, use transaction code FBCJ or follow the menu path
given in exercise 2-1: BanksOutgoingsCash Journal
Types of Cash Journal Transactions

You will see the possible types of cash journal transactions set up in
configuration by pulling down on the transaction field in either the payments
or receipts tab. You can create one directly here by simply typing the name of
the new transaction (such as flowers purchase) in the field and hitting enter.
Then a pop up box will appear where you will enter the GL account to be
posted to when the transaction is posted from the cash journal to the general
ledger.
After entering an amount and finishing the transaction, you will see your new
transaction in the list of possible entries for the next transaction. And in
configuration, your new entry is automatically put in the accounting
transactions table.
Demonstration of Cash Journal

Demonstrate exercise 2-1 in which Paul Wahl buys office supplies and needs
to be reimbursed. When you first hit save, you hit the Save all entries push
button on the left top of the screen. This just saves the transaction in the cash
journal. It is not posted to the GL until step 2-1-3.
Exercise 2-1-4 may not work therefore you may be unable to print out
the cash journal) because of missing SAPSCRIPT configuration. This
should be resolved in the future. Test before class.
Processing Incoming Checks

The two basic ways of receiving a cheque are diagramed: Either the
customer sends you the cheque (as would occur in Germany because
Lockbox is not used in that country), or the customer sends a cheque to your
lockbox, a common practice in the U.S.
Depositing Cheques
This is an introduction to what the students will do in exercise 2-3. They
receive two cheques from two customers, create a cheque deposit list, which
is then posted. The posting generates two batch- input sessions, which must
be processed. (see details in slides below)

SAP AG AC010 4.6
The last bullet point mentions that with 4.0, a posting can be completed
directly, without a batch input session. Choosing further processing type 3 or
4 in the specifications pop-up box of exercise 2-2-1 would do that.

SAP AG AC010 4.6
Posting a Cheque Deposit

Explain the concept of using cash clearing, or “in transit” accounts. The top-
level account such as 113100 represents available cash and the sub-numbers
such as 113108, 113101, etc are “clearing” or cash in transit accounts.
One way to show this concept easily would be to run the chart of accounts list
for INT for accounts 113100 to 113120.
These clearing accounts are used so that we can track our projected cash
inflows and out-flows over the next 2-3 days in the cash position report in
cash management. Show that report: Accounting/Treasury/Cash
Management/Information System/Reports on Cash Management/Liquidity
Analysis/Cash Position. Run the report for company code 3000, grouping:
Banks US, Display in USD, current date, increment in D, scaling 3.
Drilldown on Citibank. The F0 line represents projected available cash and
the other lines are “in-transit”, or clearing accounts to track projected inflows
and outflows of cash.
When a cheque deposit is posted, two sessions are created. The bank ledger
session should be processed first to get your cash position updated
immediately. The transaction is: Debit Checks Received (113108), Credit
Unapplied Cash (113117). Account 113117 is like a “holding tank” to
represent funds received from customers, but you don’t know which
customers yet, until the subledger session is processed.
The subledger session: Debits 113117, and Credits the customers who can be
identified. Cash received from customers who cannot be identified is left in
the 113117 clearing account.
Demonstration of Posting a Cheque Deposit List (Exercise 2-2)

We have received cheques from two customers Foreign XX (Poirot ## is the
name) for 15,000 and Customer## (Becker ## is the name) for 9700 for a
10,000 invoice with a 3% discount. In the cheque deposit list, we are
putting the name of the customer, not the customer code as that is a more
realistic scenario as to how the cheque deposit list would really look.
Display the line items of these customers before posting the cheque deposit
list to see the open items. When you look at the line items of customer##,
drill down on the first 10,000 item and look at the header to see that the
Reference field has 500000##. This reference field is how the bank statement
will identify this open item. Also, note that this invoice has a 3% discount
allowed. If you look at the line items of Foreign## (Poirot ##), drill down on
the 15,000 item (payment term ZB00) and you will see in the header the
reference number 600000##.

SAP AG AC010 4.6
Explanation on entering specifications (2-2-1): First of all, if the

specifications pop up box does not appear, bring it up by following:
SettingsSpecifications.
Selecting the internal bank determination turns on the field bank ID and
account ID instead of the field for the ABA number and the real account
number. The start variant selects the variant for entering the items in the
cheque deposit list (exercise 2-2-3). The Customer MC (Match Code) ID has
the system look for the customer based on the details in the tab selected. For
example, D is the default which is the search tab labeled D, “Customers by
Company Code”, when one looks up a customer. Further processing type 1
selects a batch input mode.
Two tricky things about getting this exercise to work: When you do part
2-2-3 (entering the items in the cheque deposit list), you must put a space
between Poirot and ## and the same for Becker and ##. Also, be careful
in filling in the reference field…there are 5 zeros there so your number
will fill in the whole field minus one character. You’ll see that when the
processing for the subledger session gets toward the end, the system will
bring up the field XBLNR, reference.
When we post the cheque deposit list and process the Bank Session we will:
Debit Cheques Received (113108) for 15,000 and 9700 and
Credit Unapplied Cash (113117) for the same two amounts.
Processing the Subledger Session will:

Debit Unapplied Cash (113117) for 15,000 and 9700 and
Credit Becker for 10,000 and debit a cash discount account for 300.
It will credit Poirot for 15,000 (no discount).
After processing the two sessions, show the line items of both customers to
see that the open items are now cleared. When you display the line items, be
sure that the date in the parameter screen is today or perhaps tomorrow as it
may be tomorrow in Germany.
When you post the sessions, choose “visible” which may read
“foreground” in the exercise and then hit Process (exercise from
Germany might say “Execute”. Also, at the end of processing the bank
session, be sure to hit resume, and not “exit”, so that you are taken
directly back to the next session to process, instead of to the easy access
menu button.
Another tip: You can take a look at all the cheque deposits for a
company code by selecting the Overview push button from the Edit
Check Deposit List. Then drill down on the Uni line item for Deutsche
Bank. Then select a bank deposit list and select “Transfer”. That will
transfer that information from that list to the Edit Check Deposit List
screen and from there, simply hit enter to see the details of the cheques
entered. Also, you can see the specifications used from the Edit Check
Deposit screen by following Settings Specifications. You might want to
set up your cheque deposit list ahead of time and then just bring it up
this way.

SAP AG AC010 4.6
Lockbox
The bullet points give a good summary here. Essentially, the lockbox does the
same thing as the manual cheque deposit exercise in that two sessions are
created: a bank session and a subledger session.
Bank Account Statement

When a bank statement is posted, one and sometimes two sessions are
created: The bank session always, and possibly a sub-ledger session if any
open items are cleared via the account statement, such as receiving a wire
payment from a customer to clear an open item. A cheque clearing from a
customer would not create a sub-ledger session because the cheque deposit
posting already would have cleared the open item.
Incoming and Outgoing Cheques

This slide walks us through the accounting transactions for the complete
payment process, starting with the invoice. For out-going cheques work from
right to left –from the open item, to the payment program, to the bank
statement.
For the incoming cheques section, work from left to right, from the invoice,
to the depositing of the cheque, to the posting of the bank statement.
The bank session debits or credits available cash, depending on whether we

are receiving or paying money and the offset is to a clearing account, such as
cheques received.
Demonstration of Manual Bank Statement entry and Posting

(exercise 2-3)
Scenario:
The 9700 cheque from Becker has cleared. Also, Becker has wired us
10,0000 to pay another 10,000 open invoice, which is overdue and thus does
not get the 3% discount.
The Bank Session puts 19,700 into available cash and puts the offset to two
clearing accounts as follows:
Debit available cash (113100) for 19,700,
Credit Checks Received (113108) for 9700,
Credit Customer Wire Payments Clearing Account (113109) for 10,000.

SAP AG AC010 4.6
The sub-ledger session:

debits 113109 for 10,000 and
credits Becker for 10,000.
There is no sub-ledger session for the cheque as the open item was cleared
with the posting of the sub-ledger session of the cheque deposit list.
When the system is looking for the open item to clear the wire received
from the correct customer account, it is searching by the
assignment/allocation field which is filled by 900000##. Be careful to just
put in 5 zeros. Also, in the exercises, the field might be labeled
Assignment, instead of Allocation.
Also, if you want to set this demo up ahead of time, you can bring up the
data on your bank statement as described in the section on the cheque
deposit list:
You can take a look at all the bank statements for a company code by
selecting the Overview push button from the Process Manual Bank
Statement Screen. Then drill down on the UNI line item for Deutsche
Bank. Then select a bank statement and hit Transfer. That will transfer
that information from that list to the Process Manual Bank Statement
Screen. From there, simply hit enter to see the details of the bank
statement. Also, you can see the specifications used from the Process
Manual Bank Statement Screen by following Settings Specifications.
You might want to set up your bank statement ahead of time and then
just bring it up this way.
Bank Transfers
The bank session for an incoming bank transfer would debit available cash
(113100) and credit the customer wire payments account (113109). The
subledger session for a wire from a customer, as an example, would debit the
customer wire payments account (113109) and credit the customer account,
thus clearing the open item.
Managing Outgoing Cheques

The cheque register is found under A/P/Environment/Check
Information/Display/ Check Register. The cheque register has lots of good
information, including when a cheque was cashed (encashment date). You
can see some information in the report if you run it for company code 3000,
and bank and account ID, both 3000. There is a lot of information about
cheque management in AC200 including in the instructor guide for that class.

SAP AG AC010 4.6
Unit 9: Preparing Financial Statements
Contents of Unit
 Describe the basic process for creating financial statements

 Describe how R/3 supports the preparation of financial statements in FI-
GL
 Describe how a profit and loss statement can be created based on cost of
sales accounting
 Name the various options for consolidation in R/3
First Topic:
Closing Procedures in the General Ledger
The slides below are from AC205 and give more detail on the schedule
manager, which is the first slide in this topic. Also, the 4.6 study guide CD
has a screen cam demo of how to create a task list and schedule a program,
which is part of the task list in the demo. I have described that demo in a
slide at the end of this section.

SAP AG AC010 4.6
Schedule Manager: Benefits
Benefits provided by the Schedule Manager
 the closing process is more transparent

and easier to handle
 event driven processing means that the R/3 System

automatically performs the necessary steps
 monitoring the complete process is convenient
 worklist driven error analysis and integrated error handling

procedures reduce the time needed for error correction
 total processing time is minimized by

optimized worklist processing
 SAP AG 1999
 The Schedule Manager makes period-end closing easier. It provides a cross-application

single point of entry for all transactions related to the closing process. It includes all steps,
from defining the structure of your closing process to scheduling the jobs and monitoring
the results.
 It provides you with all the data relevant for period-end closing. All authorized employees
can find information on pending tasks, look at the objects to be processed, and schedule
more tasks. They can see clearly when, for example, monthly closing must be completed,
and the previous period is to be closed. You can use the Schedule Manager at any time to
cheque when, and which activities are to be executed, and with which result.
 The Schedule Manager not only facilitates period-end closing, it is also useful in other
components of the SAP R/3 System. It assists with the definition, scheduling, execution
and control of individual, periodic tasks, and complex processes that have to be executed
regularly. The Schedule Manager provides you with a continuous overview.

SAP AG AC010 4.6
Schedule Manager: Monitor
Task list Status Details Parameters Add. Info

Start date Spool list
End date
Actual period lock User name Job log
Job status
Periodic reposting Business transaction
Internal Orders: Closing Detail list
Activity
Actual Overhead Basic list
Actual Settlement
User decision Messages
Mssg Text
202 ORD 100070 Trade fair Lisbon
205 Maintain the settlement rule of the sender
The monitor 202 ORD 100071 Trade fair Atlanta

205 Cost Center 12345 does not exist on 10/31/99
provides you with all
202 ORD 100358 Special Events
necessary information 217 Cost element 600199 does not exist on 10/31/99
202 ORD 101065 Marketing
 SAP AG 1999
 On the first screen of the Schedule Manager, you find the documentation, which will help
you through your first steps. (If you do not need it anymore, you switch these ‘User notes
off’.)
 The Schedule Manager enables you to do the following:
 Create a structured display of tasks in task lists. The tasks can be executed periodically
and by more than one user. A task list provides you with the following task types:
 Flows that can be executed in the background, which are defined once, and executed
periodically (compare with flow definition)
 Individual jobs that can be executed in the background
 Programs or transactions that you wish to execute individually online
 Notes as placeholders to describe tasks that you do not process in the R/3 System.
 You can store detailed documentation on each task.
 In the daily overview, you can get an overview of all the executed or scheduled tasks for a
day. The system logs the task execution, and provides you with information on the planned
and actual start time, as well as the current status of each task. You can go from the daily
overview to the monitor, to get detailed information on jobs or flows.

SAP AG AC010 4.6
Schedule Manager: Scheduling
Task list 2000

October
Send mail:
Closing process started
Set period lock
Periodic reposting
of personnel costs
Internal Orders:
Overhead and settlement Daily overview:
overview: October 31, 2000
Cost Centers: Allocations
Time Description Status User
8:00 Mail sent Miller
Convenient management 8:15 Actual period lock Miller
of period-end closing with 8:30 Periodic reposting Smith
the Schedule Manager 9:45 Internal Orders: Closing Jones
11:30 Cost Centers: Allocations Jones
 SAP AG 1999
 In the monitor, you can call up detailed information on the active or completed jobs and
flows that were scheduled in the scheduler.
 The status field shows you immediately where errors occurred.
 All messages that the system created during job execution are displayed in a clear list.
 You can go from here to the spool list, job log, detail, and basic list.
 Once you check the results, you can change the system status and give a reason for the
change. The system logs your manual changes.

SAP AG AC010 4.6
Schedule Manager: Task List - Flow Definition
Task list Flow Definition: Internal Orders
Send mail: Workflow started

Closing process started
Set period lock Select worklist
Periodic reposting
of personnel costs Calculate overhead rates
Internal Orders:
Overhead and settlement
Settlement
Cost Centers: Allocations
Check the worklist for
internal orders
Define sequences
Restart worklist processing
of background jobs for
automatic processing Workflow completed
 SAP AG 1999
 In the flow definition you can group tasks that are to be executed in the background in a
particular order.
 You use the workflow to control these flow definitions.
 You can structure subflows and include them in a flow definition.
 Insert user decisions for checking purposes.
 Use worklists to reduce the total runtime.
 Use the task list to group individual tasks. If you need to run sequences of jobs create a
flow definition including all dependent work items.

SAP AG AC010 4.6
Schedule Manager: Worklist Monitor
Worklist Object list
Processing steps Objects Proc. Err. Object Ovh Stlm Text

Intern. Orders: Closing 5000 ORD100070 Trade fair Lisbon
Actual Overhead 4987 13 ORD100071 Trade fair Atlanta
Actual Settlement 4980 7 ORD100358 Special Events
User decision ORD100700 Image Campaign
ORD101065 Marketing
ORD109999 EXPO 2000
Object Messages
Error analysis Object Mssg Text
and error handling are ORD100070 205 Maintain the settlement rule of the sender
ORD100071 205 CCtr 12345 does not exist on 10/31/99
convenient with the
ORD100358 217 CEl 600199 does not exist on 10/31/99
worklist monitor
ORD100700 162 Credit C01 for 10/31/99 not defined
 SAP AG 1999
 In the worklist monitor you can view the processed objects(product cost collectors, WBS
elements, internal orders, production orders, and so on) and view their processing status.
 The object list and message list provide you with detailed information about the errors
occurred on the objects within the processing steps. You can analyze the cause of the error
and trigger the correction of the errors.
 Once you have corrected any errors that occurred, you can reschedule the corrected objects
for processing. Restarting the flow only for the corrected objects reduces the total runtime
of the flows.

SAP AG AC010 4.6
Schedule Manager
The schedule manager replaces the financial calendar and the period-end
partner. Once point of access is under Periodic Processing in the G/L menu
path (transaction code SCMA). It appears with a sample task list that one can
edit or just use as an example. Also, on the left is documentation on how to
use the schedule manager.
There is more detail on the schedule manager in the Delta FI class and in
AC205.
The demo below matches the demo in the 4.6 study guide.
To schedule a task: Task list /Create. Give name and hit enter. Give
description and save. Green arrow back. Hit change task list. Put cursor on
task folder and Insert Task Group (looks like suitcase). Give name and
description and assign to user. Put cursor on task group folder. Select Insert
Task. Create a program (RFBILA00 with variant), Transaction FBCJ, and a
note, assigning each to a user as you create each one. Hit :Schedule Tasks.
You can drag only drag a program to a date. To execute a transaction, right
click on the transaction and hit execute. When you drag the program to a
date, make sure it is a future date.
Overview: General Ledger Closing

Go into the Closing Folder within GL and open each of the folders within that
section to get an overview of steps needed to close the books.
Under Check/Count, we have the same type of comparison report found in
A/P and A/R.
Under Valuate, we find some of the exercises the students do: Valuate open
items in a foreign currency (A/P unit), enter and reverse accruals/deferrals.
Under Re-Group is found the GR/IR clearing report the students have as an
exercise.
Under Document we have the balance audit trail (also an exercise)
Under Report, we have Report Selection, which leads to the GL reporting
tree, including the GL info system node.
Under Carryforward is located the Balances report that carries forward
balances of GL accounts.
On the right side of the screen are the organizational tasks that are not
covered in this class. But if there is interest in the subject, you could show the
students how we open/close periods if you did not already do so in the A/P or
A/R closing chapter.

SAP AG AC010 4.6
Accrual/Deferrals for Revenue & Expenses, Accruals, Deferrals,

Relate these slides to what the students will be doing in exercise 1-1:
The IDES group purchased a 6000 Uni insurance policy last month,
providing insurance for the following twelve months. Insurance expense is
debited 6000 and the vendor is credited 6000. In the accrual/deferral
document, insurance expense is credited 5500 (account number 466000),
leaving a balance of 500, and accrued income (account 98000) is debited. A
more accurate name for account 98000 would be prepaid insurance. In the
last part of the exercise, the accrual/deferral document is reversed.
Another way to reverse accrual/deferrals is using report rfsabg00. This

report creates a batch-input session to reverse documents of a particular
document type so one would create a document type specifically for accruals.
Showing this report is a good place to show how reports can be looked up via
System/Services/Reporting if you have not already done so.
I would not demo this exercise, but rather just explain the concept.
GR/IR Analysis
The GR/IR clearing account (#191100) in our training system typically has
both debit and credit balances in it:
A Debit in the GR/IR represents goods that were billed but not yet delivered.
A Credit represents goods that were delivered, but not yet invoiced.
The RFWERE00 report (Re-group GR/IR clearing) places each open item in
the GR/IR clearing account which does not match up with a purchase order
into the one of the categories above for correct presentation on the balance
sheet. These posting are then reversed. The documentation on this report is
good.
Relate these concepts to the exercise the students will complete: Exercise 1-2
They will enter an invoice for a purchase order for which no goods have been
received. Then they will check the GR/IR clearing account (#191100) for
their specific business area to see that the balance in the account is a 100 UNI
debit resulting from the invoice they just entered. This must appear in the
“Billed but not Received” account (#191101) for closing. That will be
accomplished by running the RE-group GR/IR program, which is the last part
of their exercise. This program will debit account 191101 and credit account
191199 (external procurement correction account).
Demo of this concept: Create the invoice ahead of time (exercise 1-2-1).
Then run the GRIR Analysis program using variant AC010 but remove the
postings check box. The program will list the items that need to be
reclassified. Hit the postings button to see the postings that will be created
when the program is run for real and after the batch job is run:

SAP AG AC010 4.6
Credit 119199: Clearing Account for GRIR

Debit: 191101: Billed but not invoiced account
Then the reversal of that document will be listed.
This is a better way to demo this than doing the exercise from scratch because
it is tricky putting in the correct tax information in the invoice…you have to
remember pay attention to a few details to get it to balance.
Balance Audit Trail

Students will run the compact document journal in exercise 1-3. The balance
audit trail creates the compact document journal and puts it in a file. Note the
second bullet point that mentions the balance audit trail should be run before
archiving documents
Another way to get to the compact document journal report is in the Report
Folder under Closing. This leads you to the GL reporting tree where the
compact document journal is located under adequacy and documentation,
document, compact document journal.
Run this report for the postings made to company code 1000 for a particular
day to show that it is a listing of documents. This report was how a document
was printed before the print icon appeared in 4.6 in the overview screen of a
document itself.
.
Preparing Financial Statements for Period Accounting

Review what students already covered in GL: Financial Statement Versions,
Operating Charts of Accounts and Country Specific Charts of Accounts
Reporting
Under G/LReporting one can find many country specific reports
Next Topic:
Period Accounting
Period Accounting is used primarily in Europe. In this method, the total
production for a period is calculated by adjusting the sales revenue by the
change in inventory. Other expenses are broken down by expense types,
which are really just groupings of similar expenses (e.g. office supplies, travel
expenses).

SAP AG AC010 4.6

Cost of Sales Accounting is used in the US. In this method, expenses are
broken down by their origin, such as manufacturing, sales, administration,
etc. To meet this reporting requirement, SAP uses functional areas. Typical
functional areas are set up in our training system under Enterprise Structure
for Financial Accounting in the IMG.
Derivation of Functional Area

In legacy systems, the equivalent of our functional area was often part of the
GL account code.
Until the 4.6 release, functional areas were derived from the cost object that
was posted to via substitution rules. This is set up in the IMG within
controlling under FI/Global Settings/Company Code/Prepare Cost of Sales
Accounting. Drill down on controlling area 1000 and hit enter on the
substitution initial screen. Choose a functional area to see the substitution
for, 003, as an example: Func. Area 0400 Admin costs. Hit the choose button.
You’ll see the Boolean logic that says if a cost center has cost center category
(described here as type) of either 4 or 5 in its master record, when you post to
that cost center, you also post to this functional area. If you check the master
record of cost center 1000 as an example, you will see cost center category 4.
With the release of 4.6, a functional area can be entered directly into the
master record of a new GL Account, or put directly into the master record of
a new CO object. Also, a functional area can be filled in as an additional
account assignment when posting to an account. If more than one entry is
made into the functional area, the system follows an order or priority to
determine which functional area to use. The correct order of priority is 1
Manual Entry, 2 Substitution, 3 Master Record of P&L account, and 4
Master record of CO object. The bullet points in the slide describe the order
of priority incorrectly.
Cost of Sales Accounting Ledger

In GLT0, functional areas are not kept. Instead, functional areas are kept in
an other table: GLFUNCT.
Demonstration of viewing functional areas

Demo exercise 2-1 in which the functional area in seen in the expense line
item of a posting to a vendor, Agency##.

SAP AG AC010 4.6
Next Topic:
Consolidation
EC-CS is Enterprise Consolidation while SEM-BCS stands for Strategic

Enterprise Management Business Consolidation, which sits on top of the
Business Warehouse (BW).
EC-CS Data Flow

Due to the integrated nature of SAP, we expect the software to handle even
the most complex parent/subsidiary relationships. EC-CS is the vehicle in
which we create fully consolidated statements that can meet applicable
countries’ reporting standards and requirements.
Not only can SAP EC-CS consolidate company code structure (known as
legal consolidation), EC-CS can provide PCA consolidation as well as
business area consolidation. At this level it is possible to get the full-blown
Balance Sheet (for PCA) that is not possible at the CO level. In addition, EC-
CS can consolidate the data from non-SAP entities to arrive at worldwide-
consolidated financial statements.
Tips:
Show the connection between the 4-digit company code global settings and
the 6-digit group company (company). See for example that company code
1000 has a Company 001000 attached to its global settings (not set up in our
training system, but you could change it in config to show the class).
You can also show how the link between the operating COA and the
consolidation account number is attached in the company code part of the
master record. Indicate that in configuration, the connection is made between
the INT chart and the CONS chart. Many INT account numbers are rolled to
one CONS account number.
Profit centers can be attached to material records, which are attached to

Plants, which have a connection to a Company Code then a connection to a
Company.
Eventually, the information collected for consolidations can be used at the

highest most summarized level of a company to help upper management
make decisions and perform planning activities.

SAP AG AC010 4.6
EC-CS Organizational Units

Getting into EC-CS:
Just like in CO, the user has to set the Controlling Area, so does the user of
EC-CS. This setting is referred to as ‘setting the global parameters.’ There
are three places to set global parameters:
IMG:
1. Enterprise Controlling  Consolidation  Define global parameters

(Dimension = 50; Version = 100; Fiscal Year = 2000; Period = 012; COA =
50; Ledger = US)
Application Menu:
2. Accounting  Enterprise Controlling  Consolidation  Global

Parameters
3. Accounting  Enterprise Controlling  Consolidation  Data

Collection  Monitor
NOTE: Number 3 above will take you to the Monitor that is illustrated in
slide 9-23 (Status Monitor). This will also show the hierarchy referred to in
slide 9-22 (EC-CS Organizational Units).
In EC-CS, the parent/subsidiary relationship is created using a hierarchy

(very similar to the hierarchies created in CO and PCA.) We refer to
company code in FI (the smallest level at which B/S, P & L. etc. can be
generated) rolling up to a Group Company or Company; in EC-CS this
Company is then referred to as a Consolidation Unit. The Cons Unit may
then be grouped with other Cons Units and attached to a Consolidation
Group. There is always only one top Cons Group, which represents the
highest level in the organization.
Parent relationships are created either within a grouping of Cons Units or at

the Cons Group level in order to accomplish Consolidation of Investments

SAP AG AC010 4.6
Status Monitor
Note: The word Procedures should read TASKS .
Referring back to the menu path number 3 above:
Unit 10: Conclusion

The display shows what is referred to as the Data Monitor; the user can
expand the hierarchy by pressing the Expand All icon. In configuration, the
tasks (shown along the top of the monitor (Data Input, Local Val, etc.) are
created and attached to the monitor. Each item in a column represents a task.
One must do the tasks in order from left to right, but one row can have its
work finished before another row.
This Data Monitor refers to the tasks that are required to receive the data in
EC-CS, make adjustments, and get data in to the parent’s currency; see the
second to last task is Curr Tran (Currency Translation). This translation is to
get the individual cons unit’s currencies converted into the group currency of
the parent. Translation methods are created in accordance to Accounting
Standards of the top Cons group’s country; several system delivered methods
are delivered with the Dimension 01. The final (required) task is the Group
Validation which validates such requirements as Assets = Liabilities + Equity
and that Depreciation of machinery and equipment in the B/S = Depreciation
of machinery and equipment in the I/S.
Another monitor is the Consolidation Monitor. To toggle to the Cons

Monitor, click on the Cons Monitor icon (3rd icon over from the far right).
This monitor contains tasks necessary to complete Inter Unit Elimination and
Consolidation of Investments (COI). EC-CS can handle even the most
complicated organizational ownership structures. The various methods and
percentages of ownership are completed in configuration.
Data Transfer to EC-CS

The only way PCA data gets to EC-CS is through the rollup method; this is
based on the way the data is stored on a particular table over in PCA
(GLPCT). Manual, real-time, rollup, and periodic extract can be used for
SAP systems; upload and manual are generally for non- SAP systems.
The data is loaded in to EC-CS via the task created and attached to the
monitor.
The reference on the slide to the Financial statement version (B/S P&L) to
periodic extract refers to the ability to run a Balance sheet in FI (the
RFBILA00 program) and switching on a switch for Extract to Consolidation.

SAP AG AC010 4.6
Application Menu Path: Accounting  Financial Accounting  General

Ledger  Information Systems  General Ledger Reports  Balance
Sheet/P&L  General  Actual/Actual Comparison  SAP minimal
variant; click on the Select All icon; click on the Special evaluations tab; see
the Extract to consolidation option towards the bottom of the screen.
Note: if this option (Periodic Exract) of data transfer is used, it is only for
Legal consolidation and the G/L accounts of the financial statement version
have to have a 1:1 relationship with the accounts (known as FS (Financial
Statement) items) in EC-CS.
SAP Consolidation-Future Development

SEM (Strategic Enterprise Management) is still in its infancy stage as far as
rollouts. It sits on top of the Business Warehouse.
The Business Consolidation product has the advantage that consolidation data
can be stored in the BW for better reporting functionality.
In June 2000, BW 2.0 will be rolled out. This will allow managers to have
consolidated information plus information on competitors. In BW, data is
stored in multi-dimensional cubes.
SAP Strategic Enterprise Management

The slide lists products we are introducing, or have just introduced.
The first three to be introduced will be BCS (Business Consolidation), BPS
(Business Planning and Simulation), and CPM (Corporate Performance
Monitor). BPS can do planning using data from non-R3 systems and can
include data such as industry trends. CPM will provide high level analysis
for external parties, such as analysts.

SAP AG AC010 4.6
Unit 10: Summary
Approximate Duration: 15 Minutes
Contents of Unit
Overview: Organizational Elements in Accounting
Overview: Organizational Elements in Logistics
Recommendations for Enhancing Understanding of Material
This is just a wrap-up unit with a couple review slides on organizational

elements. Focus on the integration aspects of SAP and discuss future
classes the students might be interested in taking.

SAP AG AC010 4.6

AC010 4.6 AC010-Financial Accounting and Reporting

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R/3 System

Author: Kim AC010 4.6 AC010-Financial

Key to icons in the Instructor Guide:

Next Slide (s)

Hints and Tips

Subsidiaries: Kim Hagenbach, SAP America

Revisions to Previous Instructor Guide:

Country-Specific Units: None

Revision 1 Date: April, 2000 2

Course Instructor Profiles

Courses Recommended as Preparation

Online Help Recommended as Preparation

Hints on Preparing This Course

Revision 1 Date: April, 2000 3

User ID and Passwords for Course Participants

Preparation in the System

Revision 1 Date: April, 2000 4

The red text is indicates where I made changes to the file.

Revision 1 Date: April, 2000 5

YOU HOW THIS SHOULD BE SAVED.

Revision 1 Date: April, 2000 6

Goals and Objectives

Participants understand the separation and purpose of the FI modules.

Participants can perform basic FI system transactions.

Participants are prepared for Level III Financial courses.

Revision 1 Date: April, 2000 7

Approximate Content: Units and Topics Activities: Instructor and Participant

Unit 2: Course Overview Instructor Lecture

Day 1 Unit 3: G/L Account Master Records Instructor Lecture/demos

Unit 3: GL Accounting Transactions

Revision 1 Date: April, 2000 8

Day 2 Optional Review Exercise on GL Students Complete GL Review

Unit 4: Accounts Payable:

Master Data in Accounts Payable

Integration with Materials Instructor Lecture/demos

Revision 1 Date: April, 2000 9

Day 3 Optional Review Exercise on Students Complete A/P Review

Closing Operations in Accounts Instructor Lecture/demos

Day 4 Optional Review Exercise on

Unit 6: Asset Accounting

Revision 1 Date: April, 2000 10

Standard Accounting Transactions in

Revision 1 Date: April, 2000 11

Day 4 Unit 7: Travel Management

Unit 8: Bank Accounting:

Day 5 Unit 8: Bank Accounting (con’t):

Day 5 Unit 9: Preparing Financial

Consolidation Instructor Lecture

Revision 1 Date: April, 2000 12

Unit 10: Conclusion

Revision 1 Date: April, 2000 13

Morning of day one, approximate duration: 90 minutes (after

Putting the Unit in Context

 Identify the elements of a typical window in the “Enjoy” release

Logging on to the R/3 System

Revision 1 Date: April, 2000 14

SAP Easy Access-Standard

Role Based User Menu

Field Help, SAP Online Help, System Functions, Table Settings

Revision 1 Date: April, 2000 15

Personalizing the Fronted

Exercises for Navigation

Approximate Duration: 30 minutes