PROCUREMENT PROCESS FOR ALTERNATIVE

MODE WITH POSTING

RESPONSIBLE PROCESSING TIME
ACTIVITY PROCESS FLOW
PERSON (per request)

BAC Secretariat 1. Prepare Request For Quotation (RFQ) RFQ Preparation

(AO III) 1 hour

BAC Chairperson 2. Sign the RFQ Sign the RFQ 1 hour

BAC Secretariat 3. Post RFQ at PHILGEPS

Post RFQ are PhilGEPS 7 days
(AO III)

BAC Secretariat 4. Schedule TWG meeting for bid opening and Schedule TWG meeting for
(Secretary II ) 1 day
evaluation bid opening and evaluation

BAC/TWG 5. Open and evaluate all quotations received in

Open and evaluate all
the presence of a BAC member and 3 hours
quotations received in the
recommend award
presence of a BAC member
and recommend award

BAC Secretariat
6. Prepare Abstract of Quotations (AOQ) for 2 hours
(AO III) Prepare AOQ for
signature of End user (EU) , TWG and BAC
members signature

EU, TWG and BAC 7. Sign the AOQ Sign the AOQ 1 day
Members

8. Approve the AOQ Approve the AOQ

HOPE

BAC Secretariat 9. Prepare Purchase of Order (PO) Prepare Purchase Order 2 hours
(AO III)

FD CAO, Concerned 10. Sign the PO Sign the Purchase Order 1 day
Service Director and
DED

BAC Secretariat 11. Forward the PO for conforme to Forward the PO for
conforme to 1 day
(AO III) supplier/provider
supplier/provider

Supplier/Provider 12. Supplier/provider implement the PO Sign contract