PROVINCIAL ASSESSMENT & MENTORING WORKSHOP ON LOCAL ROAD MANAGEMENT

(LRM) AND PUBLIC FINANCIAL MANAGEMENT (PFM)

PROVINCE OF _______________

Date: _________________
Venue: ________________

Program of Activities
Responsible
Objectives / Expected
Date/Time Topic/Activity/Methodology Person/Unit
Outputs
DAY 1
8:00 - 8:30 AM Registration of Participants Secretariat
8:30 – 9:00 AM Opening Activities To put participants in
 Opening Prayer the right and proper Secretariat/Emcee
(30 mins)  Singing of the National mood and mindset at
Anthem the start of the
 Introduction of Guests and workshop.
Participants
 Welcome Remarks Provincial Director
9:00 - 9:20 AM  Surfacing of expectations To surface the Pamela Christine
 Workshop overview expectations; agree on Clavio-Galenzoga,
(20 mins)  Objectives and process the workshop objectives EnP
and mechanisms; and, UNDP-Regional
formulate ground rules Governance
for the training Specialist
workshop.
9:20 – 9:45 AM CMGP Updates and the Provincial To orient the Engr. Jevon Reely
Governance Reform Road Map participants on CMGP & D. Culala
(25 mins) (PGRR) PGRR.
9:45 - 10:15 AM Overview of the Roads to To orient the Pamela Clavio-
Sustainable Development Goals participants on Galenzoga, EnP
(30 mins) (ROADS2 SDGs) Roads2SDGs, its UNDP-Regional
objectives, process and Governance
content. Specialist

10:15 – 10: 25 AM Coffee Break

10:25 – 11:00 AM Presentation of the PLGU To refresh participants Provincial Planning
Development Agenda on the Development & Development
(35 mins) Agenda of the Coordinator or
Pampanga Province. representative
from PG _______
Write name,
designation and
office please
11:00 - 11:35 AM Presentation of the PGRR Outline, To orient the Pamela Christine
Content and Sections participants on PGRR Clavio-Galenzoga,
(35 mins) outline, content and EnP
sections.

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 Program of Activities
Responsible
Objectives / Expected
Date/Time Topic/Activity/Methodology Person/Unit
Outputs
UNDP-Regional
Governance
Specialist
11:35 -12:00 NN Open Forum To encourage the Emcee / Pamela
exchange of ideas and Christine Clavio-
(25 mins) issues among the Galenzoga, EnP
participants and the UNDP-Regional
facilitator. Governance
Specialist
12:00 - 1:00 PM Lunch Break
1:00 – 1:15 PM Afternoon Preliminaries To kickoff and Secretariat
reenergize the
participants.
1:15 – 1:45 PM Inputs on Workshop Session 1 To present and explain Pamela Christine
concepts necessary for Clavio-Galenzoga,
(30 mins) the assessment of their EnP
current situation. UNDP-Regional
Governance
Specialist
1:45 – 5:00 PM Workshop Session 1: Workshop on For the PLGUs to come Pamela Christine
the Current Situation on: up with their provincial Clavio-Galenzoga,
(3 hours and 15 current “situation” EnP
mins)  Local Road Management (strengths, weaknesses, UNDP-Regional
(LRM) assumptions, and risks) Governance
o Local Road on LRM and PFM. Specialist
Information
Management
o Local Road Network
Development Plan
o Local Road
Construction and
Maintenance
o Local Road Asset
Management

 Public Financial
Management (PFM)

o Internal Audit
o Procurement
o Budgeting, Revenue
Generation and Expenditure
Management

DAY 2
8:30 - 8:45 AM Recap of Day 1 activity Pamela Christine
Clavio-Galenzoga,
EnP
UNDP-Regional
Governance
Specialist

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 Program of Activities
Responsible
Objectives / Expected
Date/Time Topic/Activity/Methodology Person/Unit
Outputs
8:45 – 12:00 NN Continuation of Workshop Session 1 Pamela Christine
Clavio-Galenzoga,
(3 hours and 15 EnP
mins) UNDP-Regional
Governance
Specialist
12:00-1:00 PM Lunch Break
1:00 – 1:15 PM Afternoon Preliminaries To kickoff and Secretariat
reenergize the
participants.

1:15 - 3:00 PM Continuation and consolidation of Pamela Christine

Workshop Session 1 outputs Clavio-Galenzoga,
(1 hour and 45 mins) EnP
UNDP-Regional
Governance
Specialist
3:00 – 3:10 PM Coffee Break
3:10 - 3:25 PM Inputs on Workshop Session 2 To present and explain Pamela Christine
concepts necessary for Clavio-Galenzoga,
(15 mins) them to come up with EnP
4-year targets and UNDP-Regional
strategies. Governance
Specialist
3:25 - 4:00 PM Workshop Session 2: Workshop on For the PLGUs, to come Pamela Christine
formulating risks management up with a set of targets Clavio-Galenzoga,
(35 mins) strategies, targets, and other and strategies for the EnP
activities to reach the target year 2019 to 2022. UNDP-Regional
situation. Governance
Specialist
4:00 – 4:15 PM Inputs on Workshop Session 3 To explain the proposed Regional Office 3-
content of their DILG-CMGP
(15 mins) provincial action plan. Write name,
designation and
office please
4:15 – 4:45 PM Workshop Session 3: Workshop on For the PLGUs to specify Pamela Christine
developing the strategies of the the needed Clavio-Galenzoga,
(30 mins) provinces to complete the following steps/actions to EnP
before the formulation workshop on complete the UNDP-Regional
October 15-19, 2018: assessment outputs Governance
before the formulation Specialist
 Current situation (strengths, workshop.
weaknesses,
assumptions/risks)
 Draft of risk management
activities, targets, and
strategies

4:45 – 5:00 PM Presentation of provincial action For the PLGUs to LRMT Head, PG
plans. present their ___________
(15 mins) commitments in

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 Program of Activities
Responsible
Objectives / Expected
Date/Time Topic/Activity/Methodology Person/Unit
Outputs
completing their Write name,
Capacity Assessment designation and
Report. office please

5:00 – 5:10 PM Synthesis, Next steps and Closing To discuss PGRR Pamela Christine
schedules and other Clavio-Galenzoga,
reminders. EnP
UNDP-Regional
Governance
Specialist

GUIDELINES FOR THE CONDUCT OF THE PROVINCIAL ASSESSMENT & MENTORING

WORKSHOP ON LOCAL ROAD MANAGEMENT (LRM) AND PUBLIC FINANCE MANAGEMENT
(PFM)
1. Participants to the 2-day activity will be the LRMT members with at least 3 staff from each
Department/Unit to include the following: PPDO, PEO, Information Unit, PENRO, PGSO,
BAC, PBO, PTO, PAccO, Internal Audit Department/Unit, HRMO & Provincial Administrator’s
Office;
2. CSO/NGO representatives are to be invited;
3. Provincial Planning & Development Office is to present its Development Directions;
4. There will be at least one laptop to be provided for each of the Key Reform Area, including a
centralized laptop with a projector and screen;
5. The province is to prepare for the tarpaulin for use during the 2-day activity, including meals
and venue arrangement;
6. Venue should be able to accommodate 14 break-up groups (7 each per province) for the 2-
day activity.
7. The participants should bring with them e-copies or hard copies of the following:

 Road management-related information system or database (aside from RBIS)

 Status and use of Roads and Bridges Information System (RBIS)
 Latest Local Road Network Development Plan (LRNDP)
 Latest Provincial Development and Physical Framework Plan (PDPPFP)
 DRRM maps
 Latest copy of the Local Road Management Performance Assessment (LRMPA) result
 Latest copy of the Agency Procurement Compliance and Performance Indicator
(APCPI)
 PLGU-HR policies on scholarship awards and trainings
 Human Resource Capacity Development Plan
 Materials/documents about the Provincial Project Monitoring
 COA 2015-008
 Annual Maintenance Work Program
 Annual Investment Program, PEO Cost Estimates, POW
 Local Road Asset Management Plan (LRA)
 Procurement Manual
 Sample contract documents
 Public Financial Management Assessment Report

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