Real Time Issue:

Billing Document not released to accounting / Accounts determination:

To resolve the error, you can analyze account determination in the billing document. Process:
Goto T.Code: VF02 & Enter Invoice number
Next (On the top most strip) goto Environment
Next (Select Environment) go to Account determination
Next (In Account Determination) select Revenue Account Determination (first option)
This will list all the condition types in the Billing document & analyze each condition & check for
which G/L accounts is not determined.
Possible errors:
1. VKOA not maintained for required combination
Solution: Maintain the combination in VKOA.
2. Account Assignment of Customer / material not maintained in Customer / Material Master (If
maintained in combination in VKOA).
Solution:
Option 1 (Standard solution):
step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order
step 2: Maintain Customer master / Material Master correctly.
step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.
Option 2:
Force the Account Assignment Group of Customer / Material through Debug in change mode of
Billing document, which will release Billing Document to Accounting.
3. Account Key not maintained in Pricing Procedure:
Impact: This may create accounting document, but if condition type, which are to be posted to
account, but do not have account key maintained in pricing procedure, it will not be post the
relevant condition type to G/L account.
4. Billing Document not being released to accounting --
In Material Master, there is some link between Profit Centre & MRP Type. If one of it is not
maintained, erratically few documents get stuck while releasing Billing Document to accounting.
Few of course get posted.
Solution1: Cancel Billing Document --> Reverse PGI --> Cancel Delivery --> Block the sales
Order & Create new sales Cycle all over again after rectifying Material master.
Solution 2: (Temporary Solution) In Debug mode in Billing, force the Profit Center in Billing
Document with the help of Abaper. But ensure Material master is rectified.
From FI Side, you require to check that all the G/L account has been maintained through T.Code:
FS00. G/L account being Master data has to be created in each client to upload through LSMW /
SCATT / BDC.
In Billing Document in change mode (in the first screen where we enter Billing Document
number), on the top most left hand corner, take a dropdown on Billing Document & select
Release to accounting. Here you can get the under mentioned possible message:
1. G/L account not found
2. Cost Element not maintained for G/L account.
Most of the times we need to transfer stock of material from one plant to another plant or plants.
In SAP R/3 the following type of procedures are available.
Stock Transport Order:
Without Delivery
With Delivery via Shipping
With Delivery and Billing Document/Invoice
Advantages of the Stock Transport Order
It has the following advantages over the transfer of stock without a stock transport order:
A goods receipt can be planned in the receiving plant.
A vendor can be entered in the stock transport order.
Delivery costs can be entered in the stock transport order.
The stock transfer order is part of MRP
The goods issue is possible via a delivery or via Shipping.
The goods receipt can be posted directly to consumption.
The entire process can be monitored via the purchase order history.
Stock Transport Order with Delivery and Billing Document/Invoice
As per Indian Law, if the material is subject to Excise Duty, even moving between plants needs
to be accompanied with Excise Invoice. The following process describes the full cycle of from
stock transport order, goods issue, excise invoice and goods receipt processes.
Create Stock Transport Order
In case of requirement of materials, A Stock Transport Order stating specific quantity of material
will be raised by receiving plant to the supplying plant. For creating Stock transport we can use
the following path:
Logistics> Materials Management> Purchasing> Purchase Order> Create>Vendor/Supplying
Plant Known
T. Code: ME21N or ME27
Creating Outbound Delivery
If the stock of material is available in Supplying Plant then Supplying Plant will create a delivery
against the above Stock Transport Order.
SAP menu> Logistics> Sales and Distribution> Shipping and Transportation> Outbound
Delivery> Create> Collective Processing of Documents Due for Delivery>Purchase Orders
T. Code: VL10B
Changing Outbound Delivery
To Pick the Material and to do the Post Goods Issue supplying plant will change the above
outbound delivery document.
SAP menu> Logistics> Sales and Distribution> Shipping and Transportation> Outbound
Delivery> Change> Single Document
T. Code: VL02N
Creating Billing Document
After PGI, A billing Document known Commercial Invoice is created to update the corresponding
GL Accounts and same is send to receiving plant (Customer).
Logistics> Sales and distribution> Billing>Billing document> Create
T. Code: VF01
Creating Excise Invoice
To meet the legal requirement and to submit it to Excise Authorities the supplying plant will
create an Excise Invoice. It is a legal document and it must accompany the goods when these
are being sent to the Receiving Plant (Customer).
SAP User menu> Indirect Taxes> Sales / Outbound Movements> Excise Invoice> for Sales
Order> Outgoing Excise Invoice Create
T. Code: J1IIN
Goods Receipt for Stock Transport Order
With reference to Stock Transport Order as created above goods are received at the receiving
plant. During entering this goods movement at receiving plant we can capture and post the Part I
and Part II of excise duty. To get Excise Invoice tab at Header Data choose Check icon at third
row at the top of the screen.
Logistics> Materials Management> Inventory Management> Goods Movement> Goods Receipt
for Purchase Order

1.
Issues:
Client is required P&L ,B/S financial statements for 12+6 months(with considering special period
next 6 months) i.e. 18 months period or any period further after 12 months.
In short the client is required reports for more than 12 months.
Ans:
SAP cannot handle morethan 16 periods (12 + 4 special periods). So you can view P&L & B/S
statements upto 16 periods only.
Some reports having option to view the reports morethan 12 months (from 13 to 16 period) also.
Example: T.code F.01 , selection periods option is available.
2.
Issues:
1) Finished goods stocks and values were being maintained out of system before 1st Jan 2008.
From 1st Jan 2008, the FG stocks have been brought into the system. The client was requested
to update the system on 31st December 2007. But they could not do becos they do not have the
right figures with them. Now, after two months, they are having the figures. Now, how to bring in
the opening balance.
2) We have MTO scenario with configurable material. For every sales order, the system prepares
cost estimate. On the basis of these cost estimate, the Goods Receipts happens. But sometimes,
the Goods receipts happens at a very low price. We found the raw materials requested by the
system is not correct. The sales order costing variant is fine. I am having doubt with variant
configuration. I am not knowledgeable about variant configuration
Ans:
Regarding Q1. You can update the stock with “Posting Date” as 31-12-2007.
Regarding Q2. You have to maintain Variant Condition for Purchasing as well as Sales. You had
already done for Sales. Now you have to do for Purchasing also using the TCODE MEK1 for
condition type PB00. Then you will get total price for base model and characterestics.
All the best.
Please add points
Toyaja
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