APPENDICES

Appendix 1
Gantt Chart
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Gantt Chart

Activities April/17 May/17 June/17 July/17 Aug/17 Sept/17 Oct/17 Nov/17 Dec/17 Jan/18 Feb/18 Mar/17 April/17
1. Analysis
1.1 Gathering
information
1.2 Analyze system
needs
1.3 System
specification
2. Designing the system
2.1 System flow design
2.2 Software and
GUI design
3. Developing the system
3.1 Creating system
Module
3.2 Coding
3.3 Initial Testing
4. Testing
5. Evaluation
6. Implementation
7. Documentation

Appendix Table 1.Gantt chart of the development of Management Information System of Palciso-Sarabia Dental Clinic

39
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Appendix 2
Evaluation Instrument
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EVALUATION INSTRUMENT FOR SOFTWARE MATERIAL (ISO 9126)

MANAGEMENT INFORMATION SYSTEM OF PALCISO-SARABIA

DENTAL CLINIC IN ROSARIO, CAVITE

Name: Position:
Date: Company:

Instruction: Please evaluate the software material by using the given scale and placing a
checkmark (✓) under the corresponding numerical rating:

Numerical Rating Equivalent

5 Excellent
4 Very Good
3 Good
2 Fair
1 Poor

INDICATOR 5 4 3 2 1
Functionality
• Suitability. The software performs the task required.
• Accurateness. The software functions accurately.
• Interoperability. The software components interact well
with each other.
• Compliance. The software complies with the
requirements.
• Security. The software protects itself from unauthorized
access.
Reliability
• Maturity. Software failures occur less often.
• Fault tolerance. The software can resist from failures.
• Recoverability. The software resumes working and
restores data after failure.
Usability
• Understandability. Software functions can be easily
understood.
• Learnability. The software can be easily learned.
• Operability. The software works in a specified
environment.
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Efficiency
• Time behavior. The software responds quickly.
• Resource behavior. The software utilizes resources
efficiently.
Maintainability
• Analyzability. Software failures are easy to diagnose.
• Changeability. The software is easy to modify.
• Stability. The software continues to operate even changes
had been made.
• Testability. The software is easy to test.
Portability
• Adaptability. The software can be used in other operating
environments.
• Installability. The software can be installed easily.
• Conformance. The software complies with portability
standards.
• Replaceability. Software components can be easily
replaced.

Recommendations:

Signature of Respondent
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Appendix 3
Evaluation Summary
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SUMMARY OF EVALUATION

INDICATOR MEAN INTERPRETATION

Functionality
• Suitability. The software performs the task required. 4.83 Excellent
• Accurateness. The software functions accurately. 4.67 Excellent
• Interoperability. The software components interact well
4.83 Excellent
with each other.
• Compliance. The software complies with the
4.83 Excellent
requirements.
• Security. The software protects itself from unauthorized
4.75 Excellent
access.
Overall Mean 4.78 Excellent
Reliability
• Maturity. Software failures occur less often. 4.05 Very Good
• Fault tolerance. The software can resist from failures. 4.08 Very Good
• Recoverability. The software resumes working and
4.50 Very Good
restores data after failure.
Overall Mean 4.36 Very Good
Usability
• Understandability. Software functions can be easily
4.67 Excellent
understood.
• Learnability. The software can be easily learned. 4.67 Excellent
• Operability. The software works in a specified
4.67 Excellent
environment.
Overall Mean 4.67 Excellent
Efficiency
• Time behavior. The software responds quickly. 4.92 Excellent
• Resource behavior. The software utilizes resources
4.58 Excellent
efficiently.
Overall Mean 4.75 Excellent
Maintainability
• Analyzability. Software failures are easy to diagnose. 4.42 Very Good
• Changeability. The software is easy to modify. 4.42 Very Good
• Stability. The software continues to operate even changes
4.67 Excellent
had been made.
• Testability. The software is easy to test. 4.83 Excellent
Overall Mean 4.58 Excellent
Portability
• Adaptability. The software can be used in other operating
4.42 Very Good
environments.
• Installability. The software can be installed easily. 4.58 Excellent
• Conformance. The software complies with portability
4.58 Excellent
standards.
• Replaceability. Software components can be easily
4.25 Very Good
replaced.
Overall Mean 4.46 Very Good
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Appendix 4
Certificate of Implementation
 46

Appendix Figure 1. Scanned copy of Certificate of Implementation

 47

Appendix 5
Certificate of Acceptance
 48

Appendix Figure 2. Scanned copy of Certificate of Acceptance

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Appendix 6
User’s Manual
 50

Management Information System

ss

Of Palciso-Sarabia Dental Clinic

In Rosario, Cavite

User’s
Manual

Copyright © 2017-2018

All Right Reserved.

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Management Information System of Palciso-Sarabia Dental Clinic

in Rosario, Cavite, User’s Manual

Management Information System of Palciso-Sarabia Dental Clinic, allows collecting

information of the patient. This software provides reports used in collecting the summary

information of the patient. The application saves data/information that is collected to the

database. This system is stand-alone and can be run on windows 7 and up. The system

was created to easily store, modify, retrieve and create back-ups for the patient’s dental

health records.

Installing the System

In order to install the system, click setup application.

Appendix Figure 3. Setup Application

To continue installation, click “Next”. On the Setup wizard.

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Appendix Figure 4. Setup Wizard

On the installation wizard, default installation path will appear that it can still be

defined. Just click, on the “Browse” button and choose the installation path of the system

and click “Next”.

Appendix Figure 5. Choose Install Location Wizard

To finished the installation, click “Finish”.

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Appendix Figure 6. Completing Setup Wizard

System Log-in

This is part of the system, wherein the system user has to input their username and

password before proceeding on main menu form.

Button

Appendix Figure 7. Log-in Form

In order to log-in on the system you must enter valid set of username and password

and click the “Login” button.

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Note: Only the administrator has a full access on the system, while the assistant was

restricted to access some modules.

Forgot Password

Appendix Figure 8. Forgot Password Form

In case the password was forgotten, the following procedure must be executed :
1. Click the “forgot password” link in the login form. Forgot password form would be

appear..

2. Input correct username and answer the security question and click “Verify User

Account”. Then change password appear,

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Change Password

Appendix Figure 9. Change Password Form

In order to have new password, you will be able to type and confirm new password

and click change password. The created new password could be used to log-in the system.

Main Menu Form

The main menu form of the system shows various modules of the system such as

Appointment, Patient, Billing, Report, Masterfile and System Modules.

Drop-down menu

Appendix Figure 10. Main Menu Form

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Patient Information Record

This part of the system is where the user could add, edit and view patient information.

Appendix Figure 11. Patient Information Record Form

In order to add new patient record., Click “New” button, then input all required

information; and click “Save”.

Moreover, in order to view the existing patient information, click the row that

corresponded to the patient being sought.

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Dental and Medical History

This part of the system is where the user could add, view and edit patient’s dental

and medical history.

Appendix Figure 12. Patient Dental and Medical History Form

In order to add new record, just input all necessary information on patient dental and

medical history.
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Patient Dental Chart

This form is where the user could add or update patients’ dental chart record of the

system.
Check Box

Combo Box
Appendix Figure 13. Patient Condition Form

In order to add tooth condition the user must:

1. Click the button “New”, and then search the patient’s name or patient number.

2. Check the tooth number that will undergo procedure.

3. In the combo box, choose the type of condition.

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Patient Procedure

This part of the system is where the user could add or update procedure of the patient.
Combo Box

Appendix Figure 14. Patient Procedure Form

Once the user done to condition form, only the checked tooth number would be

enabled to this form. The user now could add the procedure that will undergo to particular

patient, and then click “Save”.

Meanwhile, if the user has selected a wrong procedure, there is a delete button to

click.
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Patient Billing

This part of the system is where the user could see the list of undergone procedure of

the patient as well as their price and the total amount to be charged.

Appendix Figure 15. Patient Billing Form

In order to proceed to the payment form, the user must search the patient name or the

patient number, then all the list of procedure undergone would be shown and also the total

bill.

Moreover, if the patient has a discount based on category, the user would just click the

combo box and the total bill would automatically discounted.

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Payment
This part of the system is the user could input the payment details of the patient.

Combo Box
Appendix Figure 16. Payment Form

There were two modes of payments, which are the cash basis and the instalment basis.

The user must select first of what payment type should be done and then input all the

payment details, then click “Save”.

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Appointment

This part of the system is where the user can add a schedule for the patient.

Appendix Figure 17. Appointment Form

In order to add a schedule for the patient, the user must double click the desired date

and time then the form of adding schedule will be prompt.

Moreover, the user must input all the important details of the patient, then click “Ok”
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Reports

This part of the system is where the user could view the patient report based on their

undergone procedure.

Appendix Figure 18. Reports Form

There are two types of patient report; these are the Detailed Patient Report and

Consolidated Patient Report. The user must click one of them and then click “View

Reports” to view it.

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Dental Certificate

This form is where the user could view and print dental certificate of a particular

patient.

Appendix Figure 19. Dental Certificate Form

In order to view patient’s dental certificate, the user must search the patient name or

patient number and then click “View Reports”

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Condition Masterfile

This part of the system is where the user could add, edit and delete tooth condition.

Text Box
Appendix Figure 20. Condition Masterfile Form

If the user wants to add new condition, just click “New” button and type the

condition name on the text box then click “Save”. And if the user wants to edit condition,

just click the row that sought to prefer condition and then click “Edit”. However, if the

user needs to delete condition, just also click the prefer row and then click “Delete” and

click “Save”.
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Procedure Masterfile

This part of the system is where the user could add, edit and delete procedure.
Text Box
Text Box

Appendix Figure 21. Procedure Masterfile Form

In order to add procedure, the user must click the “New” button and the textbox there

would be enabled and it should be fill out. Then next, click “Add” button before clicking

“Save” button

However, there is also “Edit” button if the user wants to update a specific procedure

and also “Delete” button if there is procedure need to remove.

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Discount Masterfile

This part of the system is where the user could add, edit and delete discount.

Text Box
Appendix Figure 22. Discount Masterfile Form

If the user wants to add new discount, just click “New” button and type the discount

name on the text box then click “Save”. And if the user wants to edit discount, just click

the row that sought to discount and then click “Edit”. However, if the user needs to delete

discount, just also click the prefer row and then click “Delete” and click “Save”.
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Payment Masterfile

This part of the system is where the user could add, edit and delete payment type.

Text Box
Appendix Figure 23. Payment Masterfile Form

In order to add new type of payment, the user must click “New” button and type the

payment name on the textbox then click “Save”. There is also edit button if the user wants

to update an existing payment name, just click the corresponded row and then click “Edit”

Meanwhile, if the user wants to delete payment type, just select the corresponded row of

the payment type, and click “Delete”.

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User Masterfile

This part of the system is where the dentist could create user and edit the details of the

user account.

Appendix Figure 24. User Masterfile Form

In order to add user account, the dentist should:

1. Choose User Roles.

2. Input Username.

3. Input and confirm password.

4. Choose a security question, then provide the answer for it; and

5. Click “Save”
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Backup Database

This part of the system is where the user can back-up the database for future reference.

Appendix Figure 25. Backup Database Form

In order to back-up the data, the user first need to click “Open” and choose the path

where the back-up copy will be saved, and then click now the “Back-up Database” button.
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Restore Database

This part of the system is where the user can restore data for future reference.

Appendix Figure 26. Restore Database Form

In order to restore the data, the user first need to click “Open” and choose the path of

where the restore data will be saved, and then click now the “Restore Database” button.
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Appendix 7
RD Forms