Capital Projects Budget Introduction The Capital Improvement Plan (CIP) of the City begins with departmental requests to Management & Budget identifying individual Projects and providing an estimate of the cost and justiicaton ofthe Project. The departmental requests are transmitted to the Capital Projects Committse composed ofthe Controle, two members ofthe Board of Alders not from the same politcal party, a member ofthe City Plan Commission appointed by the Mayor, the City Planning Director and four citizen members appointed by the Mayor whose terms run concurrently with the Mayor's, The Capital Projects Committee reviews and evaluates departmental requests and recommends a Capital improvement Plan to the Mayor not later than February 15th of each year. The Mayor shall prepare and submit @ Capital Budget tothe Board of Alders as part of the annual budget submission. After a public hearing, the Board of Alders adopis an ordinance appropriating funds for Capital Projects. The Capital Budget is primarily used to finance improvements with an average life of five years or more as well as large-scale permanent improvements. Regular Capital improvement programs for the maintenance of City streets, sewers, parks and for purchases of major equipment are also financed through the Capital budget, Capital Budget funding comes fom three primary sources: Cty general obligation bonds/notes, State grants and Federal grants |n compliance with the requirements listed in the City ordinances and charter, the Fiscal Year 2010-19 Capital Frojects Budyel cunsists ofthe following 41) FY 2018-19 Capital Projects Narratives which provide a description of the approves projects to commence in FY 2018-19, 2) FY 2018-19 Capital Budget request and FY 2020-2023 Capital Improvement Program. The FY 2018-19 Capital Buaget request isthe first year ofthe 2018-2023 Capital Improvement Program. Years 19-20 through 22-23 of4- the Capital Improvement Program represents planned budgetary authorizations only. Annually the five-year improvement program is revised and the Beard of Alders appropriates the fist year of the program as the City's Capital Budget Section 4 = Capital Projects 41 Seton 4 Capi, Projects3) Appropriatng Ordinance #3 comprised of Sections Il, IV, V and VI. Section Is the issuance of up tothity-year debt, Section Il is the issuance of ten-year debt, Section Its the issuance o five-year debt, Section Vs for funding sources other than City Bonds and Section Vis for description changes and Section VI is for refunding bonds 4) Appropriting Ordinance #4 is an ordinance authorizing the issuance of General Obligation Tax Anticipation notes andlor General Obligation Grant Anticipation notes. 5) Appropriating Ordinance #5 i an ordinance authorizing the issuance of Pension Obligation Bonds. 6) Statement of Debt Limitation as of June 30, 2017 the Citys annual audit prepared by RSM US LLP. The Ciyis limited by State Statute Section 7-374(b) to incurring indebtedness in any ofthe following classes in amounts which will not cause the aggregale indebtedness in teach class to exceed the factors stated below times total tax and tax equivalent revenues for the most recently completed fiscal year. Category Factor General Purpose 2-414 times base Schools 4-1/2 times base Sewers 3.3/4 times base Urban Renewal 3-414 times base Pension Bonding 3 times base ‘Section 4- Capital Projets 2 Section 4~ Capita ProjectsCapital Projects Descriptions FY 2019 Capital Request: 138-Finance Departmentiinformation Technology: 1904 IT Initiatives $1,400,000 City: Funds in the IT Irtative account will be used to continue the City’s effort in maintaining and upgrading the Cty Information and Technology infrastructure. Capital funds willbe used for hardware, software, planning/design, training, tst year licensing, data conversion, project management, legalconsulting and any and other associated cost necessary for his project. ‘The funds will be used (buf not limited to ‘* Expansion ofthe City’s data, voice and storage network infastructue - servers, network rcuters and switches, enterprise storage, network operating systems, network management software; ‘+ Equipmen'- (but not limited) surface pro's, tablets, printers, desktops, scanners, office software suites and development software; ‘© Capital technology consulting services, Technology equipment, disaster recovery, and other hardware, software, and equipment costs as needed. Projects for this account include (but not limited to): ‘= AS 400 replacements; + Development of City-wide data system for inspections, property management, and ‘other Citywide areas. This system wil connect withthe current taxfassessor system, seeclicfix view permit and other necessary systems; ‘+ Upgrade to major conference rooms (Office of Management and Budget conference room, Aldermanic meeting rooms, Mayors meeting rooms); + Rewiring of City facilities (to include all new wiring ~ CAT 6), new rework switches, firewalls, cabinets and WAPS (where needed) disaster recovery; + UPS (City, Police, and Fire) upgrade, implementation, updating canopy system, procurement and document imaging system(s); + Uparade, City-wide camera (equipment and software) replacements, SANS replaceme Wupgrade, Wi-Fi on the Green and throughout the Cty, Police and Fire Suppression upgradesireplacement(s), expansion of digital inclusion, purchase of public safety drone(s) and other projects related to technology purchases and uparades City-wide Section 4 = Capi Projets 43 Secon 4~ Cap Projects