NOTICE OF 12TH ANNUAL GENERAL MEETING

Notice is hereby given that Annual General Meeting of TEHREEK will be held on Thursday,8th October
2015 at 11:00am at Head Office Plot # 12603/7730, New-Al-Gellani Street, Zarghoon Road Quetta, to
transact the following business;

Ordinary Business:

1. Approval for the minutes of last Board Meeting

2. Update on the progress of the projects undertaken by TEHREEK.

3. Election for the Board 2015.

4. To transit any other business with the permission of Chairman.

----------------------

Admin Officer

7th September 2015

 MINUTES OF THE ANNUAL GENERAL MEETING HELD 8th October 2015 AT 11:00 AM, AT TEHREEK,
HEAD OFFICE QUETTA

Present in Person:

The following members attended the Quarterly Board Meeting in person (Attendance sheet is attached)

S# Name Attendance
1 Dr. Rehmat Ullah Attendance Sheet is attached.
2 Ms. Bushra Batool
3 Ms. Mehreen Siddique
4 Mr. faisal Ehsaan
5 Mr. Atif Iftekhar
6 Ms. Fozia Ishaq Mughal
7 Mr. Qazi Abdul Hameed Asif
8 Mr. Kamran Mufti
9 Mr. Iqrar Shah
10 Mr. Ilyas
11 Mr. Jamal Abdul Nasir
12 Mr. Rehan
13 Mr. Ahmed Shah
14 Mr. Qazi Adnan
15 Mr. Tauseef Shah
16 Mr. Mehmood Shah
17 Mr. Muhammad Younas
18 Mr. Muhammad Kamran
19 Mr. Aurangzaib
20 Mr. Jameel
21 Ms. Noureen Saleem
22 Mr. Iqbal
23 Mr. Khuda e Raheem
24 Ms. Musarrat Karamat
25 Mr. Salah Muhammad
26 Mr. Hikmat Ullah
27 Mr. Muhammad Abdullah
28 Ms. Sayeda Kiran Khursheed
Representatives of member companies:

Folio No. Name of the Organization Name and Designation of the Signature
Representative
1. Tehreek  Fahim Zaman Khan
(Chief Executive)

2. Tehreek  Samiullah (Program

Officer)
PROCEEDINGS

AGENDA AGENDA PROCEEDINGS RESOLUTIONS

NO. POINTS
1. Approval 1. The meeting started with recitation from the Holy There being
for the Quran. no objection
minutes of 2. Mr. Rehmatullah, chairman of the BOD, chaired the from the
last Board meeting and declared meeting in Order. General Body
Meeting 3. Ms. Bushra proposed the minutes of the last Board and the
Meeting and Ms. Fauzia seconded it. minutes stood
approved. The
minutes of
the last
meeting held
are approved.
4. Adaptation The Chairperson and the General Body unanimously approved
of Meeting the agenda circulated (prior) with the invitation of the
Agenda meeting and formal proceedings were started accordingly.
5. Update on Mr. Fahim Zaman Khan, Chief Executive gave the following
the briefing for the progress of the projects to the General Body;
progress of
the PPAF PROJECT:
projects During the project period (2012-2014), TEHREEK has seen
undertaken some significant indicators in terms of social development
by Tehreek and project achievements. TEHREEK’s approach to social
mobilization centers on the belief that poor people have an
inborn potential to help themselves and they can better
manage their limited resources if they organize, and are
provided with technical and financial support. Hence,
TEHREEK provided social guidance and technical assistance to
the rural poor.

Tehreek signed the financing agreement with PPAF in Dec-

2011 further signed the implementation plan in July 2012 and
finally in Nov-2012 (after receiving fund) has started its
operations in target UC Shahrag of district Harnai. The basic
objective of TEHREEK’s “Human & Institutional Development”
project was to strengthen, organize the local communities so
that they can be empowered to secure their rights with
expertise to handle the resources and abilities to manage the
process of sustainable development.

Despite many challenges TEHREEK facilitated poverty

reduction efforts for the rural poor and made significant
progress. During the Inception Phase in Nov-2012 to Nov-
2013 poverty scorecard and situation analysis survey was
conducted to see more accurate poverty targeting across UC
Shahrag. As a result of the survey there was total number of
1442 household with 5951 population out of which 3232 are
male and 2719 are female (54% male & 46% female). The
social mobilization process starts by organizing households
into 100 Community Organizations (60 Male and 40 Female
COs) at the neighborhood level, merging these COs into 10
village-level Village Organizations (VOs) and then integrating
the VOs into union council- level Local Support Organization
(1 LSO).

Between Dec-2013 and Dec-2014, TEHREEK continued to

assist its institutions in their core work of social mobilization:
TEHREEK specifically accomplished this by providing Trainings,
Workshops & Seminar including Formulation of VDPs, UCDPS,
Issue based & Capacity Building trainings, advance exposure
of 2nd Tier Organizations (VOs) and 3rd Tier Organization (LSO)
to these institutions. TEHREEK also undertook initiatives that
documented the activities and fostered services such as case
studies and documentary on social mobilization, that was
based on the post-assessment, interventions and impact
assessment of the project. These initiatives helped in
understanding the overall condition of the UC, the impact of
project intervention and lessons learned during the project
implementation.

UNHCR:
Tehreek proposed to address these issues by undertaking a
number of interventions ranging from capacity building of
teachers and PTSMCs of village residents to
rehabilitation/construction in the selected schools.

Keeping in view the above situation plan, TEHREEK under the

RAHA program has initiated the “School Improvement
Project” in two (2) Govt. schools of U.C Kuchlak at District
Quetta through the financial support of UNHCR. The project
was launched on 15th October, 2013. The basic objective of
this project was “Improvement in school infrastructure
condition and provision of basic facilities in Refugee-Affected
and Hosting Areas”, at GBMS Killi Atozai and GBPS Killi
Essakhail.

The project was divided into two phases in accordance with

the partner agreement by UNHCR the first phase covers the
intervention in the GBMS Killi Atozai in 2013 however the
second phase covers the intervention in GBPS Killi Alozai
Kateer in 2014.
In 2013 Tehreek initiated its intervention in GBMS Killi Atozai
and GBMS Killi Essakhail in 2014 respectively. Tehreek for this
purpose hired and deployed professional staff in project area
in accordance with this UNHCR staffing table and started the
project with orientation meetings among school
management, education department, community elders and
notables. The MOU was signed with school management of
these schools and education department and pre-assessment
of the said schools were carried out to assess the actual
situation of the school.

The PTSMCs of the schools have been established and regular

follow up meetings were conducted with PTSMCs and school
teachers. The issues related to the dropouts of the students
were discussed with the communities and the enrolment of
the students has been increased by involving the PTSMC and
community members. The teachers of the schools have also
been trained on tools and techniques of good teaching, joyful
learning, corporal punishment etc. The students and
community members were given regular awareness sessions
related to clean environment.

To make the schools more attractive and to transform the

schools into an enhanced-learning platform, Tehreek
conducted co-curricular activities in the schools with the
involvement of PTSMCs and school management. The
PTSMCs were awared through capacity building to dribble-
down self-sustained concept in the communities and help in
improving schools infrastructure. The Communities were
engaged in facilitating and monitoring the activities and tried
to identify the gaps and to become source of information at
community levels. TEHREEK staff facilitated communities at
schools for playing significant role as a team for sustained
development. The efforts lead to develop improved
infrastructure of schools and their effective working
mechanisms in the areas.

TEHREEK through its intervention has also rehabilitated the

existing infrastructure of these schools, construct new
classrooms and toilets, and provided the schools with the
basic facilities like furniture, stationary for students, learning
material, learning massages etc. Most of the population of
the target area belongs to low economic status and consist of
mostly afghan Refugees due to their limited earning the
parents were not in a position to send their children in private
schools, the implementation of this project helps the students
to have access to quality education, attractive school
environment, access to basic facilities and trained teachers
 and school management. This project also help in increasing
the literacy ratio in the area and supplement in increasing the
enrolment

In the “School Improvement Project” TEHREEK has achieved

objective of Improvement in school infrastructure condition
and provision of basic facilities in Refugee-Affected and
Hosting Areas, at GBMS Killi Atozai and GBPS Killi Essakhail.
Tehreek through this project has created and enabled
environment by effectively involving communities to self-
management structures identification and developed facilities
in the schools. More efficient and integrated approach is
required in the coming year to have communities more self-
sustained and have ownership of people and infrastructure as
well. Integration is required in considering whole community
for human resource pooling and using their experiences for
community empowerment.

6. Election for In the year 2015, New member of the board are to be The new
the Board elected. members for
2015. Mr. Auranzeb inquired related to the nominated members the year 2015
and Mr. Fahim Zaman briefed them as follows: have been
finalized and
NOMINATIONS FOR BOD-2015 elected.
PRESIDENT
Mr. Qazi Asif Vs Mr. Ahmed Shah
VICE PRESIDENT I
Mr. Atif Iftekhar Vs Mr. Qazi Qazi Adnan
VICE PRESIDENT II
Ms. Mehreen Siddique Vs Mr. Iqrar Shah
GENERAL SECRETARY
Ms. Bushra Batool Vs Mr. M Ilyas
FINANCE SECRETARY
Mr. M Abdullah Vs Mr. Faisal Ehsaan
JOINT SECRETARY
Ms. Fozia Ishaq Vs Mr. Jamal Abdul Nasir
INFORMATION SECRETARY
Mr. Kamran Mufti Vs Ms. Syeda Kiran

With the permission of chairman the proceedings for the

elections of the new members took place.

The mode of election was raise of hands and the one having
most would win the election. In case of tie re-election would
take place.
The following are the list of members who won and replaced
the old Board.
 Before Election 2015 After-Election 2015
S# Name Designation S# Name Designation

1 Dr. President 1 Mr. Qazi President

Rehmat Hameed
Ullah Asif
2 Ms. G.S 2 Ms. G.S
Bushra Bushra
Batool Batool
3 Mr. V.P-I 3 Mr. Atif V.P-I
Abdullah Iftekkhar
4 Ms, V.P-II 4 Ms, V.P-II
Mehreen Mehreen
5 Mr. F.S 5 Mr. F.S
Faisal Abdullah
Ehsan
6 Mr. Atif Joint 6 Ms. Joint
Iftekhar Secretary Fozia Secretary
7 Ms, Information 7 Kamran Information
Fozia Secretary Mufti Secretary
The election details are attached.
7. To transit Fund Raising:
any other
business The board members were briefed with regard to the current
with the funds situation by Mr. Fahim Zaman and it was assured by the
permission members to actively participate in the fund raising campaign.
of
Chairman.

Date: 8th October 2015

Signature: