Introduction of professional Computerized

Accounting

(Tally 9.0)
Tally is a Professional Computerized accounting programme which
provides more facilities to create and edit the regular business transaction
with its menu and its features. User can create the master’s item and
transaction the regular base bills and other business activities in Tally 9.0.
This version of tally was developed in 2007.

There are also an other types of Professional tally version programme,

Such as tally 5.4, tally 6.3, tally 7.2, and tally 9.0 & 9 ERP etc. Among
whole accounting Programming. The tally 9.0 version Programme is
becoming more popular because it’s great application and easiness to
understand.
 Tally 9.0
How to open tally?
 Start
 Programme
 Tally 7.2 or 9.0
 Again click Tally 7.2 or 9.0
OR
 Double click tally file/folder
 Press “ESC” key
How to Quit/Close tally?
 Company info
 Quit
 Press ESC key when you will see Quit box then Press “Y” or Enter
key.
How to Create Company?
 Company info
 Create Company
 In this list you should input address, pin code.
E-mail address, vat, registration number, chose account with inventory on
maintain, create date, use security control yes and Maintain Nepali Rs
accept this list.

How to Close Company?

 Gateway of tally
 Press Alt+F1 Key

How to Modify/Check Company?

 Gateway of tally
 Press Alt+F3 Key
 Alter
 Select company and Press Enter( )
 In this list you should modify Your Company.
 Press Ctrl+A (Save)
 Press Alt+D (Delete)
Use in Tally Software Version

1) Education Version: - It Supports Only 1 & 2 Date Format.

2) Full Version: - It Supports All Date Format.

Group/Ledger

How to Create Group/Ledger?

 Gateway of tally
 Accounts info
 Group/Ledger
 Create
 In this list you should create Group/Ledger items.

How to View Group/Ledger?

 Gateway of tally
 Accounts info
 Group/Ledger
 Display
 Choose your Group/Ledger item.

How to Modify Group/Ledger?

 Gateway of tally
 Accounts info
 Group/Ledger
 Alter
 Choose Group or Ledger item
 In this list you can modify your Group or Ledger item.
Ledger Creation
 Gateway of tally
 Accounts info
 Ledger
 Create

S.n Name of Ledgers Under Dr Cr

1. Bhadrakali Traders Sundry Debtors No 37000 -
2. Bhatbhateni Department Store Sundry Debtors No 10000 -
3 Hari Enterprises Sundry No -
25000
Creditors
4 Colgate Nepal Ltd Sundry No -
15000
Creditors
5 Nepal Lever Ltd Sundry No -
7000
Creditors
6 Computer Fixed Assets No 35000 -
7 Chair Fixed Assets No 5000 -
8 Rohan’s Enterprises Sundry No -
40000
Creditors
9 Mohan’s Capital Capital A/c No - 400000
10 Everest Bank Loan Loan(liability) No - 50000
11 Everest Bank Ltd Bank A/c No 400000 -
12 Ramesh’s Capital Capital A/c No - 300000
13 Motorcycle Fixed Assets No 105000 -
14 Cycle Fixed Assets No 5000 -
15 Rack Fixed Assets No 5000 -
16 Standard Chartered Bank Bank A/c No 145000 -
17 Printer Fixed Assets No 5000
18 Rita’s Capital Capital A/c No - 15000
19 Cash (Don’t Create Ledger) Cash in Hand No 500000 -
20 P/L A/c (Don’t Create Ledger) Primary No - 511500
21 Table Fixed Assets No 1500 -
22 Telephone Set Fixed Assets No 10000 -
23 Sofa Set Fixed Assets No 15000 -
24 Rita Enterprises Sundry Debtors No 70000
25 Equity Share Capital A/c No - 400000
26 Nitesh Enterprises Sundry Debtors No 50000 -
27 Kist Bank Bank A/c No 150000 -
28 Purchase A/c Purchase A/c Yes - -
29 Sales A/c Sales A/c Yes - -
30 Car Fixed Assets No 215000 -
1763500 1763500

Note: - Maintain Balance Bill by for Sundry Debtors & Sundry

Creditors “No”.
Maintain Inventory Value affected for Purchase & Sales “Yes”.

For view all ledger items details:-

 Gateway of tally
 Accounts info
 Ledger
 Choose Multiple Ledger’s Alter option.
 Choose All Items.

Group Creation
 Gateway of Tally
 Accounts info
 Group
 Create
Group Name Under Nature of Group Net Debit
Group Behaves like Credit
a sub -ledger Balance
Reporting
Furniture Fixed Asset - No No
Office Fixed Asset - No No
Equipment
Vehicles Fixed Assets - No No
Equity Capital Capital - No No
Promoters Capital - No No
Capital
Bills Payable Primary Liabilities No No
Ledger Alternation:-

S.N Ledger Name Under Inventory Opening

Values are Balance
affected?
1 Computer Office No Do not change
Equipment
2 Printer Office No Do not change
Equipment
3 Telephone Set Office No Do not change
Equipment
4 Motorcycle Vehicle No Do not change
5 Cycle Vehicle No Do not change
6 Table Furniture No Do not change
7 Chair Furniture No Do not change
8 Sofa set Furniture No Do not change
9 Rack Furniture No Do not change
10 Rita’s Capital Promoters No Do not change
Capital
11 Mohan’s Capital Promoters No Do not change
Capital
12 Ramesh’s Capital Promoters No Do not change
Capital
13 Equity Share Equity Capital No Do not change
14 Car Vehicle No Do not change

Balance Sheet
How to view Balance Sheet?
 Gateway of Tally
 Balance Sheet
 For view details press Alt+F1 Key.

How to modify ledger item on the Balance Sheet?

 Open the Balance Sheet
 Choose your ledger item.
 Press Ctrl+Enter Key.
  In this list you should modify your ledger item.
 Then Save it.(Ctrl+A Key)

Accounting Voucher

How to Create Accounting Voucher?

 Gateway of Tally
 Accounting Voucher
 Choose any option
1. Date (F2)
2. Contra (F4)
3. Receipt (F6)
4. Journal (F7)
5. Sales (F8)
6. Purchase (F9)
7. Payment (F5)

1. Contra: - Cash Deposit, Withdraw, Money Transferred, Cash to cash,

Hand, Bank to bank. In this Option, you should entry this transaction.
2. Payment: - Payment by cash or Cheque for Persons/Purchase Goods in
cash or Cheque & other activities. In this Option, you should entry this
transaction.
3. Receipt: - Receive Cash or Cheque from Persons. In this Option, you
should entry this transaction.
4. Journal: - Not Related With Cash or Cheque or Credit items. In this list
you should entry this transaction.
5. Purchase: - Purchase goods in Cash or Credit for Sales Purpose. In this
list you should entry this transaction.
6. Sales: - Sales goods in Cash or Credit for Sales. In this list you should
entry this transaction.

How to Modify Voucher items?

 Gateway of tally
 Display
 Day Book
 Press F2 Key.
  Create voucher entry date.
 For view details Press Alt+F2 Key.

Voucher Configuration
 Gateway of tally
 Accounting Voucher
 Press F12 Key
 Maintain Four Features “No”
 Maintain Four Features “Yes”
 Use Cr/Dr instead of To/By during entry “Yes”
 Warn on Negative Cash Balance “Yes”

Inventory Voucher
Maintain 6 Features “No” (Tally 7.2)
Maintain 4 Features “No” (Tally 9)

Voucher Creation
 Gateway of Tally
 Accounting Voucher

S.N Date Entries Amount

1 Entry Date Cash received from Bhadrakali traders (Receive) 5000
2 Entry Date Cash Deposited into Everest Bank Ltd (Contra) 5000
3 Entry Date Cash received from Bhatbhateni Depart Store 4000
(Receive)
4 Entry Date Cash withdrawn from Everest bank ltd (Contra) 3000
5 Entry Date Sweeper Charge Paid to cash( Payment) 1000
6 Entry Date Advertisement Bill receive from Thomson Nepal 5000
Ltd (Journal)
7 Entry Date Telephone Charged paid in cash (Payment) 1600
8 Entry Date Salary paid to office staff by Everest bank(Payment) 2800
9 Entry Date Cash Received from suman( Receive) 4300
10 Entry Date Cash Deposit into Kist Bank( Contra) 3800
11 Entry Date Calculator Purchase in cash ( Payment) 2600

Note: -1) Maintain Simple Voucher List of Purchase & Sales Press Ctrl+V Key.
2) Create New Ledger Press Alt+C Key.
3) Maintain Expenses Activities Under Indirect Expenses.
4) For Print: - Press Alt+P Key.
5 ) For Print Setting: - Press Back Space Key. ( )
 BRS (Bank Reconciliation Statement)
 Gateway of tally
 Display
 Accounts Book
 Group Summary
 Bank Account
 Choose Bank
 Choose Contra Entry Date
 Press F5 Key.
 Create Same Date on the Banks Date

“Interest Calculation”

How to active Interest Calculation?

 Gateway of tally
 Press F11 Key
 Choose Accounting Feature
 Active Interest Calculation “Yes”
 Use Advance Parameters “Yes”
 Then Press Ctrl+A Key (Save)
How to Create Interest Calculation?
 Gateway Of Tally
 Accounts Info
 Ledger
 Create
 In this list you should create loans & advance or loans & liability.
 Choose under active interest calculation “Yes”
 Choose interest style, rate, date( Calendar Month /Calendar Year)
 Choose All Balance
 Then save it.
 How to Use Interest Calculation?
 Gateway Of Tally
 Accounting Voucher
 Use Payment for Staff (F5)or Receive loan( F6)

How to View Interest Calculation?

 Gateway Of Tally
 Display
 Statement of Account
 Interest Calculation
 Choose interest receivable or payable
 Press Alt+F2 Key.
 In this list you should create interest period.
 Then appear interest rate & amount.

Note:-1) Loans & advance (Assets)

Payment for staff (F5)
Narration: - Being Cash Invest to …………..@....... %.
Interest Receivable
2) Loan Liability
Receive Loan (F6)
Narration: - Being loan received from …………. @ ……%.
Interest Payable

“Currency”
How to active Currency?
 Gateway Of Tally
 Press F11 Key.
 Choose Accounting Features
 Allow Multi Currency "Yes"
 Then Save it.(Ctrl+A Key)
How to Create Currency?
 Gateway Of Tally
 Accounts info
 Currency
 Create
 In this list issue create currency symbol and formal name.
 Then Accept list.

How to Create Rate Of Exchange?

 Gateway Of Tally
 Accounts info
 Currency
 Rate Of Exchange
 Then Accept list.

How to Use Currency?

 Gateway Of Tally
 Use Payment (F5) or Receive (F6) within input Currency Symbol.

How to View Currency?

 Gateway Of Tally
 Display
 Daybook
 Choose Payment or Receive Voucher
Note: - (1) For Insert Currency Symbol
 Click on Start Button
 Go to Run.
 Type WinWord Programme
 Click on ok.
 Click on insert menu
 Choose on symbol of currency fonts.
 Search Currency Symbol.
 Note: - (2) First of all maintain STD rate 0.5
Then press Enter Key.
Press Back Space Key
Again maintain STD rate 1.

Note: - (3) Payment: - Buying Rate

Receive: - Selling Rate

S.N Currencies Buying Rate Selling Rate

1 American Dollar 71.90 72.50
2 Euro 90.87 91.63
3 Pound Strolling 107.20 108.10
4 Japanese yen(10) 7.76 7.82

S.n Symbol Shortcut Key

1 ¥ (Yen) Alt+0165
2 £(Pound Strolling) Alt+0163
3 ¢(Cent) Alt+0162
4 € (Euro) Alt+0128
5 $(Dollar) (Shift+ Dollar Sign)

“Budget”
How to active Budget?
 Gateway Of Tally
 Press F11 Key.
 Choose Accounting Features
 Maintain Budget Control "Yes"
 Then Save it. (Ctrl+A Key)
How to Create Budget?
 Gateway Of Tally
 Accounts Info
 Budget
 Create
 In this list you should create Family Budget, Personal Budget, &
Expenses Budget.
 Choose Under Budget period and Ledger “Yes”
 Create Type of budget in the ledger.
 Create Account Name
 Eg: - Stationary Ex, Snacks Ex, Shopping Ex….. etc
 Then input closing balance and budget balance

How to Use Budget?

 Gateway Of Tally
 Accounting Voucher
 Payment for indirect ex/Fixed Assets.

How to View Budget?

 Gateway Of Tally
 Display
 Account Books
 Group Summary
 Choose Expenses Group (Indirect Ex\Fixed Assets)
 Press Alt+ C (Type Period) or Press Alt+B (Choose Budget Title)
 “Inventory Info”
For Invoicing
 Gateway Of Tally
 Press F11 Key.
 Choose Accounting Features
 Allow Invoicing "Yes"
 Enter Purchase in invoices format "Yes"
 Then Save it.

How to Create Stock Group?

 Gateway Of Tally
 Inventory info
 Stock Groups
 Create
 In this list you should create goods group
 Eg:- Biscuits, Noodles, Shampoo , oil , cold drinks,…………. etc
Note: - 1) all groups are create under primary 2) can quantities be added "Yes"

How to Create Units of measure?

 Gateway Of Tally
 Inventory info
 Units of measure
 Create
 In this list you should create units of goods
 Eg:- kg, box, sacks, gm…….etc
 Note:- Create Formal Name
 1) Kg = Symbol Formal name = Kilo gram
 2) Box = Symbol Formal name = Boxes
 3) Sack = Symbol Formal name = Sacks
How to Create Stock items?
 Gateway Of Tally
 Inventory info
 Stock items
 Create
 In this list you should create goods items
 Eg:- Coconut Bis, 2pm Noodles, Lux soap, …………….. etc
How to Use Stock items?
 Gateway Of Tally
 Accounting Voucher
 Choose purchase & sales voucher
 Purchase goods from sundry creditors & Sales goods to sundry
debtors.

How to View Purchase \ Sales Report?

 Gateway Of Tally
 Stock Summary
 Select stock group
 Then appear stock item of stock group
 Select stock item
 Then appear purchase , sales & closing report of stock item

Note: - Inward = Purchase

Outward = Sales