Professional Documents
Culture Documents
FI-AA-08
FI-AA-08
November 18, 2008
LaGOV
DRAFT_Version 1.1
Asset ‘Shell’ – an AMR which does Low Value Asset (LVA) – Items that
not have the values in the Asset do not meet the capital asset
Value Tab (i.e. asset values are not criteria and are recorded for
managed via transaction updates). tracking purposes only. LVA’s can
Note: a Capital Asset record will be be handled as:
a ‘shell’ until time of acquisition - valued AMR (i.e. cap date and
value update. values are integrated via
Incomplete Asset – an AMR which acquisition paths in PS, MM, AA,
does not have fields, which have etc. and transaction updates).
been defined as ‘mandatory or Generally, the LVA is fully
required’ completed. depreciated in the year of purchase
Capital Asset - Tangible property or in the period of acquisition.
which cannot easily be converted - ‘shell’: the cap date is manually
into cash and which is usually held entered. The AMR is not
for a long period, including real integrated with acquisition paths
estate, equipment, etc. With a few and asset values are not managed
exceptions (e.g. land), this type of via transaction updates (i.e. no
asset will be depreciated or values on Asset Value Tab). Value
amortized. These types of assets can be manually maintained in
are reported in the Asset section of another field
Balance Sheets.
Use of Asset
Acquisition Retirement
e.g. depreciation
Asset Movement
or Change
What is it?
What is it?
information is stored?
General
GeneralAsset
AssetDetail
Detail
Asset
Asset
Depreciation
DepreciationRules
Rules
Asset
AssetValues
Values
Receiving
Asset: detail
completed dependent
Sending
on transfer rules used
(i.e. transaction type) Asset (if 100%
transfer)
Note: Additional fields will be available for Fund, Fund Center, Grant.
November 18, 2008 FI-AA-08 Asset: Data Conversion 26
AMR – Allocations (Sample)
Receiving
Asset: AMR of
sending asset
auto filled
General
GeneralAsset
AssetDetail
Data stored for each Detail
Depreciation Area Asset
AssetDepn.
Depn.Rules
Rules
Relevant to Capital Assets
only Asset
AssetValues
Values
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Phone: 225-219-6795