Session of Vendor Integrity Compliance

October 12, 2017

Content

Integrity Compliance Principles

Vendor Code of Conduct

Vendor Management Policy

Questions & Answers

Brief Introduction of Principles

bribery

conflicts of fraud
interest

Purposes
Scope Application of Principles
unfair
collusion
competition
Project Development, Construction & Operation

Bidding & Procurement

Investment & Finance embezzlement coercion

Human Resources

Legal and Administrative Management

Basic Integrity Principles of CSAIL

(1) Conduct business with honesty and integrity and in accordance with applicable
laws, regulations, and Company’s internal rules.

(2) Perform one’s duty with care and diligence to maximize the interest of the Company
and its shareholders.

(3) Honor contracts, agreements, and assigned responsibilities, and treat shareholders,
clients and other interest parties with honesty and fairness to maintain the sustainable
development of the Company.

(4) Maintain confidentiality of the Company's non-public information, and do not

disclosure non-public information unless authorized by the Company or required by
law.
Integrity compliance principles

(5) Avoid real or apparent conflict between one’s personal interests and the interests of the
Company. Proactively disclose all potential conflicts and take actions to mitigate them.

(6) Protect whistleblowers from any form of retaliation.

(7) Company management shall proactively communicate applicable laws and regulations
and the Integrity Compliance Principles.
Content

Integrity Compliance Principles

Vendor Code of Conduct

Vendor Management Policy

Questions & Answers

 Human Rights

Business Ethics

Health & Safety

This Code outlines CSAIL’s
expectations, standards and

Vendor Code of
requirements for Vendor conduct Environment
pertaining to the protection of

Conduct
human rights, the promotion of
health, safety and safe working
Confidentiality
conditions, and responsible
management practices pertaining
to environmental protection issues
Financial Integrity
and high ethical standards.

Compliance Management

Corporate Social Responsibility

Supplier Responsibility and Accountability

Human Free Choice of Employment
Rights
No Child Labor

Working Hours

Wages and Employment Benefits

Prohibition of Discrimination
Business Law-Abiding Behavior
Ethics
Integrity

Prohibition of Improper Advantages

Fair Competition

Avoiding Conflicts of Interest

Business Protection of Confidential Information
Ethics
Export/Import Legislation

Disclosure of Information

Intellectual Property

Responsible Procurement of Raw Materials

Anti-Corruption
Environment Environmental Protection

Hazardous Substances

Regarding Substances in Products

Content

Integrity Compliance Principles

Vendor Code of Conduct

Vendor Management Policy

Questions & Answers

Eligibility criteria to register as a CSAIL Vendor

Vendor Registration

Vendor Appraisal

Whistleblowing Channels
Eligibility Criteria as a CSAIL Vendor
The business enterprise must currently be incorporated, or registered as a company (corporation, limited,
partnership) and be able to demonstrate that it has been and is offering goods/services under the business
name for not less than one year.

The Vendor should have abundant working capital to engage in the project and maintain a fine financial
situation.
provide evidence of insurance coverage for the following categories: Comprehensive General Liability and
Workers’ Compensation.

provide client references for work which has been performed within the last twelve month period .

must not be debarred from contracting with any CSAIL member or from projects sponsored by CSAIL or any
other international agency

legally be able to conduct business in the country(ies) for which they are registering.

The vendor must not be bankrupt, blacklisted by a national/ internal bank, blacklisted by FBR, FIA, or any
other governmental agencies.
have more than one business client and not more than 20% of its total revenue can be derived from CSAIL
contracts.

Consistent with the CSAIL’s policy on anti-money laundering/combating the financing of terrorists
Vendor Appraisal System

A vendor that has received a rating greater than 90 on the Performance Evaluation Form will
be considered as an excellent vendor who will be assigned a certain number of points for
future evaluation and given priority over other vendors under the same conditions in the
future bidding activities.

A vendor that has received a rating greater than 70 and less than 90 on the Performance
Evaluation Form Will be considered as a qualified vendor;

A vendor that has received a rating greater than 50 and less than 70 on the Performance
Evaluation Form will be considered as a fair vendor; Being a fair vendor for cumulative three
times will be deemed as an unqualified vendor and put on suspension for a period of three
(03) years.

A vendor that has received a rating less than 50 on the Performance Evaluation Form will be
considered as an unqualified vendor; Unqualified vendor will become a member of Ineligible
Vendor List and put on suspension for a period of three (03) years, without prejudice to the
further criminal prosecution, as provided by applicable laws, for the following violations:
Vendor Appraisal System
Upon occurrence of each and
every violation mentioned, CSAIL
reserves all the rights to end the
contracts with the unqualified
vendors with immediate effect by
serving a written notice.
Any certified complaint regarding any misconducts, including but not limited to,
bribery, fraud, collusion, coercion, embezzlement, unfair competition and conflicts of
interest as per Integrity Compliance Principles of CSAIL.
Debarred by any governmental entities or any other international agency;
Unethical practices such as giving information on the bidder list that is false or
misleading; Any violation of the CSAIL’s policies and procedures or laws of
Pakistan pertaining to procurement; Submission of eligibility requirements
containing false information or falsified documents; Submission of Bids that contain
false information or falsified documents, or the concealment of such information in
the Bids in order to influence the outcome of eligibility screening or any other stage
of the public bidding
Unauthorized use of one’s name or using the name of another for purpose of bidding
Willful or deliberate abandonment or non-performance of the project or contract by
the Vendor resulting to substantial breach thereof without lawful and/or just cause
Involved in a current law suit or legal action against CSAIL
Whistleblowing Mechanism
Brief:
• Annex A: Integrity Compliance Principles (PDF)
• Annex B: Code of Conduct for Vendors (PDF)
• Annex C: Vendor Policy (PDF)
• Annex D: CEO Message on Integrity Compliance (PDF)
• Annex E: Integrity Compliance Due Diligence
Questionnaire (MS Word)
• Annex F: Conflicts of Interest Questionnaire (MS Word)
• Annex G: Declaration of Compliance (PDF)
Questions
&
Answers
CLOSED SPEECH

By Mr.
Thanks