Cutover strategy discussion

Jan 22, 2016

Cutover Strategy Decision

Go Live on April, 2016 with initial balance Jan 2016

Timeline Go Live on April 2016 with initial balance Jan 2016
 Risk of Go Live on April, 2016 with initial balance Jan 2016 and
backlog with detail per transaction all module

Pro
1. All data transaction from
Jan 2016, recorded on
system
2. Go live on April take lower
risk than Go Live on march
Cons
1. During manual transaction (recording data transaction Jan – March),
Users will face the difficulties on recording data transaction that will be
input as back log data since SAP master data not yet finalized and sign-
off, and system not yet tested (UAT not yet done).
2. Manual transaction period is long i.e. 1 Jan until 14 March 2016, and will
bring risk to not possible to key-in all the data into SAP system within
the backlog period (14 Mar-25 April)
3. Potential discrepancy of financial statement and inventory report
between non-SAP system and SAP system after backlog data posted into
SAP. For example: backlog data inventory-related must be posted with
correct sequence into SAP, otherwise will give different amount.
Adjustment will be required to get financial report the same.
4. different structure of data from old vs new SAP system. This may yield
different position of financial statement from old vs new system. E.g.
Old system does not recognize GL accounts as many as new GL accounts
in SAP system. Asset
Initial Balance preparation
 Initial Balance important note
1. Every line item must has local currency, group currency, document currency
2. Initial balance AP and AR is per invoice
3. Inventory balance uses cut off date currency
4. Inventory balance is detail stock quantity per material master times by unit price
5. Inventory balance value must be differentiate per valuation type (condition of goods)
6. Additional account : conversion account for initial balance migration (GL, AR, AP, Asset,
Inventory)
7. Maintain exchange rate from cut off date
8. Initial balance Asset must also contain information acquisition value, depreciation with
ongoing year and depreciation accumulation in local currency and group currency
(according to the depreciation area or ledger that maintain by GOKPL)
1. Ledger SKK Migas -> declining balance
2. Ledger IFRS Genting HO -> unit of production method
3. Ledger straight line
9. Abyor will give IB template one week after UAT
 Manual transaction recording

1. Manual form is not provided

2. Project provide user manual, master data list for user input data
back log
3. User use existing hard document as reference to entry transaction
back log into SAP
 Detail Plan
Master Data Migration
 Migration
Target date
status
Modu Cleansing Collection Submit to Abyor
No Master Data Tools PIC Sign off Upload to QA Upload to Prod
le status (%) status (%) (date)
1 FI GL Account LSMW 8 Feb & 11 Mar 11 Mar
2 FI Bank Master LSMW 8 Feb & 11 Mar 11 Mar
Asset Jacky
3 FI LSMW 8 Feb & 11 Mar 11 Mar
Master
Customer
4 FI LSMW 8 Feb & 11 Mar 11 Mar
Master
FI Vendor Jacky,
5 LSMW 8 Feb & 11 Mar 11 Mar
MM Master Data Tami
Cost
6 CO LSMW 8 Feb & 11 Mar 11 Mar
Element
7 CO Cost Center LSMW 8 Feb & 11 Mar 11 Mar
8 CO Profit Center LSMW 8 Feb & 11 Mar 11 Mar
Internal
9 CO LSMW Jacky 8 Feb & 11 Mar 11 Mar
Order
Statistical
10 CO Key Figure LSMW 8 Feb & 11 Mar 11 Mar
(SKF)
Allocation
11 CO LSMW 8 Feb & 11 Mar 11 Mar
cycle
Material
12 MM LSMW Linda 8 Feb & 11 Mar 11 Mar
Master
Project
13 PS Program 8 Feb & 11 Mar 11 Mar
Deficnition Wahyu
14 PS WBS Program 8 Feb & 11 Mar 11 Mar
 Initial Balance migration tools

modul IB Tool
FI -Initial Balance GL LSMW
-Initial balance special GL
- Initial Balance AR
- Initial balance AP
-Initial Balance Asset
-Initial Balance PL
MM Intial balance inventory LSMW
PS Initial Balance budget Program
Next meeting
Agenda Date
Account determination for Good Issue, Monday, Feb 1, 2016
GL Migration, Price different, stock
opname

Report development
- Detail discussion report design and development will be after Go Live
Target Date Project
Milestone
 Milestone
No Milestone Tanggal PIC
1 Key User Training 18 Jan – 2 Feb Key user GOKPL, Abyor
Functional, CM
2 System Integration Test on QA 10-19 Feb Abyor
3 Master Data collection batch-1 submit to Abyor 8 – 12 Feb GOKPL
(For UAT)
4 Master Data migration for UAT 15 – 19 Feb Abyor
5 Genting Prepare data transaction to be tested 13 Feb – 19 Feb GOKPL
on SAP User Acceptence Test
6 SAP User Acceptance Test (Standard, Form and 22 – 4 Maret Key user GOKPL, Abyor
enhancement) Functional
7 Master Data collection batch-2 submit to Abyor 8 Maret GOKPL
(For Go Live)
8 Production server installation 4 Maret Abyor Basis
9 Master Data Migration to Production system 11 – 15 Maret Key user GOKPL, Abyor
Functional
10 Report discussion & Func spec for Report 7 – 18 Maret Key user GOKPL, Abyor
Functional
11 End User Training FI CO PS 16 – 24 Maret Key user GOKPL, Abyor
Functional, CM

12 End User Training MM 21 Maret – 1 April Key user GOKPL, Abyor

Functional, CM
13 Authorization test 4 – 8 April Abyor
14 Prepare Initial Balance 7 Maret – 11 April GOKPL
Milestone
No Milestone Tanggal PIC
15 Migrasi data Initial Balance 12-15 April Key user GOKPL, Abyor
Functional
16 Report Development & Test 21 Mar – 9 Mei Abyor
17 Go Live 18 April all
18 On site Support after Go Live 18 April – 30 Juni Abyor
19 UAT Report 16 Mei – 3 Juni Abyor
20 On site support year end closing 28 Des 2016 – 9 Abyor
Jan 2017
21 On call support 1 Juli 2016 - 28 Abyor
Feb 2017