Office of Associate Dean for Research and Graduate Studies

GRADUATE STUDENT PROFESSIONAL TRAVEL AWARD

FY 2018 -2019 (October 1st, 2018 through September 30th, 2019)

The Graduate Student Professional Travel Award (GSPTA) provides support to a Master’s or PhD student who is
presenting a scholarly paper or poster at a major professional meeting. The award application and selection
process take place at the department and school/college level. The Graduate School/College of Engineering will
provide up to $350 toward each award. Dollar for dollar matching support is required from the student’s
department ($250 minimum) and advisor.

An eligible applicant:
• Is full-time in a Master’s or PhD program
• Is the main presenter of a paper or poster
• Has not already received a travel award within the current fiscal year

To apply to receive a GSPTA prior to travel a student must:

• Complete the attached form
• Attach scholarly paper or poster acceptance letter OR attach the scholarly paper or poster conference
submission letter. Funds can be held up to 1 month prior to the event without the acceptance letter;
if the acceptance letter has not been forwarded prior to 1 month of your presentation, then funds
will no longer be held for your travel.
• Attach abstract for paper or poster
• Attach 2017-2018 PhD Annual Review (and/or most recent) **If you have completed the PhD annual
review online, please contact EngineeringGradAdmissions@eng.wayne.edu for a copy of your PhD
Annual Review.
• Attach print-out of basic information regarding conference/meeting (i.e. name professional organization
hosting conference, dates of conference, location, etc.)
• Acquire signatures where indicated, from your faculty advisor and department chair
• Submit the completed packet to the front desk of the Dean’s Office

After review and approval, the form and attachments will be returned to the student.

BEFORE attending professional meeting: have your travel pre-approved through TravelWayne (Academica).
AFTER attending professional meeting: This signed form and attachments must be submitted via TravelWayne
(Academica) after the event for travel reimbursement.
Department administrators should help students work through the TravelWayne process if necessary to distribute
costs on multiple index numbers. IF YOU DO NOT SUBMIT YOUR MATCHING FUNDS
REIMBURSEMENT WITHIN 45 DAYS OF TRAVEL, YOU ARE INELGIBLE TO RECEIVE THE AWARD
THE FOLLOWING YEAR.

Signed forms and supplemental documentation listed above is to be given to the Engineering Front Desk
(5050 Anthony Wayne Drive) staff. They will forward the information to Sondra Auerbach
(Sondra.auerbach@wayne.edu) for final approval.

***APPLICATION MUST BE APPROVED AT LEAST TWO WEEKS PRIOR TO TRAVEL***

 Office of Associate Dean for Research and Graduate Studies

To: Simon Ng, Associate Dean of Research and Graduate Studies

From:
(Print Department Chairperson Name and Department)
Signature:

Subject: Graduate Student Professional Travel Award (GSTPA)

Today’s Date:

The purpose of this memo is to confirm that the student listed below has been awarded a Graduate Student
Professional Travel Award for Fiscal Year 2018-2019 (October 01, 2018–September 30, 2019)

Student Award Recipient (please print name):

Student Contact Information (phone # and access ID):

Faculty Advisor (please print and sign name):

Amount of department award: $350.00 __________ (Dept Chair Initials)

Amount of Advisor award (if/as applicable) $_____ __________ (Advisor Initials)

(Minimum Departmental matching is $250; combined departmental and advisor matching has to exceed
$350.)

Amount of college/Graduate School award: $350.00 _________ (Research Office Initials)

Student Confirmation and Acceptance of Award

I confirm that I am a currently a FULL-TIME enrolled Ph.D or Master’s student. I am the primary presenter
of work entitled:

(Title of paper/presentation – ATTACH ABSTRACT)

Which I will present at:

(Title of conference/meeting – ATTACH PROGRAM SHOWING PAPER)

On:
(Date(s) of conference/meeting – ATTACH MEETING ANNOUNCEMENT)

The meeting will be held at:

(Location of conference/meeting)

Signature of Student Award Recipient (ATTACH 2017-2018 PhD ANNUAL REVIEW) Date

Signature of Student’s Faculty Advisor Date

Approved: Associate Dean for Research and Graduate Studies Signature Date

***APPLICATION MUST BE APPROVED AT LEAST TWO WEEKS PRIOR TO TRAVEL***