Student Internship Abroad Program Manual Final Version 1

STUDENT INTERNSHIP ABROAD PROGRAM MANUAL
Capiz State University
STUDENT INTERNSHIP
ABROAD PROGRAM MANUAL
Pursuant to CMO 22, Series of 2013 Revised Policies,
Standards, and Guidelines on Student Internship
Abroad Program (SIAP)
a
VISION

Center of Academic Excellence Delivering Quality Service to All
MISSION

Capiz State University is committed to provide advanced knowledge and
innovation; develop skills, talents and values; undertake relevant research,
development and extension services; promote entrepreneurship and
environmental consciousness; and enhance industry collaboration and
linkages with partner agencies.
GOALS
■■ Globally competitive graduates
■■ Institutionalized research culture
■■ Responsive and sustainable extension services
■■ Maximized profit of viable agro-industrial business ventures
■■ Effective and efficient administration
STUDENT INTERNSHIP
ABROAD PROGRAM MANUAL
Pursuant to CMO 22, Series of 2013 Revised Policies,
Standards, and Guidelines on Student Internship
Abroad Program (SIAP)
FOREWORD

C
apiz State University believes
that the true essence of building
the dreams and changing the
lives of students is not solely
anchored on the inculcation of knowledge
based on theories and principles. The
university deems that the transfer of
knowledge should not only be confined
inside the classroom. Rather, learning has
to extend outside of the four walls for the
purpose of providing authentic learning
experiences to students in preparation for
their career and future. Thus, knowledge
and skills acquired through instructions
should be put into actual practice to
give value and vitality to what is being
learned. Giving opportunities therefore
to CapSU students to be immersed in the
international scene of internship is one of the best avenues for the University to
realize its vision of becoming the center of academic excellence delivering quality
service to all and to address the need for globalization.

This manual on Student Internship Abroad contains the policies, guidelines
and procedures of the University in deploying students to practice their chosen
disciplines in the international arena. The University’s initiative behind the
piece of work is in strong adherence to the Commission on Higher Education’s
Memorandum Order No. 22 series of 2013 containing the Revised Policies,
Standards and Guidelines on “Student Internship Abroad Program” (SIAP).

It is hoped that this manual would serve as a guide to the administration, faculty,
supervisors, students, and international partner agencies in the attainment of the
goals of the internship program.
EDITHA C. ALFON, Ph.D.

SUC President III
PREFACE

T
he Student Internship Abroad
Program of the Commission
on Higher Education is a very
brilliant initiative that Capiz
State University has to fully commit.
This is based on the fact that it is one
of the best and most effective media
for opening new and broader horizons
for CapSU students to venture outside
the premises of the University. The
necessity of sending out and exposing
students to the international level and
standards of work can effect beneficial
changes in perspectives as soon-to-be
professionals in their respective fields of
discipline. Exposure therefore to genuine
learning experiences is something that
could not be measured and replaced.
The knowledge, work skill competencies, ethics, standards, values, and human
relations can be best learned, developed, and heightened in realistic contexts
through actual exposure to the target workplace. Hence, it is with unwavering
belief that acquired learning can be strongly strengthened if students are made
to apply what they learned from attending their classes in the real international
milieu of work. This Student Internship Abroad Manual is a significant instrument
in order to realize the objectives of the internship program abroad of the
University. It contains clear and detailed explanations of the to’s and how to’s
before, during, and after the international internship of CapSU students. It serves
as the bible of the administration, internship coordinators, students, parents, and
partner international agencies to fully understand their roles and responsibilities
as indicated in the manual. May this Student Internship Abroad Manual be of
great use as our beloved Capiz State University continues its pursuit of providing
academic excellence to all CapSUnians.
MARY ANN B. MARTELINO, Ph.D.

Vice President for External Affairs and Linkages
Table of Contents
THE CAPSU STUDENT INTERNSHIP PROGRAM MANUAL
FOREWORD
PREFACE
RATIONALE 1
DEFINITION OF TERMS 4
OBJECTIVES OF THE STUDENT INTERNSHIP 8
ABROAD PROGRAM
General Objectives of the Program 8
Specific Objectives of CAPSU-SIAP 8
SCOPE AND COVERAGE 9
IMPLEMENTING GUIDELINES 10
Requirements for Parties Involved 10
Capiz State University 10
Foreign Host Establishments or Organization 10
(FHE/Os)
Student Interns 11
OBLIGATIONS/RESPONSIBILITIES OF PARTIES 12
Capiz State University 12
For Intern 13
For CHED Endorsement to BI 13
For Report 14
Foreign Host Establishments or Organizations 14
(FHE/Os)
Student Interns 16
Parent/Guardian/Spouse 17
Commission on Higher Education (CHED) 17
The Chairperson 17
CHED Regional Offices 17
Office of Student Services (OSS) 17
International Affairs Service (IAS) 18
CHED Legal Services (CLS) 18
FEES AND CHARGES 19
PROCEDURE 19
Application for SIAP Participation 19
Application for CHED Endorsement to BI 19
Report 21
MEMORANDUM OF AGREEMENT (MOA) FOR 21
THE PARTIES INVOLVED
MONITORING AND EVALUATION 22
OFFENSES 23
Violation by the Higher Education Institutions 23
Grounds for Blacklisting FHE/Os 24
Violation of Student Interns 25
SANCTIONS 25
INVESTIGATION OF COMPLAINTS 26
APPENDICES
SIAP Internship Plan ii
SIAP Feedback Form iv
Procedural Guidelines in the Implementation of vii
the SIAP
Format for the SIAP Memorandum of Agreement x
Performance Monitoring Instrument xviii
SIAP Evaluation Form xx
Students Monthly Journal Report xxii
Student Internship Agreement xxiii
Letter of Intent xxiv
AUTHORS xxv
RATIONALE
Internship is the culminating experience in the pursuit of a bachelor’s

degree in Capiz State University. This requirement is viewed to
greatly contribute to the student’s academic, career, and personal
development. The internship program provides students with an
educational experience that will integrate theoretical ideas gained
from studies in their respective programs into practice. It will
further offer them the opportunity to develop competencies that are
necessary to assume professional responsibilities and help meet their
professional goals. It is through internship that students are made
employment ready and help jumpstart their career with invaluable
learning experiences and opportunities.
An international internship is an excellent way to gain the professional

work experience not possible in the home country. Students who
had been immersed in the culture, language and traditions of a city
abroad will not only boost their career prospects, but will also open
their eyes to new international lifestyles that will develop their new
perspective on life. Having a global experience under their belt
will widen their employability margins and will give prospective
employers a clear idea that they are able to adopt professionally
and personally to multi-cultural settings. Among the benefits of
international internship are:
1. Development of an international professional learning

experience. The international internship offers opportunities
for the development of practical skills in international
contexts where students can gain immediate and constructive
professional criticism. Likewise, students will have the
chance to observe and understand connections between
their coursework and the skills needed to perform effectively
in their chosen profession.
2. Impressing prospective employers. Majority of students
complete their degrees by having an internship locally. If a
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CAPIZ STATE UNIVERSITY
student has done an internship abroad, this fact will stand

out in the resume and will set the student apart from the rest
of the applicants. Employers will assume that the student/
applicant can handle international colleagues and clients and
can navigate various environments and languages.
3. Development of soft skills. Soft skills include cultural
adaptability, communication skills, and language proficiency
among others. These skills are often overlooked in university
training where acquisition of knowledge and theories are
emphasized. With an international internship, students will
have ample opportunity to experiment on the use of different
languages and interact with people of varying cultures
thereby developing their soft skills.
4. Networking on an international scale. Supervisors, other
employees, clients, partners, and anyone else students meet
abroad can all be part of their professional network or global
network of colleagues and mentors. They are potential
references when applying for jobs and some may even
connect them to new opportunities. Different cultures will
provide students with new ways of dealing with problems
and situations that will enable them to develop a skill set on
how to handle things from an international perspective.
5. Learning a new language. As students will be totally
immersed in the local culture, this will give them the best
opportunity to jumpstart their speaking abilities. They will
have colleagues they can practice with during their working
hours and their community experience will allow them to
experiment using the new language like a native speaker.
6. Gaining self-confidence. Although students who had had
their internship locally could still develop this, the level of
self-confidence attained during and after an international
internship is elevated to some degree. If they have completed
an international internship they would have confidence
knowing that they have applied their skills and knowledge
internationally. This will give them the necessary calm
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confidence during the interview process for job application.

7. Enhancing the maturation process. Internship abroad
requires a great deal of personal responsibility on the part
of the student-interns. Since they would need to fend for
themselves, the experience will stretch their boundaries
in order to adopt to a different culture and way of living.
This experience is a significant step in their personal and
professional maturation process.
8. Validating the intern’s career choice. The internship will
enable the interns to reflect on their career choice and
determine if their chosen profession is really what they
would want to pursue as a career based on their actual field
experience.
Indeed, international internships are great tools to improve students’

chances as job applicants and help make them better potential
employees. Capiz State University acknowledges these benefits and
strongly recommends the engagement of students to the international
internship program. The process is in place and guided by CHED
Memorandum Order No. 22 Series of 2013.
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DEFINITION OF TERMS (Article II, CMO 22, s. 2013)
1. Accredited Programs – refer to programs accredited by

recognized bodies.
• Level II Accredited Programs – refer to programs which have a
formal accredited status equivalent to Level II from any of the
accrediting agencies recognized by CHED, i.e. AACCUP for
SUCs, or CHED equivalent.
2. Cross-cultural Training – refers to training in communication,
behavioral and attitudinal skills required for successful
interaction with individuals of other culture.
3. Foreign Host Establishments or Organizations (FHE/Os) –
refer to duly recognized and registered entities in the country
of destination as training venues for student interns.
4. Higher Education Institutions (HEIs) – refer to educational
institutions, private or public, undertaking operations of higher
education program/s with an organized group of students
pursuing defined studies in higher education, receiving
instructions from teachers, usually located in a building or
group of buildings in a particular site specifically intended for
educational purposes.
5. Inter-Agency Council Against Trafficking (IACAT) – refers
to established council pursuant to R.A. No. 9208, known as
the “Anti-Trafficking in Persons Act of 2003” composed of the
Secretary of the Department of Justice as Chairperson and the
Secretary of the Department of Social Welfare and Development
as Co-Chairperson and shall have the following as members:
(a) Secretary, Department of Foreign Affairs; (b) Secretary,
Department of Labor and Employment; (c) Administrator,
Philippine Overseas Employment Administration; (d)
Commissioner, Bureau of Immigration; (e) Director-General,
Philippine National Police; (f) Chairperson, National
Commission on the Role of Filipino Women; and (g) three (3)
representatives from NGOs, who shall be composed of one
(1) representative each from among the sectors representing
4
women, Overseas Filipino Workers (OFWs) and children, with a

proven record of involvement in the prevention and suppression
of trafficking in persons.
6. Internship/On-the-job Training (OJT)/Apprenticeship –
refers to the application of classroom learning to actual work
such as but not limited to commercial and industrial services,
government or non-government agencies on the field laboratory.
7. Meritorious Cases – refer to conditions that prevent the students
to join the International Internship Program such as: financial
difficulty, medical conditions, legal impediments and similar
conditions.
8. Parties – refer to Higher Education Institutions (HEIs), Capiz
State University in particular, Foreign Host Establishments or
Organizations (FHEs/Os) and student interns involved in the
implementation of these guidelines.
9. Philippine Foreign Service Post (PFSP) – refers to the
Philippine Embassy or Philippine Consulate General that has
jurisdiction over the territory or place where the Foreign Host
Establishments or Organizations are located.
10. Practicum – refers to the subject of internship/on-the-job
training/apprenticeship.
11. HEIs Implementing SIAP – are those HEIs classified as
Autonomous, Deregulated, Center of Excellence (COE) and
Center of Development (COD), Institutional Sustainability
Assessment (ISA), a Formal accredited status equivalent to Level
II from any of the accrediting agencies recognized by CHED or
CHED equivalent.
• Autonomous HEIs – refer to the HEIs that demonstrate
exceptional institutional quality and enhancement through
internal QA systems, and demonstrate excellent program
outcomes through a high proportion of accredited programs,
the presence of Centers of Excellence and/or Development
and/or international certification. In particular, they show
evidence of outstanding performance consistent with
their horizontal type, e.g., research and publications for
5
universities; creative work and relevant extension programs

for colleges; and employability or linkages for professional
institutes.
• Center of Development (COD) – refers to a designation
granted by the Commission on Higher Education in
recognition of a unit’s evident above average performance in
teaching, research and extension.
• Center of Excellence (COE) – refers to a designation granted
by the Commission on Higher Education in recognition of a
unit’s exemplary performance in its teaching, research and
extension functions.
• Deregulated HEIs (by evaluation) – refer to HEIs
that demonstrate very good institutional quality and
enhancement through internal QA systems, and very good
program outcomes through a good proportion of accredited
programs, the presence of Centers of Excellence and/or
Center of Development, and/or international certification.
In particular, they show evidence of very good performance
consistent with their horizontal type.
• Institutional Quality – is manifested through institutional
accreditation, Institutional Sustainability Assessment
(ISA), or other evidences in the areas of governance and
management, quality of teaching and learning, quality of
professional exposure, research, and creative work, support
for students, and relations with the community. Furthermore,
the maturity of the HEI’s internal QA system can be seen
in the institutionalization and documentation of systems/
processes in the HEI, the extent of implementation of these
systems/processes, and the quality outcomes that contribute
to program excellence.
• Monitoring and Evaluation (IQuAME) – refers to a CHED-
established mechanism for monitoring and evaluation of the
outcomes of the programs, processes, and services of Higher
Education Institutions in the key area of quality of teaching
and learning as supported by governance and management;
6
support for students; relations with the community; and

management of resources.
12. Student Interns – refer to tertiary students enrolled in the
Philippine schools duly qualified to undergo internship program,
specifically the tertiary students of Capiz State University
participating in the Student Internship Abroad Program.
13. University – in this Manual, it refers to Capiz State University
as the sending party in the Student Internship Abroad Program.
7
OBJECTIVES OF THE STUDENT INTERNSHIP

ABROAD PROGRAM (SIAP)
General Objectives of the Program (Article III, CMO 22, s. 2013)
The Program aims to:
1. Provide tertiary students enrolled in HEIs implementing SIAP

the opportunity to acquire practical knowledge, skills, and
desirable attitudes in recognized Foreign Host Establishments or
Organizations (FHEs/Os) in foreign countries;
2. Enhance the students’ work values, competencies, and discipline
as they relate to others in a multicultural work environment;
3. Promote global competitiveness of students through their
training, exposure, and acculturation in a foreign country;
4. Strengthen and enrich the degree programs in higher education
institutions in order to deliver levels of knowledge and skills
necessary in a dynamic competitive world; and
5. Protect and safeguard students undergoing internship abroad
from harassment, exploitation, deplorable training conditions
and such other conditions that contravene or defeat the purpose
of internship.
Specific Objectives of CAPSU SIAP:
1. Enrich the degree programs of CAPSU to be relevant to the

needs of international industry.
2. Promote mutually supportive industry-academe collaboration/
linkages
3. Strengthen career guidance.
4. Foster international mobilization of students as a platform for
benchmarking international standards for degree programs.
8
SCOPE AND COVERAGE (Article IV, CMO 22, s. 2013)
This Manual covers internship activities conducted abroad for

purposes of completion of the academic degree.

Only programs with at least Level II accreditation status qualify to
the Student Internship Abroad Program of the University.

The said SIAP is voluntary in nature on the part of the students
notwithstanding that the curriculum requires international
practicum. In such an event and upon meritorious cases, the affected
student may opt to undergo local practicum instead or such other
acceptable alternative activities (CMO 22, s. 2013)

Programs under the cultural exchanges, international linkages and
extension services are not covered by this Manual.
9
IMPLEMENTING GUIDELINES (Article V, CMO 22, s. 2013)
Requirement for Parties Involved

1. Must have Level II accreditation status of the program
2. Practicum subject/s must form part of the requirements in the
duly noted/approved curriculum.
3. Must have an internship unit/office with a designated faculty
member or any authorized Internship Coordinator to manage
the program; and
4. Must have a system and processes for the implementation of this
internship abroad program.
Foreign Host Establishments or Organizations (FHEs/Os)
1. Must be duly recognized, and registered in the country where

the student will have his/her internship;
2. Establishments or organizations engaged in the following shall
be prohibited from participating in the SIAP:
a. Primarily engaged in the operation of: (1) night clubs; (2)

saunas; (3) commissary; (4) disco; (5) karaoke bars; (6) spa;
(7) casinos, and the like;
b. Whose nature of business is hazardous to student trainees
as identified by the Department of Labor and Employment
(DOLE); and
c. Establishments and enterprises which promote or facilitate
child prostitution and other sexual abuse, child trafficking,
obscene publications and indecent shows and other acts of
abuse per provision from R.A. 7610
3. Must have appropriate internship program for the student interns

based on existing CHED guidelines
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Student Interns
Student interns must be carefully screened by the University and

must possess the following minimum qualifications:
1. Must be a Filipino citizen;

2. Currently enrolled in the University and must have either of the
following:
2.1. Bachelor degree – completed at least 75% of professional

units or 4th year or graduating student for that particular
program or completed the prerequisites of the practicum
subject as stipulated in the Policies Standards and
Guidelines (PSGs) of the degree, whichever is applicable.
2.2. Associate degree – at least 50% of the total credit units for
that particular program.
3. At least 18 years old at the time of internship;

4. Passed the pre-practicum/internship requirements of the
University;
5. In good academic standing as certified by the University;
6. Physically, mentally, and emotionally fit and have passed
the physical and psychological examinations as certified by
Department of Health (DOH) accredited clinics and hospitals;
7. Is articulate in English or in the language spoken in the host
country; and
8. Has notarized written consent from parents/guardian/spouse
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OBLIGATIONS/RESPONSIBILITIES OF PARTIES
1. Assume full responsibility over the students while having their

internship abroad.
2. In case the University enters into agreement with other groups/
entities to assist in the implementation, the University shall still
be responsible over the students;
3. Develop, in collaboration with the du ly selected FHEs/Os an
Internship Plan for the student intern specifying among others
the goals and objectives, student outcomes, knowledge, skills
and competencies that the student intern should acquire in each
area of assignment, and schedule of activities. The internship
plan shall be part of the Internship Contract to be signed by
the student intern, the University and FHEs/Os; refer to the
appended Internship Plan.
4. Conduct, through Internship Coordinator or designated
representative of the University, an initial visit/inspection of
their partner FHEs/Os and representative office to ensure safety
of students;
5. Document and submit inspection report indicating among
others the accreditation and qualifications to DFA Consular
Affairs through CHED of their partner FHEs/Os.
6. Pre-qualify student interns in accordance with the requirements
from the receiving Foreign Host Establishments or Organizations;
7. Facilitate the processing of the documents (e.i. passport, visa,
medical/dental,) on behalf of the student intern;
8. Conduct general orientation and pre-departure briefing for
qualified student interns in the presence of their parents/
guardians/spouse;
9. Assign a regular and qualified faculty member or any authorized
Internship Coordinator who will be responsible for all aspects
of the student internship programs including program
implementation, monitoring and evaluation;
12
10. Monitor and evaluate the performance and welfare of student

interns and immediately attend to their complaints and grievances
by coordinating with FHEs/Os, CHED, Philippine Foreign
Service Pos and other concerned government authorities;
11. Collate the monthly journal of experience;
12. Conduct debriefing and post evaluation of the student interns
upon their return;
13. Impose disciplinary sanction on student interns found guilty of
violating any of the provisions contained in these guidelines;
14. Report any irregularities of the establishments or organizations
or violations as provided in the guidelines of the Department
of Labor and Employment (DOLE) and R.A. 7610, to IACAT
through CHED; and
15. Submit to the CHED-Office of Student Services (OSS) the
following requirements:
For Intern:
a. Notarized letter of intent to participate in Student Internship

Abroad Program (SIAP) before deploying students for
internship abroad;
b. Certified copy of Government Recognition/Authority
of the Program, BOR Resolution, Certificate of Program
Compliance (COPC);
c. Memorandum of Agreement (MOA) with Foreign Host
Establishment or Organization per partner; and
d. Internship Plan with sample Internship Contract;
For CHED Endorsement to BI:
a. List of departing student interns together with addresses

and telephone numbers of Foreign Host Establishments and
Organizations (FHEs/Os) and dormitories;
b. Flight details of a roundtrip ticket;
13
c. Notarized written consent from parent/guardian or spouse;

and
d. Any other necessary documents duly authenticated by the
Philippine Foreign Service Post as may be required by CHED.
For Report:

Annual Report per Academic Year on the implementation of SIAP to
include the following:
a. Executive Summary containing among others the strength of

the program and areas of improvement;
b. Status of students who are enrolled in internship abroad
(completed, ongoing, terminated for a cause);
c. Report on complaints and grievances of student interns
or FHEs/Os, including the action taken to address such
grievances, if any;
d. Report on disciplinary sanction of student interns found
guilty of violating any of the provisions contained in these
guidelines;
e. Accomplished SIAP Feedback Form; refer to the appended
form;
f. Summary of student learning experiences; and
g. Any other necessary documents duly authenticated by the
Philippine Foreign Service Post as may be required by CHED.

Foreign Host Establishments or Organizations (FHEs/Os)
1. Develop in collaboration with CAPSU an Internship Plan for the

student intern specifying among others the goals and objectives,
student outcomes, knowledge, skills and competencies that the
student intern should acquire in each area of assignment and
schedule of activities. The Internship Plan shall be part of the
Internship Contract to be signed by the student interns, CAPSU
and FHEs/Os; refer to the appended Internship Plan.
14
2. Present and register the student intern at the nearest Philippine

Foreign Service Post within 48 hours upon arrival in the Host
Country. Registration of student interns must include the
following information:
a. Name, Age, Contact Numbers and passport details;

b. Name and Address of School in the Philippines and the
program enrolled in;
c. Date of arrival, tentative date of departure and duration of
internship in the host country;
d. Residential Address/dormitory and Host Establishment with
contact numbers;
e. Name and Contact Numbers of the competent coordinator/
tutor of FHEs/Os and copy of OJT plan; and
f. A copy of the CHED endorsement
3. Provide Supervised Applied Learning Experience for student

interns in accordance with agreed Internship Plan, Internship
Contract and schedule of activities;
4. Assign a competent Intern Supervisor/Mentor responsible for
the implementation of all phases of the Internship Plan;
5. Assist students who encounter problems during internship
period;
6. Provide evaluation/performance feedback/exit evaluation;
7. Assist students for departure upon completion of the training or
premature termination;
8. Issue Certificate of Completion of Internship to the student
interns after completion of program;
9. Submit report within five (5) working days to the PFSP all student
interns who completed their internship program. Report should
contain among others departure details; and
a. Health insurance, death, accident and dismemberment
insurance coverage;
b. Repatriation cost in case of death or a free ticket, if the intern
was physically incapacitated;
15
c. Hospitalization benefit;
d. Roundtrip ticket of the student interns (open booking for
return ticket);
e. Monthly allowance based on prevailing living standards of
the host country; and
f. Overtime/excess allowance or other applicable scheme per
existing law of the host country when performing internship
duties on a holiday (for a maximum of four hours) in excess
of the regular eight hours with due consideration to the
health and safety of the interns.
10. Ensure that the provisions specified in the Memorandum of
Agreement are fully covered.
Student Interns
1. Sign and comply with the provisions of the internship contract,

including the rules and regulations of the CHED, CAPSU and
FHE/O;
2. Personally pay travel insurance for medical, accidents and death
repatriation;
3. Undergo the required orientation internship program conducted
by CAPSU and FHE/O;
4. Report personally to the Visa or Consular Officer of the nearest
Philippine Foreign Service Post within a week upon arrival;
5. Keep a bi-monthly journal of practicum experiences describing
his/her internship activities, problem/s encountered, and
reflections on the internship experience to be submitted on
a monthly basis to the faculty member or any authorized
Coordinator;
6. Complete the agreed duration of his/her internship;
7. Submit to CAPSU the terminal report and other school
requirements upon completion of the internship training; and
8. Report to CHED through nearest Philippine Foreign Service
Post any complaints or grievances.
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Parent/Guardian or Spouse
1. Co-sign the Internship Contract to manifest approval or consent

to the internship abroad of their child/spouse; and
2. Attend the pre-departure seminar or orientation together with
the student
Commission on Higher Education (CHED)

The Chairperson
Upon compliance, the CHED Chairperson will endorse the list

of students with basic information prior to their departure to the
Bureau of Immigration copy furnished the Office of Consular
Affairs, Department of Foreign Affairs (DFA) for coordination
with the Philippine Embassies/Consulates in the host country
CHED Regional Offices
a. Receive request from HEIs;

b. Review/evaluate the documentary requirements pre-
screened by their respective HEI;
c. Prepare endorsement of the list of student interns to the
Executive Director through the Office of Student Services
(OSS);
d. Ensure that all HEIs and their duly designated internship
partners comply with the provisions of these guidelines
for the welfare and protection of students; and
e. Join in the conduct of the monitoring and evaluation.
Office of Student Services (OSS)
a. Receives and evaluates request of HEIs through

CHEDRO’s endorsement
b. Prepares evaluation report and recommendation to the
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Executive Director for the approval/signature of the

CHED Chairperson;
c. Establishes and maintains linkages with government
and non-government agencies and organizations and
enter into agreements with them for the successful
implementation of SIAP;
d. Ensures that all HEIs and their duly designated internship
partners comply with the provisions of these guidelines
for the welfare and protection of students;
e. Prepares the endorsement of the list of student interns to
Bureau of Immigration copy furnished the Department
of Foreign Affairs; and
f. Coordinates with the Bureau’s Hold Departure List and
Watch list. Verification should be made at least three (3)
days before the student’s departure.
International Affairs Service (IAS)
IAS seeks opportunities to broaden implementation of SIAP

by facilitating linkages and networking with other countries in
coordination with the Department of Foreign Affairs and other
government agencies.
CHED Legal Services (CLS)
CLS conducts investigation in coordination with concerned

offices and submits report on alleged violation committed by any
of the parties to the Commission en banc for appropriate action
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FEES AND CHARGES
The University shall be allowed to charge to SIAP participating

students additional other fees that may for this purpose in accordance
with the provisions and implementing rules and regulations of R.A.
10931 known as the Universal Access to Quality Tertiary Education
Act of 2017, CHED CMO No. 03, series 2012 known as “Enhanced
Policies, Guidelines and Procedures Governing Increases in Tuition
and other School Fees” and such other similar CHED issuances.

No additional other fees shall be allowed without complying the said
law and guidelines.

Such fees and charges for this purpose are held in trust by CAPSU to
undertake specific activities for the development and implementation
of the International Practicum Program such as monitoring,
international linkages and networking.
PROCEDURE
Application for SIAP Participation
1. The University complies with the requirements and submits the

notarized letter of intent at least fifteen (15) working days before
the schedule of 1st departure;
2. Waits for the CHED action to be taken;
3. If approved, the University receives a notification of inclusion in
the CHED list of participating HEIs; and
4. If disapproved, the applicant will be immediately notified in
writing.
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Application for CHED Endorsement to BI
1. Upon approval, the University writes a letter of request for CHED

endorsement to BI to include the following documents:
a. A copy of duly notarized Memorandum of Agreement (MOA)
with the FHEs/Os indicating their specific obligations/
responsibilities and CAPSU to assume full responsibility
over the students while having their Internship Program
Abroad, among others;
b. A list of students who intend to undergo the internship
together with their documents as follows:
b.1. Notarized Application letter signed by authorized
school officials;
b.2. Transcript of Records with Seal;
b.3. Passport (photocopy)
b.4. Training Permit issued by host country;
b.5. Medical Certificate (original);
b.6. School Certificate of student eligibility (with seal);
and
b.7. Flight details.
2. CHED evaluates the completeness and compliance of the
documents submitted;
3. Upon compliance, CHED prepares the endorsement for BI
clearance to be signed by the Chairperson copy furnished the
Department of Foreign Affairs and notifies CAPSU to pick up
the same once signed to be brought to BI. Only the authorized
liaison personnel of CAPSU will be allowed to transact with
CHED and BI; and
4. The BI clears the student’s names prior to their departure. It
is recommended that application should be processed early
enough to avoid delay in the event that the student applicant has
a derogatory record.
20
Report
1. At the end of the internship period, the University shall submit

to CHED the following documents:
1.1. Executive Summary containing among others the
strength of the program, areas of improvement;
1.2. Accomplished SIAP evaluation form;
1.3. Summary of student learning experiences;
1.4. Status of students who are enrolled in the internship
abroad (completed ongoing, terminated for a cause);
1.5. Report on complaints and grievances of student interns
or FHEs/Os, including the action taking to address such
grievances, if any;
1.6. Report on disciplinary sanction of student interns found
guilty of violating any of the provisions contained in
these guidelines; and
1.7. Any other necessary documents duly authenticated by
the Philippine Foreign Service Post as may be required
by CHED.
Refer to Annex “C” Flow Chart of the Procedures)
MEMORANDUM OF AGREEMENT (MOA) FOR THE PARTIES

INVOLVED
The Memorandum of Agreement (MOA) hall be executed between

CapSU and FHE/O and must include, among others the following:
1. The internship program should not be less than three (3) months
but not more than twelve (12) months as dictated by program
requirements;
2. Roundtrip ticket of the student interns;
3. Monthly Allowance based on prevailing living standards of the
host country;
4. Compensatory overtime/excess allowance or other applicable
21
scheme per existing law of the host country when performing

internship duties on a holiday (for a maximum of four hours)
in excess of the regular eight hours with due consideration to the
health and safety of the intern;
5. Duty meals and uniform for the student intern;
6. Decent and habitable dormitories with the following features:
6.1. Accessible to the workplace;
6.2. Comfortable bedrooms that provide privacy for students;
6.3. Separate dormitories for male and female student interns,
if possible;
6.4. Acceptable kitchen, laundry, receiving, dining, toilet,
storage/cabinet facilities;
6.5. Adequate supply of water and electricity;
6.6. Must provide a locker that is secured or safety deposit
box; and
6.7. Extra charges in excess of the usage of basic utilities
(e.g. electricity or water) must be stated in the training
contract.
7. Death, accident and dismemberment insurance coverage;
8. Repatriation cost in case of death or a free return ticket if the
intern was physically incapacitated; and
9. Hospitalization benefits.
See Appendix D for the MOA coverage for Student Internship Abroad
Program (SIAP).
MONITORING [AND EVALUATION
1. The monitoring and evaluation of the performance of the student

interns shall be done jointly by the Higher Education Institutions
and the Foreign Host Establishments or Organizations (FHEs/
Os), using standard procedures, instruments and methodologies
such as observations, monthly reports, and interviews or
conferences with the concerned students;
2. At the end of the internship period, the FHEs /Os shall transmit
22
to the CapSU the following documents:

a. Certificate of Completion;
b. Duly accomplished evaluation sheet; and
c. Other pertinent reports, information, and/or documents
which may be required.
3. The faculty member or any authorized Coordinator report will
be the basis for giving the student’s final grade;
4. A student whose contract was terminated due to resignation
or other cause shall be given a final grade based on school’s
grading system after considering the circumstances surrounding
such termination; and
5. CHED OSS together with the CHEDROs and members of the
TWG/Inter-Agency Committee for SIAP shall strictly monitor
compliance of the Parties to these guidelines. A Memorandum
of Agreement (MOA) may be executed for this purpose and
an appropriate funding may be sourced out from available
funds from the respective Inter-Agency Committee involved of
concerned government agencies.
OFFENSES
1. Violations by the Higher Education Institutions
Any HEI that shall be found to have committed the following

violations of these guidelines shall be meted with the appropriate
sanctions stated in Section 13:
1.1. Without the required government recognition,

government authority, or Board Resolutions of public
HEIs of the said program and evidence of reputable HEIs;
1.2. Failing to monitor welfare of the student interns;
1.3. Allowing student interns to receive allowances lower
than the prevailing living standards of the host country;
1.4. Allowing student interns to undertake SIAP without a
valid internship offer or contract between the Foreign
23
Host Establishments or Organizations (FHEs/Os), HEIs

and the students;
1.5. Allowing student interns to undertake SIAP without
securing a valid endorsement from CHED to BI;
1.6. Making false statements/mis-statement of students
records/documents to make it appear that the student
is qualified to undertake SIAP; such as presenting
their graduates as undergraduate students undertaking
practicum;
1.7. Not giving pre-departure orientation for student interns
and parents/legal guardians;
1.8. Failure to submit the required reports/documents such
as:
a. Internship Contract
b. Copy of Notarized MOA with FHEs/Os; and
c. Annual Reports on SIAP;
1.9. Demanding from student interns internship fees or any
other charges not included in CMO 03, s. 2012, and other
similar CHED issuances;
1.10. Allowing a minor student to join the program;
1.11. Such other acts similar or analogous to the foregoing and
activities classified as human trafficking under R.A. 9208
and such other similar issuances that is in violation of the
provisions herein.
2. Grounds for Blacklisting Foreign Host Establishments or

Organizations (FHEs/Os)
The following are the ground for the blacklisting of Foreign Host
Establishments or Organizations:
2.1. Violation of any of the provision of the MOA and this

CMO;
2.2. Changing provisions of signed Internship Contract
without the consent of the student interns and HEI;
24
2.3. Non-compliance with prescribed internship plans;

2.4. Giving student interns allowances lower than the
prevailing living standards of the host country;
2.5. Withholding the allowances and practicum reports of
student interns without just cause;
2.6. Overcharging and making illegal deductions from
student interns’ allowances without just cause;
2.7. Placing student interns in prohibited internship venues;
2.8. Allowing a minor student to join the program;
2.9. Allowing Filipino student interns to go abroad without
passing CHED; and
2.10. Such other acts similar or analogous to the foregoing and
activities classified as human trafficking under R.A. 9208
and such other similar issuances that is in violation of
the provisions herein.
3. Violation of Student Interns
3.1. Any act in violation of HEI’s rules and regulations;

3.2. Any act in violation of FHEs/OS rules and regulations in
accordance with the internship programs; and
3.3. Any act in violation of the laws of the host country.
SANCTIONS
In order to ensure compliance with policies and guidelines

stated in these CMO, Commission en Banc (CEB) may, upon the
recommendation of the CHED Legal Services, impose the following
sanctions depending on the nature and seriousness of/or non-
compliant Higher Education Institution for any of the violations
stated in Section 12.
1. Any HEI found guilty of violating any of the provisions contained

under Section 12 of these guidelines may be subjected to the
following sanctions;
25
1.1. Written reprimand, with a warning that repeated or

persistent of these regulations and guidelines may result
to the suspension or revocation of the HEIs participation
in the student internship abroad program;
1.2. Suspension from participating SIAP for a period of
time determined by the Commission en Banc upon the
determination of a repeated violation of these guidelines;
1.3. Downgrading of Government Recognition to permit
status or grant of Autonomous to Deregulated status,
COE to COD status;
1.4. Revocation of program recognition (Autonomous
Deregulated COEs and CODs); and
1.5. Filing of appropriate administrative and criminal case as
appropriate.
2. Any student intern found guilty of violating any of the provisions

contained under Section 12 of CMO 22, s. 2013 may be subjected
to sanctions in accordance with the concerned HEIs rules and
regulations.
INVESTIGATION OF COMPLAINTS
1. Upon receipt by the CHEDROs/OSS CHED Central Office of

complaints or reports on alleged to students exploitation and
abovementioned violations, the same shall be immediately
referred to the CHED Chairperson through the Executive
Director who shall order the CHED legal services and other
concerned offices to conduct an investigation on complaints/
reports for appropriate action, following prescribed procedures
instituted by the same.
2. HEI and/or FHE/O while under investigation for alleged
violation of these guidelines be suspended from participating in
the SIAP by the CHED Chairperson; and
3. CHED shall immediately furnished the IACAT upon receipt of a
copy of complaints or reports for appropriate actions.
26
APPENDICES
APPENDIX A
STUDENT INTERNSHIP ABROAD PROGRAM

INTERNSHIP PLAN
I. INTRODUCTION
During the internship program, the students are assigned to different areas and venue. While in the Foreign Host
Establishment/Organizations (FHEs/Os), the students are given actual work experience in various departments
that may be determined and agreed upon by the University, FHE/Os or the student trainee.

The curriculum is designed in a way that the students acquire practical knowledge, basic concepts, skills, work
values in recognized Foreign Host Establishment or Organizations in host countries.
II. GOALS/OBJECTIVES
The exposure to the different work situations is provided to enable the students experience and observe the
practical application of theories learned in the school.

At the end of the internship program, the students should be able to:
1. Identify key positions in the industry and related operations to their corresponding tasks and responsibilities;
2. Define the standard operational procedure in each of the department assigned;
3. Identify and operate the equipment, facilities and lay-out design in each of the department assigned;
4. Perform required skills and techniques necessary in the execution of operational procedures of the
assigned tasks in accordance with the existing workplace, health and safety standards;
5. Analyze and evaluate operational procedure in each task and recommend any appropriate course of action
to be taken to improve procedures.
III. REQUIREMENTS OF THE PROGRAM
A. List of Documents for the Student Internship as Stipulated in CMO No. 22, s. 2013.
B. Orientation and Briefing
After the application period, orientation and pre-internship seminars shall be set. Training
expectations, guidelines, rules and regulations, course requirements shall be discussed. An open
forum provides a venue for clarifications on certain issues. The speakers from the FHE/Os may be
invited to share their insights, expectations and experiences.
C. Internship Contract
An Internship Contract is signed by the student, co-signed by the parent/guardian/spouse, Capiz

State University and the Foreign Host Establishment or Organizations (FHEs/Os). This agreement
identifies the student’s tasks and some policies regarding the program.
D. Performance Monitoring and Evaluation
The culmination of the internship program is the evaluation of student performance. The evaluation
should contain the following:
ii
Name of Student/Intern: _____________________________________________________________________

Name of the FHE/Os & Address: ______________________________________________________________
________________________________________________________________________________________
Internship Period: Start: ________________________________ End: ________________________________
Department/Tasks Period Student Outcomes Ratings Signature of Supervisor/Mentor
E. Certification
A certification with the logo issued by the FHE/Os issued to student after the completion of the
designated number of hours. The certification bears the seal, signed by the FHE/Os authorized
representative.
iii
APPENDIX B
SIAP FEEDBACK FORM
Commission on Higher Education

Office of Student Services
3rd Floor HEDC Bldg., C.P. Garcia Ave. , UP. Diliman , Quezon City
SIAP FEEDBACK FORM Code Number:

For the Higher Education Institution
Dear Respondent:

The Commission on Higher Education – Office of Student Services would like to seek your assistance by way
answering the questioner. The purpose of the study is to assess the extent of implementation of the Student
Internship Abroad Program (SIAP) and improve the monitoring and evaluation system. We will appreciate it very
much if you will submit the filled-up questioner to be concerned CHEDRO.
Kindly tick the square for the appreciate answer or write in the blanks provided. Your answers will be treated
confidentially.
A. Institution Profile
Name of Institution and Address: __________________________________
Institutional Code: ____________________________________________
____________________________________________
____________________________________________
1. Number years implementing the Students Internship Program

2. Kindly check the participating courses in SIAP, write the corresponding tuition and other fees charged. And
number of instructors involved in the practicum.
Tuition Other Fees No. of instructor

 a. Hotel and Restaurant Management
 b. Business Administration
 c. Information Technology
 d. Engineering
 e. Agriculture
 f. Medicine
 g. Other programs (Kindly state)
3. Do have designated Practicum Coordinator/s?

 Yes If yes, how many? _____________ Per program?_______
 No Why not? ____________________________________________
4. Did you post procedures for applying for internship program abroad?
 Yes Where? ____________________________________________
 No Why not? ____________________________________________
____________________________________________
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5. On the average how many training partners do you have in one year?
B. Institution Profile
6. Please state how many students per establishment, how long and what kind of establishment and training
did they usually get?
No. of No. of
Kind of establishment Course Line of work
months students
• Hotels
• Restaurants
• Retail Store
• Cruise ship
No. of No. of
Kind of establishment Course Line of work
months students
• Electronics Firm
• Farms
• Swimming club
7. Did you conduct orientation for students before departing abroad?

 Yes If yes, please proceed to 7.1 to 7.3
 No Why not? ____________________________________________

7.1 How did you conduct orientation for students before departing for internship abroad?
 One on one  Batch of students
 With parents  Batch of students with parents
7.2 How many hours did you conduct the orientation?

 Less than 2 hours
 More than 4 hours
7.3 Did you conduct debriefing for students who came back from internship?
 Yes
 No Why not? _________________________________________
8. What were the problems/constraints encountered with students in the conduct of the SIAP? Kindly rank
according to repeated occurrence with 1 as the numerous.
_________ Non-compliance with the training contract
_________ Financial constraints
_________ Family concerns
9. Did you utilize a local training partners?

 Yes
 No Why not? ____________________________________________
v
10. What were the problems/constraints encountered with training partners in the conduct of the SIAP? Kindly
rank according to repeated occurrence with 1 as above 3 occurrences; 2 as less than 2;1 as zero.
_________ Non compliance with the provisions in the memorandum of agreement
_________ Late compliance with the provisions of the memorandum of agreement
_________ Others. Please state.
______________________________________________________
______________________________________________________
______________________________________________________
11. Cite and rank the suggestions to improve the HEIs handling internship abroad program according to your
institution’s priority.
_________ Conduct training programs for coordinators by using proceeds of development fee
_________ Disseminate brochures, and other advocacy materials.
_________ include provisions in the memorandum of agreement
_________ Revise the training plan
_________ Other, please specify.
______________________________________________________
______________________________________________________
______________________________________________________
11.1 Kindly rank according to need, the suggested training programs which should be conducted for the
improvement of SIAP implementation:
_________ Briefing and de-briefing seminars for students trainees and parents
_________ Preparation of Memorandum of Agreement and enforcement.
_________ Others. Please state. ______________________________
12. Name of Respondent: _____________________________________________ Age: ______________

(optional)
Thank you for your cooperation
vi
APPENDIX C
PROCEDURAL GUIDELINE IN THE IMPLEMENTATION OF

STUDENTS INTERNSHIP ABROAD PROGRAM
PARTICIPATION OF HIGHER EDUCATION INSTITUTION
1. HEI application for SIAP Participation
HEI
Compliance all the requirements
Submits the notarized letter of intent at least 15
working days prior to the departure
CHED
For evaluation
For Notifies the HEI

Approval In writing
HEI receive notification that they are include in

the list of participating HEIs
vii
APPENDIX C

2. HEI application for CHED Endorsement to BI
HEI
Writes a letter of request for • Duly Notarized
Endorsement duly notarized with the MOA w/ FHE /Os w/
Required documentations specific obligations/
responsibilities and
the assurance of fully
responsibility over the
students while having
CHED their internship abroad
For evaluation • List of students
intending to undergo
internship with their
documents:
■■ Notarized
Application letter
■■ Transcript of Records
w/ seal
CHED notifies
compliance ■■ Passport (photocopy)
HEIs
■■ Training Permit
issued by host
country
■■ Medical Certificate
(Original)
■■ School Certificate of
Student’s eligibility
• Upon compliance CHED prepares the ■■ Flight Details
endorsement to BI to be signed by the
CHAIRPERSON and notifies HEI to pick
up the some once signed to be brought to
BI.
• Only HEI authorized liaison personnel
will be allowed to transact with CHED
Bureau of Immigration
Clears the students name
Prior to their departure.
viii
APPENDIX C

3. Monitoring and Evaluation
CHED
for evaluation REQUIRED DOCUMENTS:
■■ Executive Summary
HEI containing among
At the end of the internship period, the others the strength of
HEI submits the required documents for
the program and areas
report
of improvement
■■ Accomplished SIAP
evaluation
CHED ■■ Summary of Student
for evaluation
Learning Experiences
■■ Status of students who
are enrolled in the
internship abroad
NO ■■ Report on complaints
CHED notifies and grievances of
compliance
HEIs
student interns or FHE/
Os, including the action
YES taken to address such
grievances
■■ Report on disciplinary
Upon compliance, CHED prepares the
acknowledgement letter to be signed sanction of student
by the Executive Directory and/ or OSS interns found guilty
Director of violating any of the
provisions contained in
these guidelines
■■ Any other necessary
Consolidates and analyzes report for documents
policy recommendation improvement
authenticated by the
Philippine Foreign
service Post as may be
required by CHED
CHED validates compliance on-site
NO YES
CHED notifies Notifies HEIs &
compliance
HEIs finalize report
ix
APPENDIX D
SAMPLE MOA FORMAT FOR SIAP
MEMORANDUM OF AGREEMENT
The Memorandum of Agreement (MOA) may include among others, the following provisions:
I. PURPOSE OF THE AGREEMENT
This section states the big picture of why and how the parties came together and includes:
1. Name of the parties involved

2. Brief description of the scope of work
3. Financial obligations of each party, if applicable
4. Key contacts for each party involved
II. DEFINITION OF TERMS, IF APPLICABLE
III. DETAILED DESCRIPTION OF ROLES AND RESPONSIBILITIES

This section identifies the mutual and joint responsibilities (collaborative tasks) and the expected result of
those joint efforts. In addition, it lists the specific roles and responsibilities of each entity and clarifies the
purpose of the MOA as stipulated in the CMO.
IV. EVENTS OF DEFAULT

The grounds for blacklisting of Foreign Host Establishments or Organizations and any HEIs found to have
committed the violations of the guidelines shall be meted with the appropriate sanctions in the CMO.
V. EXCLUSION OF PARTNERSHIP

The parties hereto expressly agree that nothing contained or implied in the AGREEMENT shall constitute
a partnership or joint venture within the parties hereto or any of them do not constitute nor be deemed to
constitute any Party as an affiliate to any Party for any purpose whatsoever.
VI. NOTICES AND GENERAL MATTERS

Notices under the AGREEMENT may be delivered by hand, by registered mail (which shall be airmailed
if possible) or facsimile to the addressee or emailed to the address, facsimile number, and email address
specified.
VII. REMEDIES

No remedy confirmed by any of the provisions of the AGREEMENT is intended to be excluded of any other
remedy which is otherwise available by law, equity statue or otherwise and each and any other remedy
shall be cumulative and shall be in addition to every other remedy given hereunder or not hereafter existing
by law, equity, statute or otherwise.
x
VIII. SEVERANCE

If any provision of the AGREEMENT or part thereof is rendered void, illegal or unenforceable by any
legislation to which it is subject, it shall be rendered void, illegal or not enforceable only to that extent and
no further.
IX. CONFIDENTIALITY

The AGREEMENT, as well as its terms and conditions herein shall be held in strict confidence and that
no portion or part hereof may be reproduced or be revealed to any personnel or entity other that the
signatories herein or their authorized representative.
X. SEPARABILITY

The invalidity or unenforceability of any provision of the AGREEMENT shall not affect or impair other
provisions that are otherwise valid, binding and effective.
Any change in, or modification in the provision of this agreement shall be made in writing duly signed and
confirmed by the parties as to the effectivity of the modification/s and/or changes/s.
XI. GOVERNING LAW AND ARBITRATION

The AGREEMENT shall be governed by and construed according to the laws of the Republic of the
Philippines.
XII. ENTIRE AGREEMENT

The AGREEMENT constitutes the entire agreement between the parties, their successors and assignees.
Any and all matters or things that the parties may have agreed, but have not reduced in writing herein, shall
be void and ineffective.
XIII. DURATION

This segment identifies the effective date of the AGREEMENT, its term (if there is one), and how the
agreement can be modified or terminated.
xi
SAMPLE MOA
MEMORANDUM OF AGREEMENT
I. PURPOSE OF THE AGREEMENT
This Memorandum of Agreement is made and entered into by and between __________________________,
the Training Partner for Student Internship Abroad Program (SIAP) and with business address located
at __________________________________ represented by _________________________________,
____________________________ hereinafter referred to as the Foreign Host Establishment (FHE).
-and-
_____________________________________, a state university duly organized and existing under Philippine

laws, registered and accredited by CHED with office address at ______________________represented by
_______________________________ hereinafter referred to as the University for the purpose of supporting the
University on the student internship abroad program under the following terms and conditions.
II. DEFINITION OF TERMS
Higher Education Institutions (HEI) - refer to educational institutions, private or public, undertaking operations
of higher education program/s with an organized group of students pursuing defined studies in higher education,
receiving instructions from teachers, usually located in a building or group of buildings in particular site specifically
intended for educational purposes.
Foreign Host Establishments/Organizations (FHEs/Os) - refer to duly recognized or registered entities in the
country of destination as training venues for student interns.
Student Interns - refer to tertiary students enrolled in the Philippines schools duly qualified to undergo internship
program.
Philippine Foreign Service Post (PFSP) - refers to the Philippine Embassy or Philippine Consulate General that
has jurisdiction over the territory or place where Foreign Host Establishments are located.
III. ROLES AND RESPONSIBILITIES OF PARTIES INVOLVED
Obligations of the Foreign Host Establishment (FHE)
1. The FHE shall develop, in collaboration with the University an Internship Plan for the student intern
specifying among others the goals and objectives, student outcomes, knowledge, skills and competencies
that the student intern should acquire in the area of assignment and schedule of activities;
2. FHE shall physically present and register the student intern at the nearest Philippine Foreign Service
Post within 48 hours upon arrival in the host country. Registration of the student interns must include the
following:
a. Name, age, contact numbers and passport details;

b. Name and address of school in the Philippines and the program enrolled;
c. Date of arrival, tentative date of departure and duration of internship in the host country;
d. Residential Address/dormitory and FHE with contact numbers;
e. Name and contact numbers of the competent coordinator/tutor of FHE and copy of Internship plan;
and
xii
f. A copy of CHED endorsement

g. The FHE guarantees that the transportation for the registration in Phil. Embassy in the host country
will be provided by the FHE
h. Registration Fee of ________ will be paid by the students.
3. FHE shall provide Supervised Applied Learning Experience for student interns in accordance with agreed
internship Plan, Internship Contract and schedule of activities;
4. FHE shall prohibit the students from working part-time or outside the establishment and avoid any non-
related function/training inside the hotels, such as carpentry, janitorial, and housekeeping.

Work Schedule: ___________________________________________________________
5. FHE shall assign a competent Intern Supervisor/Mentor responsible for the implementation of all phases
of the Internship Plan;
6. FHE shall assist students who encounter problems during internship period;
7. FHE shall provide evaluation/performance feedback/exit evaluation;
8. FHE shall assist for departure upon completion of the training or premature termination;
9. FHE shall issue Certificate of Completion of Internship of the student interns after completion of program;
10. The FHE shall execute trainee contract with qualified Student -Trainee of the University with the following
benefits upon signing of the contract
a. Monthly allowance of _________ based on prevailing living standards of the host country, without
any further deductions aside from attendance;
b. Compensatory overtime/excess allowance or other applicable scheme per existing law of the host
country when performing internship duties on a holiday (for maximum of four hours) in excess of the
regular eight hours with due consideration to the health and safety of the interns;
c. Free duty meals. Off duty meals are excluded;
d. Free uniform to the students and its laundry.
e. Free laundry of 60 pieces per month during the training period.
f. Decent and habitable dormitories with the following features:
• Accessible to workplace;
• Comfortable bedrooms that provide security and privacy to the student;
• Separate dormitories for male and female students
• Acceptable laundry area, receiving, dining, toilet, storage /cabinet facilities;
• Internet access
• Adequate supply of water and electricity;
• Locker that is secured/safety deposit box.
g. Hotel clinic free of charge, from 10 am – 4 pm only.

h. Work permit. No travel exit for visa renewal;
i. The FHE guarantees that the visa application fee and its renewal will be covered by the hotel;
j. The students will be allowed for immediate repatriation in case of accident, death in the family
members, natural disaster, political turmoil, and if the intern is physically incapacitated to work;
however, rebooking of ticket will be covered by the student;
xiii
k. Free Roundtrip Airfare:

Departure: __________________
Arrival: __________________
11. At the end of the internship period, the FHE shall transmit to the University the following documents:
a. Certificate of completion
b. Duly accomplished evaluation sheet; and
c. Other pertinent report, information, and/or documents which may be required.
Obligations of Capiz State University
1. The University shall assume full responsibility over the students while having their internship abroad
program;
2. The University in collaboration with FHE shall develop an Internship Plan for the student intern;
3. The University conducts an initial visit/inspection of their partner FHE and representative office to ensure
safety of the students;
4. The University shall document and submit inspection report indicating among others the accreditation and
qualifications to DFA Consular Affairs through CHED of their partner FHE.
5. The University shall pre-qualify student interns in accordance with the requirements from the receiving
FHE;
6. The University shall facilitate the processing of the documents on behalf of the student intern;
7. The University shall conduct general orientation and pre-departure briefing for qualified student interns in
the presence of their parents/guardians/spouse;
8. The University shall assign regular and qualified faculty member or any authorized Internship Coordinator
who will be responsible for all of the student internship programs implementation, monitoring and evaluation;
9. The University shall monitor and evaluate the performance and welfare of student interns and immediately
attend to their complaints and grievances by coordinating with FHE,CHED, Philippine Foreign Service Post
and other concerned government authorities;
10. The University shall collate monthly journal of experience from the interns;
11. The University shall conduct debriefing and post evaluation of the student interns upon their return;
12. The University shall impose disciplinary sanction on student interns found guilty of violating any of the
provisions contained in these guidelines;
13. The University shall report any irregularities of the establishments or organizations or violations as provided
in the guidelines of the Department of Labor and Employment (DOLE) and R.A 7610, to IACAT through
CHED.
xiv
Responsibility of the Student Interns
1. Application of Student Non-ED visa in Philippines

2. Medical Exam _______________ or prevailing rate
3. Pay Travel Insurance for medical, accidents and death repatriation.
4. Registration in the Philippine Embassy in host country
5. Airport Travel Tax
6. Pocket Money
IV. EVENTS OF DEFAULT
The following are the grounds for blacklisting of FHE or Organization:
4.1. Violation of any of the provision of the MOA and the CHED CMO;
4.2. Changing provisions of signed Internship Contract without the consent;
4.3. Non-compliance with prescribed Internship Plan;
4.4. Giving student interns allowances lower than the prevailing living standards of the host country;
4.5. Withholding the allowances and practicum reports of students interns without cause;
4.6. Overcharging and making illegal deductions from student interns’ allowances without just cause;
4.7. Placing student interns in prohibited internship venues;
4.8. Allowing minor student to join the program;
4.9. Allowing Filipino student interns to go abroad without passing CHED; and
4.10. Such other acts similar or analogous to the foregoing and activities classified as human trafficking
under R.A. 9208 and such other similar issuances that is in violation of the provisions herein.
The following are the grounds for termination of internship program to the students. Should the
student fail to comply with the guidelines of the FHE/O or fail to complete the ________ months
training, through no fault of the FHE/O, the student shall compensate the expenses to the
establishment and will be repatriated to Philippines on their own cost.
4.11. Failure to meet FHE/O standards under the agreed hotel staff and trainee guidelines.
4.12. Inappropriate behavior in the FHE/O site or in the hotel staff accommodation.
4.13. Unprofessional work ethic and behavior within the FHE/O towards guests or any other staff members.
4.14. Students are not allowed to ride a 2-wheel motorbike nor drive any vehicle.
4.15. Students are required to have a travel insurance for medical, accidents and death repatriation.
4.16. Student who have committed theft, tip pocketing, malversation, physical fight, pregnancy, fraud,
frequent absenteeism, insubordination or any form of civil/criminal offenses inside or outside hotel
premises will be immediately terminated and shall pay corresponding damages to the hotel, guest or
complainant.
V. EXCLUSION OF PARTNERSHIP
The parties hereto expressly agree that nothing contained or implied in the AGREEMENT shall constitute a
partnership or joint venture between the parties hereto or any of them do not constitute nor be deemed to
constitute any Party as an affiliate to any party for any purpose whatsoever.
V. NOTICE AND GENERAL MATTERS
Notice under the AGREEMENT may be delivered by hand, by registered mail (which shall be airmailed if possible)
to the address.
xv
VII. REMEDIES
No remedy confirmed by any of the provisions of the AGREEMENT is intended to be excluded of any other
remedy which is otherwise available by law, equity statue or otherwise and each and any other remedy shall be
cumulative and shall be in addition to every other remedy given hereunder or not hereafter existing by law, equity,
statute or otherwise.
VIII. SEVERANCE
If any provision of the AGREEMENT or part thereof is rendered void, illegal or unenforceable by any legislation to
which it is subject, it shall be rendered void, illegal or not enforceable only to that extent and no further.
IX. CONFIDENTIALITY
The AGREEMENT, as well as its terms and conditions herein shall be held in strict confidence and that no portion
or part hereof may be reproduced or be revealed to any personnel or entity other that the signatories herein or
their authorized representative.
X. SEPARABILITY
The invalidity or unenforceability of any provision of the AGREEMENT shall not affect or impair other provisions
that are otherwise valid, binding and effective.
Any change in, or modification in the provision of this agreement shall be made in writing duly signed and
confirmed by the parties as to the effectivity of the modification/s and/ or changes/s.
XI. GOVERNING LAW AND ARBITRATION
The AGREEMENT shall be governed by and construed according to the laws of the Republic of the Philippines.
XII. ENTIRE AGREEMENT
The AGREEMENT constitutes the entire agreement between the parties, their successors and assignees.
Any and all matters or things that the parties may have agreed, but have not reduced in writing herein, shall be
void and ineffective.
XIII. DURATION

This Memorandum of Agreement shall be valid for a period of six (6) months from date of execution unless sooner
terminated by any parties by giving thirty (30) days written notice.
xvi
XIV. SIGNATURE OF PARTIES’ PRINCIPALS
IN WITNESS THEREOF, the parties have hereunto signed this agreement this__________ day of
________________ 2018 at ___________________.
For the University For the FHE

__________________________ (FHE/O Representative)
University President (Position)
Capiz State University (Company)

Fuentes Drive, Roxas City (Address)
Capiz, Philippines
WITNESSESS
________________________ ________________________
________________________ ________________________
________________________ ________________________
________________________ ________________________
________________________ ________________________
________________________ ________________________
xvii
APPENDIX E
Republic of the Philippines

Fuentes Drive, Roxas City
Telefax No. (036) 620-0682 • Telephone No. (036) 621-4337
website: www.capsu.edu.ph
PERFORMANCE MONITORING
Please rate the Student’s overall practicum performance according to the rating scale below:

1 = Did not meet job requirements. Significant performance improvement urgently needed.
2 = met minimum job requirements. Work improvement plan was needed to bring performance
to a satisfactory level.
3 = Met normal job requirements with few exceptions. Improvements in performance needed in
one or more elements.
4 = Fully met job requirements. Performance was what was expected of a person in his/her
position.
5 = Exceeded job requirements. Students performance was impressive, exceeded what is
normally expected in his position.
NA = Not Applicable
Student’s Name: ___________________________________________________________________________

Date of Evaluation: _________________________________________________________________________
Date Accepted: ____________________________________________________________________________
Department/Section Assigned: ________________________________________________________________
Signature: ________________________________________________________________________________
CRITERIA/RATING 1 2 3 4 5
Work Habits
1. Punctual
2. Courtesy
3. Reports regularly
4. Performs tasks without much supervision
5. Practices self-discipline in his/her work
6. Demonstrates dedication and commitment to the tasks assigned to him/her
Work Habits Total/Average
Work Skills
1. Demonstrates the ability to operate machines needed on the job
2. Handles the details of the work assigned to him/her
3. Shows flexibility (whenever the need arises) in the process of going through his/her task
4. Manifests thoroughness and precise attention to details
5. Fully understands the linkage or connection between his / her task to previous,
intervening and subsequent tasks
6. Usually comes up with sound suggestions to problems
7. Shows creativity in producing new ideas for progress and innovations of the business.
xviii
Work Skills Total/Average

Social Skills
1. Shows tact in dealing with different people he /she comes in contact with
2. Shows respect and courtesy in dealing with peers and superiors
3. Willingly helps others (whenever necessary) in the performance of their tasks
4. Is capable of learning from and listening to co-workers
5. Shows appreciation and gratitude for any form of assistance granted to him/her by
others
6. Shows poise, self-confidence and is always well – groomed
7. Shows emotional maturity
Social Skills Total/Average
Over All Total / Average Rating
COMMENTS AND RECOMMENDATION:

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
xix
APPENDIX F

SIAP EVALUATION FORM
Student’s Name: College: Major:
Training Company:
Company Address: Telephone Number:
Contact Person:
Inclusive Date of Training:
from __________________ to __________________, 20____.

Date of Evaluation: Date of Last Evaluation:
Employability: Date of Evaluation:
 Extended Intern/Trainee  Probationary

 Contractual  Casual PhP: _________________
 Regular  Applicant
Tel. No.: ______________
If employed, specify the name of the company:
QUESTIONNAIRE
Department: Other Department Assigned:
ASSIGNMENT
Position: Rater/Supervisor:
Describe your duties briefly:

What do you consider your strongest area of performance?
Explain
In what areas do you feel you have improved the most?

Explain.
In what areas do you feel you need the most improvement?

Explain.
What situation challenged you the most? Explain.
How did you overcome the challenge?
xx
What did you learn from your experiences? Explain.
Do you think your training station is qualified to be one of your

university linkages? Explain.
SIP’s suggestion/ recommendation:
PLEASE DO NOT FILL OUT THIS PORTION.
Acquired Total Training Hours: _____________________ Date of Completion: _____________________

Acquired Total Performance Rating: _____________________
Remarks: ________________________________________________________________________________

xxi
APPENDIX G

STUDENTS MONTHLY JOURNAL REPORT
NAME: _________________________________________ COURSE/YEAR/SECTION: __________________

OFFICE/DEPARTMENT: ____________________________________________________________________
DATE PROBLEMS ACTION

ACCOMPLISHMENT REMARKS
COVERED ENCOUNTERED TAKEN
COMMENTS AND SUGGESTIONS:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
xxii
APPENDIX H

STUDENT INTERNSHIP AGREEMENT
I, ________________________________________, a student of Capiz State University, _______________,

hereby voluntarily agree to undergo STUDENT INTERNSHIP ABROAD PROGRAM in any educational/
industrial firm or establishment in order to acquire work experience related to the academic training gained from
the ______________________________ of Capiz State University under the following terms and conditions:
a. That I shall abide by the company/school rules and regulations and shall comply with those imposed for the
program. Otherwise, I shall be excluded from further participation;
b. That I shall exercise care and diligence in any task assigned to me;
c. That I shall renounce and waive my claim against the school/industry/establishment for any injury I suffer,
personal or pecuniary, in the performance of my duties or functions while under training;
d. That I shall be made answerable for any and all liabilities for damages for property or injury to third person
which may be caused by my intentional or negligent act while in the course of my training.
Signed on this ______ day of _________________ at Capiz State University, _________________________
With our consent and approval
_________________________________
Signature of Student over Printed Name
_________________________________
Signature of Parent/Guardian/Spouse
over Printed Name
Subscribed and Sworn to me before this day of 2017, Affiant exhibiting his/her Residence Certificate
No. issued at on

Notary Public
Doc. No.
Page No.
Book No.
Series of
xxiii
APPENDIX H
SAMPLE OF LETTER OF INTENT
Fuentes Drive, Roxas City, Capiz Philippines
June 2, 2018
The Manager
XYZ Company
Madam/Sir:
My name is Juan J. Dela Cruz, 21 years old and a Bachelor of Science in Agriculture student of Capiz State
University, Dumarao Satellite College. One of my greatest dreams is to be a recipient of the Student Internship
Abroad Program (SIAP) and travel abroad. I am excited about this opportunity to widen my perspective and
broaden my horizon. I am applying to (Company’s name) as an intern this (term) .
I believe that as a driven learner armed with my determination to acquire relevant training where I can apply the
theories I learned in the four walls of classroom, I can surpass the challenges that I may encounter during the
duration of my internship abroad.
This undertaking would give me a chance to apply my knowledge while experiencing a different culture, meeting
different race and working with diverse individuals with unique characters. I am also a consistent honor student
and student leader with good moral character. (You may also include other skills which suits you to the internship
program offered by the FHE/O).
I am hoping for your favorable action regarding this request.
Sincerely,
JUAN J. DELA CRUZ
xxiv
APPENDIX H
AUTHORS
DR. MARY ANN MARTELINO

Vice President for External Affairs and Linkages
DR. IAN ARCEGA

Main Campus
ENGR. JOEL VILLARUZ

Main Campus
PROF. EMILY CABIGON

Main Campus
DR. JUDEL PROTACIO

Pontevedra Campus
PROF. MATT NUMER OFALLA

Pontevedra Campus
DR. DIEGO MALONES

Pontevedra Campus
PROF. JANE P. TROPICO

Dumarao Satellite College
PROF. GENALYN BARANDA

Burias Campus
PROF. GERARD LEE ATIENZA

Burias Campus
DR. RYAN SARIMONG

Burias Campus
PROF. MARIA VICTORIA SAIRA D. MONTEFRIO

Sigma Satellite College
PROF. FELYN MAE G. YAP

Guidance Counselor Mambusao Satellite College
xxv

Fuentes Drive ⃝ Roxas City, Philippines 5800 ⃝ Telefax: (036) 621-4337 ⃝ Tel. No.: (036) 621-3514
Capiz State University is accredited by Accrediting Agency of Chartered Colleges and Universities of the Philippines (AACCUP) and is a member of
Philippine Association of State Universities and Colleges (PASUC) and Agricultural Colleges Association of the Philippines (ACAP)
PRINTED BY:
CAPIZ STATE UNIVERSITY PRINTING HOUSE

xxvi
Corner Fuentes Drive-Hemingway Street, Roxas City

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STUDENT INTERNSHIP ABROAD PROGRAM MANUAL

Capiz State University

EDITHA C. ALFON, Ph.D.

MARY ANN B. MARTELINO, Ph.D.

Internship is the culminating experience in the pursuit of a bachelor’s

An international internship is an excellent way to gain the professional

1. Development of an international professional learning

student has done an internship abroad, this fact will stand

confidence during the interview process for job application.

Indeed, international internships are great tools to improve students’

DEFINITION OF TERMS (Article II, CMO 22, s. 2013)

1. Accredited Programs – refer to programs accredited by

women, Overseas Filipino Workers (OFWs) and children, with a

universities; creative work and relevant extension programs

support for students; relations with the community; and

OBJECTIVES OF THE STUDENT INTERNSHIP

General Objectives of the Program (Article III, CMO 22, s. 2013)

The Program aims to:

1. Provide tertiary students enrolled in HEIs implementing SIAP

Specific Objectives of CAPSU SIAP:

1. Enrich the degree programs of CAPSU to be relevant to the

SCOPE AND COVERAGE (Article IV, CMO 22, s. 2013)

This Manual covers internship activities conducted abroad for

IMPLEMENTING GUIDELINES (Article V, CMO 22, s. 2013)

Requirement for Parties Involved

Capiz State University

Foreign Host Establishments or Organizations (FHEs/Os)

1. Must be duly recognized, and registered in the country where

a. Primarily engaged in the operation of: (1) night clubs; (2)

3. Must have appropriate internship program for the student interns

Student interns must be carefully screened by the University and

1. Must be a Filipino citizen;

2.1. Bachelor degree – completed at least 75% of professional

3. At least 18 years old at the time of internship;

Capiz State University

1. Assume full responsibility over the students while having their

10. Monitor and evaluate the performance and welfare of student

a. Notarized letter of intent to participate in Student Internship

For CHED Endorsement to BI:

a. List of departing student interns together with addresses

c. Notarized written consent from parent/guardian or spouse;

a. Executive Summary containing among others the strength of

1. Develop in collaboration with CAPSU an Internship Plan for the

2. Present and register the student intern at the nearest Philippine

a. Name, Age, Contact Numbers and passport details;

3. Provide Supervised Applied Learning Experience for student

1. Sign and comply with the provisions of the internship contract,

1. Co-sign the Internship Contract to manifest approval or consent

Commission on Higher Education (CHED)

Upon compliance, the CHED Chairperson will endorse the list

CHED Regional Offices

a. Receive request from HEIs;

Office of Student Services (OSS)

a. Receives and evaluates request of HEIs through

Executive Director for the approval/signature of the

International Affairs Service (IAS)

IAS seeks opportunities to broaden implementation of SIAP

CHED Legal Services (CLS)

CLS conducts investigation in coordination with concerned

FEES AND CHARGES

The University shall be allowed to charge to SIAP participating

Application for SIAP Participation

1. The University complies with the requirements and submits the

Application for CHED Endorsement to BI

12. Name of Respondent: _______________________________ Age: