Professional Documents
Culture Documents
SAFETY MANUAL
TABLE OF CONTENTS
1. Policy / Roles
1.0 Introduction 1-2
1.1 Revision Request Form 1-3
1.2 Mission Statement 1-4
1.3 Assignment of Responsibilities 1-6
1.4 Zero Tolerance Policy 1-8
1.5 Subcontractor Management Plan(s) 1-12
1.6 Management of Change 1-14
2. Hazard Assessment
2.0 Job Planning 2-2
2.1 Job Hazard Analysis 2-2
2.2 Hazard Assessment Checklist 2-4
2.3 Hazard Assessment Corrective Action 2-5
3. Practices / Procedures
3.1 Operations – Introduction 3-2
3.2 Training and Certification Requirements 3-5
3.3 Housekeeping 3-6
3.4 Office Safety 3-6
3.5 Personal Conduct 3-8
3.6 Noise Exposure and Hearing Protection 3-9
3.7 Personal Protective Equipment 3-10
3.8 Fire Prevention and Extinguisher Operation 3-11
3.9 Use of Propane 3-13
3.10 Vehicles and Driving 3-13
3.11 National Safety Code 3-18
3.12 Chemical Handling (WHMIS) 3-20
3.13 Transportation of Dangerous Goods (TDG) 3-20
3.14 Safe Work Practices – Shop 3-23
3.15 Safe Work Practices – Contractors 3-30
3.16 Safe Job Procedures 3-33
3.17 Safe Job Procedure – Annual Review
3.18 Fall Arrest Policy 3-34
3.19 Lock-out Tag out Policy 3-40
3.20 Modular Trailer Movement Policy 3-44
4. Rules
4.1 General (Safety Rules) 4-2
4.2 Office (Safety Rules) 4-4
4.3 Drug Free Workplace Policy 4-5
4.4 Post Accident Drug Testing Policy 4-6
4.5 Modified Duty (Return to Work) 4-7
6. Preventative Maintenance
6.1 Preventative Maintenance Policy 6-2
6.2 Responsibilities: Vehicle and Equipment 6-3
6.3 Schedule: Vehicles/Heavy Duty Equipment 6-3
6.4 Schedule: Tools 6-4
6.5 Schedule: Facility/Site Specific 6-4
6.6 Checklists Preventative Maintenance; 6-4
6.6.1 Site Inspection 6-5
6.6.2 Vehicle Inspection 6-8
6.6.3 Forklift Inspection 6-9
6.6.4 D.O.T. Inspection Checklist 6-10
8. Inspections
8.0 Inspections Policy 8-2
8.1 Objectives 8-3
8.2 Inspections 8-3
1.0 INTRODUCTION
1.1 REVISION REQUEST FORM
1.2 MISSION STATEMENT
1.3 ASSIGNMENT OF RESPONSIBILITIES
1.4 ZERO TOLERANCE POLICY
1.0 INTRODUCTION
Hazards are an inherent part of any work environment, and those hazards present
in the manufacture and leasing of modular products are addressed in this
manual.
Should the manual holder see that pertinent information is incorrect, incomplete
or omitted then a "Revision Request Form" should be completed and forwarded
with any attachments to the appropriate manager. These requests will be
reviewed and upon approval the revised sections will be distributed. The master
copy of this document will be retained at the Calgary office. Each page shows a
revision date, when a page or section is revised the recipients should enter the
new information on the "Revision Log Sheet".
Periodic verification of the manual and its contents will be done as required, but
not less than annually.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Address ___________________________________________________
Manual Number__________________________________________________
The company is committed to a strong safety program that protects its staff, its
property, the public and the environment from accidents or incidents.
An injury and accident free workplace is our goal. Through continuous safety and
loss control effort, this can be accomplished.
The safety information in this policy does not take precedence over O.H.&S.
Regulations. All employees should be familiar with the O.H.& S. Act and
Regulations.
Signed:
____________________________
Alec McDonald
1.2.3 Responsibility
Williams Scotsman of Canada, Inc. is responsible for coordination and general
supervision of all activities at the workplace, including activities carried out by
contractors, subcontractors and suppliers. While all parties have a responsibility
to promote worker safety, Williams Scotsman of Canada, Inc., recognizes its
leadership role in promoting worker health and safety on the basis that it has the
greatest opportunity to influence work site situations.
1.2.4 Priority
Activities will be conducted on the basis that safety of all personnel is of vital
importance, whether those personnel are employed by Williams Scotsman of
Canada, Inc., a contractor, a subcontractor or a supplier.
1.2.5 Recognition
The process of selecting contractors, subcontractors or suppliers and the
administration of contracts will include recognition and support of good safety
performance.
1.2.6 Improvement
Williams Scotsman of Canada, Inc. in cooperation with others within the industry
will promote methods and practices that have potential for improving safety
performance.
In the area of safety the worker is often called upon to be responsible not
only for his own safety but also for that of his fellow worker, keeping in
mind the nature of the work and the potential hazards goes a long way to
fulfilling that responsibility.
Williams Scotsman of Canada, Inc. has the responsibility to inform the employee of the
hazards of the work place. The employee, although knowledgeable in the field that they
have been hired for, has to be informed of the specific hazards that are in the work place and
how they may affect the work to be completed.
The safety of all employees is of vital concern and it is our policy to provide and
maintain safe and healthful working conditions at all times. As indicated in Section 1.0 of
the Williams Scotsman of Canada, Inc. Safety Manual, safety is “everyone’s
responsibility”. Williams Scotsman of Canada, Inc. expects all employees to share the
responsibility for safety and adhere to the rules and procedures contained within the
safety manual and applicable safety information provided through regular safety meetings
or periodic policy revisions.
The creation of unsafe conditions and/or violations of safety rules or policies, including
those listed below, will not be tolerated and will result in disciplinary action, up to and
including termination.
Egregious violations (as defined below) and all lost time/modified duty accidents
(LTI/RWC) will be reviewed by the Safety management/Regional Management to ensure
adequate investigation, follow-up, and corrective action has been taken. Serious
violations (as defined below) may also be reviewed by the applicable management as
needed. Corrective action/discipline must not be issued until after the Safety
Management/Regional management has rendered its final decision.
Managers who fail to address unsafe acts (including lack of documentation) or to correct
unsafe conditions (either observed, made aware of by others or as result of
Safety/Regional Management conclusions) are subject to disciplinary actions, up to and
including termination of employment. Service Managers who fail back-to-back Regional
Safety Audits will be subject to corrective action, up to and including termination of
employment with a minimum of a written warning.
Other egregious violations are defined as unsafe acts which involve violations of
Company policies, improper use of Company equipment or in which human error
or carelessness could have been a contributing cause and which result in a fatality
or injury either to the individual engaged in the unsafe behavior or to someone
else, such as (but not limited to) the following examples
• Failure to use fall protection when working aloft (e.g., not using fall arrest
equipment or other proper equipment/procedures when working from
elevated positions, etc.)
• Improper use of forklifts, tow motors, translifts, Bobcats™ or other
powered equipment (e.g.., lifting employees with forks, excessive
speeding, use not designed for equipment, etc.)
• Improper use of LO/TO (lockout-tag out) procedures/program (e.g. failure
to LO/TO power cables or mechanical equipment when required, trailer
movement/hitch lock violation, etc.)
• Improper ladder use while working aloft (e.g.., standing on top of ladder
or other inappropriate step, improper placement, etc.)
• Intentional failure by a manager, or other designated reporter, to follow
the stated protocol of reporting on-the-job injuries to the Safety
Management/Regional Management/Risk Management Department.
• Other incidents as determined by the Safety/Regional Management.
Serious Violations are defined as unsafe acts or behaviors that lead to or could
lead to serious injury and which involve violations of Company policies, improper
use of Company equipment or in which human error or carelessness could have
been a contributing cause. Serious violations will warrant a Written Warning
or other disciplinary action up to and including a Final Warning on the first
offense. Examples are provided below.
• Improper lifting (e.g.., heavy or large objects that require assistance, etc.)
• Improper use of scaffolds (e.g.., inadequate equipment, inappropriate
height for equipment, etc.)
• Failure to use (or improper use of) personal protective equipment as
required (e.g.., safety glasses, cut-resistant gloves, protective shields while
welding, etc.)
• Failure to follow block/level procedure (e.g.., improper use of metal
stands, improper jacking, etc.)
• Failure to use proper hitch assembly pins while transporting trailers (or
other).
• Failure to follow the WSI Vehicle Operator’s Policy
• Failure to report an incident as required by section 9.1 (Investigation
Policy)
• Other unsafe acts that could lead to serious injury or extensive property
damage (>$1000 or as determined by the Safety/Regional Management).
• Other incidents as determined by the Safety/Regional Management.
Williams Scotsman reserves the right to interpret or make exceptions to this policy
as it deems appropriate in its sole discretion.
Narrative Description of Safety Violation(s) and Consequences that Resulted from Failure to follow
policy(ies):
Outcome/Results:
Expected Improvement:
If the above violation(s) is/are repeated or if there are additional safety violations, further
corrective action, up to and including termination, will result.
Date: Supervisor’s Signature:
At Williams Scotsman of Canada, Inc., the commitment to safety begins everyday. Safety violations are harmful to our
employees, costly, time-consuming, and largely avoidable. Please make every effort to work safely.
Williams Scotsman of Canada, Inc. has adopted this policy for Subcontractor
Management Plans from industry standards and best practices. Williams Scotsman’s health
and safety management is assigned the responsibility for ensuring the following procedures,
practices, and rules are implemented and enforced.
1.5.1 Prequalification
1.5.2 Selection
1.5.4 Pre-Job
1.5.5 On-Site
1.5.6 Post-Contract
Williams Scotsman of Canada, Inc and all subcontractors will conduct hazard
assessment when a change occurs in a construction plan or external influences impact
the manner in which the work will be conducted. This includes, but is not limited to:
1.6.1 The management of change process covers all activities including the initial
request, implementation, review, and closure of a change. Proposed changes
will be managed by Williams Scotsman of Canada, Inc. safety management
and forwarded to the Owner’s management for approval or disapproval. The
following items will be included in the management of change proposal.
Once the hazards are listed for the project or operations a number of critical tasks can be
identified.
There shall be a JSA/JHA or worksite hazard assessment for every job that
is part of a construction project. However, that could require an unreasonable
investment of time and energy. In choosing which jobs call for JSA or worksite
hazard assessment use the following priorities:
Over time these analyses will be done for every job, since there is usually a lot of
carry-over form one job site to the next.
Branch: ____________
Assessment Location: _________________________
Manager’s Signature
Date:
3.1.1 Safety
Hazards are an inherent part of the production and delivery, placement of
modular products. These hazards are due to the processes, equipment, and
engineering design of equipment.
3.1.2 Hazards
Employees must be aware of the potential hazards involved in each
application process and must exercise due caution in their daily work to
prevent or minimize loss to persons, property and process. Some of the
potential hazards are identified as follows:
Each employee must be aware that his personal conduct and work
procedures contribute to a safe and healthy workplace for all employees.
Supervisors with assistance from outside agencies are responsible for the
development of these procedures.
3.1.5 Inspection
Competent personnel must regularly inspect fire fighting and personal
protective equipment and any equipment found to be defective will be
immediately removed from service and shall be repaired or replaced.
• Safety Plans must be developed for all workers that must or may work
alone as part of their required duties.
• Include an assessment all work areas for potential health and safety
hazards through a Hazard Assessment.
• Identify how hazards will be eliminated or controlled.
• Identify an effective means of communication available or emergency
contact system for the worker in the event of an emergency.
• Specify procedures and effectively communicate the procedures to all
affected workers.
• Work Plans must review records of past incidents or accidents.
3.3 Housekeeping
Housekeeping may be the most frequently neglected part of an employee or
contractor's responsibilities, although it is extremely important part of all
operations. There are important safety reasons for an emphasis on good
housekeeping. Liquid spills become slipping or fire hazards. Piles of rags or
solvent soaked cleaning materials are all fire hazards. Loose boards can be a
tripping hazard.
General Rules
Some general rules apply to good housekeeping:
1) Clean up after any work has been completed, see that all tools, equipment
and supplies are stored in a safe and tidy manner.
2) Slippery and oily spots should be cleaned up or sanded.
3) Extra care should be taken to ensure that aisles and walkways, exits and
entrances to buildings, access to safety and fire fighting equipment and
access to first aid equipment are kept clear of obstructions and/or tripping
hazards.
- Keep floors and aisles free of all debris and storage boxes.
- Use the aisles and walkways provided to move around the office. Do
not take short cuts.
- Do not obstruct your forward view when walking by carrying objects
that are very large.
3.4.6 Stairs
Never leave or store material on the stairs.
- Pick up debris and wipe up spills on the stairs immediately.
- Report unsafe conditions.
- Hold onto the handrail when using the stairs.
3.4.7 Ladders
Basic rules for ladder use are as follows:
3.4.9 Fans
Use only the fans with a wire mesh guard that completely covers the
blades.
3.4.10 Smoking
Do not smoke while handling computer tapes or other flammable material.
3.5.1 Smoking
"No Smoking" signs must be obeyed, smoking is only permitted in
designated smoking areas. All hazardous areas are designated "No
Smoking." Please consider the feelings of non-smokers.
3.5.3 Horseplay
Practical jokes, fighting or wrestling can result in a serious injury.
Workers therefore shall refrain from indulging in these activities.
3.5.4 Running
Floors can be wet and slippery, therefore workers will watch their footing.
Workers shall not run within the work place with the exception of an
emergency. At that time if prudent the worker may run but must keep in
mind the footing.
3.5.5 Fighting
Fighting is unacceptable at any work site and will not be tolerated. As
indicated in the Williams Scotsman of Canada, Inc. Policies, the
consequence of such action will be automatic suspension of all parties
involved. Once the incident has been dealt with the responsible parties are
liable to termination.
Equipment must not under any circumstances be altered and all personnel
must be informed about the hazards associated with excessive noise
exposure and the reasons for wearing the hearing protection provided.
3.7.4 Footwear
C.S.A. approved class 1, protective footwear will be worn at all work
sites. Wearing of steel-toed runners may be allowed if they meet class 1
requirements.
Should a fire however occur, all employees must be familiar with the operation of
the types of fire suppression equipment that will be found at the work site.
Halon:
In accordance with the protocols from the 1988 Montreal Conference on
CFC's, it is Williams Scotsman of Canada, Inc.’s policy not to discharge
halon fire extinguishers for any other reason than fire fighting in an
emergency situation. Any halon extinguisher so requiring maintenance
shall be returned to the manufacturer for recharging and testing.
3.8.2 Recharge
Extinguishers must be recharged after use and only with the
manufacturer's recommended chemical. Chemicals must never be mixed
as this can damage the extinguisher and create a safety hazard. Trained
personnel must recharge external cartridge type extinguishers.
Propane containers are never charged completely liquid full. A vapour space
must be maintained above the liquid level to allow for liquid expansion that
results from temperature increase.
Vapour withdrawal type containers are normally used with temporary heaters and
for other applications around construction sites.
- All drivers should be trained and licensed to drive the class of vehicles and any
suspension of these privileges should be reported immediately.
- The drivers of any company vehicles will follow all governing traffic laws and
rules of the road.
- Any driver shall not drive a company vehicle while under the influence of drugs
or alcohol. This includes; blood alcohol level at or above the provincial
governing legal limit, illegal drugs, and prescription medications that cause
drowsiness or other conditions that may cause impairment.
Failure to follow the above listed condition will result in disciplinary action
according to the zero tolerance violation policy.
3.10.1 Passengers
Passengers other than company employees are not allowed, unless
authorized by management.
3.10.5 Firearms
Firearms will not be carried in company vehicles or while in the
employment of the company.
3.10.11 Procedures
1) Prior to each trip the driver shall perform a walk around the vehicle to
ensure; a clear path is available, that there are no defects to the vehicle
prior to usage.
2) The pre trip inspection shall be performed on a daily basis prior to the
first trip of the day.
3) If a trip lasts more than one day, the inspection required shall be
carried out no later than the first stop of any subsequent days of the
trip.
4) The post trip inspection shall be performed at the end of the final trip
of the day, or where the trip lasts more than one day, then on the
second and every subsequent day of the trip at the final rest stop of the
day. The driver shall inspect the vehicle and record and defects
observed as a result of the inspection or while in charge of the vehicle.
3.11.1 Drivers
Driver Training
All drivers shall have orientation training prior to starting a driving job,
either as a new or transferred employee. All new drivers will submit a
driver’s abstract prior to driving a Williams Scotsman of Canada, Inc.
vehicle.
Driver Suspensions
If any driver becomes suspended before his abstract review, the driver
shall inform his supervisor immediately. Failure to do so may be
grounds for dismissal. Drivers must provide the company with a copy of
ALL violation tickets, notices and orders and roadside inspection reports
on any vehicle bearing the company’s National Safety Code Number
within 13A days of receiving the notification.
Accident reporting
All accidents, regardless of severity, shall be reported immediately to the
appropriate manager. These accidents shall be investigated and
documented for review by the management of the company. The
determination as to whether the accident was preventable or not shall be
based on the premise that a preventable accident is one in which
personnel or property damage results and the driver failed to do
everything reasonably possible to avoid the accident (ANSI Z.16.4 -
1977).
Prevention
All accidents shall be reviewed on a monthly basis with the drivers. The
review shall encourage drivers to operate more safely by actively
involving them in recognizing and correcting unsafe conditions.
Procedures
All drivers of vehicles 14,600 Kg or greater are compelled by regulation
to maintain an accurate logbook of their hours of service. The driver
shall be able to produce log sheets for the previous 7 days upon request.
All other logs sheets shall be turned in to the Calgary office, where they
will be stored for 6 months at which time they will be archived for a
period of time to be determined by the management.
All drivers will fill out logbooks in addition to daily time sheets, and
turn the log sheets in at the end of the shift or trip, to management.
Days off may be combined on one logbook page, and must be turned in
with the paper work for the shift or trip immediately following the days
off.
3.12.1 Training
All employees are required to take part in WHMIS training programs,
which include:
- Introduction.
- Health hazards.
- Site-specific training.
- How to compile an accurate chemicals list.
- Development of a material safety data sheet system.
3.12.2 WHMIS
WHMIS or the Workplace Hazardous Materials Information System is a
Canada wide hazard communication system to transmit to the employees
all relevant information about chemicals in the workplace and the
program defines the requirements for labeling, material safety data
sheets and worker education.
The WHMIS system has several key areas briefly described here and in
more detailed government publications or training packages.
Handling:
Includes loading, unloading, packing and unpacking dangerous goods in or from any
container, package, or means of transport for the purpose of transporting those
goods, including enroute storage. Handlers include shippers, receivers, loaders, lift
truck operators and warehousemen.
3.14.1.8 Ladders
Before using any ladder, make sure that it is in good condition and is the
right ladder for the job to be done.
i) When setting up a ladder, secure the base and “walk” the ladder up
in to place.
ii) The ladder should be set at the proper angle of one (1) horizontal
to every four (4) vertical.
iii) When in the open position ready for use, the incline of the front of
the step position shall be one (1) horizontal to six (3A.14) vertical
(stepladders).
iv) Before using a ladder, make sure it is secured against movement.
v) When in position, the ladder should protrude one (1) meter above
the intended landing point.
vi) Workers shall not work from the top two (2) rungs of a ladder.
vii) Don’t overreach while on a ladder. It is easier and safer to climb
down and move the ladder over a few feet to a new position.
viii) Always face the ladder when using it. Grip it firmly and use a
three point contact method when moving up or down.
ix) The minimum overlap on an extension ladder should be one (1)
meter unless the manufacturer specifies the overlap.
x) Keep both metal and wood ladders, away from electrical sources.
xi) Only CSA Standard ladders will be used.
1) No person shall operate a table saw or a shake saw without having first been
trained in the operation and proper procedures to follow. Only persons who
are trained or directly supervising of a person being trained will operate the
machines.
2) Proper protective equipment will be worn while operating the table saws.
The use of safety glasses is a must as the eyes are at risk from flying debris
or dusts.
3) All guards will be in place and will not be altered without first obtaining the
approval of the supervisor. Guards are for the protection of the operator and
will afford the protection designed by the manufacturer or will surpass this
protection.
4) No maintenance will be attempted until the saw has been completely de-
energized. The saw must be in such a state as to be unable to cause damage
to the person conducting the maintenance.
5) No employee will attempt to change the blades of the saw until the machine
has been completely de-energized. Only trained personnel will change the
blades or realign the saw.
6) Should an employee have to push block through the cutting blades of the
saw, there shall be a push block produced to ensure that the employees hands
are at no time near the rotating blade or in such a position as to slip or fall
into the rotating blade.
1) No employee of the company shall operate the forklift if that person is not
trained in the operation and inspection of the vehicle or unless the operator is
under the direct supervision of a person in the process of training the operator
of the vehicle.
2) The appropriate personal protective equipment will be worn while working
outside of the cab of the vehicle.
3) The initial daily inspection for the vehicle will include but not be limited to:
a) The engine compartment where the fluids for the operation of the
vehicle will be checked and replaced as necessary.
b) The operating controls inside the cab of the vehicle. These will be
checked to ensure the operation of the vehicle.
c) The boom and mast for the forks will be inspected for cracks, visible
wear, and operation when checked. Chains and hydraulics will function
properly and will not be limited, as well the hydraulics will have
minimal visible leaks and will hold a load at the height required for the
job to be performed.
d) All tires will be checked to ensure they are inflated (not low) and that
they are not cracked or chipped to the point of creating a hazard in the
workplace.
e) The back up alarm will be checked and the vehicle not operated if the
alarm is not operational. In some circumstances that alarm is the only
warning those about have that the vehicle is reversing.
f) The forks will be visually checked for cracks, bends etc. to ensure that
they are capable of holding the load they are expected to lift. Although
this is only a visual check, sever problems will be recognized and the
vehicles taken out of service prior to an accident occurring.
g) The brakes of the vehicle will be checked prior to lifting a load, to
appraise the ability of the brakes to function.
Extra caution has to be taken when operating the forklift inside of the shop as
it interacts with the employees in the shop and the lifting of loads inside the
facility puts the employees in an overhead situation. The operation of the lift
inside of the shop should only be done by an experienced, trained operator.
Sub contractors have a responsibility for the health and safety of their
employees and compliance with relevant work site safety programs and
legislation.
The contractor shall cease all work in the area of a defined health or
safety hazard until it is resolved. The contractor shall immediately
remove from the work site any contractor or employees who fails to
comply with the safety requirements.
3.15.1.3 Subcontractors
The contractor shall include all provisions of this contract relating to
health and safety in any other agreement with a sub contractor.
Company Rights
The company may perform all site inspections and audits as necessary to
satisfy that all health and safety requirements are being met. At no
additional cost to the company, the company may require immediate
removal or repair of any unsafe or defective equipment used in the
performance of the work. The company may also require the removal
from the work site of any persons failing to comply with health and
safety requirements.
3.15.1.5 Delays
If the contractor is responsible for a delay in the progress of the work
due to an infraction of legislated company health and safety
requirements the contractor shall, without additional cost to the
company, work such overtime and acquire and use for the execution of
the work such additional labour and equipment that may be necessary in
the opinion of the Williams Scotsman of Canada, Inc. representative, to
avoid delay in the final completion of the work or any operations
thereof.
3.15.1.11 Inspections
All contractors shall carry out regular safety inspections, daily, while
under contract to Williams Scotsman of Canada, Inc. Physical condition
inspections will be routinely conducted in local operating areas by
employees familiar with production operations or by an assigned
inspector. The inspection should identify all substandard acts or
conditions and all job factors that could harm personnel, damage
property or cause application loss. These reports are generated quarterly
each year and forwarded to management for resolution.
It is the policy of Williams Scotsman to thoroughly review any Safe Job Procedure
whenever and incident or accident should occur to ensure that no important steps are
missing.
Job Safe Procedures include, but are not limited to the following.
3. 2 Field Installation
Williams Scotsman of Canada, Inc. shall, whenever feasible, eliminate the need for
work at elevations that present fall hazards and/or shall implement engineering
solutions to create safe work environments for employees and contractors.
• Fall protection strategies (e.g. enclosures, barriers and guardrail systems, protective
coverings, travel restraint systems or fall arrests systems) shall be adopted by
supervisors and employees and contractors wherever there is a fall- from-height risk
that cannot be mitigated.
• Employees shall be trained on the selection, use, care, inspection and proper storage
of fall protection components and systems and shall be instructed about those
circumstances (e.g. falls exceeding 0.6 meters) where equipment shall be removed
from service, inspected by the manufacturer, and/or destroyed.
• Training records shall be maintained in accordance with applicable provincial
governing regulations.
• Contractors shall follow all fall protection strategies of Williams Scotsman of
Canada, Inc. whenever the work site presents fall-from-height hazards.
• All fall arrest system components and travel restraint system components shall be
CSA approved.
• Fall arrest systems shall be used by employees and contractors whenever a fall-from-
height risk cannot be eliminated.
• Fall arrest system components and travel restraint system components shall be
inspected by a competent worker before and after each use. Defective components
shall be taken out of service immediately.
• Temporary anchorage points for travel restraint and fall arrest shall be selected with
professional engineering assistance. Permanent anchors shall be installed according to
the Building Code and shall be conspicuously labelled for the purpose and with load
capacity information.
• In accordance with provincial governing regulations, a written rescue plan for fallen
workers shall be provided by the workplace supervisor in advance of all work
requiring a fall arrest system. Rescue training shall be provided.
• Buddy systems shall be used, where appropriate, whenever fall arrest systems are
necessary for employee protection. (Spotters watch workers performing duties near a
fall hazard and would activate emergency rescue plans.)
• Written fall protection strategies, administrative controls, and job safety meetings
prior to work, and warnings shall be used by managers and supervisors to alert
employees and contractors about fall hazards. Written fall protection strategies will
be done in the form of safe work instructions for areas that area accessed on a
frequent basis where fall arrest would be required.
1. Unless otherwise provided for in this policy, Williams Scotsman of Canada, Inc.;
must ensure that all employees and contractors use a fall protection system when
work is being done at a place
• From which a fall of 3 meters (10 feet) or more may occur, or
• Where a fall from a lesser height involves an unusual risk of injury.
• At all times when working from a scissor lift or fork lift man cage.
2. Williams Scotsman of Canada, Inc.; must ensure that guardrails meeting the
requirements or other similar means of fall restraint are used where practicable.
3. If the use of guardrails or similar means of fall restraint is not practicable, Williams
Scotsman of Canada, Inc. and all subcontractors; must ensure that another fall
restraint system is used.
4. If the use of a fall restraint system is not practicable, Williams Scotsman of
Canada, Inc. and all subcontractors; must ensure that a fall arrest system is used.
5. If the use of a fall arrest system is not practicable or will result in a hazard greater
than if the system was not used, Williams Scotsman of Canada, Inc. and all
subcontractors; must ensure that a control zone is used or a safety monitor system
with a control zone is used in accordance with provincial governing legislation.
1. Williams Scotsman of Canada, Inc. and all subcontractors; will have a written fall
protection plan for work areas that are accessed on a frequent basis. For all other
work areas where maintenance or inspection work is performed, fall protection
equipment will be used in accordance to the principles laid out in this policy and
procedure.
Safe Work Instruction will be drafted for:
Installation of fall protection equipment, roof work.
2. The plan must specify,
• the fall hazard expected in each work area.
• the fall protection system or systems to be used in each work area.
• the procedure to assemble, maintain, inspect, use and disassemble the fall
protection system or systems, and
• the procedure for rescue of a worker who has fallen and is suspended by a
personal fall protection system but is unable to effect self rescue.
DATE: ADDRESS/LOCATION:
FALL PROTECTION SYSTEM TO BE USED: (Identify the fall protection systems to be used at the work site to protect workers from the fall hazard. (i.e. travel
restraint, personal fall arrest system, control zone, etc.)
ANCHORS TO BE USED DURING THE WORK: (Identify the anchors, both engineered and improvised, that the workers are to use)
CLEARANCE DISTANCE(S) TO BE CONFIRMED: (Clearance distances must be sufficient to prevent a worker from striking the ground, an object, or level
below the area)
PROCEDURES: (Identify detailed procedures to assemble, inspect, use, maintain & dismantle the fall protection systems identified above)
RESCUE PLAN: (Describe the procedures that will be followed if a worker falls and needs to be rescued)
WORKERS: (All workers must acknowledge the above fall protection plan)
We have to control energy in our line of work, but we have to do it in a fashion that is full
proof. We’re going to isolate or de-energize a piece of equipment, a power line, a gas
line, a hydraulic line, etc., but we have to do certain things to ensure that that energy is
positively placed out of service until the worker completes his cleaning, or servicing, or
adjusting, or set up operations.
Adhering to the guidelines in this policy will get the job done safely, but only if it is done
right. The following are the procedures that we have to put in place so that we can
complete the job in a safe manner.
All equipment control valve handles must be provided with a means for locking out. The
lock-out procedure requires that stored energy (i.e., mechanical, hydraulic, air, etc.) be
released or blocked before equipment is locked out for repairs.
Properly trained employees/subcontractors should be provided with individually keyed
personal safety locks. Employees must check the safety of the lockout by attempting a
start-up after verifying the system is de-energized (volt meter or equivalent voltage
detection device) and no one is exposed.
The only way a Lock-Out/Tag-Out program can be completely safe is for the person who
puts the lock on the energy source to have the only key to this lock in his pocket. There
should never be a second key accessible by the employees.
But what if the electrician or service tech goes home and forgets to unlock the locked
lock or the key has been lost? A spare key can be kept on location locked away and
separate from the work area. The second key can only be used if the first key has been
lost or taken home. In this situation, the lock can only be unlocked by a Service Manager
or Lead Service Tech after assuring it is safe to do so.
With all of these factors in place, we have a true, workable and safe Lock-Out/Tag-Out
system.
Below are some reminders on how to set up, implement, and carry out a safe Lock-
Out/Tag-Out Program:
• One key, one lock
• Always apply a lock to lockout energy such as steam/electricity/water/gas/etc.
• Have a written control program.
• Keep extra locks on each jobsite (one key accessible, to each lock).
• Drain Residual Energy (Hydraulic Pressure/Hydrostatic Pressure/etc. and
verify the system as de-energized)
All panel boxes are to be marked with numbering to identify each electrical plug/pigtail.
All units capable of movement with mobile equipment must have the hitch locked out to
prevent movement during cleaning, servicing or repairing the mobile building. All
employees and/or contractors must exit the unit and stand clear prior to any movement.
This policy also applies to any site work that would involve the truck attempting to attach
to the skid/hitch prior to the completion of removal work (such as skirting or deck
removal).
The driver will be the only person allowed to perform any tasks around the mobile
building while it is attached to the mobile equipment. Once the mobile equipment is
attached to the mobile building, the truck/mobile equipment should be shut off,
parking/air brake set and the ignition key removed and placed in the driver’s pocket to
prevent accidental movement of the mobile building. The driver will be allowed to make
final preparations to the mobile buildings such as the following: attaching over wide
signs, light bars, checking the lights and the underside for hanging debris; securing the
doors of the unit, and attaching the breakaway box.
If it is determined that additional work must be completed prior to delivery, the mobile
building must be detached from the mobile equipment. The hitch lock must be installed
before any work begins in or on the unit. If more than one employee is performing work
on the mobile building a multi-hasp lock out will be installed with all other employees
required to install separate lock. The unit will not be attached to any mobile equipment
before all the work has been completed.
For Williams Scotsman of Canada, Inc. employees, any violations to this policy will
result in disciplinary action up to and including discharge. For Williams Scotsman of
Canada, Inc. subcontractors and their employees, any violations of this policy may result
in cessation of the subcontractor’s services.
I have read the Modular Trailer Movement Policy, understand it and agree that
failure to abide by it will result in disciplinary action, up to and including discharge.
____________________________________ ________________________
Employee Signature Date
____________________________________ ________________________
Employee’s Printed Name Location (Branch or Dept.)
Subcontractor Signature
I have read the Modular Trailer Movement Policy, understand it and agree to abide
by it.
____________________________________ ________________________
Subcontractor Signature Date
____________________________________ ________________________
Subcontractor Printed Name Location
4.0 RULES
4.1 GENERAL
4.2 OFFICE
4.3 Drug Free Work Place Policy
4.4 Post Injury Drug and Alcohol Testing Policy
4.5 Modified Duty (Return to Work)
At Williams Scotsman all employees have a responsibility to themselves and their co-workers for
safety. These general safety rules apply to all employees and all sub-contractors.
1 Report all unsafe conditions or any unsafe acts to your Supervisor immediately.
2 Report all injuries to your Supervisor immediately regardless of how minor.
3 Fighting, unsafe practical jokes and horseplay on the job is strictly prohibited and is subject to disciplinary
action up to and including termination.
4 All prescribed personal protection equipment shall be worn at all times when performing a task that
requires any such safety equipment. Any employee within close proximity shall also wear the same
protective equipment.
5 Safety glasses shall be worn whenever you are in the shop area, in the yard or on a construction site.
6 Do not use any defective or unsafe tools or equipment. All damaged or unsafe tools and equipment shall be
reported to your Supervisor immediately.
7 Only trained and authorized employees are permitted to operate power equipment or powered mobile
equipment. Mobile powered equipment should be operated only after the completion of the necessary
safety inspections.
8 Never give anyone a ride on your forklift (unless the unit is designed specifically for two people), and you
have authorization from your supervisor.
9 Smoking is not permitted when working in and around areas in which paint or flammable liquids are in
use or stored.
10 Smoking shall be permitted in designated areas only.
11 All machine guarding must be kept in place and maintained in good working order.
12 No employees shall work under any suspended loads.
13 All propane gas, oxygen, fuel, and compressed gas bottles shall be secured when in use. Storage of gas
bottles is only permitted in areas designated as such. Bottles in storage must be secured with caps in place.
14 Proper lifting techniques shall be applied when lifting any objects, and ask for assistance if needed.
15 No open fires shall be permitted at any time.
16 The use of alcohol during work hours is strictly prohibited unless it is for a company-sponsored event (e.g.,
summer picnic). The possession of alcohol on company property is prohibited.
17 The speed limit within the branch shall be fifteen kilometers miles per hour.
18 Pressurized lines such as compressed air, water or gas must be used with extreme caution. Under no
circumstances shall an employee direct the discharge of pressurized lines at themselves or others.
19 Discharged fire extinguishers shall be reported to your supervisor immediately.
20 Finger rings and loose jewellery is not permitted when working in the shop or yard area.
21 Long hair, shoulder length or longer, must be contained in a hair net, ponytail, or under a hat when
working in the shop, yard, or around equipment.
22 No firearms or weapons are permitted on company property at any time.
23 Housekeeping shall be maintained at all times. All trash and discarded materials must be placed in the
proper containers.
24 Hard hats must be worn at all times in the yard and shop areas.
Accidents and injuries can occur in the office as easily as on the construction site or in
the workshop. A lot of office personnel don’t think anything can happen inside the office.
That is as far from the truth as it can get. Some simple rules will eliminate the majority of
office hazards.
1 Keep floors and aisles free of all debris, storage, and file boxes.
2 Use aisles and walkways provided to move around the office. Don’t take short cuts.
3 Always watch where you are walking.
4 No running will be permitted at anytime.
5 Never leave or store materials on the stairs.
6 Report all unsafe conditions.
7 Use handrails when using the stairs.
8 Do not overload top shelves of filing and storage cabinets.
9 Open drawers one at a time so as not to unbalance the cabinet. Keep all drawers closed when not
in use.
10 Use handles to open and close the drawers to prevent pinched fingers.
11 Make sure the paper cutter blade is closed after using. Be very careful when using the shredder
to avoid catching clothing.
12 Electrical cords should be in good condition and not over loaded. Do not run electrical or
telephone cords across aisles or walkways.
13 Make sure exits are never blocked with desk or chairs.
Williams Scotsman is concerned about the growing problems with alcohol and drug
abuse in the workplace and the toll it takes on the Company and its personnel. Williams
Scotsman has an obligation to its employees, customers, and the public at large, to take
reasonable and appropriate steps to prevent drug/alcohol abuse and/or misuse by its
employees in or affecting the workplace. This policy is based in substantial part on the
Company’s concern for the safety, health and welfare of its employees, their families, its
customers, and the community.
Consistent with this commitment, the following behaviours are strictly prohibited and
grounds for disciplinary action, up to and including dismissal:
An employee, who is taking medication or drugs of any kind that may affect the
employee’s ability to perform his or her job in a safe manner, must report such use to his
or her supervisor. Supervisors, in conjunction with Human Resources, will determine if
the employee should remain at work, be restricted in his or her duties, or be sent home.
Employees must notify Williams Scotsman’s Human Resources Department, in writing,
of any criminal drug statute conviction (including a guilty plea, a plea of nolo contendre
or any court-supervised program or court-imposed sentence) for a violation occurring in
the workplace no later than five (5) days after such conviction. Upon such notification,
the employer will take appropriate personnel action against the offender up to and
including termination or requiring the employee to satisfactorily participate in a drug
abuse assistance or rehabilitation program.
With respect to this policy, the Company has the right to:
This policy will apply to all Williams Scotsman of Canada, Inc. employees including
temporary employees hired directly by Williams Scotsman of Canada, Inc. Temporary
employees hired through temporary agencies will be referred to their agency for
appropriate handling.
Williams Scotsman of Canada, Inc. is concerned about the cost to society and our
business from illegal drug use. Williams Scotsman of Canada, Inc. believes that it is the
right of every employee to work in a safe environment that is free from the illegal use,
possession, distribution, or manufacture of controlled substances. In addition, federal
legislation requires federal contractors to certify that their workplace is "drug-free."
We believe that it is in the Company’s interest to safeguard our employees’ health and
safety. Therefore, in furtherance of our existing Drug Free Workplace Policy, Williams
Scotsman of Canada, Inc. will begin mandatory post-accident/injury drug testing. The
circumstances under which post-accident/injury drug testing will take place are outlined
below.
Employees who are asked to submit to a test under this policy and refuse to do so will be
terminated. In addition, employees should be aware that in many states, refusal to test
results in disqualification for workers compensation benefits as well as possible
disqualification for benefits under the medical plan.
With respect to this policy, Williams Scotsman of Canada, Inc. has the right to and will
take the following steps:
1. Return to Duty - Post Violation: In those situations where employment is continued after a
policy violation, individuals will be required to pass a return to duty test and may be subject to
unannounced testing for a minimum of two (2) years as a condition of continued employment.
2. Return to Duty - Post Treatment: Any employee assuming duties after primary
treatment for an alcohol or drug problem which resulted from a performance related
incident will be required to pass a return to duty test. In addition, they may be subject to
unannounced testing with a case-specific program designed to support their ongoing recovery.
3. Rehire: All employees in violation of Williams Scotsman of Canada, Inc.’s Drug and Alcohol
policy will be subject to a (2) year waiting period before rehiring
This policy applies to Williams Scotsman of Canada, Inc. employees who have sustained work-
related injuries. It is our policy to make every attempt to prevent accidents that result in lost time
from work. We can accomplish this by creating a safe work environment, and as business needs
can accommodate, allow an early return to work for injured employees. Because employees are
our most valuable resource, Williams Scotsman of Canada, Inc. return-to-work program attempts
to provide an opportunity to gradually return injured workers to regular work and allows time for
reconditioning to the demands of the job. Employees may be offered modified or alternative
work, either in their regular department/work area or a different department work/area, whenever
possible. There is no guarantee that modified duty can be provided in every situation. The
Company, in its sole discretion, reserves the right to determine when and if modified duty
can be provided.
When an injury occurs, the incident should be reported immediately to the employee’s supervisor.
All employees are encouraged to treat with the company's designated medical providers. These
providers have been selected to supply prompt and appropriate medical treatment. They have
been approved by the company to provide care, and usually have detailed knowledge of the work
being performed at the work site.
4.5.2 ELIGIBILITY
Eligibility for modified duty will be considered for employees that sustained work related injuries
with impairments that temporarily affect the ability to perform regular job duties. In addition to
the circumstances described above, modified duty will not be offered if it is anticipated that it
may cause significant disruption to business operations.
Employees who have sustained a work-related injury can return to work only when Williams
Scotsman of Canada, Inc. receives a written medical release authorizing their return. The
attending physician may be contacted to clarify the specific demands of the employee’s job. If
the employee is unable to return to his/her pre-injury work, the worker may be offered modified
work.
When employees provide Branch/Dept Managers with restricted return to work notices, managers
must contact the Safety Manager. A determination will be made as to whether or not the
restriction(s) can be accommodated. If the restrictions can be accommodated, a description of the
restricted duties will be prepared. See the Modified Duty Job Description below for examples of
the types of work that can be offered if a service employee (e.g., delivery, setup, service tech) is
released to return to work with restrictions.
An offer of temporary modified work within the worker’s restrictions should be considered in the
same manner as any other offer of employment. Failure to accept an appropriate position or
duties could affect the payment of compensation benefits. In addition, disciplinary action may be
taken, up to and including termination.
4.5.3 PROGRAM GUIDELINES
A temporary modified duty assignment will be limited to a maximum of 90 days. At that point, if
the employee needs additional time under the modified duty program, the work assignment can
be extended in limited increments. This will occur only if:
• The employee’s physical condition is improving, and
• The employing work site or location continues to be able to use the employee’s services,
and
• The work site or location continues to be able to accommodate the injured employee both
in terms of available work and business demands.
Only in exceptional circumstances will transitional work extend beyond 90 days. Extended
transitional duty beyond 90 days requires the written approval by Branch Manager, Safety
Manager, and in consultation with Human Resources.
In no circumstances will an employee be permitted to remain in a modified duty assignment for
more than 180 days. Employees who are unable to return to their regular, full-duty positions
within 180 days return to a lost time claim status with workers provincial workers compensation.
All modified duty cases and changes in work status must be reported immediately to the regional
Safety Manager.
It is the responsibility of any employee losing time, due to a work related injury to, continually
provide verification from the health care provider regarding the need to be off of work. Written
verification must be provided following each appointment with the treating physician. This
information must be communicated to the regional Safety Manager.
Whenever possible, physical therapy and medical appointments should be scheduled to cause the
least disruption to the productivity goals and work hours of the employing. Any reduction in
work time which results from a modified work schedule or from physical therapy will be
considered lost time and will be handled as part of the claim. Time away from work for medical
appointments will not be compensated as regular pay unless specifically required by provincial
law. Employees can use accrued sick time to cover any such absences.
In some instances a medical case manager will be assigned by the insurance carrier to assist
employees in the rehabilitation and return-to-work process.
Light duty assignments must be with in the restrictions and guidelines specified by the
treating physician.
Office staffs are not subject to any PPE requirements while at the office.
However, any Williams Scotsman of Canada, Inc. employee visiting a customer
site must follow the rules and regulations pertaining to the site and as determined
by the prime contractor responsible. All required PPE must be worn and be of a
nature outlined in the PPE information sheets in this section.
The mandatory PPE policies apply to all Williams Scotsman of Canada, Inc.
employees visiting any manufacturing plants and any construction site requiring
protective equipment.
There are currently no policies for PPE in and around storage yards and similar
facilities.
While there is no policy for mandatory hard hats at this time, we are often at sites
requiring their use. As such, an information sheet for hard hats has been included
in the “Information Sheet “ section.
For additional information on PPE, please read the sections “PPE Policy” and
“PPE Information Sheets”.
It only makes sense to protect your eyes while you’re working. In an effort to increase
safety and reduce injuries, Williams Scotsman of Canada, Inc. has adopted a mandatory
safety glasses policy.
This policy applies to all Williams Scotsman of Canada, Inc. employees regardless of
their positions. This includes temporary employees hired by Williams Scotsman of
Canada, Inc. and through placement agencies. It also applies to all contractors and
vendors while on Williams Scotsman of Canada, Inc. property.
♦ Use of any and all power tools including saws, nail guns and the like
♦ Use of any hand tools including hammers, wrenches and the like
♦ Doing any kind of repair work including repairs to doors, windows, general
maintenance, HVAC, and the like
♦ Doing any kind of set up work including blocking and levelling
♦ Doing any kind of knock down work
Please note, managers, sales representatives, administrative employees and any others
who do not ordinarily work in the shop or on the yard are required to use safety glasses
whenever they are in the yard or shop area and the above circumstances while on client
sites.
Failure to follow this policy is a serious offense. Eye injuries are almost always
preventable. Disregard for this policy endangers our employees, costs money and slows
productivity.
This policy applies to all Williams Scotsman of Canada, Inc. employees that are involved
in service, set up, and delivery. This also includes temporary employees, sub-contractors,
and vendors who perform work on Williams Scotsman of Canada, Inc. property.
This policy specifies the minimum requirements for the safety boots to be worn.
Customer sites may have additional requirements and must be complied with while we
are providing service at their locations.
Minimum height of the boot will be 6” and must be a lace up type boot.
The boot must have a puncture resistant sole meeting the requirements of CSA.
Service type personnel hired after March 1st 2003, will be required to have safety boots
meeting the minimum requirements of this policy before they can begin work for
Williams Scotsman of Canada, Inc.
As with all personal protective equipment, safety boots must be worn properly and
maintained in good condition to provide proper foot protection.
Any service personnel not having the proper safety boots will not be allowed to perform
any services for Williams Scotsman of Canada, Inc. until the proper footwear has been
obtained.
At Williams Scotsman of Canada, Inc., hand injuries continue to be our number one
injury. In an effort to increase safety and reduce injuries, Williams Scotsman of Canada,
Inc. has adopted a mandatory glove policy effective August 1, 2002.
This applies to all Williams Scotsman of Canada, Inc. employees. This also includes
temporary employees, sub-contractors, and vendors who perform work on Williams
Scotsman of Canada, Inc. property.
The type of glove to be used will be determined by the type of material, and or equipment
being handled at that time; however, the minimum requirement for a glove is to include
Kevlar for cut resistance.
• Any type of sheet metal work, shaping, forming, and fitting. (Cut Resistant Gloves)
• Panel removal.
It only makes sense to protect your head while you’re working. In an effort to increase
safety and reduce injuries, Williams Scotsman of Canada, Inc. has adopted a mandatory
hard hat policy as of March 15, 2011.
This policy applies to all Williams Scotsman of Canada, Inc. employees that are involved
in service, set up, and delivery. This also includes temporary employees, sub-contractors,
and vendors who perform work on Williams Scotsman of Canada, Inc. property.
This applies to all Williams Scotsman of Canada, Inc. employees. This also includes
temporary employees, sub-contractors, salespersons, visitors and vendors on Williams
Scotsman of Canada, Inc. yard and shop locations, as well as any client sites.
The maintenance and usage requirements for hard hats will be;
• Will be worn with the brim facing forward, adjusted to fit properly.
• If the hard hats are damaged during use or sustain a blow, they should be discarded
and a new one obtained. The shell or suspension of the hard hat should not be
altered or modified.
The hard hat colors to identify Williams Scotsman of Canada, Inc. employees shall be;
• Grey for all new service employees until they have worked a full 3 month period.
All personal protective equipment policies are implemented and designed to reduce the
risk of injury for employees, subcontractors, and temporary employees while working for
Williams Scotsman of Canada, Inc including client or customer sites.
The enforcement of the personal protective policies, for Mandatory Safety Glasses,
Safety Boots, Glove Usage, Hard Hats polices will apply to Williams Scotsman of
Canada, Inc., regular, temporary employees, subcontractors and violations will be
considered a Zero Tolerance Violation with written warning issued.
Williams Scotsman of Canada, Inc. may refuse to do business with subcontractors and
vendors who violate our policy.
I have received a copy of the Williams Scotsman of Canada, Inc. above listed Personal
Protective Equipment Polices. I have read each policy, understand it and agree to abide
by them.
___________________________ __________________
Signature Dated
___________________________
Employee’s Printed Name
___________________________ __________________
Signature Trainer/Supervisor Dated
___________________________
Branch/Location
This PPE is designed to protect the worker from such hazards as:
Hardened glass prescription lens and sport glasses and sport glasses are not
acceptable substitute for proper, required industrial safety eye protection.
Comfort and fit are very important in the selection of safety eyewear. Lens coatings,
venting or fittings may be needed to prevent fogging.
Contact lenses should NOT be worn at the work site. Contact lenses may trap or absorb
particles or gases causing eye irritation or blindness. Hard contact lenses may injure the
eye when hit.
Basic eye protection should be worn with face shields. Face shields alone often are not
enough to fully protect the eyes from work hazards. When eye and face protection is
required, advice from specialists, information on material Safety Data Sheets (MSDS) for
various chemicals, or your supplier will help you select such protection.
Do:
General Information
Safety headwear is designed to protect the head from impact from falling objects, bumps,
splashes from chemicals or harmful substances, and contact with energized objects and
equipment.
In construction, the recommended type of protective headwear is a hard hat, which has
the required “dielectric strength”. There are many designs, but they all must meet CSA
requirements for Class G (General Usage) and Class E (Electrical trades).
Do:
• Replace headgear that is pitted, holed, cracked or brittle.
• Replace headgear that has been subjected to a blow even though damage cannot
be seen.
• Remove from service any headgear if its serviceability is in doubt.
• Replace headgear and components according to manufacturers instructions
• Consult regulations or your supplier for information on headgear.
Do Not:
• Drill, remove peaks, alter the shell or suspension in any way
• Use solvents or paints on the shell (makes shell break down)
• Put chin straps over the brims or certain classes of headgear
• Use any liner that contains metal or conductive materials
• Carry anything in the hard hat while wearing the hard hat.
6.1 POLICY
6.2 RESPONSIBLITIES: VEHICLE
OR EQUIPMENT CHECKLISTS
6.3 SCHEDULE: Preventative Maintenance of
Vehicles/Heavy Duty Equipment
6.4 SCHEDULE: Preventative Maintenance
Tools
6.5 RESPONSIBILITY: Preventative
Maintenance Facility/Site Specific
6.6.1 SITE SAFETY INSPECTION
6.6.2 VEHICLE INSPECTION FORM
6.6.3 MOBILE EQUIPMENT INSPECTION
FORM
6.6.4 D.O.T. INSPECTION CHECKLIST
It is the policy of this company to maintain all tools, vehicles and equipment in a
condition that will maximize the safety of all personnel.
The supervisor shall be responsible for the application of the program in his / her area of
responsibility.
* The safety information in this policy does not take precedence over government
OH&S Regulations. All employees should be familiar with these regulations.
March 1, 2007
Signed: ______________________________ Date: ________________________
3. First Aid Kits. (Are all first aid kits properly stocked 4. Exits/Signs. (Are exit signs mounted to indicate exit
with all supplies according to OHS?) (Are first aid kits location?) (Are all exits marked with a sign?) (Are exits
accessible?) (Are any first aid items expired?) blocked and accessible?)
Section B: Personal Protective Equipment
5. Personal Protective Equipment. (Have the 6. P.P.E. Usage. (Are safety glasses (& or goggles),
approved eye protection, gloves, hearing protection, protective safety boots, knee pads, protective clothing, and hard hats
clothing, safety boots, knee pads, hard hats provided and available being worn as required?) (Is hearing protection used when
as required?) (Are personal protective equipment logs. Tracked?) worker is exposed to more than 85 decibels?)
7. Hand/Gloves. (Are gloves available according to hazard 8. Protective Clothing. (Are employees wearing
assessment/MSDS Sheet?) (Are gloves being worn according to proper clothing for task being performed?) (Example: Fire
policy?) (Cut resistant gloves available?) rated coveralls for lighting furnaces, coveralls for daily tasks)
9. Eye Wash Stations. (Are eyewash stations accessible?) 10. Ventilation. (Is there adequate ventilation is shop
(Have bottles been changed according to manufactures area?) (Are employees using adequate ventilation when using
guidelines?) (Are the eyewash stations clean and ready to use and chemicals?) (Are employee's using ventilation when
accessible?) performing job task procedures?)
13. Proper Labeling. (Do all containers have proper 14. Hazardous Waste. (Is hazardous waste disposed
labeling according to WHIMS?) (Temporary decanting of of properly according to MSDS sheets?)
chemicals must have a product label!)
15. Spill Kits. (Are applicable materials available and 16. WHMIS Training. (Has each worker been
procedures in place to address minor spills (Spill kits, granular trained by certified WHMIS training agency?)
absorbents, ect?)
19. Tools Maintenance. (Are all hand and powered tools 20. Tool Tracking. (Are all hand and power been
maintained according to the manufacturer guidelines?) inventoried including tracking of repairs/lock
out/damaged/destroyed?)
27. Floors. (Are open-sided floors or platforms above 2 Feet 28. Stairs. (Do stairs have anti-slip treads?) (Are railings
above adjacent floor or ground level properly guarded to prevent installed on stairs or elevated floors above 2 feet?) (Is there
falls?) (Is there damage to railings?) damage to stairs or railings?)
Section H: Electrical
33. Electrical Cords. (Are all electrical cords (including 34. Electrical Outlets. (Are all electrical outlets in
power cable pigtails) in good condition and free from cuts good condition, panel boxes closed and accessible (within 3
exposing conducting wire, splices and taped repairs; undamaged Feet); junction boxes covered; electrical cords appropriately
ground prongs and undamaged cord connectors, GFCI and/or protected from mobile traffic and water hazards?)
shock shield (for
Section I: Lockout/Tagout
35. Lockout/Tagout. (Is there a functional 36. Lockout/Tagout Usage. (Are workers using
Lockout/Tagout program in place; individuals provided locks, safe job procedure and voltage test devices when required and
tags, or other hardware provided for isolating, securing or blocking properly isolating power during connection to include gang
of machines or equipment for energy source; and are all junction hasps for multiple employees? (Have lockouts/tagouts been
boxes for pigtail tracked and recorded?)
37. Annual Control Inspection. (Have annual 38. Hitch Locks. (Are hitch locks available to
inspections of energy control procedures been conducted to ensure manually lock out movement of wheeled modular building?)
the requirements of the program are being followed?) (Are the hitch locks or a cone system being used to isolate
mobile trailer movement during work processes?)
41. Liquid Propane. (Are liquid propane tanks stored in 42. Gas Cylinder Movement. (Do workers
their proper position with regulators removed and out of transport gas cylinders in the upright position; properly tied
(overhead) direct sunlight exposure?) down?)
45. Mobile Equipment Usage. (Are seat belts being 46. Man Lifts. (Are certified/approved man lift devices
worn, is three point contact being used when entering/exiting being used when elevating personnel?)
compartment, is proper operation including proper speed and fork
maneuvering being performed, and are operators not leaving it
running while un
49. Operation of Mobile Equipment. (Have the 50. First Aid Training. (Have designated first aider
employees been trained formally on operation of mobile equipment onsite been formally trained?) (Does the first aider know the
if required to operate equipment?) reporting system?)
51. Specialized Training. (Have employees received 52. Safe Job Procedure Training. (Have all
specialized training for applicable job task(s)) (Ex. Fall workers been trained in all applicable safe job procedures?)
protection/specialized tool training)
55. Vehicle Condition. (Are all service vehicles in good 56. Vehicle Inspection. (Are all drivers properly
condition and properly maintained? Ex. Housekeeping, safety conducting pre-trip/post trip inspections including all
equipment, on board tools, maintenance records, etc.) applicable items? Ex. Load securement, brakes, lights, and
other?) (Have all service vehicle been inspected monthly?)
57. Management Participation. (Has branch 58. Inspection Follow-up. (Have all items
management, senior management participated in the inspection unacceptable been corrected including submission to safety
process in the last 6 months?) department following previous inspection?)
LOCATION:
6.6.2 VEHICLE
INSPECTION FORM
VEHICLE: DATE:
CURRENT
UNIT# KMS:
INSPECTED
DRIVER BY:
NOT CORRECTIVE
WEEKLY VEHICLE CHECKLIST ACCEPTABLE ACCEPTABLE ACTION CORRECTED BY/DATE
TIRES
TIRE PRES
DOORS
ELEC.
WINDOWS
LOCKS
SIGNALS
BODY
BRAKES
PREVENTATIVE MAINT. SCHEDULE COMPLETED BY: DATE:
NEXT OIL
Quarterly CHANGE
NEXT
Yearly SERVICE
COMMENTS
LOCATION:
6.6.3
FORKLIFT/LOADER
INSPECTION FORM
VEHICLE: DATE:
UNIT# CURRENT KMS:
DRIVER INSPECTED BY:
WEEKLY VEHICLE CHECKLIST ACCEPTABLE NOT ACCEPTABLE CORRECTIVE ACTION CORRECTED BY/DATE
MANAGEMENT
REVIEWED: DATE:
DATE:___________________________
TIME:_______________A.M._______________P.M.
TRACTOR/TRUCK NO.__________________ODOMETER
READING_______________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Driver’s
Signature:________________________________________________________
Mechanic’s
Signature:_____________________________________Date:________________
Driver’s
Signature:________________________________________Date:_____________
7.2 RESPONSIBILITES
7.3 PERSONAL PROTECTIVE EQUIPMENT
7.4 VEHICLE SAFETY
7.5 PERSONAL CONDUCT
7.6 ORIENTATION
7.7 SAFETY MEETIGS
7.8 TOOLS AND EQUIPMENT
7.9 FIRE PREVENTION AND PROTECTION
7.10 HOUSEKEEPING
7.11 HAZARDOUS GOODS
7.12 TRANSPORTATION OF DANGEROUS
GOODS
7.13 EMERGENCY FIRST AID
7.14 EMPLOYEE & CONTRACTOR
ACKNOWLEDGEMENT FORM
7.15 NEW EMPLOYEE ORIENTATION
Purpose
The purpose of this policy is to ensure that all employees receive adequate safety
training.
Policy
The company will provide and ensure that all employees participate in the following
safety training:
Management/Supervisor Training
March 1, 2007
Signature: Date:
Preamble
This Williams Scotsman of Canada, Inc. Safety handbook provides employees with the
basic safety guidelines and rules to be used in their daily activities. The handbook is
designed to identify existing local, provincial and federal regulations and Williams
Scotsman of Canada, Inc. standard safety practices.
No handbook of this type can, nor is it, represented to be, all-inclusive and is not a substitute
for common sense and formal training. The appropriate legislation shall be consulted if a
doubt is raised by the information in this handbook.
Any questions concerning safe work practices or suggestions for a safer workplace are
encouraged and should be submitted to an immediate supervisor.
VISION
Protection of the health and safety of our employees, customers and the environment is, and
shall continue to be, of the utmost importance to Williams Scotsman of Canada, Inc.
MISSION
Williams Scotsman of Canada Inc., through its employees at every level, shall be
responsible and accountable for consistently maintaining safe and environmentally secure
workplace within a quality management system.
Employees and all personnel engaged by Williams Scotsman of Canada, Inc. shall work in a
manner that upholds safety standards for themselves, their fellow workers, Williams
Scotsman of Canada, Inc customers, the public and the environment.
VALUES
This shall be accomplished by complying with all applicable regulations. In the absence of
regulatory requirements, compliance with Williams Scotsman of Canada, Inc. standards
shall be applied to protect the environment and ensure employee, customer and public
safety.
____________________________________
Alec McDonald
7.2 RESPONSIBILITIES
The Occupational Health and Safety Act has outlined certain responsibilities for
both the employer and the employees. These responsibilities are briefly described as
follows:
7.2.3 Reporting
It is everyone's responsibility to promptly report any hazardous
conditions. All necessary steps shall be taken to reduce or
eliminate the hazard or to place warning signs or
barricades to keep people away from the hazard.
Williams Scotsman of Canada Inc.
Daytime Emergency Number: 1-800-782-1500
The main aim of this responsibility is not to apportion blame but to allow a
thorough investigation, which may prevent a future occurrence of a similar
incident. If it is necessary to report an incident to a government agency, it
may require the incident scene to be secured in order to preserve evidence.
7.3.2 Clothing
All persons entering a work site must wear the appropriate clothing. Pants
will be long legged. Shirts will be long sleeved must be buttoned at the wrist.
No muscle shirts shall be allowed. Clothing that is loose, ragged or torn,
bracelets, necklaces, or neckties must not be worn near rotating or moving
equipment. All persons entering a customers work site will wear clean fire
retardant work wear. Any personal clothing furnished by employees must be
safe and proper for the job. Company furnished protective equipment must
not be altered in any manner that impairs its original features. i.e. cutting off
sleeves.
Driver Qualifications
Each driver should have the proper license qualifications required by
legislation to operate a particular unit before he is entitled to operate it.
New hires should not have more than 6 demerits on their license and no
impaired convictions within the previous 3 years. Drivers’ abstracts
should be produced before employment. A driver medical should be
produced before commencement of employment and at required intervals
established by the Motor Vehicles Branch.
Driver Suspensions
If any driver becomes suspended before his abstract review, the driver
shall inform his supervisor immediately. Failure to do so may be grounds
for discipline.
Reports
Defects are to be indicated on pre and post trip inspection reports and
turned in to the coordinator. A service report is filled out for each time
repairs or servicing is carded out.
7.5.1 Smoking
Smoking will only be allowed in designated areas.
7.5.3 Horseplay
Practical jokes, fighting and wrestling can result in a serious injury. Workers
shall refrain from indulging in these activities. Workers shall not run except
in the case of an emergency.
7.6 ORIENTATION
7.6.3 Emergencies
In the event of an emergency, equipment must be shut down and if possible
removed from the emergency site. Evacuate all personnel from the site.
Attempt to control the emergency. If out of control initiate the emergency
response plan.
7.9.4 Visitors
The host for any visitor, contractor, or vendor will be primarily responsible
for those people wearing required protection while on site. The host may
escort the visitor without protective equipment if the visitor is not allowed
into areas that can cause concerns.
7.10 HOUSEKEEPING
1. Clean up after yourself, see that all tools, equipment and supplies are put
away and stored in a safe, tidy manner.
2. Slippery and oily spots are to be cleaned up and sanded.
3. Ensure all aisles, walkways, exits, entrances, access to safety and fire
fighting equipment and access to first aid equipment are kept clear of
obstructions or tripping hazards.
7.12.1 Regulations
T.D.G. regulations outline the procedures required to ensure dangerous
goods are handled and transported safely and in such a wax to minimize
the danger to life, health, property and the environment.
7.12.2 Responsibilities
(1) Shipper
The person who generates or sends the load of dangerous goods:
shall supply the bill of lading: identify the dangerous goods label the
container: supply the proper placards if the load is in bulk: retain a
copy of the bill of lading.
(2) Carrier
The person who transports the dangerous goods: shall load the goods
properly and in accordance with their physical properties: ensure the
supplied placards are on the load: carry the bill of lading and/or
exemption: retain a copy of the bill of lading.
Bill of Lading
Bills of Lading require the following information:
7.12.3 Training
All persons who may ship, transport or receive dangerous goods shall be
trained in the basic rules of T.D.G. and shall be able to use the act and
regulations consolidation that shall be available in the work place.
- Placing the casualty at rest to reduce their pulse rate; the preferred resting
position being lying down with the head low, unless the wound is to the
head.
- Elevate the injured limb, to allow gravity to reduce the blood flow, the
limb should be elevated above the of the heart, as much as the injury and
comfort will allow.
- Apply direct pressure to the wound to stop the blood flow and allow clots
to form. Pressure can be applied with a hand over a dressing (If available)
until bleeding stops. Never remove a blood soaked dressing, apply
another dressing over top.
The below list details basic training requirements of branch level employees to conform
with Williams Scotsman of Canada, Inc. health and safety training requirements at each
branch. Additional training requirements may be added depending on the provincial
governing occupational health and safety authority.
I, ___________________________________________________________
( Print the name of the employee)
of ___________________________________________________________
( Name of the Company)
_____________________________________________________________
( Address)
hereby acknowledge that I have received and read Williams Scotsman of Canada,
Inc. employee/contractor Safety Handbook. I fully understand that it is my
responsibility to ensure that these guidelines as well as all appropriate government
regulations are followed during all operations conducted on behalf of Williams
Scotsman of Canada, Inc.
It is understood that these guidelines are the minimum requirements and are to be
exceeded where the hazard warrants it. It is further understood that the contractor
will administer their own safety program and that all safety meetings, inspections
and accident reports are open to Williams Scotsman of Canada, Inc.
__________________________ _____________________________
( Signed ) ( Witnessed )
TOPICS COVERED
PPE POLICY
HARD HATS
SAFETY BOOTS
SAFETY GLOVES
SAFETY GLASSES
FIRST AID
EMERGENCY NUMBERS
EMPLOYEE HANDBOOK
SECTION 7.15
ADDENDUM
Preamble
This Williams Scotsman of Canada, Inc. Safety handbook provides employees with the
basic safety guidelines and rules to be used in their daily activities. The handbook is
designed to identify existing local, provincial and federal regulations and Williams
Scotsman of Canada, Inc. standard safety practices.
No handbook of this type can, nor is it, represented to be, all-inclusive and is not a substitute
for common sense and formal training. The appropriate legislation shall be consulted if a
doubt is raised by the information in this handbook.
Any questions concerning safe work practices or suggestions for a safer workplace are
encouraged and should be submitted to an immediate supervisor.
VISION
Protection of the health and safety of our employees, customers and the environment is, and
shall continue to be, of the utmost importance to Williams Scotsman of Canada, Inc.
MISSION
Williams Scotsman of Canada Inc., through its employees at every level, shall be
responsible and accountable for consistently maintaining safe and environmentally secure
workplace within a quality management system.
Employees and all personnel engaged by Williams Scotsman of Canada, Inc. shall work in a
manner that upholds safety standards for themselves, their fellow workers, Williams
Scotsman of Canada, Inc customers, the public and the environment.
VALUES
This shall be accomplished by complying with all applicable regulations. In the absence of
regulatory requirements, compliance with Williams Scotsman of Canada, Inc. standards
shall be applied to protect the environment and ensure employee, customer and public
safety.
____________________________________
Alec McDonald
1.0 Responsibilities
1.1 Company Responsibilities 6
1.2 Employee Responsibilities 6
1.3 Reporting 6
1.4 The workers Right to Refuse 6
1.5 The Workers Right to Know 7
1.6 The Workers Compensation Act 7
1.7 Treatment of the Injured 7
1.8 Modified Work Program 7
5.0 Orientation
5.1 Orientation 12
5.2 Emergencies 12
9.0 Housekeeping
9.1 General rules 14
1.3 Reporting
It is everyone's responsibility to promptly report any hazardous conditions.
All necessary steps shall be taken to reduce or eliminate the hazard or to
place warning signs or barricades to keep people away from the hazard.
The main aim of this responsibility is not to apportion blame but to allow a
thorough investigation, which may prevent a future occurrence of a similar
incident. If it is necessary to report an incident to a government agency, it
may require the incident scene to be secured in order to preserve evidence.
2.2 Clothing
All persons entering a work site must wear the appropriate clothing. Pants
will be long legged. Shirts will be long sleeved must be buttoned at the wrist.
No muscle shirts shall be allowed. Clothing that is loose, ragged or torn,
bracelets, necklaces, or neckties must not be worn near rotating or moving
equipment. All persons entering a customer’s work site will wear clean fire
retardant work wear. Any personal clothing furnished by employees must be
safe and proper for the job. Company furnished protective equipment must
not be altered in any manner that impairs its original features. i.e.cutting off
sleeves.
Driver Suspensions
If any driver becomes suspended before his abstract review, the driver
shall inform his supervisor immediately. Failure to do so may be grounds
for discipline.
Reports
Defects are to be indicated on pre and post trip inspection reports and
turned in to the coordinator. A service report is filled out for each time
repairs or servicing is carded out.
Maintenance
All pre and post trip inspection reports shall be filed at the Maintenance
Center, for a period of not lest than 3 months for each unit. All
maintenance, inspection and repair records for each unit shall be filed at
4.1 Smoking
Smoking will only be allowed in designated areas.
4.3 Horseplay
Practical jokes, fighting and wrestling can result in a serious injury. Workers
shall refrain from indulging in these activities. Workers shall not run except
in the case of an emergency.
5.0 Orientation
5.2 Emergencies
In the event of an emergency, equipment must be shut down and if possible
removed from the emergency site. Evacuate all personnel from the site.
Attempt to control the emergency. If out of control initiate the emergency
response plan.
8.4 Visitors
The host for any visitor, contractor, or vendor will be primarily responsible
for those people wearing required protection while on site. The host may
escort the visitor without protective equipment if the visitor is not allowed
into areas that can cause concerns.
9.0 Housekeeping
1. Clean up after yourself, see that all tools, equipment and supplies are put
away and stored in a safe, tidy manner.
2. Slippery and oily spots are to be cleaned up and sanded.
3. Ensure all aisles, walkways, exits, entrances, access to safety and fire
fighting equipment and access to first aid equipment are kept clear of
obstructions or tripping hazards.
11.1 Regulations
T.D.G. regulations outline the procedures required to ensure dangerous
goods are handled and transported safely and in such a wax to minimize
the danger to life, health, property and the environment.
11.2 Responsibilities
(1) Shipper
The person who generates or sends the load of dangerous goods:
shall supply the bill of lading: identify the dangerous goods label the
container: supply the proper placards if the load is in bulk: retain a
copy of the bill of lading.
(2) Carrier
The person who transports the dangerous goods: shall load the goods
properly and in accordance with their physical properties: ensure the
supplied placards are on the load: carry the bill of lading and/or
exemption: retain a copy of the bill of lading.
Bill of Lading
Bills of Lading require the following information:
11.3 Training
All persons who may ship, transport or receive dangerous goods shall be
trained in the basic rules of T.D.G. and shall be able to use the act and
regulations consolidation that shall be available in the work place.
- Placing the casualty at rest to reduce their pulse rate; the preferred resting
position being lying down with the head low, unless the wound is to the
head.
- Elevate the injured limb, to allow gravity to reduce the blood flow, the
limb should be elevated above the of the heart, as much as the injury and
comfort will allow.
- Apply direct pressure to the wound to stop the blood flow and allow clots
to form. Pressure can be applied with a hand over a dressing (If available)
until bleeding stops. Never remove a blood soaked dressing, apply
another dressing over top.
8.1 OBJECTIVES
8.2 INSPECTIONS
Purpose
The purpose of this policy is to control the losses of human and material resources by
identifying and correcting unsafe acts and conditions
Policy
This company will maintain a comprehensive program of safety inspections at all
facilities.
Responsibilities
The manager is responsible for the overall operation of the program.
Superintendents are responsible for directing formal inspections on job sites that they
control and are involving workers in such inspections.
Supervisors are responsible for conducting ongoing informal inspections of areas where
their crews are working.
Workers are responsible for participating in and contributing to the inspection program.
March 1, 2007
Signature: Date:
8.2 INSPECTIONS
This portion of the Leadership for Safety Excellence course is intended to help you
conduct effective site inspections. You will learn what to look for, how to interpret what
you see, and how to document the conditions you find.
This material will help you develop appropriate recommendations for correcting
hazardous conditions. It will also help you think about how to defend those
recommendations and how to resist pressures to compromise your safety standards.
The Alberta Occupational Health and Safety Act and Regulations require the employer to
identify and tell workers about any known health and safety hazard which exists on the
worksite that cannot be readily controlled or eliminated and that has the potential to cause
serious injury. As a supervisor, you are the person responsible for carrying out that
obligation. To do so, you need to conduct inspections on a regular basis.
Ongoing Inspections
Safety problems do not wait for scheduled reviews – the supervisor must be constantly
watching for acts and conditions. In fact, workers should be involved in ongoing
inspections. Ongoing inspections are essential to keep small problems from developing
into major ones. Often problems can be corrected simply with a brief instruction to a
worker. Other situations require additional action, which the supervisor should arrange
for and follow-up on (e.g., unplanned toolbox talks, corrective action, meeting with
senior management, or stopping the use of some equipment).
Planned Inspections
Informal inspections, however, are not enough. Formal (planned) inspections should be
conducted on a regular basis to provide a complete record of conditions on the worksite.
The frequency of inspections depends on:
Set up a team consisting of workers and supervisors. Review previous inspection reports
for recommended corrective action to follow up on. Plan your route carefully, and be
sure to schedule enough time to allow for a thorough examination.
Notify the individuals in charge of the areas to be inspected; they may have information
relevant to the inspection, such as equipment that is down or other existing known
hazards. Where appropriate, arrange for specialists such as maintenance personnel,
industrial hygienists, or engineers to be available.
It cannot be emphasized enough that an unplanned inspection is not to “catch people off
guard”, but rather to correct substandard acts and substandard conditions.
Wear or be equipped with the appropriate PPE for the area(s) you will be inspecting. If
the prescribed PPE is not available, note it on the inspection report and do not enter that
area.
Things to consider
Your inspection should examine all aspects of the workplace – people, physical,
environmental, equipment, materials being used, and the actions taking place.
Look for:
Potential hazards
Existing hazards
Violations of safety regulations
The causes behind the problems
Give the inspection your full attention, and continually ask seven questions: who? What?
When? Where? Why? How? What if?
The Canadian Center for Occupational Health and Safety recommends following these
principles:
Purpose
To investigate incidents so that causes can be determined and corrective actions can be
implemented to prevent recurrence.
Policy
In this company, and any contractor or subcontractor will investigate the following types
of incidents;
1. All accidents shall be reported, investigated and recommendations put forth in a formal
corrective action plan.
2. Any incidents that, by regulation, must be reported to O.H. & S, WCB, or other
regulatory agencies. Including but not limited to: An injury that results in death, Fire or
explosion, Failure or Collapse of hoisting machinery, An injury or accident that results in
hospitalization for more than 2 days, Collapse or failure of a supporting structure(s).
3. All near misses shall be reviewed and an action plan shall be developed to address any
shortcoming in the Health and Safety program of Williams Scotsman of Canada, Inc.
4. All accidents, incidents and near miss investigations shall be reviewed by safety manager,
senior management. Copies of all corrective action plans shall be forwarded to all
management, and supervision to ensure compliance and enforcement of policy and
procedure of the company Health and Safety Program.
5. All subcontractors, contractors will report all accidents and incidents to site
superintendent as well as company safety manager.
Responsibilities
1. All employees shall report all incidents to their immediate superior. All subcontractors
shall report all incidents to the site Superintendent.
2. Subcontractors shall conduct initial investigations and submit their reports to the
Regional Manager or Health & Safety Manager. Subcontractors shall submit a report to
their site Superintendent.
3. The Regional Manager or Health and Safety Manager and subcontractors shall determine
the need for and, if necessary, direct detailed investigation. They shall also determine
causes, recommend corrective action, and report to the H & S Manager and Regional
Manager.
4. The H & S Manager and Regional Manager shall review all site superintendent and
subcontractors reports, determine corrective action to be taken, and ensure that such
action is implemented.
March 1, 2007
Signed:__________________________ Date:_______________________
Alec McDonald
Vice President & General Manager
Williams Scotsman of Canada, Inc.
An incident is any unplanned and unwanted event which results in damage or injury or
which could have resulted in damage or injury. Almost every incident is the result of a
combination of causes. The primary purpose of investigation is to identify these causes
so that corrective action can be taken to prevent a recurrence of the incident.
Additionally, information collected will be valuable in meeting the WCB, O.H. & S., or
governing authorities reporting requirements.
Where practicable, the scene of any accident should be left untouched, except for activity
necessitated by rescue work or to prevent further failures or injuries, until the accident
has been investigated. When an accident occurs or has potential for causing serious
injury refer to the designation of serious injury and accident regulation under the A.
O.H.& S. Act., governing authority. A summary is hereby provided.
When finding out what happened, use the 6 key questions to help you get all the
facts. WHO? WHAT? WHEN? WHERE? WHY? And HOW?
WHO?
• Who saw the accident?
• Who was working with employee?
• Who was injured?
• Who had instructed/assigned the employee?
• Who else was involved?
• Who assigned the work? Supervisor?
• Who else can help prevent recurrences?
• Who were the witnesses?
WHAT?
• What was the accident/incident?
• What was the injury?
• What injured employee?
• What was employee doing?
• What had employee been told to do?
• What tools was employee using?
• What machine/equipment was involved?
• What operation was employee performing?
• What instructions had employee been given?
• What specific precautions were necessary in FSM/FSH/Manufacture’s
operation manual?
• What specific precautions was employee given by supervisor?
• What protective equipment was employee issued by supervisor?
• What protective equipment should have been used?
• What protective equipment was the employee using?
• What training had the employee been given to use the protective
equipment correctly?
• What were the environmental conditions? (hot/dry, wind/rain, ice, snow,
etc.)
• What training had the employee received to perform the assignment?
• What were the initial precautions given to the employee in the Job Hazard
Analysis?
• What additional precautions had employee received in tailgate safety
session?
• What was employee’s tour of duty?
• What tour had employee actually been working?
• What communication did the employee have?
• What communication equipment was required for the job?
WHERE?
• Where did the accident occur?
• Where was the employee at the time?
• Where was the supervisor at the time?
• Where were co-workers working at the time?
• Where were other people who were involved at the time?
• Where were witnesses when accident occurs?
WHY?
• Why was employee injured?
• Why did employee do what he/she did?
• Why was protective equipment not used?
• Why were specific instructions not given to employees?
• Why was employee in the position he/she was in?
• Why was employee working beyond scheduled tour of duty?
• Why did employee not check with immediate supervisor when employee
noted that things were not as they should be?
• Why was the employee using the tools or machinery he/she was using?
• Why was employee not trained/certified to perform the job/operate the
equipment?
• Why did the employee continue, under the circumstances?
• Why was supervisor not there at the time?
• Why was employee working alone?
HOW?
• How was employee injured? (Based on facts only)
• How did accident occur? (Based only on facts)
Location Project
INVOLVED EMPLOYEE
Employee Name Job Title
Description of Damages
Where To
Description of Incident(What equipment, tools, etc. were involved? What job was being done? What
happened?)
Identify All Deficiencies That Contributed to the Inci (Unsafe behaviors? PPE worn? Employee trained in
how to do the task? Was the supervisor enforcing safety rules? Was Job Safety Analysis/Checklist
performed?)
SUPERVISOR
Was another party directly involved in the Incident, were there any witnesses:
Persons Involved:
Witnesses:
Auto Accident:
SYMBOLS:
A. Number
vehicles.
CH-MQS is vehicle
number 1.
Other
vehicles
are
numbers
2, 3, 4, etc.
B. Point vehicles in
Part of Body
Head and Neck Upper Extremities Body Lower Extremities
Ears Arms (upper) Abdomen Ankle
Eye Elbow Back (upper) Foot
Face Fingers, thumb Back (lower) Hip
Mouth, teeth Forearm Back (left) Knee
Neck Hand Back (right) Leg (lower)
Scalp Shoulder Chest Thigh, hamstring
Skull Wrist Groin Toe
Type
General Duty Clause Falls Exposures Routes of Entry
Caught in/between Fall, same level Contact against Absorption
Overexertion Fall, upper level Contact, electrical Ingestion
Struck by Fall from slip Contact, hot surface Inhalation
Struck against Fall from trip Contact with Injection
Hazardous Condition
Housekeeping Equipment Environmental PPE Deficiencies
Cable clutter Defective parts Heat Eyewear
Congestion Grounding Lighting Fall protection
Debris Guarding Ventilation Head protection
Slick surface Unsafe design Weather Respiratory
Agency of Incident
Auto Office Shop Site
Car Cabinet Chemicals Chemicals
Cargo Drawer Crane Electrical apparatus
Gen-set Ergonomic design Floor surface Elevators
Trailer Floor surface Hoist Hoists
Truck Electrical wiring Machinery Ladders
Van Paper Tools Scaffolding
Unsafe Act
Auto Office Shop Site
Driver inattention Improper posture Improper use of . . . Disregard of rules
Driving too fast Leaving drawers open Improper lifting Improper lifting
Following too close Items in walkway Not wearing PPE Not tying off
Improper trailering Reading while walking Use of defective . . . Not wearing PPE
Other Running Other Other
Contributing Factors
Break job down into steps and insert deficiencies that were identified on page one of this report where they
belong in regards to the steps needed to perform the job safely.
Example: hired new employee, did not perform Motor Vehicle Report, employee instructed to deliver consumables to job site,
employee rear ended vehicle on way to job site. Incident investigation revealed that the employee had four speeding tickets in the past
two years. Deficiencies would include: management failed to screen applicant by not performing Motor Vehicle Report review.
Corrective action plan would include: screen applicants before hire.
What will be done to assure that the deficiencies that were the cause of the accident will not recur. Do
other locations need to be advised of the deficiencies that caused the accident? If yes, what action was
taken?
What date will corrective action be completed by, if for several items, list items and dates to be completed.
NOTES
List and describe all other information and activities that may be relevant to this accident, e.g., Police
Report ordered, date, copy sent to the Williams Scotsman of Canada, Inc Safety Manager; employee
returned to work at light duty on / / , claims personnel notified on / / ; telephone calls were made
to. . . , on / / ; documents attached to this report include. . . claims report, etc. Attach documents as
needed.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Near Miss
Investigation Report Date/Time
Contractor/Subcontractor/Employee
What Happened?
What training, instruction, orientations and cautions were given before the incident?
Person in Charge:
Emergency Policy
One each job site the manager and or superintendent will gather information such as the
location of the nearest hospital, fire station and first aid station so as to help minimize
travel time to treatment for all employees.
All employees are to be aware of the action required but should follow the instructions
set by their supervisor.
March 1, 2007
Signature: _____________________________ Date: _____________________
Management and supervision has the responsibility to review the site specific
emergency response plan/procedures with all employees involved in a work site.
Emergency response training will be completed with workers during initial site
orientation or as the plan is revised. Workers shall be trained in the operation of
fire extinguisher, and any other specialized emergency response equipment
required onsite.
All employees designated to provide first aid services must have the following;
All employees designated to perform first aid services for Williams Scotsman of
Canada, Inc. shall be trained in the following by management;
• The written reporting requirements of recording first aid cases in log book.
• The reporting requirement to management and the safety department of
Williams Scotsman of Canada, Inc.
• The reporting requirement to clients of Williams Scotsman of Canada, Inc.
while working on client sites.
• The confidentiality of persons which have been provided first aid services.
Williams Scotsman of Canada, Inc. and all subcontractors shall provide a first
aid kit/equipment on each site location. Each first aid kit will contain the
required first aid supplies as outlined by provincial governing regulations. The
following requirements shall be maintained with all first aid kits/equipment on
worksites;
First aid provided? Yes (if yes, complete the rest of this page) No
KEEP THIS RECORD FOR AT LEAST 3 YEARS FROM THE DATE OF INJURY OR ILLNESS.
Depending upon the nature of the emergency, the following emergency numbers should
be used to contact the appropriate authorities.
1. Emergency 9-911
2. Ambulance 9-911
3. Fire department 9-911
4. Police 9-911
5. OH&S Appropriate Number for Area
Evacuation procedures serve as guidance for employees and visitors to escape from
buildings or facilities should an emergency arrive.
BLEEDING
Before providing care, put on protective gloves or use a barrier between you and the
victim, to reduce the chance of disease transmission while assisting the injured person.
Cleanse your hands thoroughly with soap and water when finished.
Basic first aid treatment:
• CALL 911 for medical assistance.
• Keep victim lying down.
• Apply direct pressure using a clean cloth or sterile dressing directly on the
wound.
• DO NOT take out any object that is lodged in a wound; see a doctor for help in
removal.
If there are no signs of a fracture in the injured area, carefully elevate the wound above
the victim's heart.
EYE INJURIES
• If an object is impaled in the eye, CALL 911 and DO NOT remove the object.
• Cover both eyes with sterile dressings or eye cups to immobilize.
• Covering both eyes will minimize the movement of the injured eye.
• DO NOT rub or apply pressure, ice, or raw meat to the injured eye.
• If the injury is a black eye, you may apply ice to cheek and area around eye, but
not directly on the eyeball itself.
How to flush the eyes: If chemical is in only one eye, flush by positioning the victim's
head with the contaminated eye down. . . to prevent flushing the chemical from one eye
to another. Flush with cool or room temperature water for 15 minutes or more. Remove
contact lenses after flushing.
BURNS
First Degree Burn: Skin will appear red and may be swollen or painful. Generally does
not require medical attention.
Second Degree Burn: Skin will appear red, blistered and swollen. May require medical
attention.
Third Degree Burn: Skin will be visibly charred and may be white. Usually very painful.
REQUIRES MEDICAL ATTENTION.
Basic first aid treatment for 1st degree & some 2nd degree burns:
Submerge burn area immediately in cool water until pain stops. If affected area is large,
cover with cool wet cloths. Do not break blisters if they are present. If pain persists but
no medical assistance is needed, apply medicated first aid cream or gel and cover with
sterile dressing. If medical attention is needed, do not apply any cream. Just cover with
a dry, sterile dressing and seek medical help immediately. basic first aid treatment for 3rd
degree & some 2nd degree burns: CALL 911!! Third degree burns MUST RECEIVE
MEDICAL ATTENTION IMMEDIATELY! DO NOT try to remove any clothing stuck to the
burned area. Cover with sterile dressing or clean sheet. DO NOT apply any creams or
gels.
UNCONSCIOUSNESS
• Do not leave an unconscious victim alone except to call 911 for medical help.
• Assess victim’s state of awareness by asking if they are OK.
• Check the victim’s Airway, Breathing, and Circulation (ABC’s).
• If the victim’s ABC’s are not present, perform CPR. IMPORTANT: only a trained &
qualified person
should administer CPR.
• If ABC’s are present and spinal injury is not suspected, place victim on their side
with their chin toward the ground to allow for secretion drainage.
• Cover the victim with blanket to keep warm and prevent shock. If victim
communicates feeling warm, remove blanket.
CHOKING
• Ask the victim, "Are you OK?"
• Do not interfere or give first aid if the victim can speak, breathe, or cough.
POISON
• Call your local Poison Control Center or 911 for immediate medical attention.
• Antidotes on labels may be wrong!! Do not follow them unless instructed by a
physician.
• Never give anything by mouth (milk, water, Ipecac, etc.) until you have consulted
with a medical professional.
• Keep a one-ounce bottle of Ipecac on hand at all times in case of an emergency, and
give only when instructed by a physician.
• If the poison is on the skin, flush skin with water for 15 minutes, then wash and
rinse with soap and water.
• If poison is in the eye, flush with lukewarm water for 15 minutes. Adults can stand
under the shower with eyes open. Always consult medical professionals after any
eye injury has occurred.
ANIMAL BITES
• Control any bleeding by applying direct pressure or with elevation. To avoid risk of
infection, do not close wound.
• Rinse the bite thoroughly, holding it under running water. Cleanse with soap and
water and hold under water again for five minutes.
• Do not put ointments or medicines on wound. Cover with dry sterile bandage or
gauze.
• Seek medical assistance immediately.
• Note: report animal and human bites to local police and/or health authorities.
BEE STING
• If possible, remove stinger by scraping it off with a blunt edge (e.g. credit card).
• Clean wound and apply cold compress to reduce swelling.
• Remove tight clothing and jewellery from areas near the bite in case swelling occurs.
• Watch for signs of shock or allergic reaction. Signs include swelling or itching at the
10.51.1 Procedure
Although some authority for health and safety can be delegated to contract
personnel, the responsibility for health and safety, of all persons working
on behalf of Williams Scotsman of Canada, Inc., cannot be delegated. For
that reason all incidents on or involving Williams Scotsman of Canada,
Inc. property must be reported, particularly where such incidents result in
or may have resulted in:
Level 1
No danger exists outside of the Company property, and the situation can
be handled by the site personnel.
Level 2
There is no immediate danger outside of the work site, but the potential
exists for the situation to extend beyond the site. Local support services
must be alerted (fire, ambulance, police and other emergency groups) and
kept informed of the situation. This level includes spills of hazardous
materials in recordable quantities if an immediate hazard exists.
Level 3
Safe operating control has been lost, resulting in or potentially resulting in
fatalities, or serious injury to employees, contractors or the public or
serious damage to the environment and/or communities in the surrounding
areas. Any situation involving a fatality or severe injury even though safe
operating control was not lost or was re-established must be considered a
level 3 emergency.
10.52.2 Definitions
The first Williams Scotsman of Canada, Inc. manager at the scene of the
emergency shall assume the responsibility of the on scene manager.
Work at the scene of a fatality or serious injury may NOT resume until
authorized by the Coroner, Police or other Government investigator, along
with the appropriate Company authority, unless resumption of work on a
restricted basis is required in order to prevent further loss of life or
property.
10.52.4 Evacuation
The On-Scene Manager is responsible to ensure that evacuation is initiated
either personally or through delegation. This may take two forms; first,
evacuation of only critical affected areas of the site or secondly, a full
scale evacuation of the entire area. Please refer to section 10.55 of this
manual for specific evacuation procedures.
If the next of kin does not reside in the area, arrangements should be made
through the Company Manager for appropriate notification.
The managers are responsible to ensure that any equipment that must be
shut down in an emergency has been neutralized prior to final evacuation.
10.55.4 Drills
The evacuation procedure will be tested in its entirety at least once per
year. The alarm will be tested on a monthly basis at a pre-established
time. The efficiency of these drills will be determined and changes made
to the procedures to eliminate any weak areas.
10.55.5 Rescue
If a worker or employee is unable to move or has been trapped due to an
injury or accident the following procedures shall be followed;
10.56.1 Procedures
Media relations forms an integral part of the Emergency Response Plan.
The Company spokes-persons must be well prepared and have enough
information on the event in order that even bad news is accurately
reported. When bad news has to be reported it is the Company spokes-
person's responsibility to ensure that the incident is told in a balanced and
accurate manner.
Although news media personnel have no more rights than a private citizen
to enter Williams Scotsman of Canada, Inc. property, they must be
handled tactfully, always accompanied while on the property and for their
own safety denied access to dangerous areas.
Don't be caught off guard - The first few minutes of media contact can
be critical.
When to say "No": Recognize that there will be times when you will
have to refuse to respond to a question. When declining comment
NEVER use the bold phrase " No Comment", it alienates the reporter and
the audience and it is often regarded as being self-convicting.
An employer must inform workers who may be exposed to the risk of violence of
the nature and extent of the risk.
The duty to inform workers as stated above includes a duty to provide information
related to the risk of violence from who have a history of violent behaviour and
whom workers are likely to encounter in the course of their work.
The employer must instruct workers who may be exposed to the risk of violence
in:
10.57.1 Responsibilities
Employer
Every employer must ensure the adequate direction and instruction of
workers in the safe performance of their duties.
Employee
An employee must not engage in any improper activity or behaviour at a
work place that might create or constitute a hazard to themselves or to any
other person.
10.57.2 PROCEDURE
This area of the violence in the workplace is to address the common areas
of violence that will be encountered in the retail and service aspects of the
Williams Scotsman of Canada, Inc. business being conducted. The
general and immediately recognized encounters are addressed. Should
further incidents of violence be addressed a policy will be drafted and
added to the section.
I) Robbery
When faced with the decision to react to a person who is threatening
violence to further their gain, i.e. request for money or other articles,
the employee will and in this case there is no choice, the employee
will comply with the request of the person threatening the violence.
Give what ever is requested and at no time attempt to interfere with
the person, as they are totally unpredictable and heroism is not an
option. The employee will pay strict attention to the person and gain
as much detail as possible for the assistance of the authorities. Once
the person has vacated the facility immediately notify manager and
the authorities. At this time the business will be closed to the public
in order to preserve as much evidence as possible until the arrival of
the authorities and their authority to reopen the business has been
given.
b) External:
In the course of business external factors come into play that may
affect the mental state of the customer. For example the use of
credit cards can cause problems. The customer presents a card for
the payment of an invoice. In pre approving the purchase the card
company asks the Williams Scotsman of Canada Inc. employee to
destroy the card. As a retailer there is a responsibility to the card
company to act on the request and destroy the card. To assist the
customer it is suggested that the customer be allowed to talk
directly to the card company and have them explain the problem
with the card and respond to the request of the store. Should this
problem expand then it is up to the employee to request assistance
from the manager who will deal with the customer in accordance
to the policies of the company.
Search the area will be made by the authorities who will ask for
assistance from the manager. At no time will an employee re enter
V) Assaults
Assaults can of an internal or external nature.
a) Internal:
Internal assaults occur when two or more employees conduct
themselves contrary to the Williams Scotsman of Canada, Inc.
Code of Conduct and result in physical abuse between
employees. This will be dealt with internally and both parties
will be suspended pending the results of an internal
investigation into the matter. The discipline for such an
occurrence will follow the disciplinary code and can result in
action up to and including termination of employment. This
area will be initially dealt with internally but can involve the
appropriate authorities, which can be requested by either the
management or the employees.
b) External:
External assaults can be either customer based which was dealt
with under the irate customer section of this procedure. The
other external assault that has to be addressed is the assault by a
person who has no relationship with Williams Scotsman of
Canada, Inc. whether or not they are known to the employee.
This type of assault will be reported to the manager who will be
in contact with the appropriate authorities and the matter
handled as a criminal assault.
VI) Thefts
Thefts can be both internal and external and can result in violence,
especially when the culprit is confronted with the act.
a) Internal:
Either the manager or the appropriate authorities can handle
internal thefts. The manager has the opportunity to identify the
type and causes for the theft and the manager has the authority
to deal with this incident using the disciplinary code.
b) External:
Any person removing goods or product from the shop can and
should be challenged by any employee. In observing this action
the employee must inform the manager as soon as possible or
the highest person of authority in the site at the time of the
occurrence. In challenging the person do not be enticed into a
position where the hazard of violence can be effected. With the
threat of violence the employee will back away from the person
and report the occurrence immediately to a supervisor. The
employee should pay attention to the person who is invoking the
violence to assist the authorities in identification of the culprit.
The manager when notified of a stop work order has to contact the safety
representative for the company and the management of the company to
inform them of the order and why it has been issued. The manager may
wish to have the safety representative assist or to have the management
representative assist in dealing with the Labour Officer.
10.58.2 Follow Up
Once the order has been issued and rectified, then course of action taken to
remediate the order will be documented. The report will be submitted to
the appropriate manager for his signature and to be circulated among the
management of the company.
Should an order be such that it can not be rectified at the scene, the
appropriate manager and whom ever he requires to assist in meeting the
order will meet with the inspector and a mutually satisfactory remedy for
the order be achieved. This also will be documented and circulated among
the management for information purposes.
All stop work orders will be filed in the appropriate job folder, with a copy
of the stop work order placed into the employee’s, contractor’s or sub-
contractor’s file.
Records / Statistics for each branch will include, but not be limited to, the following:
While doing our work we shall consider the appropriate protection of humans,
animals, plant life, air water and soil.
Our goals on the job can be met without risking harm to the environment.
We shall use, store and dispose of products in such a manner that will provide
appropriate protection to the environment.
Where possible, we shall recycle and promote the use of recycled products.
March 1, 2007
Signature:____________________________ Date:_______________________
Communications Link
The committee is a very important communication link between the workers and
management. Getting the employees actively involved can create and maintain interest in
health and safety, as well as establish positive attitude throughout the work force. An
effective Joint Worksite Health and Safety Committee can assist to reduce losses
resulting from accidents and occupational illness.
Cooperation
To be successful, the committee has to operate in an atmosphere of cooperation, avoiding
the adversary system. The members should bear in mind that their committee is not a
policy-making body and that the normal divisions of authority at the work site are not to
be violated. Recommendations and suggestions are expected form the committee, and
management must give each concern careful consideration.
Concerns Resolved
Many health and safety concerns can be resolved immediately in the course of daily
work. Those that are not resolved should be dealt with by the Joint Worksite Health and
Safety Committee. Through posting the minutes of each meeting at the work site, the
committee can ensure every problem is brought into view, and kept in view until a
satisfactory solution has been found.
While management has the ultimate responsibility for occupational health and safety at
the work site, it may delegate authority to the Joint Worksite Health and Safety
Committee, but at no time should the Committee take action on its own.
The responsibilities of a Joint Worksite Health and Safety Committee are to:
Identify unhealthy or unsafe situations, acts or conditions by conducting Hazard
Assessments and inspections at the work site;
Carry out preventative measures from recommendations made in Hazard
Assessments, Inspections and accident investigations.
Ensure that health and safety education programs are established and maintained
on the work site.
Promote safety awareness
Recommend and promote Safe Work Practices, Job Procedures and safety
policies
Respond to safety concerns raised by employees
Promote compliance with regulations
Assist in creating a safe workplace by setting a good example
Health Hazards – Because health hazards seldom result in immediate injury, they are
frequently overlooked by worker and employer alike. Committee members must make a
special effort to learn how health is being affected by working conditions and continually
be on the lookout for toxic materials, vapors, noises and work practices causing
unnecessary stress.
Daily Concerns – Committee members should respond to any health or safety concerns
raised by a worker in the course of daily work. Members should then advise the workers
what steps are being taken, and continue to keep the worker informed of actual progress.
Regular Inspections – Committee members should inspect the work site regularly. This
also provides an opportunity to talk to supervisors and workers in order to gain their help
in identifying concerns that might otherwise be overlooked.
Not all identifiable hazards will be reported in the course of daily work. People on the
job may be too familiar with their immediate surroundings, and see no danger in
equipment and work practices that are in fact hazardous. Committee members need to
inspect the work site regularly because they can be more skilled in recognizing what is
wrong. This is partly because the eye is sharper in unfamiliar surroundings, and partly
because members have more knowledge about what is safe.
Another reason a worker or supervisor may not report a hazard is that he/she is not sure it
is serious. These hidden concerns will usually come out if members make a point of
talking to workers and supervisors during regular inspections.
A careful study following any accident will reveal one more weaknesses in the work
process at the time of accident, such as defective equipment, dangerous work practices, or
missing protective clothing or guards. These defects may be thought of as the direct
causes of the accident and the direct cause of the injury.
The Committee is interested in more than eliminating direct causes. Indirect causes may
be more important. If a guard was missing, it has probably already been replaced, so the
committee must consider why it was missing. Analyzing the deeper causes of accidents
in this way is not easy.
The Committee should be composed of no fewer than four regular members. Provision is
made for selecting membership according to regulations and the needs of the
organization. Committee members should ensure that all workers in the operation are
represented. However, every Safety Committee must have both worker and employer
representation. The worker representation may be based on trades, work areas, or other
The size of the Committee can influence its effectiveness. Larger Committees are not as
efficient as a small group or a series of groups.
The following factors should be considered when deciding on the Committee size: