EASY TO WRITE WITH MS

WORD
Prepared By | Disediakan Oleh:
Reference and Research Division | Bahagian Rujukan dan Penyelidikan
Perpustakaan Hamzah Sendut,
11800, Universiti Sains Malaysia, Pulau Pinang
rujukan@usm.my |04653388 Ext: 5350
 Disediakan Oleh | Prepared By:

Jamilah Hassan Basri

orcid.org/0000-0002-6768-0640

Pustakawan Kanan | Senior Librarian jamilahhassan@usm.my |

Bahagian Perolehan |
Acquisition Division
Perpustakaan Kejuruteraan
Kampus Kejuruteraan
Universiti Sains Malaysia
justnicejem@gmail.com
019-6930337 |
04-6533700 Ext: 5102 |
 Learning Outcomes
By the end of the module, students should be able to:
Demonstrate and produce a zero draft template systematically and
efficiently
 Course Contents
1. Zero Draft Template
2. Build Headings
3. Customize Numbering Value
4. Split Chapter
5. Caption Heading
6. Table of Contents
7. Page Numbering
 Basic Setup

▪ Tabs on Ms Word - File, Home, Insert, Page layout, References,

Mailing, Review, View, Add-ins
▪ 4 main parts on the Home tab – Clipboard, Font, Paragraph,
Style & editing
▪ Navigation Pane Menu
▪ Quick Access Toolbars
▪ Multilevel List
▪ Ribbon Menu
▪ Style Gallery
▪ Style Pane
Basic Setup
Basic Setup
 Zero Draft Template

How can I make the most of MS Word when writing my dissertation or repot
writing?
 Zero Draft Template
Example of Zero Draft Template
Build Headings
 Build Headings

▪ To build Zero draft proposal, Heading 1 to Heading 4 must be

prepared.
▪ Headings is for the title and the sub-title of the proposal.
▪ Each Heading of the level has the same number
 Build Headings

Heading 1
Position of Heading 1,2,3,4 in
Navigation pane

Heading 2

Same level Heading 3

Same level Heading 4

Example of Headings 1-4 12

 Build Headings

STEP:
1. View - On Navigation Pane
2. Home – Paragraph Tab – Click Multilevel List
3. Click again Multilevel List – Define New Multilevel List
4. In the field Enter Formatting for Number – Before Number 1 –
Type Chapter (Do not delete the Number 1) - OK
 Build Headings

2 1

1. View - On Navigation Pane

 Build Headings

2 1

2. Home – Paragraph Tab – Click Multilevel List

3
 Build Headings
3. Click again Multilevel List – Define New Multilevel List

Look at the changes

 Build Headings
3. Click again Multilevel List – Define New
Multilevel List

4. In the field Enter Formatting for Number –

Before Number 1 – Type Chapter (Do not delete
the Number 1) - OK
 Build Headings

Heading 1 appear as
Chapter Title

Press enter key

to create
continuous
chapter 2 and
until the end
 Modify Headings

You can modify and change

Heading 1

Right click Heading 1, click Modify

 Modify Headings
You can customize and
formatting the Headings
according to your guidelines.

In term of layout and

arrangement of Headings for
instance, typing format,
margins, indentations,
spacing and etc.

Format your Heading

Style here
 Modify Headings

us chapter ure 2.5

You can see

a pop up m
Modify Headings
Pop-up menu to format the
font and paragraph

Choose
suitable
formatting

Tick automatically
update”
 Build Headings

Right click on the Navigation Pane;

there are several options in order to
navigate the chapters

TIP AND TRICK:

▪ You can create new chapter before and

after by choosing New Heading Before or
New heading After
▪ You can easily delete the unused Heading
▪ You can expand and narrow the Heading
by choosing Expand All or Collapse All
Customize Numbering Value
 Edit Numbering Value

You can set and change

the numbering value if you
want. For example you
want to begin the number
with 1.0 instead of 1.1.

Highlight the
number and
Right click
 Edit Numbering Value

Change from
valeu ‘1’ to ‘0’
Split Chapter
 Section Breaks

▪ A “Section Break (Next Page)” inserts a break and

starts the new section on the next page.
▪ To insert a “Section Break (Next Page)”:
▪ Position your cursor in the area to begin and new
section/chapter.
▪ In the Page Setup dialog box, click ‘Breaks’
▪ Then click “Next Page”

Footer Text
21/03/2018 28
 Section Breaks

Page Layout – Break - Next Page

 Section Breaks

Chapters 2 break into next page

Caption Headings
USM Thesis Guidelines
 Caption for Figures and Tables

Click References – Captions - Insert Caption

Caption for Figures and Tables

Right Click on the

Figure or tables -
Insert Caption
 Caption for Figures and Tables
Click References – Captions - Insert Caption

Caption Heading will appear on Style Gallery

Right Click to modify

 Caption for Figures and Tables

Click References - Insert Caption - New Label

New Label
 Caption for Figures and Tables

Insert a new label

e.g.: Rajah
 Caption for Figures and Tables

Click Numbering
Caption for Figures and Tables
Table of Content
 Table of Content

Click References

Go to Table of Contents
 Table of Content

You can select any of the format given

e.g.: Table 2
Table of Content
 List of Figures

Click Insert Table of Figure

Choose Caption Label : Figure

 List of Figures

Result
 List of Tables

Choose Caption Label : Table

 List of Tables

• Insert tables

Result
Page Numbering
 Insert Page Numbers

Follow these simple steps to insert page number:

1. Put your cursor on Insert tab and click Page Number on the
Header & Footer group.
 Insert Page Numbers

2. You can choose the style of page number such as Top of

Page or Bottom of Page, and then pick a style in the gallery. MS
Word automatically numbers every page.
 Insert Page Numbers

3. When you’re done, click Close Header and Footer.

 Page Numbering

1. Put your cursor on Insert tab and click Page Number on the Header & Footer group.

Click Insert
 Page Numbering

1. Put your cursor on Insert tab and click Page Number on the Header & Footer group.

Click Insert
Page Numbering

Choose Bottom of Page

 Page Numbering

Highlight page number

 Page Numbering

Format Page Numbers

Page Numbering
Page Numbering
Page Numbering
Page Numbering
Page Numbering
Page Numbering
Page Numbering