meeting planning

taylor ruschmeier
event manager
truschmeier@vhghotels.com
615-690-1722
901 division street, nashville, tn 37203
Why is the Fairfield Inn + Suites Nashville Downtown/The Gulch the
perfect location for your upcoming corporate meeting?

Professional and Complete Services - Our team is equipped to make your event a success.
Whether your event is a training session or that awaited family event, our team is prepared
to serve you effectively with great value.

Technology - Our entire facility is equipped with the T-1 bandwidth and Ethernet connec-
tions necessary for the success of your presentation, meeting or training session. We also
offer audio visual equipment and services to support your presentation and collaboration
objectives.

Flexibility – We offer numerous options for breakfast, break and lunch options for you on
site.

Location – Our hotel is located in the heart of the Gulch surrounded by restaurants, shop-

We can accommodate the following setups in our 1097 square foot

meeting space. Is your setup not listed? Speak with a Sales
Representative for special setups. We will be glad to assist you!

Boardroom: 50 Rounds of 8: 60 Theater: 70 Classroom: 45 U-Shape: 30

 Fairfield Inn + Suites is located between Nashville’s Music Row
and Downtown is surrounded by restaurants, shopping and en-
tertainment. Our unique rooftop lounge features inside and out-
side seating with magnificent views of the Downtown Nashville
skyline.

we are what you need!

work productive complimentary high-speed internet
business center with printing capabilities
work area with ergonomic desk & chair

maximize downtime 126 spacious guest rooms

suites with separate living and sleeping area
knowledgeable 24/7 staff
39” cable TV with premium channels
complimentary 24 hour fitness center
large whirlpool

eat well complimentary hot breakfast

24/7 market
UP, a rooftop lounge

sleep soundly spacious & modern guest rooms

comfy mattress, fluffy pillow and crisp clean linens
digital alarm clock with MP3 input

get it done extras
1,097 sq. ft. of meeting space with city views
mini refrigerator & microwaves in all guest rooms
complimentary newspaper
iron and ironing board
same day dry cleaning services and guest laundry
valet and self-parking (fee applies)
 all day packages
available for groups of 15+

ALL DAY IN THE GULCH $52/person

all day meeting package includes coffee, sodas and bottled water

BREAKFAST: City View Breakfast

assorted breakfast breads, fresh fruit, yogurt, bagels, cream cheese, assorted cereals, milk, freshly
brewed coffee, juices and herbal tea

LUNCH: Division Street Deli (Create Your Own)

sliced turkey, roast beef, smoked ham, assorted sliced cheese
sliced breads, lettuce, tomato, pickles and assorted condiments
soup of the day
pasta salad, coleslaw and house made chips
bourbon bread pudding with fresh whipped cream

BREAK: Got Milk?

fresh baked cookies, brownies, pretzels, trail mix, cold milk and assorted beverages

MUSIC CITY EXPERIENCE $62/person

all day meeting package includes coffee, sodas and bottled water

BREAKFAST: City View Breakfast

assorted breakfast breads, fresh fruit, yogurt, bagels, cream cheese, assorted cereals, milk, freshly
brewed coffee, juices and herbal tea

LUNCH: Tennessee BBQ Buffet

smoked pulled pork with our famous beer-bq sauce and fried onions
nashville’s own “hot chicken”, ranch dressing
buttered corn off the cobb, collard greens
house made coleslaw, homemade chips
garden cobb salad or caesar salad with dressing
bourbon bread pudding with fresh whipped cream

BREAK: Lemonade Stand

lemonade, sweet tea, energy drinks, cookies, brownies and assorted beverages
 breakfast
Continental Breakfast $13/person
assorted breakfast breads, fresh fruit, freshly brewed coffee, juices and herbal tea

City View Breakfast $16/person

assorted breakfast breads, fresh fruit, yogurt, bagels, cream cheese, assorted cereals,
milk, freshly brewed coffee, juices and herbal tea

Let’s Get It Done Breakfast – (Available for groups of 15+) $20/person

fresh scrambled eggs, applewood bacon, cheese grits, breakfast potatoes, assorted breakfast
breads, fresh fruit, yogurt, bagels, cream cheese, assorted cereals, cold milk, freshly brewed
coffee, juices and herbal tea

am & pm breaks
Got Milk? $14/person
fresh baked cookies, brownies, pretzels, trail mix, cold milk and assorted beverages
Lemonade Stand $15/person
lemonade, sweet tea, energy drinks, cookies and brownies and assorted beverages
Fruits and Veggies $16/person
assortment of fresh cut fruit and yogurt dipping sauce, assorted fresh cut veggies and ranch
dipping sauce, assorted juices and water
Sweet & Salty $15/person
assortment of cookies and brownies, nuts, trail mix, pretzels and assorted beverages
Healthy Start $17/person
seasonal fresh fruit and yogurt dip, granola, fruit bars, trail mix, energy drinks and bottled water

get it done extras

assorted seasonal sliced fruits $5/person
downstairs breakfast buffet (served on the 1st floor) $7/person
fresh whole fruits $15/dozen
assorted house baked cookies $24/dozen
individual yogurts with granola $26/dozen
brownies $26/dozen
assorted breakfast pastries $27/dozen
sodas $3/each
bottled water $2/each
non-carbonated beverages $3/each
all day beverage package $14/person
coffee + tea $35/gallon
 lunch
Tennessee BBQ Buffet only for groups of 15+

Taco Time $25/person

(add shrimp + steak) +$5/person
grilled chicken, ground beef, beans, flour tortilla
sautéed peppers and onions, seasonal greens and tomatoes
sour cream, cheese blend
chips, salsa and queso
cookies and brownies
sweet/unsweet tea and water

Division Street Deli Board $24/person

sliced turkey, roast beef, smoked ham, assorted sliced cheese, artisan rolls,
sliced breads, lettuce, tomato, pickles and assorted condiments
soup of the day
pasta salad, coleslaw and house made chips
bourbon bread pudding with fresh whipped cream
sweet/unsweet tea and water

Gulch Burger Bar (Create Your Own) $26/person

juicy burgers and chicken breast all served right off our grill with brioche rolls
(vegetarian option available upon request)
lettuce, vine ripe tomatoes, sweet onions
assorted sliced cheese and a selection of condiments
house made chips, pasta salad, coleslaw and cookies
sweet/unsweet tea and water

Tennessee BBQ Buffet $29/person

smoked pulled pork with our famous beer-bq sauce and fried onions
nashville’s own “hot chicken” ranch dressing
buttered corn off the cobb, collard greens
house made coleslaw, homemade chips
garden cobb or caesar salad with dressing
bourbon bread pudding with fresh whipped cream
sweet/unsweet tea and water
 audio visual
flip chart with markers $45
add post-it pads $10
lcd projector $175
podium $50
podium & sound system package $125
sound system $100
speakerphone $50
screen with lcd projector rental (drop down from ceiling) complimentary
screen without projector including $50
wall mounted hdtv $75
white board with markers $45
wireless internet complimentary

*all audio visual equipment is charged on a per day basis*

 thank you,
Food and Beverage: All food and beverage must be purchased through Fairfield Inn + Suites Nashville. Due to
health regulations, no outside food and/or beverage may be brought into any banquet facility and no leftover food
or beverage may be taken from the premises. Please let your sales representative know if you have any special re-
quests for allergies/food requirements.

Menu Selections: Prices are subject to change without notice and are guaranteed sixty (60) days prior to the date
of your function. Menu selections are required two (2) weeks in advance of your function. Changes to the Banquet
Event Order (BEO) or contract within seventy-two (72) hours of the function are subject to an additional 30% service
fee. Signed BEO’s are required prior to the start of any function. If the final headcount is not received seven (7)
days in advance, the last BEO will be accepted as approved.

Service Charge & Tax: All food, beverage, meeting space & AV prices are subject to a 23%
service charge, 9.25% sales tax and any other applicable taxes as required by state or federal law.

Guarantee of Attendance: A guaranteed number of guests attending your function are required seven (7)
business days prior to your function. If payment is not received, the credit card on file will be charged. If the final
headcount is not received seven (7) days in advance, the last BEO will be accepted as approved.

Deposit: Space is not contractually obligated until a signed contract, with a credit card and, if applicable, a
non-refundable deposit is received by Fairfield Inn + Suites. If a contract and deposit are not received by specified
date, space may be released without notification.

Cancellations: Please see your contract or ask your Sales Representative for cancellation policies.

Room Rental: Room rental charges for banquet rooms are contingent upon the anticipated food and beverage
revenue. Please ask your Sales Representative and/or Event Manager for specific rate information. Additional charg-
es may be applied to room and/or set-up changes made within seventy-two (72) hours of the event.

Rewards from Start to Finish! *

Earn up to 50,000 points per qualified event with Rewarding Events, enough to take you away for two free nights at a
Category 5 hotel in a lush resort destination like Hawaii or in the Mediterranean. Start planning and see how far
your rewards travel…from free hotel stays and luxury cruises worldwide to golf, spa and other tempting ways to use
your points.
*For more information visit www.marriott.com/marriott-rewards/earn/hotels.mi