Video Script

TITLE: Admissions Processing Overview

WRITER: Sarah Barnhart

PRODUCER: Sarah Barnhart

DRAFT : 1

DATE: March 17, 2019

Put your name and contact info here.

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VISUAL AUDIO

Visuals Audio Length

Title/Opening 00:06

On Camera – head and shoulders Hello. My name is Sarah and I am an 00:13

Admissions Specialist here at California
State University, Monterey Bay. The
Office of Admissions is the busiest
department on campus. We process
thousands of documents on an annual
basis. In this video, I will take you through
each step to explain how a paper
transcript gets fully processed in our
office.

File room We have 4 mail stations in the file room. 00:04

Mail station The mail station. 00:02

Label station The labeling station. 00:02

Scan station The scanning station. 00:02

Post station And the posting station. 00:02

Step 1: Open Mail 00:02

Stamp documents as received Open the letter. If the document IS NOT a 00:7
transcript, use the RECEIVED stamp to
mark the document with today’s date.

Stamping documents as official If the document IS a transcript, use the 00:8

OFFICIAL stamp to mark the transcript
with today’s date.

Stamping documents as unofficial If the transcript did not come in a sealed 00:7
unopened envelope, mark the transcript
as UNOFFICIAL.

Step 2: Label 00:02

Label screen - Over shoulder Labeling is done for filing purposes. 00:10
Create a label with the student’s last
name, first name, ID number, and term for
which the student has applied.

Writer: Sarah Barnhart CSUMB

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VISUAL AUDIO

Visuals Audio Length

Stick label on transcript Place it on the back of the document on 00:07

the right-hand side.

Step 3: Scan 00:02

OnBase screen - Close up Next, the documents are scanned and 00:15
indexed by the student’s name and ID
number into a program called OnBase,

Scanner - Close up which allows all other CSUMB employees 00:05

with system access to

Employee user - Over shoulder view the documents in an electronic 00:05

format from their computers.

Step 4: Post 00:02

Computer shot - Close up
With help from our student office 00:15
assistants, each transcript is entered to
the corresponding student account in a
program called OASIS, which will update
the student’s dashboard to a received
status.

File room At this point the transcripts or other 00:7

documents are sorted in the file room.

Transcript picture The appropriate Admissions staff will 00:10

review all prospective student documents
and determine their admissibility.

Monte dancing Your help with processing paper 00:07

documents will make a huge difference in
someone’s educational career.

Writer: Sarah Barnhart CSUMB