Project Implementation Assessment Report

IDB GROUP REFORM PROJECT: PHASE II

PROJECT IMPLEMENTATION ASSESSMENT REPORT
TEMPLATE
Islamic Development Bank

Project Implementation Assessment Report

MISSION INFORMATION

COUNTRY Indonesia

PERIOD June 26th – July 07th, 2010

PROJECT NAME IDB PNPM Integrated Community Driven

Development
(ICDD) Project, 2-IND-0131/0132
TEAM MEMBERS Dr. Othman Elfiel, IRD, AGRD
Dr. Safiullah Munsoor, SP, ISFD
Dr. Ishthiaq Akbar, IRD, AGRD
Mr. Ahmad Ompo Surono, IRD, AGRD
Report No 02

Last Monitoring Mission November 2009

Overall performance

Green: Rated 3 and above: Performing well/ highly satisfactory

Yellow: Rated 2 to 3: Performing/ satisfactory – needs considerable

improvements

Red: Rated less than 2: Unsatisfactory, needs major overhaul and immediate
attention by IDB

PROCESSING

Steps Comments and Signature Date

Project Officer

PIAR Team Leader

Division Manager
Clearance

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 Project Implementation Assessment Report

ABBREVIATIONS

ADB : Asian Development Bank

BAPPENAS : National Development Planning Agency
CDD : Community Driven Development
CIO : Community Implementing Organization
EA : Executing Agency
GDP : Gross Domestic Product
GOI : Government of Indonesia
HDI : Human Development Index
ICDD : Integrated Community Driven Development
ID : Islamic Dinar
IDB : Islamic Development Bank
Kabupaten : District (Bahasa Indonesia)
Kecamatan : Sub-District (Bahasa Indonesia)
Kelurahan : Urban Village or Ward (Bahasa Indonesia)
KDP : Kecamatan Development Project (PNPM-Rural)
MDGs : Millennium Development Goals
M&E : Monitoring and Evaluation
MFIs : Micro-Finance Institutions
MIS : Management Information System
MOPW : Ministry of Public Works
MTPRP : Mid-term Poverty Reduction Plan
NCB : National Competitive Bidding
NGO : Non-Governmental Organization
O&M : Operation and Maintenance
PIU : Project Implementation Unit
PMU : Project Management Unit
PNPM : National Program for Community Empowerment
RISP : Rural Infrastructure Support Project
SHG : Self Help Group
TOT : Training of Trainers
UPP : Urban Poverty Program (PNPM-Urban)
US$ : United States Dollar
VCC : Village Community Committee
WB : World Bank

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 Project Implementation Assessment Report

EXECUTIVE SUMMARY

• Overall status of implementation: achievements & issues/constraints

being faced
A project supervision mission for the Integrated Community Development Driven
(ICDD) Project was carried out from June 26 to July 07, 2010. The mission officially
began with a kick-off meeting in Jakarta on June 28, 2010. During the mission,
meetings and discussions were held with officials from the Ministry of Public Works
(MOPW) – the Executing Agency (EA), the National Planning Agency (BAPPENAS),
Ministry of Finance (MOF), and the World Bank.

The Mission visited and met the local communities (VCCs, KSMs, Facilitators,
volunteers, Local Government, etc.) in three Kelurahan (urban villages) in West Java
(Bekasi and Bogor) on July 1, and three Kelurahan in Aceh on July 4, 2010, along
with staff and experts of the Executing Agency (MOPW), BAPPENAS and MOF.

Table-1: Implementation Progress of Phase-II, as of July 2010

No Scope as per Financing Plan Overall Expected Completion Date
. Completi and Comments
on To-
date
(% of
total)
Capacity Building and
1. Institutional Development
(i) Socialization, awareness building
and empowerment activities for 95 To be Completed by July
communities August.
(ii) formation of village committees, Implementation underway for
community groups (Institutional 100 remaining Kelurahan
Dev.)
(iii) Training Program for capacity Basic level training almost
building of facilitators, 75 100% complete. Intermediate
communities, and local & advanced training to begin
government official with Phase-II
(iv) Media Activities (posters, radio
75 Ongoing throughout project
shows, etc.)
2. Communication and Advocacy 0 To commence by July 2010
Monitoring & Evaluation
3. 0 To commence by July 2010
(related MDGs)
Consultancy/ Facilitation
4. Services Procurement to be completed
(Recruitment and deployment of 97
by July 2010
National, Provincial and City level
consultants and over 2000 Facilitators)
Project Management Unit (PMU) PMUs established in all
5. (setting up and fielding of PMUs at 100
locations
District level)

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 Project Implementation Assessment Report

Overall, 82% (i.e. 4013 out of 4871) Kelurahan (Urban Villages) across the project
locations have finalized the 'Open-Menu' and are eagerly awaiting the disbursement
of funds to begin implementation, with the remaining expected to be completed by
July 2010.

Overall rating is Green due to the implementation process and the results both in
community level and local government level is satisfactory.

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 Project Implementation Assessment Report

PART - 1: BASIC PROJECT DATA (basic project information inputted into the
system soon after appraisal – remains constant.)

1. PROJECT KEYS

Country Indonesia

Project Identification Number/Code: 2-IND-131 and 2-IND-132

Project Title: IDB PNPM ICDD

Project Location(s): 14 Provinces across

Indonesia

Main Sector(s): CDD

Sub Sector(s): Multiple

Beneficiary: Government of Indonesia

Executing Agency: Ministry of Public Works

CO-FINANCIERS AND EXTERNAL Government of Indonesia

PARTNERS
List all other sources and amounts of financing,
technical assistance or other sources used in
this project.
Address of the Executing Agency Directorate General of
Human Settlements,
Jl. Pattimura 20 Kebayoran
Baru
Jakarta Seletan 12110
chandrarps@yahoo.com

Item/Mode Estimated at Appraisal

Mode -1 (Istisnaa) Mode -2 (Loan)
Amount (ID, $, € etc) USD 68 million USD 15 million
Service Fee/Mark-up 3.825 Not exceeding 1.25 %
Repayment period 15 years 18 years
Grace Period/Gestation Period 5 years 7 years
Guarantee Sovereign Sovereign

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 Project Implementation Assessment Report

3. KEY DATES AT APPRAISAL

Key Dates Modes

Loan Istisna’a

Identification Date 06/08 06/08

Concept Clearance Date 07/08 07/08

Preparation Date 17-27/08/08 17-27/08/08

Appraisal Date 09-20/11/08 09-20/11/08

Approval Date 10/01/09 10/01/09

Signature Date 16/03/09 TBC

Effectiveness Date 20/06/09 TBC

Project (physical) Commencement Date 01/09 01/09

Last Date for First Disbursement: 20/12/09 TBC

Last Date for Last Disbursement: 31/12/10 31/12/10

Project Closing Date 31/12/10 31/12/10

Actual Date of First Disbursement 07/11/09 TBC

Number of Extensions 0 0

Actual Date of Last Disbursement 0 0

Project (Physical) Completion Date n/a n/a

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 Project Implementation Assessment Report

4. PROJECT COST AT APPRAISAL

All costs are local. Please see Financing Plan below.

S#

Cost

A. Block Finance
Components
(Description)

B. Capacity Building and Institutional

A Block Fina
Foreign
currency
-
-
US$ equivalent, million
Local currency
IDB
5.855
0.693
GOB
0.362
1.478
TOTAL

6.217
2.171

B Capacity B
Development
C. Communication and Advocacy - 0.985 0.033 1.018
D. Monitoring and Evaluation - 0.239 - 0.239
E. Consultancy Services (incl. Facilitators) - 0.051 - 0.051
F. PMU - - 0.330 0.330
G. Start Up Workshop - 0.030 - 0.030
H. Familiarization with IDB Procedures and - 0.009 - 0.009

C Communic
Guidelines
I. Financial Auditing - 0.025 0.003 0.028
Total Base Cost 7.887 2.206 10.093
Contingencies (Physical & Price) - 0.789 0.221 1.009
Total Project Cost - 8.676 2.426 11.102

Exchange rate at Appraisal

D Monitoring
- 1 US$ Tk - 69.00

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 Project Implementation Assessment Report

- 1 ID Tk - 1.53

5. FINANCING PLAN AT APPRAISAL

Financing Plan
US$ equivalent, million
Parties Terms
Amount Repayment Grace
Service Fee/Mark Up Guarantee
period Period
IDB 8.676 0.014 18 yrs 7 yrs
Government 2.427 0.24
0.48
Total 11.102 0.981 25 yrs -

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 Project Implementation Assessment Report

6. TOTAL PROJECT COST AND DISBURSEMENT ACCOUNTS BY FINANCIERS

Sl Items Cost million US$

No Total IDB GOB
A) Block Finance
B) Capacity Building and Institutional Development
C) Communication and Advocacy
D) Monitoring and Evaluation
E) Consultancy Services (incl. Facilitators)
F) PMU
G) Start Up Workshop
H) Familiarization with IDB Procedures and Guidelines
I) Financial Auditing
Sub Total of (D+E+F+G+H+I)
Total Base Cost
Physical & Price Contingencies (IDB 100%)
Total Project Cost

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 Project Implementation Assessment Report

6. IMPLEMENTATION PLAN AT APPRAISAL

No. Name

A
B Signing of the F
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 Project Implementation Assessment Report

6. IMPLEMENTATION PLAN CURRENTLY

No 2008 2009 2010 2011

Activities
Dec J F M A M J J A S O N D J F M A M J J A S O N D J F M June
A Project Appraisal

B Signing of the Financing Agreement

C Effectiveness of the Financing Agreement

1 Setting up of PMUs
Baseline &
OCs NMC Comm
2 Procurement of Consultants Facilitator & City
Coord.
3 Training/Capacity Building

4 Consultancy & Facilitacion

5 Establihing Urban Village Committees (new location)

6 Finalizing or Review the Scope (PJM Pronangkis)

7 Release of Block Grant

8 Implementation of The Scope

9 M & E/Auditing (by IDB)

10 Project Completion

11 Project Follow up & Completion Missions

LOAN

ISTISNA'A

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 Project Implementation Assessment Report

7. DISBURSEMENT PLAN AT APPRAISAL

US$ equivalent, million

Item Loan Istisna’a Total Percentage

(USD) (USD)

2009 5,116,822 46,154,357 51,271,179

2010 9,883,178 21,845,643 31,728,821

Total 15,000,000 68,000,000 83,000,000

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 Project Implementation Assessment Report

PART-2: IMPLEMENTATION PROGRESS

OBJECTIVES AND LOG FRAME SUMMARY
Project objectives:
The Integrated Community Driven Development (ICDD) Project, which is part of the
overall National Program for Community Empowerment (PNPM), aims to reduce
poverty by empowering communities so that they will be effective development
players and partners through a comprehensive, integrated community-based
approach. The overall objectives of the project are to (i) improve the socio-economic
conditions of communities in the targeted areas, especially women and the poorest,
through (a) improving community infrastructure, both, physical and social; (b) social
activities aimed at the dependent/ vulnerable segments of the communities; (c)
facilitating economic growth and livelihood development, and (ii) build capacities &
skills of communities and their local institutions.

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 Narrative Summary
Goal:
1. Reduction of poverty in 14
Provinces of Indonesia
Purpose:
1. Improve the socio-economic
conditions of the population of
111 districts within the project
area, especially women and the
poorest
1a. Improve the physical and
social infrastructure in the
target areas
1.b Contribute to the social
security of the
vulnerable/dependant in the
communities
1.c Facilitate economic growth
and livelihood development
2. Build the capacity and skills of
the communities and local
institutions
Outputs:
1. Communities mobilized and
empowered
2. Poverty assessments and Medium
Term Poverty Reduction Plans
(MTPRP) completed
3. Community needs identified and
prioritized in Open Menus
4. Block Finances disbursed to all
target Kelurahan s
5. All Kelurahan -level community
projects completed
6. Self-Help Groups formed and
active
7. Project well-coordinated,
recorded, monitored and
supervised
Component Activity:
Block Finance;
B. Capacity Building and Instit. Dev.
Communication and Advocacy;
Performance Target
Project
1. 5-10% Implementation
Increase Assessment
in the Gross Income level ofReport
the 14
Provinces, 5 years after project completion (pc)
1. At least 1/3 of 4,871 urban villages (Kelurahans)
targeted by the project graduate from the list of
'less-developed areas', 2 years after pc
1a. All 4,871 Kelurahans provided with at least 20%
of key necessary infrastructure (access roads,
water & sanitation, schools, health centres,
markets, etc) , 1 year after pc
1b(i). At least 20% of the vulnerable/ dependant in
target villages have access to basic needs, and
percentage of orphans receiving scholarships
graduate from secondary school, 2 years after pc
1c(i). Direct employment for 2.4 million people (50%
women) and indirect employment for 5.0 million
people from the target population, 1 year after pc
1c(ii). Trade volume in the project area increases by
10%, 1 year after pc
1c(iii). Skilled jobs and micro-enterprises increases by
15%, 2 years after pc
2(i). At least 3000 sustainable self-help groups
operating within the communities and at least USD
2.5 million worth of micro-credit provided to the
communities, 2 years after pc
2(ii) The Institutional Capacity of the MOPW and
Local Govt. is strengthened to manage and
implement Community Empowerment and
Development programs, after pc
1. 2785 facilitators trained as 'Master trainers' by
month 6, and 4871 Village Community Committees
(VCC) formed and trained by the Facilitators by
month 4-5
2. All villages undertake self-poverty profiling &
assessment, and produce MTPRPs by month 5-6
3. All villages submit final 'Open menus', which are
accepted by the communities, by month 6-8
4. Block Finances released in three tranches of 30%
(upon final approval of Open Menus), 50% (upon
20% progress) and 20% (upon 60% progress) to be
disbursed completely by 2010
5. All villages implement and complete the activities
described in the Open Menus by 2011
6. 3000 SGHs (sustainable KSMs) established and
trained, 24 months after project start
7. Capable and efficient PMUs and Consultants
established and operational at National, Provincial
and District levels by month 2, Monitoring and
Evaluation (M&E) Specialist in place by month 2
Inputs/Resources: Total IDB
Project cost (US$ millions) 14
A. Block Finance; 88.911 56.911
B. Capacity Building and Instit. 5.599 5.599
 Project Implementation Assessment Report

BASIC REQUIREMENTS FOR PROJECT LAUNCH

This table will apply for the first “project launch” mission; should remain same for
following PIARs.

Ratings (1-4)1

Requirements Status Last Follow

This
Report up
Report
(Date) actions

1 PIU/PMU

• PIU location and structure • Yes

agreed
• Qualified manager and • Completed 4 4
staffs recruited/retained
• PIU/PMU is integrated with • Yes
the
executing/implementing
agency
2 Planning documents

• Annual work plan detailing • Done

activity and budget 4 4
requirements • Done
• Request in for counterpart
funds in annual budget
3 Implementation Systems

• Agreed procurement • Yes

arrangements are in place
• Bidding documents for the • Yes
first year program are 4 4
ready • Yes
• Financial Management
and Disbursement
arrangements are in place.

4 Monitoring system Base line

available and updated date
• Base line data available • In complete should
3 3
be
updated
in 2009
Total Average 3.75 3.75

1
Please refer to Annex I “the Performance Rating Scale “ for definition of ratings

15

Overall physical progress is generally satisfactory with the procurement processes for certain consultancy
assignments to be expedited.
Component
1. Block Finance
2. Consultancy Services
3. Capacity Building and
Institutional Development
4. Communication and
Advocacy
5. Monitoring & Evaluation
(MDGs)
6. PMU
7. Start Up Workshops
PHYSICAL PROGRESS
Implementation Status
1. 78,2% of Block Finance has already 1. 21,8% of Block Finances began
been disbursed and utilized by the
community with 100% physical
completion by March 2010
2.a. Facilicators and city coordinators
have established in May 2009
b. NMC will be established in July
2010
c. OCs have been established in Jan
2010
d. Baseline contract is waiting for
selection consultants clearances
for IDB
3.a. Awareness activities and Basic
and intermediate Training at
community and local government
level have been implemented and
are satisfactory
b. There is no no budget for printing
material for training modules and
kits/media socialization.
4. TOR and Procurement process
under preparation
5. The Procurement is underway by
IDB
6. PMUs and PIUs established at
Project Implementation Assessment Report
Issues/Recommendation
disbursing in April 2010 and 100%
physical completion is expected by March
2011
2. a. –
b. NMC assignment awaiting clearance of
revised Draft Contract by IDB. To be
mobilized by July 2010
c.-
d. – Awaiting clearance of 1st phase of
consultant qualification evaluation by IDB.
To be procured by August 2010
3. a.Advanced training for KSM
strengthening, Livelihood development
have not been completed since EA is
awaiting for the NMC mobilization
b. there is a proposal to utilize balance of
contingencies for printing material costs,
once all major activities are completed.
4. To expedite the procurement, the
consultant to be procured through
Consultant Qualification method of
Evaluation
5.- IDB is facing delays in procurement and
is seeking alternative ways of undertaking
the assignment.
6. Increase the capacity of PIUs at local
levels to improve coordination and
16

8. Familiarization Visit to IDB
HQ
9. Financial Auditing
10. Contingencies
national, provincial and city level
7. This Activities already included in
NMC Contract and will be held after
mobilization of NMC
8. Already done
9. in the process audit by BPKP
(national audit)
10. Some funds of the Loan
Contingencies have been utilized
Project Implementation Assessment Report
facilitation
7. This start-up/ orientation workshop is
intended to serve as awareness of the ICDD
project to national stakeholders
8. Already done
9. Report will be submitted by September
2010
10. Used some of the contingencies for
consultancy
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 Project Implementation Assessment Report

2.3. PHYSICAL PROGRESS

Adherence to Time
Components Target Actual Variation/ Rating Recommendations to
(proportion of the works to (works Slippage 0–4 improve the rating
be completed under each completed (%)
This Follow- By when By
component as per up to this
mission up whom
appraisal) mission)
Rate actions
Target Achievement
A. Block Finance 100 78.2 78.2 4 To be by 2011 PMU.
completed Facilitator
& VCCs
B. Capacity Building and Institutional n/a
Development
C. Communication and Advocacy n/a
D. Monitoring and Evaluation n/a
E. Consultancy Services (incl. Facilitators) n/a
F. PMU n/a
G. Start Up Workshop n/a
H. Familiarization with IDB Procedures and 100 100 100 4
Guidelines
I. Financial Auditing 100 90 90 4 Report will Sept 2010 PMU
be
submitted
Average score
Highlights the main findings and issues thereof.

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 Project Implementation Assessment Report

Adherence to Cost
Components Total Estimated Cost at Actual Cost (cumulative) Variation Highlight the main findings,
Appraisal up To This Mission (%) any issues and suggested
remedial actions
Total IDB GOI Total IDB GOI Follow-up By By
actions when whom
A. Block Finance 88.911 56.91 32.00 46.15 20.3 Completed
1 0 by 2010
B. Capacity Building and Institutional 5.599 5.599 -
Development
C. Communication and Advocacy 0.100 0.100 - 0
D. Monitoring and Evaluation 0.100 0.100 - 0
E. Consultancy Services (incl. 29.571 19.71 9.857 5.12 11.1
Facilitators) 4 54

F. PMU 2.000 0.000 2.000 2.000

G. Start Up Workshop 0.075 0.075 - 0
H. Familiarization with IDB Procedures 0.025 0.025 - 0
and Guidelines
I. Financial Auditing 0.100 0.000 0.100 - 0.100
Sub Total of (D+E+F+G+H+I)
Total Base Cost 126.48 82.52 43.95
1 4 7

Physical & Price Contingencies (IDB 10%, 0.476 0.476 -

GOB 2.50%)
Total Project Cost 126.95 83.00 43.95
7 0 7

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 Project Implementation Assessment Report

CONTRACT AWARD STATUS

Total Planned Contracts Awarded Contracts Pending Comments

Contract Type # of US$ # of US$ # of US$ equiv.

contracts equiv. contracts equiv. contracts value
IDR value IDR value IDR
(x10000) (x10000) (x10000)
Goods n/a n/a n/a n/a n/a n/a

Works 88,911,000 88.911

0

Services :

1.NMC 8.590,000 859 12.616.725 1.262 0 0 Cost of NMC

and OCs is also
2.OC ‘S ( 1 – 4 ) 54.860,000 5,4 72.818.283 7.282 0 0
partly covered
86
by the
3.City 27.410,000 2,7 1.208.400 121 0 0 Capacity
Coordinator 41 Building
activities
4.Facilitators 107.650,625 10,7 90.737.400 9.074 0 0 (training and
65 socialization)
5.Community 1.000.000 100 1.000.000 100 component
Advocacy Contract
6.M&E (MDG) 1.000.000 100 1.000.000 100 facilitator and
Exp. CC for 1 year

Total 200.510.6 20,051 179.380.80 17,939 2.000.000 200

25 8

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 Project Implementation Assessment Report

Summary/Issues need follow-up:

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 Project Implementation Assessment Report

SUMMARY/ ISSUES NEED FOLLOW-UP:

2.4. b Compliance with the contracts
Review major products/ services/ works already delivered (contacts awarded as listed in the above table) between the last mission (or effectiveness
date) and this mission matched with the contract in terms of time, cost and quality.
Contracts Organization Rating Rating 0 – 4 Recommendations to Improve The Rating
completed Cost Time Quality This mission Last mission Follow up actions By when By whom
0–4 0–4 0–4 Rate Rate
n/a
GOODS
TOTAL
Open Menu 4 4 3 3.67
WORKS
TOTAL
consultancy 4 2.75 3 3.25
SERVICES
TOTAL
GRAND TOTAL
Average Score 3.46
Highlight the main findings and any issues thereof

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 Project Implementation Assessment Report

COUNTERPART FUNDING
2
Partners Counterpart disbursements Rating Recommendations to improve the
rating
0–4

Target Actual Variation This Last Follow-up By when By

(proportion of / missio missio actions whom
(proportion of disbursements Slippage n n
disbursements made up to
made up to this this mission) (%) Rate: Rate:
mission)
Cumulative
Cumulative

Executing Agency 22.000 24.296 4

Average score 4

Highlight the main findings and any issues thereof.

2
Please refer to Annex I “the Performance Rating Scale “ for definition of ratings
23
 Project Implementation Assessment Report

CUMULATIVE DISBURSEMENTS STATUS

Planned %
Actual

SampleGraph showingCumulative
Disbursem Variance
Disbursemen
ent
Year t
US$
US$ million
million

2009 50 51,2 +2.4%

2010 33 60 - -100%

n
50

40

30

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 Project Implementation Assessment Report

MONITORING SYSTEM

Please review and rate the monitoring system of Rating 3 Recommendations to improve the
the project to date since the effectiveness date (or 0–4 rating
last mission). This Last Follow-up By whom and
mission mission actions when
Rate Rate
Improve M&E By EA,
M&E framework in place that outlines performance framework, Advisory and
indicators and methods of data collection for each 3 3 strengthening NMC
indicator, when and by whom using new
applications for
data collection
Need updated By EA,
Base line data is available or defined 3 3 information and Advisory and
verification Baseline
Consultant
Need regular By EA, NMC,
training, esp. to OC and City
Dedicated staffs to run the system available 3.5 3 increase Coordinator
competency on
running M&E
system
Reporting and By EA and NMC
Regular reporting about the progress towards results and
2.75 3 updating of MIS
the problems during implementation system needs
improvement
M&E system used by the executing agency, the Bank and Not yet accessed
3.5 4
other stakeholders by IDB

Average score 3.15 3

Highlight the main findings and any issues thereof

3
Please refer to Annex I “the Performance Rating Scale “ for definition of ratings
25
 Project Implementation Assessment Report

PART 3. PROGRESS TOWARDS RESULTS

PROJECT RESULTS – IMPACT AND OUTCOMES

(If a results framework was established at appraisal, fill in the table below, otherwise provide brief
narrative)

Results Key Performance Base Target Actual Rating4 Recommendations to improve

Indicators Line at 0–4 the rating
Data Apprais This Last Follow-up By By
al missio mission actions when whom
n: Rate
Rate
Outputs
1.Communities 1.Facilitators 2785 2844 1.Policy to July IDB &
mobilized and trained by month 6, Facilitat Facilitator handle the 2010 PMU
empowered and Village ors s turn Over of
Community 4871 4866 the facilitators
Committees (VCC) VCCs VCCs is almost 20%
formed and trained July PMU &
by month 4-5 2.After 2010 Bappe-
4 4
clarified, 5 nas
kelurahans are
double count
based on
National
Statistic
bearau (BPS)
2. Poverty 2.All villages 4871 4866 Expedite VCC contin
mapping & undertake self- Villages Villages facilitation ues
Medium Term poverty profiling & (self-
Poverty assessment, and pover-ty
4 3
Reduction Plans produce MTPRPs by Profiling)
(MTPRP) month 5-6 4866
completed Villages
(MTPRP)

4
Please refer to Annex I “the Performance Rating Scale “ for definition of ratings
26
 Project Implementation Assessment Report

3. Community 3.All villages submit 4871 4866 Expedite VCC contin VCCs &
needs identified final 'Open menus', Villages Villages facilitation ues commu
and prioritized which are accepted -nities
4 3
in Open Menus by the
communities, by
month 6-8
4. Block 1.Block Finances 4871 Partial 21,8% of Block April VCCs &
Finances released in three Villages disbursem Finances will untill commu
disbursed to tranches of 30% ent made be disbursed Dec -nities
all target (upon final approval to 4866 and utilized by 2010
Kelurahans of Open Menus), kelurahan the community
50% (upon 20% . 3805
3 3
progress) and 20% kelurahan
(upon 60% have
progress) to be 100%
disbursed physical
completely by 2010 completio
n
5. All Kelurahan- 1.All villages 4871 3805 21,8% of the April VCCs &
level implement and Villages kelurahan Open Menu will untill commu
community complete the have be completed Dec -nities
projects activities described complete 2010
3 -
completed in the Open Menus d 100%
by 2012 open
menu
activities
6. Self-Help 3000 SGHs 3000 Although 4 - only about July Advisor
Groups established and SGHs in 106.277 10.000 SGHs untill NMC,
formed and trained, 36 months 4871 KSMs have got the Dec Nationa
active after project start Villages have on the job 2010 l
been training Trainer
establishe related with s, OCs
d, the admi-nistration and
number of for book Facilita
sustainabl keeping . rs
e, Incresing
KSMs/SHG the SGHs

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 Project Implementation Assessment Report

s is capacity about
17,575 livelihood,
economic economic
SGHs/KSM development
with and syariah
99167 system
members

7. Project well- Capable and Month 1.PMU 1.M & E will be July PMU &
coordinated, efficient PMUs and 10 estabishe handle by 2010 IDB
recorded, Consultants d on Jan IDB team
monitored established and 09 2.Communicati
and operational at 2.Local on &
supervised National, Provincial PIU Advocacy
and District levels establishe will be
by month 4, d on Jun integreted in
Monitoring and 09 NMC
Evaluation (M&E) 3. Contract
Specialist in place Facilictrs
by month 10 & city
3 -
cord.
establishe
d on May
09
4.NMC will
be esta-
blished on
July 2010
5.OCs
establishe
d on Jan
10
8. Capacity 4. Total 14598 3 3 Continuous July IDB,
Building participants/ members training and untill PMU,
community training from 4866 need Dec Advisor
VCCs strangthen the 2010 y&
318831 moduls related NMC

28
 Project Implementation Assessment Report

board of with livelihood,

106.277 economic
SGHs development
48660 and syariah
volunteer system
s
2844
facilitator
s
350
national
trainers &
OCs
Outcomes
9.- Social Capital 5. Number of 170310 General and
volunteers volunteer basic training
s need strengthen
4 with advanced
recruited 4
and specific
& 121650
training
volunteer
s trained
10. - Local 6. (a) Transparency Continuous
Governance 6. (b) Accountability facilitation,
4 3 increase local
government
awareness
11. Preliminar 7. Neighborhood
y impacts, if any development/ 3 3
improvement
-
Average score 3.5 3.3
Highlight the main findings and any issues thereof.

Guidance Note: This table is to be filled when applicable, e.g. when a project is at a stage when results
have started to emerge.

29
 Project Implementation Assessment Report

3.2. Risk Log

Assess potential risks and assumptions underlying the outputs and outcomes initially identified as in the project appraisal document.

Risks Rating Recommendations to mitigate the State reasons, if any, if the

0–4 risks recommendations from the
This mission Last mission Follow-up actions By By last missions were not
Rate Rate when whom implemented.
Outputs
Local Govt. funding 2 Socialization to the 2011 GOI
local govern. to
allocate the
sharing fund.
Implementation of
sanctions to the
local government
who more than two
years do not
allocate co sharing
Poor quality 2 Conduct periodic 2011 GOI
facilitation by performance
Facilitator and CC evaluation of
facilitator. Apply
the sanction and
reward system for
the facilitator. Use
contingensi funds
for replacement
and training costs
of new facilitators.
Lack of Printing 2 Using the 2011 GOI
Material, Modul, contingency fund
and Kits for Training to finance the
and socialization needs of printing
materials, modules

30
 Project Implementation Assessment Report

and kits of training

and socialization
Delay in issuing 2 Budget Financing
budget documents Block grants
through
Reimbursements
method should
improve
disbursements
performance in
2010. The GOI will
finance the block
grant component
through pre-
financing without
waiting loan
signing.
Outcomes
Others Cluster Coordinating the
Programs and delivery of various
Sectoral programs sectoral poverty
do not compensate alleviation
programs -
“channeling” –
though BKMs could
be a politically
sensitive issue and
may be at risk of
not receiving much
support from key
line
ministries/departm
ents in order to
operationalize it
31
 Project Implementation Assessment Report

under ICDD
phase2. The
project intends to
mitigate this risk
by piloting the
concept to poverty
programs
managed and
implemented by
the Ministry of
Public Works, since
it is the
implementing
agency under the
project
Lack of There is a risk that
Commitment and the capacity of
Capacity of Local local government
Government to is not sufficient to
support community support PNPM
Programs programs at the
Kelurahan level
and to ensure that
they are aligned
with broader city
investment and
physical planning.
Under the
proposed project
funds will be
available to
provide capacity
building to local
governments.
32
 Project Implementation Assessment Report

Average score 2
Rate 4 – almost zero risk; Rate 3 – low risk; Rate 2 – risky; Rate 1 – high risk; Rate 0 – very high risk

33
 Project Implementation Assessment Report

PART 4.a) STATUS OF LAST REVIEW ACTION PLAN (Date: __ / __/_____)

34
 Item Issue Follow-up Action Responsible Current Status
1. Block Finance In EA monitoring • MOF and IDB to sign IDB 100% of Kelurahan have
(Istisna’a) status, 4013 (82%) Agreement and IDB to finished the Open Menu
Disbursement Kelurahan have now disburse Project Implementation
MOPW Assessment
and 78.2% of block Report
finished the open • Review Community finance has been
menu, but it’s only Plan based on disbursed and these
(75.6%) that were infrastructure, social 78.2% kelurahan have
included for and econ. activities achieved 100% physical
preparation of first • Review Community completion
Istisna’a disbursement. Plan based on
The Total amount of handling of the
Istisna’a to be impact earthquake in
disbursed first is about West Sumatera
Rp 507,65 M or US$ • Disburse Istisna’a to
46,15 million BKM account
• Disburse and utilize
Block Grant to
Community (KSM)
2. Consultant a. Delay in NMC o Submission Shortlist MOPW
Services (Incl. procurement of NMC
Facilitators) o Submission technical Procurement is complete
evaluation of NMC and awaiting clearance of
o Sub mission final draft contract for signing
evaluation and of contract and
contract clearance of mobilization
NMC
o Mobilization of NMC
b. Delay of OCs • Approval of Revised MOF
All OCs have been
Mobilization National Budget
mobilized by January 2010
• Mobilization of OCs
c. Mobilization of Done
facilitators Team and
done
City Coordinator team

3. Training and a. Training of • Serial Discussions, Advisory & IDB Although a draft version
Awareness Livelihood, Pro Poor, workshops and Team was prepared by EA &
Program and Economic Growth studies to understand advisory consultant, there
for Facilitators in and finalize the will be a completed
Intermediate/ Advanced curriculum content for curriculum enhancement
Locations Training of Livelihood Advisory & IDB during Phase-II of the
(KSMs will be active and Economic Growth team project.
when the revolving • Training of Trainers NMC and OCs
Fund has been for NMC and OC’s supervised by
disburshed to BKM, on related with Advisory 35
March or April 2010) Livelihood Facilitator & City
• Training of City Cord.
 Project Implementation Assessment Report

PART 4.b) ACTION PLAN FOR THIS REVIEW

RECOMMENDATIONS AND FOLLOW-UP ACTIONS (Summarize below key findings and recommendations)

Key Findings Key Issues and Recommended Actions

Challenges
Follow-up actions By when By whom
1. Block Finance In EA monitoring status, • Disburse Istisna’a to BKM April-Dec 2010 MOPW
(Istisna’a) 21,8% of Block Finances account
Disbursement will be disbursed and • Disburse and utilize Block
utilized by the community Grant to Community (KSM)

2. Consultant a. Delay in NMC o Mobilization of NMC Initial July 2010 MOPW

Services (Incl. procurement
Facilitators) b.Mobilization of OCs • Done Jan 2010 MOPW
c. Turn over of the • Mapping the current July 2010 MOPW
facilitators (10-20%) condition of the facilitators
team August 2010
• additional facilitators
recuritment and basic
training using the Sept 2010
contingencies cost
• Mobilization of the subtitude
facilitators
3. Training and a. Training of Livelihood, • Serial Discussions, July-August Advisory &
Awareness Pro Poor, and Economic workshops and studies to IDB Team
Program Growth for Facilitators in understand and finalize the
Intermediate/ Advanced curriculum content for Advisory &
Locations Training of Livelihood and Sept 2010 IDB team
(KSMs will be active when Economic Growth NMC and
the revolving Fund has • Training of Trainers for NMC Oct 2010 OCs
been disburshed to BKM, and OC’s related with supervised
on March or April 2010) Livelihood Nov-Dec 2010 by Advisory
• Training of City Coordinator Facilitator &
and Facilitator Teams City Cord.
• Training for BKM, KSM and
volunteers
36
 Project Implementation Assessment Report

b. The Budget is only for • Budget allocation for the July 2010 Advisory, CB
Training activities in Basic printing material of training NMC and &
and Intermediate location, modules in basic and IDB
but there is no budget for intermediate locations
printing material of
modules
c. The Budget is only for • Budget allocation for the Kits August 2010 Advisory, CB
Socialization and and Media Socializations in NMC and &
awareness activities basic and intermediate IDB
locations
4. a. Communication and The Procurement Process Will Sept 2010 MOPW & IDB
Communication Advocacy activities at be finalized
and Advocacy community and local
government level has
been done but with small
support of kits and media
b. Maximize impactful Arrange the communication Oct 2010 Advisory,
activities at national level and advocacy at national level NMC and &
(TV, national newspaper, etc) IDB
5. Monitoring Procurement of Firm to • Finalizing the August 2010 for MOPW & IDB
and Evaluation Handle Baseline Study procurement process. procurement
(MDGs) and Mid Term Review is • Using MIS existing as
still going on basis of baseline data until
the firm/ individual
consultant of M&E is
mobilized to verify/update
data
6. Project The PMU was established Support the capacity of PMU May-July 2010 Advisory,
Management at national, provincial and at all level to provide social MOPW
Units (PMU) city level since February and technical assistance to
2009 until now the communities and local
government
7. Start-up Plan the structure and a. Workshop of Review and Sept 2010 Advisory,
Workshops scope of the Start-up develop ICDD program design PMU, MOPW
Workshops due to wide (Preparation of Program) & IDB
coverage. To be done in
close coordination with
IDB FR
37
 Project Implementation Assessment Report

b. Workshop of Islamic Oct 2010 Advisory,

Microfinance and implement NMC, & IDB
pilot scheme within ICDD
project
c. Workshop of Livelihood and Nov 2010 Advisory,
economic growth for NMC, & IDB
Community Groups
8. Familiarization The activities is done involving the executing June 2010 PMU,
Visit to IDB agency, other Ministries & executing
Headquarters PMU agency,
other
Ministries &
IDB
9. Financial in the process audit by Submit the Audit reporting Sept 2010 MOPW
Auditing BPKP
10. There are clearly activities Propose the Budget allocated Sept 2010 Advisory,
Contingencies that require additional are for: the city coordinator MOPW and
financing through team cost, printing material IDB
contingencies of training modules and
kits/media of socialization,
and special additional grants
(infrastructure) for West
Sumatera

38
SUGGESTED ANNEXES (As required)

1. Detailed project implementation schedule (Updated implementation bar chart

and attached table)

2. Details of costs and financing plan (table attached)

3. Organizational structure

4. Detailed project log frame

5. Executing Agency’s comments on the Bank’s last PIAR

6. List of progress and review reports

7. Map of the project location(s) as needed

8. Aide Memoire

9. Action Letter
 SUMMARY OF PROJECT COST5

S#

A Block Financ
B Capacity Bui
5
C Communicati
Add footnote for any component for which financing plan has been modified, e.g. additional financing, cancellation, project
scope changes, etc.

- Specialist fi
ANNEX I: PERFORMANCE RATING SCALE

General (applicable to most indicators) Rating Score

if performance is highly satisfactory 4
if performance is satisfactory 3
if performance is partially satisfactory 2
if performance is unsatisfactory 1
if performance is highly unsatisfactory 0

Rating for Cost Variation

if cost variation is within +/- 10 percent of the appraisal cost estimates 4
if cost variation is within +/- 20 percent of the appraisal cost estimates 3
if cost variation is within +/- 30 percent of the appraisal cost estimates 2
if cost variation is within +/- 50 percent of the appraisal cost estimates 1
if cost variation is more than +/- 50 percent of the appraisal cost 0
estimates
Rating for Adherence to Time schedule
Delay is defined as difference in months between original closing date
and actual closing date
if delay is less than 12 months 4
if delay is between 12 to 24 months 3
if delay is between 24 to 36 months 2
if delay is between 36 to 48 months 1
if delay is over 48 months 0

Overall Assessment
The overall assessment would be the simple un-weighted average of
scores for all indicators, under each criteria/sub-criteria. This will be
determined by adding all rating scores and dividing the total by the
number of component indicators. The numerical average will then be
converted into descriptive ratings as follows:
Highly Satisfactory (HS) 3< R≤ 4
Satisfactory (S) 2<R≤ 3
Partially Satisfactory (PS) 1<R≤ 2
Unsatisfactory (US) 0.5<R≤1
Highly Unsatisfactory (HUS) 0<R≤0.5
 ANNEX 2
Detailed Financing Plan
IDB PNPM - Integrated Community Driven Development Project, Indonesia
Amounts in USD Millions
S# Items IDB % IDB Total IDB % GOI GOI % Total
Istisna'a Loan
A Block Finance  56.911 56.911 64% 32.000 36% 88.911
B Capacity Building and Institutional Development  5.599 5.599 100% 5.599
 C Communication and Advocacy
- Specialist firm 0.050 0.050 0.050
- Documentation and Audio/Visual Expenses 0.050 0.050 0.050
Sub-Total 0.100 0.100 100% 0.100
D Monitoring and Evaluation (MDGs)
- Specialist 0.090 ♦ 0.090 ♦
- Baseline Study (incl. socio-economic survey) 0.050 0.050 0.050
- Mid-Term Evaluation and Final Assessment 0.050 0.050 0.050
Sub-Total 0.100 0.100 100% 0.100
E Consultancy Services (incl. Facilitators)
- National Management Consultant 0.483 0.376 0.859 0.430 1.289
- Oversight Consultant (Provincial level Consultant) 3.086 2.400 5.486 2.743 8.229
- City Coordinators (District level Consulant) 1.713 1.028 2.741 1.371 4.112
- Facilitators 5.807 4.958 10.765 6.611 17.376
Sub-Total 11.089 8.762 19.851 64% 11.154 36% 31.005
F Project Management Unit (PMU) 2.000 100% 2.000
G Start-up Workshops 0.075 0.075 100% 0.075
H Familiarization with IDB procedures and guidelines 0.025 0.025 100% 0.025
I Financial Auditing 0.100 100% 0.100
Base Cost 68.000 14.661 82.661 65% 45.254 35% 127.915
J Contingencies (total 8% Physical & Price for all components except A and E) 0.339 0.339 0.339
Grand Total 68.000 15.000 83.000 65% 45.254 35% 128.254
 The Block Finance will be utilized for Infrastructure, Social and Economic activities based on the priority needs of the communities reflected in the 'open menus'
 Full-fledged modular-based training and awareness raising activities on social mobilization, community empowerment and building of pro-poor institutions
♦ This specialist will be financed by IDB outside the project cost
 ANNEX 3: IDB Loan Fund Withdrawal Recapitulation - PNPM 2009 (as per first quartal of
F.y. 2010)

No Category LoanCeiling DisburseLoan(RKBI) ExpenditureRKBI/BUN

USD(Loan) USD(Istisna'a) IDR USD(Loan) USD(Istisna'a) IDR USD USD(Istisna'a)

1 2 3 (Loan) 4

1 BlockFinance 56.911.000,00 534.963.400.000 46.154.357,00 437.774.076.145 - 43.982.159,81

2 CapacityBuilding 5.599.000,00 52.630.600.000 - - - - -

3 CommunicationandAdvocacy 100.000,00 940.000.000 - - - - -

4 MonitoringandEvaluation 100.000,00 940.000.000 - - - - -

5 ConsultantServices 8.625.000,00 11.089.000,00 185.311.600.000 5.116.822,00 48.481.888.000 771.021,45 1.629.473,75

6 Start-upWorkshops 75.000,00 705.000.000 - - - - -

FamiliarizationwithIDB
7 25.000,00 235.000.000 - - - - -
procedures andguidelines

8 Contingencies 476.000,00 4.474.400.000 - - - - -

J umlah 15.000.000,00 68.000.000,00 780.200.000.000 5.116.822,00 46.154.357,00 486.255.964.145 771.021,45 45.611.633,56

 Photographs from the Mission
Meetings with the Stakeholders (Ministries, Local Govt. Communities) and
Damage caused by the Earthquake