Professional Documents
Culture Documents
A THESIS
Estrada, Jirah
Fernandez, Mavic
Janayon, Zechariah
Fiel, Ricky
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CHAPTER I
Introduction
captures in a recordkeeping system. When the record is not needed for current
Even in the 21st Century, a small business may be able to keep most of its
records on paper. Given the growing amount of data hacked from major
companies, paper might even seem more secure. There are genuine advantages
to turning files into digital data, though. With sensible precautions, you can
the sake of their businesses. In schools; Schools are also one of society that using
Microsoft Access. Most of the schools are using Microsoft Access for the Guidance
Memory Record Compilations. This system can help the school administrators or
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faculty members in terms of documentations, subject info or research. Guidance
Memory Record Compilation was important for the school guidance counselor and
send and store invoices, and keep your guidance records without taking up any
added space. It can do your bookkeeping for you, record of the students. Storing
efficiency. For example employees assigned to the same project can reference,
write or edit documents together without having to be in the same room, or even
while working from home. If you don’t want to devote substantial money or staff to
an IT department, cloud computing is an option. Rather than use your own data
serves, you pay companies to store your documents on remote servers accessible
online.
1. What are the problems that are usually encountered by the guidance
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2. How may the effectiveness of GMRC be described in terms of:
3. To what extent does the use of GMRC help enhance guidance records
services?
Advisers, GMRC System is not only for school administrators, but it will be
beneficial for advisers. So this study can also help the advisers to know why the
Students, this study can also be beneficial to students for they will be
knowledgeable in GMRC System. This study can be their manual of what are the
on their research study. IT can be serve as their reference to finish their study.
Hypothesis
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𝐻𝑎 : The implementation of GMRC System have significant effectiveness
This study was conducted in Paradise Farms National High National High
The participants of the study was selected using Purposive Sampling Procedure.
Because the respondents of the study will also the one who will use the GMRC
System which is the advisers and guidance counselor of Senior High School
Department. And basically they must to be part and the respondents of the
research study.
Conceptual Framework
GMRC
Guidance Memory Record Compilation
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Input Process Output
FEEDBACK
presents the input, process and output. The input includes the statement of the
problem; How does the effectiveness of GMRCY System be describe in terms of;
records service. And the process are the Implementation of GMRC System
also the output of the study is the Guidance Memory Record Compilation
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(GMRC) System. The feedback was made for the future researcher who may use
Definition of Terms
the effective way to manage some activities like elections, guidance, proposal etc.
And record management are very useful in schools. It can be Manual Recording
or Digital Recording.
Manual Recording – is kind of recording that uses papers for documents. It has
Digital Recording - same as manual recording, but this time it was upgraded to
researchers for one the output of the research study. The system will be used as
the GMRC System is more capable to use for the school as a digital recording of
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CHAPTER II
information’s you store. The software can be used to manage the creation and
Electronic record management will be able to record any data that you store to
device and also categorize the data system should be able to capture records
(2005) a Registration System helps and provides efficient and reliable services to
difficulties were identified in the existing system of Dagupan City National High
School (DCNHS). These major concerns are affecting the efficient enrollment
system of students. Security of the student’s records were found to be at high risk.
The current system may fail to protect some important documents. It has also
untimely and inefficient report generation. A computerized system for DCNHS shall
Web Based enrollment system, Manila was developed to help its students enroll
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in a more efficient way without the hassles of waiting long hours in filling out forms,
which sometimes become redundant, or to stand in line and pay at the cashier. It
is with the Web-based Enrollment System for VPS that this new style of enrollment
may be achieved. This new type of system offers its students new options for
enrolling at VPS. By logging on to VPS website, one can register and enroll
subjects for a school year. With these, all the students are required to fill out certain
forms that do not take more than a few minutes to accomplish. The system stores
(Garry Bitter) Thus, in this increasingly computerized society we’ve been dealing
with, computer literacy, the ability to understand and use computers is very
terms of business, society and homes have become more prevalent in our daily
lives. Software applications are predominantly used mostly by corporate firms and
This chapter examine ethical basis for keeping ethical issues client access to their
records and it concludes with how records ought to be written. The most
thoughtful and logical discussion that we build a logical framework. They have
different record management and different process that are available in the public
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sector. Literature review also related proper records management to improve their
any organization. Documents are needed for evidence it was called records so
(2003) record can be described as a collection of data and evidence. The foregoing
show that records are important collection of facts, result and information.
Nkwanko, (2001) thus, educational institution are general centers for data
information system having the necessary functionality that enables it to carry out
organization should ensure that it can meet the organizations’ record management
good record management and it starts with the policy. Policy are needed when
creating a record management for that it will be reliable, accurate and compatible
records for the users. The record must be accurate and usability to fulfill its
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Student records is often viewed as traditional paper record keeping keeps
Student record shows a very important role in the function of education system
and the schools ability to meet the needs of students. Separate student records
become a student record system when they are linked together or made accessible
to perform one or more critical functions. These functions may include generating
This new computerized program of student record system helps to easily access
the data of a student this is enables the school to compare their student records
with my updates. It also reports the statistical information a different thing like
enrollment profiles student and violation. The Student Registration System deals
mainly with hardware devices and installed software components on devices. The
System performs many tasks. It consists of web based system used by Super
Users, Administrators and Students of the university. The system helps to record
students’ personal details, publish time table, preview student result, select
subjects for the semester. Therefore, the web based part is expected to run on
various operating system platforms. The client server architecture of the system
requires to remotely connecting with client and server through the internet
connection. The system has two nodes such as the Web server and Clients. The
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nodes can represent specific instances (workstations) or a class of computers
(web server), which is a virtual machine. The applications of the system will run on
The Student Registration System deals mainly with hardware devices and installed
web based system used by Super Users, Administrators and Students of the
university. The system helps to record students’ personal details, publish time
table, preview student result, select subjects for the semester. Therefore, the web
based part is expected to run on various operating system platforms. The client
server architecture of the system requires to remotely connecting with client and
server through the internet connection. The system has two nodes such as the
Web server and Clients. The nodes can represent specific instances (workstations)
of the system will run on the web server connected to the database server. Record
Record management is one of the most important part in school. The administrator
ill face difficulties when they are planning a program without the record. Records
and record keeping constitute the arteries that supply life. Sustaining blood to the
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achieve this successfully, the record must be stored in such a way that it will
capable and safe guided against environmental damage, corrupted, it is the threat
when record managing digitally, so the administrator must be used careful when
using the system. To successfully achieve this, records must be stored in such a
Synthesis
In using recording management system it can manage the record of the student.
It can minimize and avoid the hassle to compiled, record or stored the information
of students’ data. Record presents the result of the students’ information that can
information, record system produce a benefits and the one is the ability to report
information for individual students the focus of the recording system is the students
outcomes for monitoring well the information and the performance of the students.
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CHAPTER III
METHODOLOGY
This chapter emphasizes the method and used in gathering datum and it
serves as the work process of the research study. This chapter present the
Research Design
The study uses One-Shot Research Design to evaluate and assess the
as its medium to pursue its main objective. These research design were used in
order to describe the revealed effect of the two correlated variables. Descriptive
approach was also used in the study for the interpretation of survey questionnaire
that was used for data collection. Furthermore, the study want to prove that there
qualitative analysis that will support the data that will be presented including survey
instructions.
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This type of research design is appropriate on this study to describe the
The participants of the study comes from the Senior High School
Department of Paradise Farms National High School. There are advisers and
guidance counselor who will be the respondents. They are selected for they are
Sampling Procedure
Sampling Technique, because of the selection of the participant of this study and
or subjective sampling. It was useful for the researcher to aim its main objective.
Research Instruments
respondents to get relevant data. This research instrument was used to identify
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the benefits of GMRC System for the guidance counselor recordkeeping. And it is
what they need for the GMRC System that the programmer of the group was made.
It will help the researcher to know the problem in manual recording of guidance
counselor, and add to know what are needed in GMRC System. The pre-
observation about the system. It is a test for the advisers and guidance counselor
to identify how does the effectiveness of GMRC System be described in terms of;
guidance records service. It is the best instrument to use to answer the statement
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Data Gathering Procedure
instrument; Pre-Assessment.
Survey questionnaire.
chapter 4.
Statistical Treatment
Where: 17
WM – weighted mean
f – frequency
Weighted Mean
∑𝑓𝑉𝐼
Formula: WM =
𝑁
Standard Deviation
Where:
S – standard deviation
∑(𝑥𝑖 −𝑥̅ )2
Formula: S = √ ̅ - mean of the post-pre score
𝒙
𝑛−1
𝒙𝒊 – post-test score
n – number of data
Where:
T-test
m –mean differences
𝑚 n –sample size (i.e. size of d)
Formula: t =
𝑠/√𝑛 s –standard deviation of d
Descriptive Interpretation
CHAPTER IV
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This chapter presents the analyzed data that has been undertaken by the
Survey Questionnaire.
Data are presented analyzed and interpreted in this chapter in the following
order. (1) The problems that are usually encountered by the guidance counselor
and advisers in Manual Recording in terms of: (a) fast retrieval of data; (b)
systematic recording; and (c) Efficiency of delivering guidance records service? (2)
Describing the effectiveness of GMRC System in terms of: (a) fast retrieval of data;
(b) systematic recording; and (c) Efficiency of delivering guidance records service?
delivering guidance records service. The data used to perform this objective that
comes from the pre-assessment survey questionnaire that the participants of the
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I can give short but concise records of the 3 Agree
students using manual recording.
I get accurate results on time. 3.1 Agree
the study. It shows the experience of guidance counselor and advisers on using
manual recording in their guidance record system. In the table, it shows that
manual recording lessens the work and time in recordings students’ data and it
can get accurate results on time, this statement has the highest weighted mean
which is 3.1, verbal interpreted as agree. The lowest weighted mean has 2.6, which
is the first statement, and it was interpreted as agree. In a total of 2.4 weighted
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The table 1.2 shows the results of pre-assessment that was answered by
advisers in using manual recording. In the table above, it says that the manual
recording lessens the work and time of guidance counselor and advisers in
recording students’ data, this statement has a weighted mean 3.1 and it was
interpreted as agree. The overall weighted mean in this table was 2.5 which is
In table 1.3 presents the result in pre-assessments that the advisers and
that the manual recording is efficient on delivering guidance record data on the first
and second statement, which has a weighted mean of 3.3 and it was verbally
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interpreted as strongly agree. The lowest weighted mean was 3, which is the
etc.). The total weighted mean of this table is 2.6, it was verbally interpreted as
agree.
This study aims to define the effectiveness of GMRC System that was
counselor and for the advisers. After the pre-assessment survey questionnaire, the
questionnaire to the respondents. This data used to present the objectives from
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I lessen work and time in recording students’ data. 4 Strongly
Agree
Total 3.26 Strongly
Agree
In this table, it presenting the data from the post-assessment where the
System in terms of fast retrieval of data. In shows that most of the statements was
verbally interpreted as strongly agree which is a sign that the GMRC System is
more effective in guidance record management. The overall weighted mean of this
Table 2.2 is the presentation of the data gathered from the post-assessment
survey questionnaire that has been answered by the respondents. It discusses the
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effectiveness of GMRC System in terms of systematic recording. Most of the
statements has verbally interpreted as strongly agree with a weighted mean of 3.8.
But the first and second statement has the highest weighted mean of 4 and it was
efficiency of delivering guidance records service. Based on the table, “It is reliable
in any guidance issues (tardiness, absence, etc)” has the lowest weighted mean
3.6, while the remaining statements has a weighted mean of 4, and it was verbally
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This shows that the implemented Guidance Memory Record Compilation
CHAPTER V
This chapter summarizes the method and procedures that has been done
in the study. It contains the summary of the findings, conclusions and the research
recommendation. The data shows to elaborate the main purpose of the study; to
(GMRC) System. This chapter also discuss the output of the study.
Summary
National High School. Its objective is to define the effectiveness of the usage of
GMRC System.
Descriptive Method was used for the presentation of data, and in order to
is the guidance counselor and advisers to get the reliable data. The researchers
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selected the respondents through the use of Purposive Sampling Technique. The
Survey Questionnaire.
From the data that are gathered by the researchers from the respondents,
The previous method of recordkeeping which is manual recording has found its
effectiveness. Through the data gathered, the objective of the study has been fulfill.
recording, and the efficiency of delivering guidance record service. The manual
recording has its effectiveness, but not at all times, manual recording is reliable,
because in table 1.1, it shows that the guidance counselor and advisers responds
data.
recording has the highest total weighted mean of 2.8 with a verbal interpretation of
agree. At the same time, there was a disagreement about the effectiveness of
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manual recording. The respondents disagreed that the manual recording is
effective in terms of fast retrieval of data, with a total weighted mean of 2.4 and
the programmer of the group for those systematical standard that are needed to
System
In the process of this study, the researchers implement the Guidance Memory
of the group. And using the Post-Assessment Survey Questionnaire, the data has
the tables in chapter 4 on the numbers 2.1 to 2.3, it presented and interpreted the
record service. In presenting the tables in chapter 4, it shows that the GMRC
service with a total weighted mean of 3.36 and interpreted as strongly agree. And
systematic recording has the lowest total weighted mean 3.23, and verbally
interpreted as agree.
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3. The extent of Guidance Memory Record Compilation (GMRC) System
delivering guidance record services, and it has been proven by the data
discussed that this study can help the future researchers as their reference in
their studies.
Conclusion
Based on the findings of the study, the following conclusions were drawn:
1. The manual recording was effective, but digital recording are more effective
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this research study can help the future the future researcher as their
reference.
Recommendation
(GMRC) System to check the students’ record and can be a help for the
recordkeeping management.
treatment on a larger sample size and used this on another research design
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