SMALL VALUE PROCUREMENT

Activity Person Responsible Description DRAM

Preparation of TOR IU The Implementing Unit will prepare the 2.8.3
Terms of Reference containing the
following:

 Background of the project

 Objective of the Services
 Desired outputs
 Standards and specifications Duration
of services
 Qualifications of GFI

Deliberate and BAC The TOR will then be presented to the BAC
Approve TOR for comments and/or approval

Prepare ABC IU Upon the approval of the TOR, the IU will 2.8.3.
prepare the ABC which will correspond to para 3
the specifications stated in the approved
TOR:

The ABC contains the following

– Remuneration (rates for the key staffs

and support staffs)
– Reimbursable (vehicle rentals,
communications, office supplies, etc.)

Recommend the use IU The IU to submit a notice to the BAC, 2.8.5.para

of Small Value requesting the conduct of Small Value 4.a
Procurement of the subject property
appraisal services, indicating the TOR, ABC
and other requirements for the
procurement.

Preparation of BAC The BAC shall then prepare the RFQ that 2.8.5.para
Request for Quotation will contain the following: 4.b
(RFQ)
Technical Proposals:
 Proposed Staff of the IPA, with their
CV
 Proposed Methodology and Work
Plan
Financial Proposal that presents the fee
offered by the IPA to perform the services.

Invitation of BAC The RFQ will be submitted to at least three 2.8.5.para

Appraisers IU (3) IPA-consultants who found to meet the 4.b
BAC Secretariat eligibility requirements asking them to
 SMALL VALUE PROCUREMENT
submit their technical and financial
proposal within seven (7) calendar days
upon receipt of the invitation.

Advertisement and IU For contract with ABC of Php 50,000.00 2.8.5.para

Posting of RFQ BAC Secretariat and above, the BAC shall post the RFQ in 4.c
the PhilGEPS and DPWH website for three
(3) calendar days

Receipt and opening BAC The BAC shall receive and open the sealed 2.8.5.para
of Technical and BAC Secretariat bids at the designated time and date. 4.d
Financial Proposals Receipt of at least one (1) bid is sufficient
to proceed with the evaluation.

Technical Evaluation BAC The BAC shall then evaluate the Technical DRAM
BAC-TWG Proposals on a pass or fail basis – i.e. 2.8.5.
whether or not each Technical Proposal para 4. e
meets or “passes” the minimum
requirement.

Financial Opening BAC The financial proposals of the consultants DRAM

who are rated passed in the technical 2.8.5.
evaluation are going to be opened. para 4. e.
para 2

Financial Evaluation IU The BAC shall declare the IPA with the DRAM
lowest offered fee as the Appraiser with 2.8.5.
the Highest Rated Bid. para 4. f

Post qualification BAC The Lowest Calculated Bid/Highest Rated IRR of RA

Bid shall undergo post-qualification in order 9184.
to determine whether the bidder concerned Section 34
complies with and is responsive to all the
requirements and conditions as specified in
the Bidding Documents.

 Legal Requirements
 Technical Requirements
 Financial Requirements

Award of Contract BAC The BAC shall recommend to the HoPE the IRR of Ra
award of contract to the bidder with the 9184.
HRRB after the post-qualification process Section 37
has been completed.