SMALL BUSINESS SUBCONTRACTING PLAN ASSESSMENT CHECKLIST

Procurement Instrument Identification Number:

Brief Requirement Description:

______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Offeror:
Name:
Address:

Type of Subcontracting Plan: Individual Commercial

If Master: Company-Wide Division Plant-wide

______________ wide

THE OFFERORS SUBCONTRACTING PLAN SHALL CONTAIN THE FOLLOWING:

PAGE AND
YES/NO/NA PARAGRAPH#

1. Goals, expressed in terms of percentage of the total planned

subcontracting dollars for each small business
category (FAR 52.219-9(d)(1))

2. Goals, expressed in terms of the total dollars subcontracted

(FAR 52.219-9(d)(1))
___________ ______________
3. If required by the contracting officer does the offeror's subcontracting
plan express goals in terms of a percentage of total contract dollars
(FAR 52.219-9(d)(1))? ___________ ________________

4. A statement of the offerors total dollars planned to be subcontracted

(FAR 52.219-9(d)(2)(i)) ____________ _______________

5. Statement of total dollars planned to be subcontracted for each small

business category(FAR 52.219-9(d)(2)(ii-vii))

BASE PERIOD
Category Percent of total planned subcontracting Planned subcontracting dollars
dollars
SB
SDB
WOSB
HUBZone
VOSB
SDVOSB
Other SB
Other than SB
Total 100%

(SB = Small Business, SDB = Small Disadvantaged Business, WOSB = Women-Owned Small Business, HUBZone =
Historically Underutilized Small Business, VOSB = Veteran-Owned Small Business, SDVOSB = Service-Disabled Veteran-
Owned Small Business
Page 1 of 5
 PAGE &
YES/NO/NA PARAGRAPH#

6. Subcontracting is separately addressed for the basic contract and for

each option (FAR 52.219-9(c))(Complete the table above for each
option period if options are applicable.)

7. A statement of the offeror’s total projected sales, expressed in dollars,

and the total value of projected subcontracts to support the sales for
a commercial plan FAR 52.219-9(d)(2)(i) ________ __________

8. A description of the principal types of supplies and services to be

subcontracted for each small business category. (FAR 52.219-9 (d)(3)(i-vi)

9. A description of the method used to develop the subcontracting goals in 1

above (FAR 52.219-9 (d)(4))

10. A description of the method used to identify potential sources for solicitation
purposes (FAR 52.219 (d)(5))

11. A statement as to whether or not the offeror included indirect costs in

establishing the subcontracting goals. If the indirect costs are included, a
description of the method is needed to determine the proportion to be
allocated to SB, VOSB, SDVOSB, HUBZone, SDB, WOSB concerns. (FAR 52.219-
9(d)(6))

12. The name of the person employed by the offeror who will administer the
offeror’s subcontracting program and a description of the duties of the
individual (FAR 52.219-9(d)(7))

13. A description of the efforts the offeror will make to ensure that SB, VOSB,
SDVOSB, HUBZone, SDB, WOSB concerns have an equitable opportunity to
compete for subcontracts (FAR 52.219-9(d)(8))

14. Assurances that the offeror will include the clause of this contract entitled
“Utilization of Small Business Concerns” [52.219-8] in all subcontracts that
offer further subcontracting opportunities, and that the offeror will require
all subcontractors (except small business concerns) that receive subcontracts
in excess of $700,000 ($1.5 million for construction of any public facility) with
further subcontracting possibilities to adopt a subcontracting plan that
complies with the requirements of this clause. (FAR 52.219-9(d)(9))

15. Assurances that the offeror will—

(i) Cooperate in any studies or surveys as may be required

(ii) Submit periodic reports so that the Government can determine the extent of
compliance by the offeror with the subcontracting plan
(iii) include subcontracting data for each order when reporting subcontracting
achievements for indefinite-delivery, indefinite-quantity contracts intended
for use by multiple agencies

Page 2 of 5
(iv) Submit the Individual Subcontract Report (ISR) and/or the Summary
Subcontract Report (SSR), in accordance with paragraph (l) of this clause using
the Electronic Subcontracting Reporting System (eSRS) at
http://www.esrs.gov. The reports shall provide information on subcontract
awards to small business concerns (including ANCs and Indian tribes that are
not small businesses), veteran-owned small business concerns, service-
disabled veteran-owned small business concerns, HUBZone small business
concerns, small disadvantaged business concerns (including ANCs and Indian
tribes that have not been certified by the Small Business Administration as
small disadvantaged businesses), women-owned small business concerns, and
for NASA only, Historically Black Colleges and Universities and Minority
Institutions. Reporting shall be in accordance with this clause or as provided
in agency regulations. [See DoD Class Deviation 2018-O0007 for BOA & BPA
orders]
(v) Ensure that its subcontractors with subcontracting plans agree to submit the
ISR and/or the SSR using eSRS [See DoD Class Deviation 2018-O0007 for BOA
& BPA orders]
(vi) Provide its prime contract number, its DUNS number, and the e-mail address
of the offeror’s official responsible for acknowledging receipt of or rejecting
the ISRs, to all first-tier subcontractors with subcontracting plans so they can
enter this information into the eSRS when submitting their ISRs
(vii) Require that each subcontractor with a subcontracting plan provide the
prime contract number, its own DUNS number, and the e-mail address of the
subcontractor’s official responsible for acknowledging receipt of or rejecting
the ISRs, to its subcontractors with subcontracting plans (FAR 52.219 (d)(10))
16. A description of the types of records the offeror will maintain to demonstrate
procedures that have been adopted to comply with the requirements and
goals in the plan, including establishing source lists and a description of its
efforts to locate small businesses (including businesses in the socioeconomic
categories) and award contracts to them. The records shall include as a
minimum:

i. Source lists (e.g., SAM), guides, and other data that identify SB, VOSB,
SDVOSB, HUBZone, SDB, WOSB concerns.

ii. Organizations contacted in an attempt to locate sources that are SB,

VOSB, SDVOSB, HUBZone, SDB, WOSB concerns.

iii. Records on each subcontract solicitation resulting in an award of more

than $150,000 indicating-

(A) Whether small business concerns were solicited and, if not, why not;
(B) Whether veteran-owned small business concerns were solicited and, if not,
why not;
(C) Whether service-disabled veteran-owned small business concerns were
solicited and, if not, why not;
(D) Whether HUBZone small business concerns were solicited and, if not, why not;
(E) Whether small disadvantaged business concerns were solicited and, if not, why
not;
(F) Whether women-owned small business concerns were solicited and, if not, why
not; and
(G) If applicable, the reason award was not made to a small business concern.

Page 3 of 5
 iv. Records of any outreach efforts to contact—

(A) Trade associations;

(B) Business development organizations;
(C) Conferences and trade fairs to locate small, HUBZone small, small
disadvantaged, and women-owned small business sources; and
(D) Veterans service organizations.
v. Records of internal guidance and encouragement provided to buyers
through workshops, seminars, training, etc., and monitoring
performance to evaluate compliance with the program’s
requirements.

vi. On a contract-by-contract basis, records to support award data

submitted by the offeror to the Government, including the name,
address, and business size of each subcontractor. Contractors having
commercial plans need not comply with this requirement. (FAR
52.219-9(d)(11))

17. Assurances that the offeror will make a good faith effort to acquire articles,
equipment, supplies, services, or material, or obtain the performance of
construction work from the small business concerns that it used in preparing
the bid or proposal, in the same or greater scope, amount, and quality used in
preparing the bid or proposal. (FAR 52.219-9(d)(12))

18. Assurances that the contractor will provide to the contracting officer, within
30 days of contract completion, a written explanation if the contractor fails
to acquire articles, equipment, supplies, services or materials or obtain the
performance of construction work as described in the bid or proposal. (FAR
52.219-9(d)(13))

19. Assurances that the contractor will not prohibit a subcontractor from
discussing with the contracting officer any material matter pertaining to
payment to or utilization of a subcontractor. (FAR 52.219-9(d)(14))
20. Assurances that the offeror will pay its small business subcontractors on time
and in accordance with the terms and conditions of the underlying
subcontract, and notify the contracting officer when the prime contractor
makes either a reduced or an untimely payment to a small business
subcontractor. (FAR 52.219-9(d)(15))
21. Master Plans: Is the master plan up to date? FAR 52.219-9(f)(2) and DFARS
219.706
22. Commercial Plans Only: Does the commercial plan relate to the contractor’s
planned subcontracting for both commercial and Government business, rather
than solely to the Government contract? FAR 52.219-9(g)
23. Commercial Plans Only: Does the commercial plan have a signature page
which includes:
a.name, title, email and company name for the person submitting the plan;
b.name, title and department/agency contracting organization, date,
signature and email of the person approving the plan;
c.name, title and email of the person within the company who is submitting
the report
24. Commercial Plans Only: Does the commercial plan list the contracts covered
under the plan?

Page 4 of 5
 DFARS
Yes/No/NA Page & Paragraph
1a. For the basic contract, is SDB goal less than 5%?
1b. If yes, has approval one level above the PCO been obtained?
(DFARS 219.705.4(d))
(Approval document attached)
2. Are the goals in all of the small business categories (small
business [including ANC and Indian tribe], veteran- owned small
business, service-disabled veteran-owned small business,
HUBZone small business, small disadvantaged business [including
ANC and Indian tribe], women-owned small business) positive
(greater than zero) and if not, is there a justification for zero
goals? (DFARS 219.705-4(d))
3. When an evaluation assesses the extent that small businesses
are specifically identified in proposals, are the small businesses
considered in the evaluation listed in the subcontracting plan
(DFARS 215.304(c)(i)(C))?

Additional Considerations:
Yes No
1. Does the subcontracting plan contain the below math errors:
 Percent of subcontracting to other than small businesses and small
businesses does not add up to 100%

 Percent subcontracting to SDVOSB is greater than VOSB percent

 Subcontracting dollars listed in different parts of the subcontracting

plan do not match

 The total amount subcontracted to small business is less than

amounts listed for socioeconomic categories

2. Is the subcontracting plan consistent with the SBPCD where appropriate?

Contracting Officer: _____________________________________________________ Date: ____________

Comments:

Small Business Professional (Specialist): _______________________________________________ Date: ____________

Comments/Recommendations:

Procurement Center Representative_________________________________________________ Date____________

Comments/Recommendations:

Page 5 of 5