CHHATTISGARH HOUSING BOARD ELECTRICAL DIVISION - 3, BILASPUR

S.No. NOTES

ELECTRICAL SUB DIVISION - BILASPUR

ELECTRICAL DIVISION NO. - 03, BILASPUR

1 This form provides for (1) advance payments (2)
Securred and (3) Payment for measured works. RUNNING ACCOUNT BILL - B
Cash Book Voucher No. ________date __________
2 In Part I. accounts of work whenever their is an entry in
column 9 on the basis of actual measurement the whole of NAME OF CONTRACTOR -
the amount previoursly paid without detailed
measurements, should be adjusted by a minus entry in NAME OF WORK -
columns 2 equivalant to the amount shown in columns I,
so that the "Total up to date" in columns 3 may become
"Nil".

3 When there are two more entries in clumn 9. relating to SERIAL NO. OF THE BILL - ........................ NO. &
each sub head of estimate they should in the case of DATE OF PREVIOUS BILL FOR WORK - .................
works the accounts of which are kept by sub-heads the Reference to ................... from ...............................
totalled and the total recorded in columns 10, for posting Agreement No. ..................... Dated - ...................
the works abastract.
4 In part II, the entries ralating to each description of Probable amount of contract Rs. …………………...
materials should be posted thus in column 3. First enter Due date of completion as per agreement. -----------------
the difference between the quantities in columns. I and 2. Due date of completion of work. (to be filled in the case
Then show below this entry, the quantities, if any brought of first bill only)
to site against which a furthure advance has been
authorised, this entry, being prefixed by a sign finally strike
the total of the two entries which will represent the total
quantity outstanding. Entries in column 8 show the money
value of the total quantities outstanding as per columns 3.

5 The certificate in part III must be signed by an officer of are Date of written order to commence work (to be entered
above the rank of Sub-Divisional officer. The second in the first running bill only.)
signature in the certificate is necessary only when the
officer who prepares the bill is not the officer who
authorises the payment. In such a case the two signatures
are essential.

6 The figures against items 6 in the memorandum of

payments should agree with the total of figures against
item 10 and cannot be included in a cheque, the payment
should be made in cash, this entry in pay order being
altered suitable and the alterations attested by dated
initials. The pay order in figures and works should be for
the net amounts against items S (c) and the payee,s
achnowledgment for gross amount as per items 8 (a+b+c).
The payment should be made to same known person
when the payee's acknowledment as given by a mark, seal
or thumb impression.

7 Part V is reseved ofr any remark which the disbursing

officer or the Divisional officer may which record in respect
of the execution of work. Check of measurments of the
state of the contractor's account.

1
 Account of work excecuted
Advance payment of work not yet Item of work (grouped under Quantity Payment on the basis of Remark with
Measured sub hesds and sub works of axecuted up actualmeasurments reasons for delay
Estimate) to date as per in adjustmenting
Unit Rate
measurement pyments Shown
Total as Since Total Upto date Since
book in column I)
per previous upto date previous bill
previous bill
bill

1 2 3 4 5 6 7 8 9 10
Rs. P. Rs. P. Rs. P.

2
 II-Account of "Secured" advances allowed on the security of materials brought to site

Quantity Deducted Quantity Full rate as Description of Unit Reduced up to date Reference Reasons for
outstandi quantity outstanding assessed materials rate at amount of Executive not clearance
ng from utilized in including by the which advance Engineer's of advance of
previous work quantity Executive advance is written order when
bill measured brought to Engineer made authorising the outstanding
since site since advance more than
previous previous bill three months
bill
1 2 3 4 5 6 7 8 9 10
Steel

(C)
(D)
Total amount outstanding as per this account
Deduct amount outstanding as per entry (c) of previous bill
Net Amount since previous bill in (in words)

III-Certificate and Signatures

1. The measurements on which are based the entries in columns 4 to 9 of Account. I were made by .....................................
........................................................................ On ............................................................ 20.......... and are recorded at page
(...............................................................) of Measurement Book No. -
2. Certified that in addition to and apart from the quantities of work actually executed as shown in condition 7 of Account I, some
work has actually been done in connection with several items, and the value of such work (after deducting therfrom the
proportionate amount of secured advance, if any, ultimately recoverable on amount of the quantities of materials used therein) is in
no case, less than advance pa;yments as per column 3 of Account I, made or proposed to be made, for convenience of the
contractor in anticipation of, and subject to the results of detailed measurement, which will be made as soon as possible.
3. Certified (1) that plus quantities of materials shown in column-3 of Account II above have actually been brought by the
contractor or to the site of the work and the contrators has not previously received any advance on heir security. (2) that these
materials are of an imperishable nature and are all required by the contractor for us on the work in condition with items for which
rates for finished work have been agreed upon and (3) that a formal agreement signed and executed by the contractor in
accordance with paragrph 228 (a) of the Central Public works Accounts Code, is recorded in the Divisional Office.

Signature of officer preparing the bill

Dated .............................................. 2019

Rank .......................................................
Sub Divisional Officer
Signature of ....................................................................
Signature of Contarctor officer
Dated ......................... 2019 authorising
Payment
.......................................................................

Dated ....................................... 2019

3
 IV - MEMORANDUM OF PAYMENTS
S.No. Description
Rs. Ps.
1 Total value of work actually measured as per account 1 Col. 8,
entry (A)
2 Total "upto date" Advance payments for work not yet measured, as
per account I, Column 3, entry (B)
3 Total "upto date" secured advance on security of materials as per
account II, col. 8 entry (C)
4 Total "upto date" secured advance on security of materials as per
account II, col. 8 entry (C)
A Figures for Rs. Ps.
5. Deduct amount with held :-
works abstract
Rs. Ps. (a) From previous bill as per last Running Account Bill
(b) From this bill
6. Balance i.e. "upto date" payments (Items 4-5)
7. Total amont of payment already made as per last Running
Account bill no. .................... Date ................................ 2007
8. Payments now to made as detailed below :- Rs. Ps.

(a) By recovery of amounts creditable to this work

Total 5(b) + 8(a) G.
(b) By recovery of amount creditable to other works or heads
of accounts
(c) By Cheque
Total 8 (b) + (C) H.
Pay Rs. (...................................................) Rs. ....................................................................................

Dated .................... 2019 Initials of Disbursing officer.

Received Rs. (................................................) Rs. ...................................................................................
as per above memorandum on account of this work in full settlement of all demands.

Amount in Vernacular
Date ...............................2019
Stamp

Full Signature of Contractor

Dated Initials of person actually

Making the payment