e-Recruitment

THE PROBLEM

Recruitment is the very tedious process of screening and selecting a qualified person for a job at
an organization. And when the organization is a Government agency then another important
aspect that comes into the scenario is “Transparency”. When any department requires hiring
various officials, they go through a challenge to keep up the aspects such as proper screening and
selecting a qualified person, all in the process of keeping everything transparent.

THE CUSTOMER

Two projects have been completed in this domain. The respective clients were:

IDCOL Software Limited (ISL): ISL was the interface for assigning the project. The end user
was Odisha State Civil Supplies Corporation Limited (OSCSC). OSCSC ltd., was established on
3rd September, 1980 as a fully owned State Government company under Companies Act, 1956.

Odisha Staff selection Commission (OSSC): The OSSC was set up by Govt. of Odisha as a
statutory body in the year 1994 for carrying out direct recruitment against Group-C posts in the
State cadre (as against District cadre) as may be scheduled in the OSSC Rules, 1993.

THE PROCESS

Requirements Analysis

During this stage, client’s requirement was ascertained with the software requirements
specifications

Design

In this stage the Detailed Design for the project was made. The conceptual and logical models
developed in the High Level Design stage were translated into Physical Data Models and
detailed design of each architectural component was taken up.

Development
This stage involved development of the software, which includes development of user interfaces,
business components, database creation and unit testing. The migration of existing data to the
new system was also undertaken.

Testing

In this stage all the components, scripts and Database were tested in complete flow together,
different tools were used to create to do testing like stress testing etc.

User Acceptance Testing

In this Stage, the deliverables as per Contract/Project Charter were validated against the
implemented solution. Then a User Acceptance Test was conducted after data migration using
the migration engine. Client provided system test scripts and data for the acceptance testing.

User Training

We know the importance of training in the success of any implementation; hence we have
elaborated training system that ensures that the end users have the needed understanding of the
solution so that maximum benefits of the solution are harnessed. We are interested in providing a
solution that is proactive and able to meet the total solution needs of our clients, hence aside the
initial implementation training, we organized regular training to meet some exigency needs.

SOLUTION

ASP.Net 3.5 was the platform on which this application was developed and we used SQL Server
2008 to create and manage its database. Our web based application facilitates the following:

Candidates are given the option to fill their application online, with multiple preferences and take
printout of the same for mailing. Auto securitization of application occurs during on-line fill up
of form according to eligible criteria. Each application carries a bar-coded unique identification
no.

The Department monitors receipt of the application within due date. Verification of the received
applications with the online application is done and then objections are raised if any. Auto
generation of the merit list occurs based on given parameters. Online provisional appointment
letters for the successful candidates are generated, which can be downloaded from their
respective logins.
Communication of confirmation is done via SMS and e-mail. Facility to download the call letter
and/or joining letter by the selected candidates from the website has also been provided.

IMPLEMENTATION OF THE SOLUTION

A novel approach was followed during implementation of the project. The developers had been
hard pressed for time as the recruitment process of the client was based on a strict schedule. So
we followed the following steps for implementation:

• Parallel run

• Data reconciliation

• Deployment readiness

The development of modules and implementation of developed ones was carried out
simultaneously. Dummy data was pushed into developed modules to check the impact in a local
environment before making a module go live. If no anomalies or problems were found the
modules were declared deployment ready and integrated with live application.

RESULTS

• Timely Scheduling of the result processing

• Error free result processing

• Reduce duplicity of works

• Real time tracking of data

• Simplified process & ready availability of information at click of a button

• SMS and Email messaging at each and every stage of the selection Process

• Various MIS reports getting generated from the system will help the higher authorities in
their decision making

• Validates Applications as per the criteria/conditions setup by recruitment board

• Categorizes applications into accepted or objection

• System generated appointment order issue for the successful applicant