Risk Register

Department/Service: ENVIRONMENTAL SERVICES, DIRECT SERVICES: ROADS MAINTENANCE Date: Reviewed 2015

BUSINESS OBJECTIVES: Appropriate management and maintenance of the Councils’ roads and associated infrastructure, including street lighting. The provision of a winter maintenance service. To provide a response to
extraordinary events which threaten public safety or the environment, eg. weather related incidents, road traffic accidents, coastal oil spills, etc. Provision of a Fleet Management service to vehicle and plant user. Procurement,
management and maintenance of the Council’s fleet of vehicles and plant. Inspection of Moray Taxis and Private Hire Vehicles. Provision of a Central Stores service for Direct Services and other user sections.

RISK Assessment of Risk Assessment of Residual Risk Risk Control Activity Now
Threat to Scope/potential (likelihood x impact) Risk Control (likelihood x impact) Proposed Risk Owner Review Date
Are all
achievement of consequences of Assume No Controls in Place Measures in Controls With Control Measures
No. business objective risk Likelihood Impact Risk Score Place Operational? Likelihood Impact Risk Score

1 Human resources - ▫ Failure to deliver 4 3 12 Employee Yes, however 4 3 12 Roads

capacity and skills ▫ Stress and low morale engagement recent loss of Maintenance
shortfall, vacancy mis- ▫ Loss of critical strategy. Training trained MT
management. expertise and and staff operatives to
knowledge ▫ development to raise other firms
Increased costs from skill levels, plus
buying in the service ▫ qualifications and job retirements
Reputation satisfaction. have
Selective increased
outsourcing. ERDP. vacancies
ISO 9001 : 2000. and new
Regular review of recruitment
vacancies v policy is
workload. unlikely to
help in short
term External
market
influences
availability -
current
downturn in
oil sector but
boyant
construction
industry over
next 20 years
2 Sickness Absence ▫ Failure to deliver 3 3 9 Absence Yes 3 3 9 Roads
▫ Stress and low morale management policy. Maintenance
▫ Loss of critical Employee MT
expertise and engagement
knowledge over a period strategy, Flexibility
▫ Increased costs from
buying additional
resources

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3 Failure to comply with ▫ Injury/death of 4 4 16 Better engagement Part 3 2 6 Review of application of CDM All
health, safety and individuals of staff and by staff principals and refresh of safe
welfare legislation. prohibition or at all levels. systems documentation slow.
improvement notices Improved
▫ Litigation & structure,training and
compensation claims application of CDM
against the Council; principals and
▫ Adverse publicity; associated risk
▫ Reputational damage assessments. Fresh
corporate focus on
health, safety and
welfare.
4 Insufficient roads ▫ Unable to carry out 4 4 16 No. Control 4 4 16 Continue to develop asset All
revenue budget sufficient reactive, cyclic measure was management planning.
or routine mainenance increase in
leading to increased risk capital
to road users with leading to
potential litigation, decrease in
reputational damage revenue
and increased failure of demand
assets. however both
capital and
revenue
reduced for
2013/14 with
future
uncertain
5 Construction industry Dilutes quantity/quality 3 4 12 Increase use of less Part. 10 year 3 3 9 Continue to develop asset Roads
& oil based products of work that can be energy intensive Capital plan management planning. Last year Maintenance
inflation - however carried out, or adds to processes. Develop had has seen reduction in cost of MT
inflation reduced going pressure on Council approach to allowance for bitumen based products as crude
into 2013/14 resources. achieving least whole inflation oil prices have fallen.
life cost. Seek however this
advantage from has already
smarter been cut for
procurement. 2013 /14
7 Failure to achieve ▫ Litigation against TMC 4 3 12 Improved project Majority 2 3 6
appropriate technical ▫ Poor quality product ▫ planning. ERDP,
standards. Safety. ▫Cost. Reduced coaching, training.
life Skilled employees.

8 Insufficient ▫ Impared safety of 5 4 20 Inspection regimes, Yes 3 4 12 Continued development of asset Direct Services
procedures, process. asset users.Prohibition target response management plans. (Roads
or improvement notices times, agreed service Maintenance,
(Vosa) standards, Transportation
▫ Litigation & experienced and and
compensation claims knowledgeable staff, Consultancy)
against the Council; appropriate
▫ Adverse publicity; monitoring and
▫ Reputational damage control.

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9 Insufficient resources Slower response to 4 5 20 Duty rosters, paid Recent spate 4 4 16 Extend pool of potential duty staff Direct Services
to provide a demand winter or extraordinary standby, contractual of where possible, seek via
responsive service events. Extended threat obligation on some resignations personnel to make a contractual
(winter maintenance to public safety or staff to commit to coupled with commitment.
and other increased personal duty roster. Regular policy on
emergencies). social or business cost review of recruitment
or inhibited travel. contingency gives rise to
planning. uncertainty in
recruiting and
training
drivers.
Environmenta
l Protection
unlikely to
have as many
employees in
future.
Reductions in
roads
maintenance
establishment
in line with
budget cuts
lessen
numbers
available to
react to
emergencies.

10 Climate change Increased disruption. 5 4 20 Adaptation planning no 5 3 15 Incorporate into asset

Materials and standards being developed management planning.
not suited to changing nationally. Longer
environment. Reduced term issue?
life of assets.

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