SERVICE RULES OF EMPLOYEES OF THE

PUNJAB STATE COOPERATIVE LABOUR & CONSTRUCTION

FEDERATION LIMITED-CHANDIGARH.
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1.1 SHORT TITLE;-
These rules shall be called the Punjab State Cooperative Labour &
Construction Federation Staff Service Rules, 1980(herein after called the ‘Rules’).
1.2 Commencement:-
These Rules shall come into force w.e.from the date of approval of these Rules by
Registrar, Cooperative Societies, Punjab, Chandigarh.
1.3 Application:-
These rules shall apply to the employees working in the Punjab State Coop:
Labour and Construction Federation Ltd; Chandigarh.
Provided that in case of employee transferred on deputation from
Government Department these rules shall apply only to the extent specified in their
terms conditions of deputation agreed upon with the Govt. Department concerned.
Provided further that nothing in these rules shall effect the application of any
other law, statutory rule or regulation for the time being in force.
1.4 Definitions:-
In these rules, unless the context otherwise requires:-
*a) ‘Administrative Committee’:- means the committee constituted by the Board of
Directors in pursuance of clause 1.6 of these Rules.
*b) ‘Board’ means the Board of Directors of the Punjab State Coop: Labour &
Construction Federation Ltd; Chandigarh.
*c) ‘Bye-laws’ means the registered bye-laws of the Punjab State Coop:Labour &
Construction Federation Ltd; Chandigarh.
*d) ‘Category/Categories of Service’ means the category/categories specified in
column 2 of Annexure I & II.
*e) ‘Direct Recruitment’ means an appointment made otherwise than promotion
from with in the service.
*f) ‘Service’ means the service in the Punjab State Cooperative Labour &
Construction Federation Ltd; Chandigarh.
*g) ‘Federation’ means the Punjab State Cooperative Labour and Construction
Federation Ltd; Chandigarh.
*h) ‘Government’ means the Government of Punjab.
*i) ‘President’ means the President of the Federation.
*j) ‘Registrar’ means the Registrar, Cooperative Societies, Punjab or any other
officer not below the rank of Joint Registrar duly authorised by a special or
general order by him in this behalf.
*k) ‘Salary’ means the basic monthly pay and shall also include other emoluments
treated as pay.
*l) ‘Family’ means husband, wife, legitimate sons and daughters, widow daughter and
parents residing with and wholly dependent on the employee.
*m) ‘Year’ means the period of twelve months ending on 30th June.
1.5 Categorisation of Service:-
The various categories of services their classification and the pay scale of each of
the category shall be as specified in Annexure I &II.
Provided that with the prior approval of the Registrar, Cooperative Societies,
Punjab the Board shall be competent to add or delete any category of service from
Annexure I and II or enhance or reduce the strength of any such category of service or
revise its scale of pay.
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1.5 Authority to Implement these Rules:-

i) These Rules shall be Administrated by an Administrative Committee constituted by
the Board(referred to as Administrative Committee herein after in these rules)
consisting of the President of the Punjab State Coop:L/C Federation Ltd;Chandigarh as
the Chairman, one member from amongst the elected Directors of the Board of the
said Federation and the Registrar or his nominee. The Administrative Committee or
under its authority the Manager shall be competent to issue such instructions or
direction as may be considered necessary from time to time to give effect or to carry
out the previsions of these rules.
ii) The Administrative Committee shall not remain in office exceeding the tenure of the
Board.
Provided that if a member of the Administrative committee ceases to be a
Director of the Federation for any reason what so ever, he shall cease to be a
member of the Administrative Committee also. Against a vacancy thus caused, the
Board shall nominate any other Director.
iii) Two members shall form a quorum for every meeting of the Administrative
Committee and at least seven days notice shall be given for such a meeting. All
decisions shall be taken by majority of votes. In case of equality of votes, the
Chairman shall have a casting vote.
iv) The Administrative Committee shall be competent to delegate any of its powers to the
Manager of the said Federation by whatever designation he may be called subject to
any control that the Administrative Committee may choose to retain. The powers
already being exercised by the said Officer at the time of commencement of these
Rules under delegation to him by the Board of Directors of the Federation, shall be
deemed to have been delegated to him under the rule.
1.7 Financial Liabilities of the Federation towards the Service :-
a) The salary for the period of duty including allowances shall be paid to the
employees by the Federation.
b) During the period of any training to which an employee is deputed by the
Federation, the salary, Allowances and T.A. etc. shall be paid by the Federation.
2. Appointments to Service & General Conditions:-
2.1 Appointing Authority:-
The Administrative Committee shall be the appointing authority for all categories
of posts except class IV employees where the Manager shall be the appointing
authority. Manager shall be competent in case of urgency to make adhoc appointments
of class III employees for a period not exceeding 89 days at a time. Manager shall be
appointed by the Board of Directors with the approval of the Registrar, Cooperative
Societies, Punjab, Chandigarh.
2.2 General Conditions Relating to Appointment:-
The following condition shall apply to all appointments to the service:-
(a) Only Indian National, displaced persons from Pakistan who have permanently
migrated to India, shall be eligible for appointment to the service.
(b) No person shall be appointed to the service by direct recruitment if he is less than 18
years or above 35 years in age on the date of selection by the Board or the
Administrative Committee constituted by the Board.
Provided further that the Administrative Committee may in any case
considering its merit relax this condition with the prior approval of the Registrar,
Cooperative Societies, Punjab, Chandigarh.
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(c) No person shall be appointed unless he has been certified by a Medical Officer not
below the rank of Assistant Surgeon to be physically and medically fit to discharge
his duties.
(d) No person shall be appointed to the service, if he, has previously been dismissed
from the Service of any Govt.Department or any other Institution or has been
convicted by a Court of Law.
(e) No person shall be appointed in the service of the Federation if he is related to any
Director or an Officer of the Federation.
(f) No person except a class IV employee shall be appointed unless he has studied
Punjabi up to Matric or its equivalent.
2.3 Nature and Mode of Appointments:
(a) The following mature of appointment may be made:-
i) Purely temporary(terminable at any time within a period of 90 days without
notice).
ii) Temporary(terminable with notice).
iii) Substantive.
(b) Appointments to the various posts under different c1qategories of the service may be
made:-
i) By Direct recruitment,
ii) By promotion or
iii) By transfer on deputation.
(c) Whenever any vacancy occurs in the service of the Federation it shall be with in the
competency of the Board or the Administrative Committee to determine the mode of
its recruitment, provided that not more than 33.3% vacancies are filled by direct
recruitment.
2.4 Appointment by Direct Recruitment:
(a) The minimum qualification for direct recruitment for posts under a category
shall be these as have been specified against that category in Annexure I&II.
However, the Board of Directors or the Administrative Committee shall be
competent to add any additional or preferential qualifications for post/posts
under a category.
Provided that the Board shall be competent to relax the academic
qualifications in case of persons having adequate experience which shall be
required by the Administrative Committee in each case.
(b) The Administrative Committee shall fix the order of merit in the decision of selection
and appointments to the posts shall be made according to the merit list. The interse
seniority among such recruits shall also be fixed on the basis of the order of merit.
2.5 Appointments by Promotion:-
(a) The appointments by promotion to posts under a Category shall be made from
eligible employees, working in lower category as specified in rule 2.3(b) supra by
selection or considering seniority and record of service.
(b) For promotion to the posts in the lower category these rules the persons serving in
the Federation just below the categories shall be considered for promotion by the
Manager or the Administrative Committee as the case may be. The Manager
Federation or the Administrative Committee shall be guided by the service
record, qualifications academic and professional and length of service of the
employee in that category for promotion.
2.6 Commencement of Service:-
Service shall be deemed to commence from the working day on which an employee
reports for duty in an appointment. If he reports for duty in the afternoon the
service shall be deemed to commence from the following day.
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2.7 Probation:-
(a) Every person appointed to any post in the service by promotion shall be required to
be on probation for a period of one year from the date of promotion, the probation
period in case of direct recruitment shall be two years which may be extended further
of one year.
(b) During the period of probation, an employee direct recruited shall be liable to be
discharged from service and an employee promoted from a lower post to a
higher post shall be liable to be reverted to the lower post in case the work and
conduct is not found satisfactory.
2.8 Seniority:
(i) Seniority in particular category of posts of the employees who are already in
regular service of the Federation and the date on which these rules come into
force shall be determined according to the date of joining that category of posts. If in
case of any of the two or more employees the date of joining is the same their inters
seniority shall be determined according to the age, the older being the senior
and if in case of such employees the date of birth of any two or more employees is the
same, the inters seniority shall be decided by the Administrative Committee whose
decision shall be final.
(2) Seniority of employees appointed after the enforcement of these rules in each
category of posts shall be determined as follows:-
(a) In case of employees appointed or promoted to a category of post in one batch in
accordance with the order of seniority specified by the Administrative Committee at
the time of making appointment or Promotion.
(b) In other cases the seniority shall be determined with reference to the date of
appointment.
2.9 Training and Examination:-
(a) The Administrative Committee may depute any employee of the service to
undergo any course of training connected with Cooperative Labour and
Construction, maintenance of accounts, management, Financial control and
other subjects concerning the business of the Federation.
(b) The employee deputed for training shall be required to execute a Bond agreeing to
remain in the service for at least 2 years after the completion of the training, failing
which he shall be liable to pay the expenses incurred by the Federation.
2.10 Record of Service:-
i) The record of service of every employee inclusive of accounts of all types of
leave except Casual leave shall be maintained or caused to be maintained by the
Federation in the Service Book as prescribed for Govt. Employees or as may be
specifically prescribed by the Board for this purpose and all the entries shall be
confirmed by the Officer or Officers authorised by the Board.
ii) The casual leave accounts shall be maintained by the Federation for concerned
employees in the requisite form which may be prescribed by the Board or
Administrative Committee.
iii) Annual Character Rolls and confidential reports shall be recorded in the Performa to
be prescribed by the Board for the purpose or by the Authorities
empowered by the Board and shall be maintained by the Manager, a copy of
which will be sent to the Joint Registrar in charge Labour Federation in the
office of the Registrar, Cooperative Societies, Punjab, Chandigarh.All reports
shall be written and deposited with the Manager within 3 months of the close of
the Cooperative year who shall within a period of 2 months convey the adverse
remarks to the employees concerned. An appeal against adverse remarks shall be
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made within 30 days from the receipt of such communication to the Manager who
shall place it before the Board or any other Officer to whom the powers is delegated
by the Board for decision.
Provided that such appeal in case of Manager shall be considered and
decided by the Board.
2.11 Security:-
The members of service shall furnish security in favour of the Federation, as may be
decided by the Board or the Administrative Committee for the post in accordance with
the instruction issued by the Registrar, Coop: Societies, Punjab, Chandigarh.
2.12 Termination of Service:-
The Service of any employee of the service may be terminated by the Competent
authority by giving him one month’s notice or pay in lieu thereof. Provided that:-
(a) No employee shall be entitled to the notice or pay in lieu thereof if he is removed from
service on account of misconduct, dishonesty or moral turpitude established on record.
(b) No employee shall be entitled to one month’s notice or notice pay unless and until he
has been in the service continuously for a period of more than 90 days.
2.13 Resignation:-
i) No employee who has been in the service continuously for a period of 3
months, shall resign his post unless he has given one month previous notice or pay in
lieu thereof.
ii) Where an employee contravenes the provisions of clause (i) supra his unpaid
wages for a period not exceeding 7 days shall be forfeited.
Provided that the Administrative Committee may at their discretion
waive the notice for the whole period or any period thereof.
iii) Resignation may be accepted by the Appointing Authority immediate effect or at any
time before the expiry of the period of notice in which case an employee shall be paid
salary in respect of actual period spent on duty in the service.
iv) If any employee leave service without giving proper notice as in clause(i) above he
shall be liable to pay an amount equal to salary including allowances for the period of
notice as per as the period of which notice falls short. Any other dues recoverable
form him and the Federation shall be authorised to deduct these amounts from his
outstanding dues including salary, allowances and gratuity etc.
2.14 Retirement:-
a) Every employee appointed in the service shall ordinarily retire on attaining the age
of 58 years provided that further extension of the service of two years can be granted
by the Administrative Committee or the Board taking into consideration the service
record and medical fitness with the approval of the Registrar,Cooperative Societies,
Punjab,Chandigarh.
Provided Daftries and other class IV employees shall retire on the attainment
of age of 60 years.
b) Notwithstanding anything contained to the clause (a) above any employee may be
required by the Board or permitted at his own request, to retire from the service on
attaining the age of 55 years.
2.14(B)All employees will retire from service w.e. from afternoon of the last date of the
month in which the date of their retirement falls instead of the afternoon of the actual
date of their superannuation.
c) Nothing containing in clause (a) and (b) supra shall effect the right of the Board to
require an employee to retire on his being incapacitated for further continuance in
service due to his continued illness.
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(d) The Board may retire an employee on attaining the age of 50 years or completion of
25 years in service.
Provided that before acting under this clause the Board shall hear the
employee and also satisfy itself about the nature of his incapacity.
2.15 Discipline and Appeal:-
Not with standing any thing contained in any other regulation and without prejudice to
such action in which an employee becomes liable under any other law or regulation
for the time being in force the employee shall be governed by the discipline,
punishment and appeal rules (attached in Annexure III) as applicable to the
employees in Government service.
3. Pay Allowances and other Concessions:-
3.1 Pay: As per Govt. Rules applicable from time to time.
3.2 The Administrative Committee may in special cases allow initial pay at the
higher stage up to 6(six) increments than normally admissible in relaxation of
rules to a person with the higher /exceptional qualification or experience subject to
the approval of the Registrar, Coop: Societies, Punjab, Chandigarh.
3.3 Supra, for reasons of higher qualifications or better performance of the employee,
Board may grant advance increments not exceeding two at a time to an employee by
way of encouragement for meritorious work subject to the approval of the
Registrar, Cooperative Societies, Punjab, Chandigarh.
3.4 Allowances:-
All allowances except House Rent Allowance and Medical Allowance shall be paid to
the employees as allowed by the Government to their employees from time to
time. House Rent allowance shall be allowed @ 25% on the Basic Pay or as
sanctioned by the Board from time to time with the approval of the Registrar,
Cooperative Societies, Punjab. Medical Allowance will be paid as sanctioned by the
Board.
Provided that the employees taken on deputation from the Govt. or other
Institutions shall be paid allowances according to the terms and conditions settled
with the parent body.
3.5 Travelling Allowance:-
Travelling allowance to employees shall be paid at the rates inforce for employees
of the Punjab Govt. from time to time.
3.6 Provident Fund:-
All employees except these employees on deputation from Govt. or any Institution,
who put in 6 months continuous service or 120 working days (which ever is
earlier) should be entitled to get the benefit of provident fund as per provision of the
Employees Provident Fund Act,1952 and the scheme framed there under.
3.7 Bonus:-
A permanent member of the service may be allowed Bonus up to one month’s
salary out of the yearly profits in accordance with the Bye-laws of the said
Federation.
3.8 Gratuity:-
Gratuity Rules as applicable to State Government employees shall be applicable to
Federation Employees as amended from time to time with the approval of the
Registrar, Cooperative Societies, Punjab.
3.9 Re-imbursement of Medical Charges:-
Each employee shall be paid Rs.25/- p.m. in lieu of Medical expenses of such
amount as may be fixed by the Board of Directors from time to time.
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Provided further that the payment of this monthly medical allowance
shall not effect the deputationists who shall be entitled to this facility according to
their terms and conditions of deputation.
4. Leave and Joining Time:-
4.1 Earned leave,Half pay leave, Casual leave etc. as per Govt.Rules applicable
from time to time.
4.2 Salary During leave:-
As per Govt. Rules applicable from time to time.
Note:- i) Year for the purpose of this clause means the calendar year.
ii) All other leaves as per Govt. rules applicable from time to time.
4.3 Joining Time:-
Joining time may be granted to an employee to enable him:-
a) To join a new post at a new station on relinquishing charge of his old post as per
Govt. Rules.
4.4 Duration of Joining Time:-
As per Govt. Rules applicable from time to time.
4.5 Compensation:-
Ex-gratia to an employee in case of his death in service or his disability during
service, and employment to one of the member of his family shall be given as per
provisions of the State Government applicable from time to time.
4.6 Encashment of Earned Leave:-
Accumulation of Earned leave during service, the benefit of unavailed leave at the
time of retirement and of encashment etc. shall also be in accordance with the
Government Rules.
4.7 Holidays:-
As per Government list of Holidays.
4. 8 Uniforms and Liveries to Class IV Staff:-
As per Govt. Rules as applicable from time to time.
4.9 Loans to Staff Members:-
All loans as admissible to Govt. Employees shall be admissible to the employees
covered under these rules and will be in accordance with the rules applicable to the
Govt. Employees from time to time . Provided that financial position of the Labourfed
so permits and the funds are available and allocated for the purpose within specific
Coop: year and such loans is as per terms and conditions applicable to Government
Employees.
*Approved by Registrar, Coop:Socs.Punjab vide No. Farming/FA/41-Dev/Part-
II/18660 dated 31.7.85
5. Authority to Interpret the Rules:-
Notwithstanding the specific powers given to the Administrative Committee for
interpretation of certain rules if any doubt arises at any time as to the interpretation of
these rules or their application to a particular case the matter will be referred to the
Registrar, Cooperative Societies, Punjab whose decision shall be final.
 ANNEXURE-I (MINISTERIAL STAFF)
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S.NO. Category of Post Strength Pay Scale Academic Qualification Remarks.
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1. Manager/Secretary One Rs.700-25-250/30-1000- Graduate IInd Divn.with Punjabi upto Matric -
40-1200. Standard with three Years Experience in
Labour Cooperative Movement.
Or
Matriculate IInd Divn. With Punjabi Minimum -
8 years experience in Coop: Labour Movement.

2. Steno-typist 4 Rs.400-10-450/15-525/ Atleast Matriculate IInd Divn. Or Equivalent. Three posts attached
15-600 plus Rs.25/-Spl Must have a speed of 80 wpm and 30 wpm in with 3 S.D.O’s and one
Pay. shorthand and typing (English& Punjabi) post for head office.
respectively.

3. Clerks 2 Rs.400-10-450/15-525/ Must have passed Hr.Sec.Part-I or Matriculate -

15-600 with Punjabi
4. Typists 2 -do- -do- Must have speed of 35 wpm in Typing.

5. Peons 4 300-5-325/5-350/10-430 Must have passed 8th class with Punjabi. Three posts attached
with 3 S.D.O’s and one
post for head office

6. Chowkidar 1 -do- -do- -

7. Sweeper/Sweepress 1 (Part time)As may be Must be literate. -

Fixed from time to time
By the Government.

Note:- Three Posts of Steno Typist & three Posts of Peon were abolished vide Administration Committee Res_______dated
6-3-1985. One Post of Typist were also abolished vide No._________ dated ___________.
 ANNEXURE-II (TECHNICAL STAFF)
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S.No. Category of Post Strength Pay Scale Academic Qualification Remarks
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1. Executive Engineer One Rs.1400-60-1700/75 Degree in Civil Engineering from a Recognised On Deputation
-2000-100-2100 University with minimum 10 years experience.

2. S.D.O. Three Rs.940-30-1000-40- i) Diploma in Civil Engg: of Tech.Education with

1200/50-1400/60- Minimum 8 years experience.
1700-75-1850 ii) Degree in Civil Engg. from Recoganised
University with three years experience.
iii) Must have passed Punjabi upto Matric Standard.

3. Overseer Six Rs. 700-25-250/30- i) Diploma in Civil Engg. From Recognised

1000-40-1200 University with minimum two years experience.
ii) Must have passed Punjabi up to Matric Standard.

4. Draftsman One Rs. 570-15-600-20- Draftsman certificate from a polytechnic or I.T.I.

700/25-850/30-1000- 2nd year pass of 3 years Diploma in Civil Engg.
40-1080
5. Tracer One Rs.400-10-450/15- Diploma of Civil Draftsman from polytechnic
525/1000/20-660. or I.T.I.
ii) Must have passed Punjabi upto Matric Standard.

Note:- The above said Posts in this Annexure were abolished by Administration Committee’s decision dated 6.3.1985.
 ANNEXURE-III
Rules regarding Discipline, Punishment and Appeal
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1.1 Notwithstanding anything contained in any other regulation and without
prejudice to such action which an employee becomes liable under any law or regulation for
the time being in force, any and all the following penalties may be imposed for good and
sufficient reason on any member of the service:-
a) Censure
b) With-holding of Increment.
c) Recovery from pay or such other amount as may be due to him of the
whole or part of any pecuniary loss caused to the Federation, by negligence
or breach of orders;
d) With-holding of promotion.
e) Reduction to a lower category,or grade to the lower stage in a time scale.
f) Compulsory retirement,
g) Dismissal from service.
Explanation:-

The following shall not constitute a penalty within the meaning of this Rule:-
a) Termination of Service, or reversion to a lower Service grade or post or
an employee appointed or promoted or on probation either during or at
the end of the probation period.
b) Discharge of an employee for want of vacancy or as a measure of retirement.
c) Reversion of an employee promoted from a lower post to higher post, to
such power post for want of vacancy.
1.2 No penalty shall be imposed on any employee unless the charge or charges on which
it is proposed to take disciplinary action against him have been communicated to him
in writing and he has been given a reasonable opportunity to show the cause against
the action proposed to be taken against him. The authority competent to impose the
penalty may, if circumstances permit, hold an enquire into the charge or charges or cause
such an enquiry to be hold by an Officer Superior to the person against whom the action
is proposed to be taken for the purpose of ascertaining the truth or otherwise of the
charge or charges. If it is decided to hold an enquiry, employee concerned shall be
permitted to produce or cite witnesses on his behalf and examine the relevant
documents.
1.3(a) The Administrative Committee or the Manager may suspend any employee (in case of
class III and class IV employee) against whom action is proposed to be taken if in its
or his opinion the attendance of the employee on duty during the period the charges are
under investigation against him, if likely to effect the proceedings.
b) During the period of suspension, an employee shall be paid subsistence allowance
equal to 50% of his salary with usual allowances admissible on the basis of the amount
of such subsistence allowance shall be paid by the Federation.Provided that if the
employee placed under suspension is subsequently completely exonerated of the
charges, he shall be eligible to full salary and allowances for the period of suspension
and the entire period will be treated as duty. If, however he has not been completely
exonerated the charges, the competent authority shall specify in the order of re-
instatement as to how the period of suspension should be treated and also the
amount of pay and allowances to be paid to him for such period.
c) The authorities specified below in respect of an employee of description mentioned
in column 2 shall be competent authority to impose the penalties specified herein.
However the Manager would be competent to order domestic enquiry against any of the
employee working in the organisation under him/and appoint an enquiry Officer with the
approval of Administrative Committee/Board.
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-
S.No. Description of an Competent Authority Name of Penalty
Employee to impose penalty
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-..-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-…-.-
1. Class III & IV Manager All penalties with
Employee the approval of the
Administrative
Committee.
2. Manager/Secretary Board of Directors with All penalties.
the prior approval of the
Registrar,Coop:Societies,
Punjab.
3. Class I & II Officer Administrative Committee All penalties.
APPEAL:-

1.4 a) An appeal against the order imposing a penalty under clause a, b& c of Rule
1.1shall lie to the Administrative Committee if such orders passed by the Manager.
The appeal against penalty imposed under clause (a) to (g) under Rule 1.1 by the
Administrative Committee shall lie to the Board of Directors of the Federation.
b) The appeal shall be submitted within a period of 30 days from the date on which the
appellant receive a copy of the order appealed against. The appellate authority may,
however entertain an appeal within 60 days of the said date if appellant has
sufficient cause for not submitting the appeal in time;
c) Every appeal shall be submitted to the authority which passed the order appealed against
and such authority shall transmit the appeal to the appellate authority as early as
possible.
d) The appellate authority may, after consideration of case;
i) set aside, reduce, confirm or enhance the penalty or
ii) remit the case to the authority which imposed penalty with such directions as it may
deem fit in the case.
e) The decision of the appellate authority shall be final except in case of permanent
employee of the Federation, a revision petition against the decision of the Board of
Directors shall lie to the Registrar, Cooperative Societies, Punjab within 30 days of
such decision. The order of the Registrar, Cooperative Societies, Punjab on such
revision shall be final and binding on both the parties.

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