HIGHER EDUCATION COMMISSION

National Computing Education Accreditation Council

(NCEAC)

GUIDELINES & PROCEDURES FOR SEEKING

ACCREDITATION OF NCEAC
CONTENTS

I. Accreditation-General Framework

II. Accreditation Criteria

III. Accreditation Visits

IV. Selection of Program Evaluators

V. Outcomes of Accreditation Inspection

VI. Procedure for Seeking Accreditation of Computing Program (s)

VII. Submission of Application - List of Form To Be Filled and Submitted

VIII. Submission of Application - List of Documents Required With the

Application

IX. Field Audit Guidelines-Documents Required Regarding the Computing

Program under Evaluation for the Accreditation
Field Audit Guidelines-Documents Required Regarding the Computing
Program under Evaluation for the Accreditation

X. Field Audit Guidelines - Audit Schedule

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 Scope

The following Bachelor level (4 years based) computing degree programs fall in
the preview of the accreditation by NCEAC:

a. Computer Science b. Software Engineering c. Information Technology

d. Information Systems e. Bioinformatics

I. Accreditation-General Framework

The Council shall take into consideration the following aspects for
accreditation of degree programs in the computing related
subjects:
i) Overall scope and structure of the program
ii) Curricula/syllabi
iii) The requisite infrastructure
iv) The faculty
v) Level of compatibility with international standards
and trends
vi) Level of Skill Development by the program
vii)Level of integration of science and technology
viii) The student support
ix) The laboratory facilities
x) Facilities for student activities and other amenities
xi) Financial aid/assistance
xii)Level of job placement of graduates

II. Accreditation Criteria

Student:
 Assumption: The following resources are required for a single
entry program with maximum of sixty students. However, in
case of multiple entry program or intake of more than sixty or
both, the criteria will be adjusted accordingly.

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Faculty:

The full-time faculty means that the full-time faculty available and qualified to teach
core-computing courses. Minimum of seven permanent core faculty members should
be available.

 At least one faculty member should be holder of PhD

degree in the domain of computing

 Minimum of three faculty members having eighteen years based

MS or equivalent degree in the domain of computing

 Maximum of three faculty members having 16-years based

degree in the domain of computing

 Faculty teaching load at minimum 4 and maximum of 6 courses

per year must be considered at the time of evaluating the full-
time faculty requirements.

Curriculum:

 Curriculum of the program should be as per respective

guidelines provided by HEC.

 The credit hours for the respective computing program should

be equal to or greater than 130 and structured on the basis of
minimum 4 years duration.

Infrastructure:

Classrooms:
 Minimum 3 classrooms per 240 students’ batch of 4 sections
each of 60 students must be clearly mentioned as the guiding
data for the purpose of filling this evaluation form.

Labs:
Following categories of labs will be considered at the time of evaluation:

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  General Programming Lab(s)
 Systems Lab(s)
 Hardware Lab(s)

The number of hardware stations available should be 1:3 but 1:5 is also acceptable
where students tend to keep laptops.

Library:
 Minimum of 4 computing related books per students should be
available
 At least 5 IEEE/ACM transactions/proceedings should be
available in hard copy.
 At least 10 technical Magazines should be available in hard
copy.

Other:
 All supporting facilities should also be available.

 It is important to note that the above mentioned minimum

eligibility conditions are on the assumption that the program
should have single entry admission per academic year.

III. Accreditation Visits

a. NCEAC shall constitute an Accreditation Inspection

Committee (AIC) for purpose of inspection visit to evaluate
each respective candidate program from the approved list of
evaluators.

b. The Chairperson of the Council shall head the AIC or, a

Member of Council as nominated by the Chairperson of
NCEAC.

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IV. Selection of Program Evaluators

The following been previously decided by the Council regarding

qualifications of the Program Evaluators:

 PhD in Computing with minimum of 3 university level

years teaching experience in computing program OR

 MS in Computing with minimum of 7 university level years

teaching experience in computing program OR

 MS in Computing and 3 years industrial experience

ALL PROGRAM EVALUATORS ARE ASSESSED AND APPROVED BY

THE COUNCIL. CURRENTLY, NCEAC HAS DISTINGUISHED SENIOR
FACULTY MEMBERS OF COMPUTING DOMAIN AS APPROVED
PROGRAM EVALUATORS, WHO ARE SERVING IN REPUTED PUBLIC &
PRIVATE SECTOR INSTITUIONS

V. Outcomes of Accreditation Inspection

The computing degree programs will be accredited rather than batches of the
respective programs. However, the Council will have authority for the following:

 Accreditation of the respective computing degree program for

the maximum period of three years

 An accredited computing degree program maybe re-evaluated

on the basis of complaints by public/students/employers. The
Council has authority to withdraw the existing accreditation of
the computing degree program.

The program will be rated in the following manner as an outcome of evaluation

regarding accreditation.

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Category W: Degree programs meeting the major criteria as set by the
council for accreditation. The accreditation is granted for
the period of three years subject to the condition that all the
existing resources supporting the program are maintained.

Category X: Degree programs with minor shortfalls concerning criteria

as set by the council for accreditation. It is expected to
meet the major criteria in two years as set by the council for
accreditation. The accreditation is granted for the period of
two years subject to the condition that all the existing
resources supporting the program resources are
maintained.

Category Y: Degree programs not meeting the major criteria as set by

the council for accreditation. The respective institutions are
required to meet major criteria and apply after one year. The
accreditation is granted for the period of one year subject to
the condition that all the existing resources supporting the
program resources are maintained.

Category Z: Degree programs seriously deficient in meeting the major

criteria as set by the council for accreditation and
considered NOT ACCERIDITED.

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VI. Procedure for Seeking Accreditation of Computing Program (s)

The following steps are required to be taken in a sequence given as under.

However, it should be noted that the steps given below are to taken for
each computing program separately to be evaluated for the accreditation:

Step# Requirement/ Procedure

Process
1 Online Refer to the Website http://www.nceac.org/ to fill
Registration and upload the online registration form regarding
the registration of computing program (s) offered
by your institution.
2 Submission Forms:
of List of all requisite forms to be filled is given below
Application as TABLE-A and are available on web
(www.nceac.org) for downloading

Documents:
List of all requisite documents to be submitted
with application forms is given below and are
available on web (www.nceac.org) for
downloading

Submission:
All requisite forms, documents and fee are to be
mailed to the Secretariat of NCEAC.

Accreditation Fee Structure:

Rs. 150, 000/- per computing program

A BANK DRAFT OF THE REQUISITE FEE SHOULD BE

SUBMITTED PAYABLE TO NCEAC

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 3 Desk Audit The Desk Audit of the submitted application forms and
documents will be carried out at the Secretariat of the
Council on the basis of the criteria given above.
4 Field Audit/ On the successful Desk Audit of the application, Inspection
Inspection will be scheduled and the respective institution will be
Visit intimated regarding the date and committee of the
Inspection Visit.

5 Outcome of Program Evaluators will submit all evaluation reports to the

Inspection Chairman, NCEAC. Accordingly, the same reports will be
vetted during the upcoming meeting of NCEAC. The result
will be conveyed to the institution.
6 Updating of The institution of the accredited program will be required to
Information update the Council concerning any change of facts
declared in the original documents submitted for the
accreditation.

VII. Submission of Application - List of Form To Be Filled and Submitted

The following 16 forms (Download from the website of NCEAC) are to be

filled and submitted as an application for the accreditation of the
computing program. It should be noted that in case of multiple computing
programs, a separate application should be made for each computing
program:

KEY OF FORMS/DOCUMENTS

Sr. Form/Document Detail

No. Name
1 Admin Structure
Administrative Structure of the Institution and
Information about all academic programs

2 Admission Admission Procedures And Their Implementation

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 3 Alumni
Alumni Information

4 CLF Course Log Template

5 CMPF Course Monitoring Process Form

6 Course Description ----

7 Course Display For ----

Visit

8 Course Registration ----

9 CRI Curriculum Related Information

10 FIF Faculty Information Form

11 Financial ----

12 Grading Policy ----

13 Infrastructure ----

14 PMPF ----

15 RFE Request For Evaluation

16 Student Information ----

TABLE-A

VIII. Submission of Application - List of Documents Required With the

Application

1. Application Forms
1. Sixteen Forms given above
2. Results & Grading
 Results of all the semesters of all the
batches under evaluation for
accreditation

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  Standard Deviation and Mean of results
of all the semesters of all the batches
under evaluation for accreditation
 Assessment of Lab Work for all the
semesters of all the batches under
evaluation for accreditation

3. Grading Policy
 Evidence of sessional and final exams
 Evidence of assignments
 Evidence of semester projects
 Evidence of Pop quizzes
 Lab Work

4. Faculty Load &

Schedules
 Faculty Course Load for the current and
last year
 Time Table of faculty and program for
the current and last year
 Lab Time Tables showing lab
commitment for each day at different
timings for the current and last year
 Academic Calendar

5. Curriculum Documentation

The respective BS program should be documented in the

following manner:

a. Program Objective

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 b. Program Structure (Core and Electives)

 No of Years
 Total Credit Hours

c. Program Requirements-Summary of all

required courses

d. For each course in program, the following is

required:

 Objectives
 Structure (Lecture+ Lab)
 Credit Hours
 Prerequisite
 Contents
 Reference Material
(Names, Authors, Publisher, Year,
and ISBN for each book used)
6. Payment of Fee

A Bank draft of Rs. 150, 000/- (per program) payable to

NCEAC:

IX. Field Audit Guidelines-Documents Required Regarding the Computing

Program under Evaluation for the Accreditation

The following documentation should be available for the evaluation by

the Inspection Committee

Category Sub-Category Document Required

Program Curriculum A COURSE FOLDER/FILE will be
Implementation/ required for each course of the
Course Folder respective program. The following
information is to be documented in
each folder/file:

a. Course Objectives
b. Course Contents
c. Weekly plan of contents of
lectures delivered
d. Attendance Record

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 e. Copy of lecture notes
f. List of Reference Material
g. Copy of assignments, quizzes,
midterms and final
examinations
h. Model solutions of all
assessments tests given in (g)
above
i. Three sample graded
assignments, quizzes,
midterms and final examination
securing max, min and average
marks
j. Marks distribution and Grading
Model
k. Complete result of the course
l. Outcomes Assessment
m. Detail of technology involved
n. Design skills/techniques
practiced
o. Complete analysis of
effectiveness of course and
level of silks ensured in:

 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design

Lab Component

If course has an additional credit

hour pertaining to Lab, then an
independent folder/file be maintained
to provide the following:

a. Lab Objectives
b. Lab Contents
c. Weekly plan of contents of lab
lectures delivered
d. Attendance Record

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 e. Copy of material given to
students
f. List of Reference Material
g. Copy of assignments, quizzes,
examinations given in lab
h. Model solutions of all
assessments tests given in lab
i. Three sample graded
assignments, quizzes, and
examination securing max, min
and average marks
j. Complete result of the lab
k. Outcomes Assessment
l. Detail of technology involved
m. Design skills/techniques
practiced
n. Complete analysis of
effectiveness of lab and level of
silks ensured in:

 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design
Effectiveness Complete analysis of
of Overall effectiveness of program and
Program summary of level of silks achieved
in the following domain:

 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design

Students Record of how students have been

Evaluation of evaluating both course and
Course and instructors in particularly all courses
Instructor taught by the permanent faculty

Class Complete Academic Year

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 Schedule

Lab Complete Academic Year

Schedule

Senior Summary of all senior

Design/ design/graduating projects
Graduating comprising of the following:
Project
 Scientific areas/applications
covered
 Emerging Technologies
used
 Correlation with the
industrial practices and
trends
 Project Reports
 Project Demos
Alumni Data  Statistics on entry and
Collection graduation of all students in
the respective program
 Record regarding placement
in industry of graduates from
the respective program
 Record of placement of
graduates in international
and national universities for
higher education
Faculty A record of offer/contract letters
Contracts issued to all permanent faculty
members
Admission  Admission procedure/policy
and and eligibility
Eligibility  Previous data on admission
 Student strength and
dropout
Annual A copy of current annual budget
Budget

Labs Complete inventory, schedule and

relevant manual of all labs relevant to
the respective computing program
Rules & All approved rules & regulation

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Regulations, including the following:
Statutes
and  Admissions
Procedures  Registrations
 Examinations
 Academic probations
 Discipline
 Faculty hiring, evaluation
and promotion
 Revision of curriculum
Financial A survey of total investments made
Profile on the program under evaluation
since its inception involving:

 Human Resource including

Faculty Staff, Administrative
and Supporting Staff
 Office Equipment
 Labs/Technology
 Infrastructure
 Library/Books
 Allied facilities

X. Field Audit Guidelines - Audit Schedule

Time Activity
09:00 – Meet Dean of the Program
09:15  Explain aim of the visit
 Describe the audit process

09:15 – Meet HOD of the program

09:30
09:30 – Presentation
10:15  Program Goals
 Curricula Summary
 Faculty Summary
 Student Summary
 Infrastructure Summary
 Alumni Summary
 Q/A
Members
 HOD
 All Faculty

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10:15 – Faculty Meeting
11:30  Around 10 min per faculty
 Graduation
 Personal Background
 Area of Interest
 Perception about the program, Students and peers
 Opportunities for professional growth
 Research opportunities
 Salary perception
 Teaching Load

11:30 – Infrastructure Visit

12:30  Lab Audit
 Library
 Classrooms
 Faculty Offices

12:30- 1:30 Course Audit

 Course file
 Attendance
 Teaching Log
 Examination Record
 Sessional Record
 Evaluation Instruments
 Projects

1:30-2:00 Zuhar Prayer+Lunch

2:00 – 3:00 Classroom Visit

 Two classrooms 30 min each
 Student Interview
 Student Assessment
 Student Perception
 Student Feedback

3:00 – 4:00 Forms Filling

4:00 – 4:30 Meeting with Dean / Exit Meeting

 Findings
 Recommendations

4:30 Compilation of Final Reports by AIC

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