COURSE SUBJECT : EVENT MANAGEMENT – Asia Perspective

COURSE CODES : MEM 503

ACADEMIC FACILITATOR : DALJEET SINGH GILL
Learning Outcome

Be able to:
• Analyse the staging of an event according to its constituent
elements
• Demonstrate how these elements relate to each other and to the
theme of the event
• Understand the safety elements of each aspect of staging
• Identify the relative importance of the staging elements for
different types of events
 Event Management – ASIAN PERSPECTIVE

Source: Event Mgmt Book Cover @ AeU

Staging an Event - introduction

The main concern of staging an event are as follows….

• Theming and event design,
• Programming,
• Choice of venue,
• Audience and guests,
• Stage,
• Power, lights and sound,
• Audiovisual and special effects,
• Decoration and props,
• Catering,
• Performers,
• Crew,
• Hospitality,
• The production schedule, recording the event & Contingencies,
Staging an Event - introduction

• The theme of an event differentiate it from other events…whatever

the event, once the theme is establish, the element of the event
must be designed to fit with the theme…..theme gives meaning to
an event….
• Programming – is the flow of the performers, speakers, catering and
the other element of the event over time.
• Choice of venue – is crucial hence determine many of the element
of staging…..
• Audience and Guest - consideration concerning audience
are…position of entrance & exists, arrival times, seating and sight
lines and facilities.
• The stage – all stage require a stage map..showing the bird’s eye
view of the performance area .
• Power & Lights – type of power, amount of power, emergency
power, position of the power outlets….light allow everyone see what
is happening…include signage light, exist, toilet etc
Staging an Event - continue

• Sound – principal reason so that all of the audience can clearly hear
music, speeches, and audio effects
• Audiovisual & special effect – fully integrated system of film, video,
slides and special effect
• Props & Decoration – skilled usage can make attendees feel as though
they are in an imagery world
• Catering – food serving…consumption of alcoholic beverages at an
event give rise to many concerns for the event manager….possible
problems arises hence careful consideration needed
• Performers – can range form music group to speakers
• The crew – human resource management
• Hospitality – major package offered to sponsors is hospitality….tickets,
food and beverages, souvenirs and gifts
• The production schedule – rehearsal & production meeting etc
• Recording the event – good recording and to promote company and for
evaluation purpose…if necessary to settle disputes..
Staging an Event - continue

• Contingencies – allowance for what might go wrong…electricity,

performer delayed, etc.
 Elements of staging an Event

Source: Event Mgmt Book Cover @ AeU

 Floor Plan - sample

Source: Event Mgmt Book Cover @ AeU

 Issues to consider when catering

Source: Event Mgmt Book Cover @ AeU

 Hospitality Check-list

Source: Event Mgmt Book Cover @ AeU

Summary
All events share common staging elements, including sound, light, food
and beverages and performers and special effects. The importance
of each elements depends on the theme of the event, hence to
stage a successful event, a number of tools are used as reflected
below