CONTENT

Sr. No. Description Pg. No.

1 Introduction To Company 6
2 Introduction To System 9
3 Study Of The Current System 11
4 Existing System 12
5 Problem Identification 16
6 Requirement Analysis 17
7 Proposed OF The System 19
8 Feature Of Proposed System 21
9 Advantage Of System 26
10 Tool Description 28
11 Disadvantage Of System 35
12 Functional Decomposition Diagram (FDD) 37
13 Data Flow Diagram (DFD) 41
14 Data Dictionary (DD) 50
15 Data Elements 53
16 Table Design 56
17 Screens 61
18 User Manual 93

INTRODUCTION TO GAS AGENCY MANAGEMENT SYSTEM

The system show us the work of the gas agency. It provide the connection of new gas
refill. And it also exchange the full refill instead of empty refill. For that it have the
customer all information. It can also provide different tools related to the gas
department. Like regulators,
hotplate, lighters, tubes etc.
For that it have to provide some information. The existing system is work like that. It
provide some information as a written data. It collect customer, stock, booking
information. The information is very useful for the system to work on it. The customer
information having such information like customer name, customer address, phone no
or the other connect no and it also give one id as a customer id . By that the data can
enter. In that we refer that customer have how many refill, when it issue, etc. The other
information is a stock information in which we have the information of the stock related
item. By that we can know how many things we have?, How many given?, etc. The
stock is also very important. The last information that we collect is the booking. In that
we collect the information of the booking statements. That customer name, when it
order for another refill, etc.

After that we have to made some reports. The reports are also main feature. In that
reports we consider the all information and all that data. They are to important. In the
report the balance is also consider. So the reports are generally main concept in which
we include all the agency’s work.

STUDY OF THE CURRENT SYSTEM

The system can be study by two different kind of way. First one is feasibility study and
the another is technical study.
FEASIBILITY STUDY: GAS AGENCY MANAGEMENT SYSTEM
PROJECT
To check whether the system once created will be feasible or not.
A feasibility study is undertaken to determine the possibility all probability Of either
improving the existing system or developing a completely new system .

TECHNICAL FEASIBILITY:
In technical feasibility , it is checked that if the work for the project
Can be done with present equipments,software and availabe personnel.

EXISTING SYSTEM - GAS AGENCY MANAGEMENT SYSTEM PROJECT

By the existing system, we can know the actual work of the ‘Bharat gas agency’ . The
current work is not computerized system.

In the current work is very difficult, because each and every record is written into the
record book add, deletion, change, etc. functions make it complex. In this we to also
collect the customer information. In the customer record, when a customer comes for
cylinder refills they have to first check their validity. Then they will book his refill in the
register in the register, which is very time consuming. If one customer change her or his
house so it is difficult to update or change his or her profile into register. The stock
record is also have to maintain. Daily stock record is also have to update regularly.

For the counting the cost it have to done some below things:
The category of the system is “organic “ for this a = 3.2 and b = 1.05 are constant.
The size of the system is 2.5 KDL(thousand of delivered line of code).

Initial cost estimation Ei = a * (size)b

= 3.2 * (2.5)1.05
= 8.375
EAF is effort adjustment factor.
Reliability is high  1.15
Database size is normal  1.00
Complexity is very low  0.70
Programmer experience is very low  1.29
Programmer capacity is normal  1.00
Language experience is low  1.07

Analyst capacity is normal  1.00

EAF = 1.15 * 1.00 * 0.70 * 1.29 * 1.00 * 1.07 * 1.00

= 1.11
Final cost E = Ei * EAF
= 8.375 * 1.11
 = 9.30 PM

PROBLEMS IDENTIFICATION
The main problem with this current system are collection which is describe as below:
In the record book such operation like add, delete and update records are to difficult to
perform. They records are have to change daily.
The second problem is generate the reports. The reports have to generate by it
sequence but the existing system can not work properly. To determine the report we
can also find many errors.
For finding the customer record we just have to find in the information record and it
become to hard form find the history for the person.
In this system all work is distribute but it can not work properly and so easy for
searching anything it just make to hard.
There is no security of the registers many things.
If one paper or some register is misplace then it create major problem. It is very time
consuming.

REQUIREMENT ANALYSIS
Now the time is to change the computer is become not so costly. So for doing and
performing the right system we have to reducing the current system and we have to
make new system. As we have decided to develop a new system now it is a time to
determine the new requirements for the new system . As the user is the most important
part of any system it is required to find the users requirement to develop a user friendly
system rather than having develop a developer friendly system.

The outputs required by the user that must be included into the proposed system are as
follows.

First we require all date have the security.

Second the work for the particular user must be personalized.
Third one is the customer information must be entered on such a way that it is easier for
user to understand.
Fourth is daily reports and monthly reports are printed.
Fifth one is bills are printed as in required order.
The user must be provided ease if he wants to switch from one application to other at a
time.
PROPOSED SYSTEM
The new system of gas agency is make for creating some more facility and remove the
current systems problem. So after understand the problems of the existing system, we
are just make the new system for make the work easy and done properly.
So, the actually work, when a customer request for a gas refills, first check for his
validations and prepare bills and handle those bills to particular deliveryman for delivery.

For done all the work properly, this system maintains customer all type of records, that
do not require more time and we do not have search for such find of documents.
The another register like stock in this stock the other items are also include are
systematically maintain.
The all documents and the all difference reports are prepare perfect.
The calculation of the balance sheet is do not require more time and it is also very
perfect in it no such kind of mistake can take place.
There are security and some password facility for opening the system’s work.

FEATURE OF PROPOSED SYSTEM - GAS AGENCY MANAGEMENT

SYSTEM PROJECT
The addition , deletion , updation of records, generating reports are the basic part or you
can also call the objective of this system. In detail below we explain it :

Firstly, the basic operation like addition, deletion, updating and the other can be done
easily by the new system. It have such easy key and some more facility which can work
and operate quickly and save easily.

If we want to check some history of customer or anything else we check easy and also
update it. So, the work is such a accurate.

The third one is it do not require so many people to woke it. It do not need such other
documents. Only one person can also handle it but some people to help for sale it,
transfer it, And do the other helpful work.
Fourth one is that it have the facility of the password that help for the security. That can
save the document. It make the high security.

For making the daily transactions it can easy for work and helpful. Any one can handle it
easily. So for the daily transactions are easily handled.

By that the transaction are made to easy. And it can be done fast. And by the use of the
options it is to helpful. The work is distribute for do it easily and understand the parts.
By the distribution it can done properly and so easily.
It can also generate different kinds of reports that works more efficiency. And it reduce
the redundancy.

It have very easy programming language to make for it. After made it become easier.
For The making new software we have 2 kind of tools. First one is front –end tool and
that another is back-end tool.

For making this software we use the oracle8 as a fornt-end tool. There are such many
kind of front end but we select oracle8 for the reason as below :

First one It eliminates all parent-child relationships and instead represented all data in
the database as simple row/column tables of data values. It is also flexibility in data
modeling. It is easy for accessing data. In this each table is an independent entity and
there is no physical relationship between tables. It can reduce data storage and
redundancy. It is independent of physical storage and logical data design. It has wide
level data manipulation language (SQL).
Deferred writing at commits to improve transaction performance. It have security and
control. It has a rollback command for recreating the database to its most recent safe
point. Grant and revoke limits access to information down to row and column level.
Views are valuable features for limiting access to the primary tackles in the database.
Professional ORACLE starts the DBMS (Database Management System) in the
extended memory, so more main memory is available for other applications. Relational
model of data management is based on set theory. Built-in query language is designed
in the RDBMS, so that it can manipulate sets of data (one or more topples).

And the another known as a back-end tool is a visual-basic. In this we can do coding
making the form and the reports. It having the below facility :

Visual Basic provides complete set of tools to simplify rapid application Development. It
provides a vital link to graphical environment and allows you to develop applications
based on standard windows features: Dialog boxes, Command buttons, Pull down
menus, Scroll Bars, Selection lists etc. It also allows creating robust applications that
fully make use of the graphical user interface. ActiveX Data Objects (ADO) and OLE DB
replace the Open database connectivity (ODBC) API as the preferred method for
accessing shared file and client/server databases. Extensions to Visual Basic class
modules assist in writing middle-tier DLLs for Microsoft transaction server 2.0. A
multitude of wizards and other graphical tools aid developers new to Visual Basic.Visual
Basic is an event driven programming language.It have sequential and random access
file support.Lots of icons and pictures for your use.Full array of mathematical, string
handling, and graphic functions. Sequential and random access file support. It is a
Visual data tools (VDTS). In it SQL editor. It have Component creation. I t have the
Language.

It have the Packaging and Deployment wizard. It also have the Data object wizard.
 Now let’s talk about the hardware we require :
We require a Printer for giving the receipts or reports.Microsoft window 95 or later
microsoft window NT workstation 4.0 to work on it. it require 64 MB RAM for windows
98 workstation. A mouse or other suitable pointing device and keyboard

ADVANTAGE OF SYSTEM
The system have Manual work has to be reduced and Result to be received quickly.

To speed up the operation and Decrease manpower, high cost.

Increase security, speed, storing and accuracy.
Y The customers have to face only one person at the counter for booking
Cylinder.Managing and maintaining data becomes easier and cost effective due to very
high amount and reliability of storage space available in the proposed system.
The system has been developed under Microsoft Visual Basic 6.0 as a Front-End tool
and Oracle 8.0 as a Back-End tool. It can maintaining customer information. It can also
Maintaining stock information.It maintaining cylinder refills information.It can delivery of
refills information.It can preparation of reports.

TOOL DESCRIPTION - GAS AGENCY MANAGEMENT SYSTEM PROJECT

 Microsoft Visual Basic 6.0 [Front-End] :

To develop any system along with the back-end tools which
provide access to the database and also solves the database queries like oracle, to
make a system interactive with the user the use of front-end tools comes into the
picture. The front-end tools make the user interface with the system easier and also
provide a user-friendly environment to the system.

This rich language enables you to develop many different types

of applications. You can create you can create programs that intersect with the
hardware.
It is a programming language used to create window base
application. Visual Basic is an old BASIC (Beginners All-purpose Symbolic instruction
code) language. It makes it very easy to get the user interface portion of your
application up and running.
Hundreds of functions and latest technological advances have
been added to the language to make it an industrial – strength development
 environment suitable for almost my type of windows application. This is especially true
with the advent of internet programming and object oriented programming.
Microsoft Visual Basic 6.0 is one of the front-end tool provided
by Microsoft Inc. Microsoft Visual Basic 6.0 provides a fast way to develop applications
for Microsoft Windows. As a front-end tool Microsoft Visual Basic 6.0 provides the G.U.I
interface to the user and it is supposed to be one of the beast front-end tools used
today.

·ORACLE 8: GAS AGENCY MANAGEMENT SYSTEM PROJECT

Oracle is a RDBMS.
RDBMS Means Relational Database Management System.
A RDBMS in general acts as a transparent interface between physical storage and
logical presentation of data. It provides set of flexible and sophisticated tools for
handling information and offer benefits such as:

SOME FEATURES OF ORACLE

. It offers following benefits:

 It eliminates all parent-child relationships and instead represented all data in the
database as simple row/column tables of data values.
 Flexibility in data modeling.
 Easy for accessing data.
 Each table is an independent entity and there is no physical relationship between tables.
 Reduce data storage and redundancy.
 Independent of physical storage and logical data design.
 It has wide level data manipulation language (SQL).
 Deferred writing at commits to improve transaction performance.
 Security and control.

 It has a rollback command for recreating the database to its most recent safe point.
Grant and revoke limits access to information down to row and column level. Views are
valuable features for limiting access to the primary tackles in the database.
 Professional ORACLE starts the DBMS (Database Management System) in the
extended memory, so more main memory is available for other applications.

 Relational model of data management is based on set theory. Built-in query language is
designed in the RDBMS, so that it can manipulate sets of data (one or more tuples).

DISADVANTAGE OF THE SYSTEM

It don’t have such kind of disadvantage but still compare to old manual system
relay work so well. Still it does not include the worker’s information .

The another is that you can issue at a time only two cylinder either domestic or
commercial.

There are such as only two disadvantage of the system. No other disadvantage
take place.

Functional Decomposition Diagram

The functional decomposition diagram of the sales and purchase of

agency system is drawn below. The functional decomposition diagram shows us the
various processes and sub processes which that can occurs during the sales
transactions and purchase made in the system.

There are three basic processes in the GAS AGENCY SYSTEM and it
also have some sub processes. All the processes can be clearly understood by viewing
the functional decomposition diagram.

The first process PURCHASE ORDER by different supplier of the given

information for low stock of bottles or refilling bottles. During this process whenever a
customer comes to the GAS AGENCY and asks for bottles the owner provides him
information about the require bottle. If there is not available bottles manager will
purchase the bottles from company to order them in request. Which contains bottles
details and total amount called payment or invoice/bill of the purchased bottles.

The second process deals with the SELLING BOTTLES. When the
customer comes at JAGAT GAS AGENCY for refilling bottles at that time the bottles are
all ready present at go-down, so bill this bottles and also prepare bill for them and
 printing them for one type of record of selling the bottles and this bottles entry are
subtract from the bottle information database. If there is a new customer at the agency
for taking a connection then requirements for getting a connection are checked by the
manager then customer had to pay the charges of bottles, LPG Gas, pipe, regulator,
inspection charges for stove are taken then the kit will be given to the customer.

The third process occurs when purchasing the bottles or low stock of full
bottles from company or selling bottles from agency is maintain them in order for easy .

DATA DICTIONARY - GAS AGENCY MANAGEMENT SYSTEM PROJECT

The data dictionary of any system is an integral component of structure analysis, since
data flow diagrams by themselves do not fully describe the subject under investigation
about the system.

A data dictionary is a catalog – a repository – of the elements in the system. These

elements center on data and the way they are structured to meet user requirements and
Money Exchange System needs. This step of creating a data dictionary is simultaneous
with the process of making data flow diagram(s). Here all the data fields in their
respective tables are allotted so as to access these data in the system. The data tables
are created in a back-end tool like Microsoft Access, Oracle, FoxPro, etc…. Here in the
Money Exchange System we are using tables created in Microsoft Access 2000 as it is
the back-end tool used in the system.

The data dictionary consists of different major elements like Data Elements, Data Store
[Tables Used], Data Flow, Processes and other External entities used in the system.
The data dictionary stores details and description of these elements.

It is developed during data flow analysis and assists the analysts involved in
determining the system requirements. Analysts use data dictionary for the following
important reasons:

 To manage the details in large system.

 To communicate a common meaning for all system elements.

 To document the features of the system.

  To facilitate analysis of the details in order to evaluate the characteristics and
determine where system changes should be made.

 To locate errors and omissions in the system.

The data dictionary contains different types of descriptions for the data flowing through
the system:

Data Elements is the most fundamental level which is also considered as the building
block for all other data in the system. It refers to all the different data used like fields,
data item, etc. to make the system fully functional irrespective to the table used in the
system. Here all the different type of fields used to make table are written sequentially
without referring to the tables. This process helps in the process of Normalization of
tables.

Next to Data Elements comes the Data storage which provides the information of
where and how each data element is stored in which table and it also give information of
any constraints if there. This step also gives knowledge of different data types used for
different field and their size. All the normalized tables are showed in data storage.

Data Flow stage shows the flow of data in the system. This step is can be already seen
in the data flow diagrams above in this document. This step refers to all the data flow
paths were transactions are done in the computerized system.
The data flow step also includes different processes used in the system and it is
followed by External Entities used in the system.

DATE ELEMENTS - GAS AGENCY MANAGEMENT SYSTEM PROJECT

The data elements have the fields which are use in the table. It gives the full form to
understand the table fields.

·Sub_no : S_no is a subscription no which was given by us.

·Pb_no : This is a passbook no entry elements

·date_of_issue : This element use for when you issue the cylinder this date entry.

·cust_no : The no of customer which was given by us

·cust_name : The name of customer

·cust_add : The residential address of customer

·cust_city : The city of customer

·cust_phone : The phone number of the customer

·cust_type : The type of the customer that the person is male or female.

·rationcard_no : The no of rationcard of the customer

·product : The fields use for which product is require

·nc_charge : This entry use for the new connection charge

·roundup : This will help for put the round up value

·total : This entry work to total amount bill

·depo_cy : It is a fields of the deposit of cylinder

·depre : Depriciation

·hotplate_charge : The charge with the hotplate

·with_outhotplate : The charge with out hotplate

·instolation : The charge with the instolation

·stamp_charge : The charge with the stamp

·lighter_charge : The charge of lighter

·tube_charge : The charge of the tube

·Admini : Administator

·lpg_charge : The charge of the lpg

 ·bill_no : The number of the bill

·date : Date

·total_quantity : The total quantity of the stock

·total_amount : The total amount of the stock

·date_stock : The date of stock delivered

·opening _stock : The number of opening stock

·Recipt_company : The receipt of the oil company

·Total_bottle : The total bottle in the stock

·refill_of_preday : The refill of the preday

·new_connection : The connection charge of the new connection

·total_del : The Total delivery of bottle

·Empty_bottle : The total bottle of empty

· sent_company : The of bottle that sent to the company

·Total_empty : The total bottle of empty

·closing_stock : The total stock of closing

TABLES - GAS AGENCY MANAGEMENT SYSTEM PROJECT

The files used for this project are

(1) Customer_ detail

(2) Product_deatil
(3) Bookingofcylinder
(4) User
(5) Stock_detail

TABLE NO := 1
 TABLE NAME:Customer_detail

Sr.No. Fields Data Type Size Constraints Description

1 Sub_no Number 8 Not Null Subscription no
2 Pb_no Number 8 Not Null Passbook no
3 Date_of_issue Date Issue date
4 Cust_no Varchar2 10 Primary Key Consumer no
5 Cust_name Varchar2 15 Not null Consumer
name
6 Cust_add Varchar2 20 Not null Consumer
address
7 Cust_city Varchar2 15 Not null Consumer city
8 Cust_phone Varchar2 12 Consumer
phone
9 Cust_type Varchar2 15 Not null Cylinder type
10 Rationcard_no Number 10 Not null Rationcard no
11 Product Varchar2 10 Not null
12 Nc_charge Number 8 Not null New
connection
charge
13 Roundof Number 5 Roundof
14 Total Number 10 Not null Total amount

TABLE NO := 2
TABLE NAME :- PRODUCT_MASTER

Sr. Fields Data Type Size Constraints Description

No.
1 Depos_cy Number 4 Not null Cylinder
deposite
2 Depr Number 3 Not null Depreciation
3 Charge_hotplate Number 4 Not null With Hoteplate
charge
4 Without hoteplate Number 4 Not null Without
 Hoteplate
charge
5 Charge_Instolation Number 2 Not null Instolation
charge
6 Stamp_charge Number 2 Stamp charge
7 Lighter_charge Number 2 Lighter charge
8 Tube_charge Number 2 Tube charge
9 Administrative Number 2 Administrative
charge
10 Lpg_charge Number (4,1) Lpg charge

TABLE NO := 3

TABLE NAME :- USER

Sr.No Fields Data Type Size Constraints Description

1 User_name Varchar2 15 Not null User Name
2 Password Varchar2 10 Not null User password
TABLE NO := 4
TABLE NAME :- CYBOOKING

Sr.No Fields Data Type Size Constraints Description

1 Cust_no Varchar2 10 Foreign key Consumer
number
2 Bill_no Varchar2 8 Primary key Bill number
3 Date date Date
4 Total_quantity Number 3 Not null Total
quantity
5 Total_amount Number 4 Not null Total
amount

TABLE NO:= 5
TABLE NAME :- STOCK_MASTER

Sr. Fields Data Type Size Constraints Description

No
1 Date_stock Date Not null Stock Date
2 Opening_stock Number 4 Not null Opening stock
3 Receipt_company number 3 Not null Receipt from oil
company
4 Total_bottle number 4 Not null Total bottle
5 Refill_of_perday number 3 Not null Refill perday
6 New_connection number 3 New
connection
perday
7 Total_del number 3 Not null Total delivered
8 Empty_bottle number 3 Not null Empty bottle
9 Sent_company number 3 Set to oil
company
10 Total_empty number 3 Not null Total empty
 bottle
11 Closing_stock number 4 Not null Closing stock

SCREENS - GAS AGENCY MANAGEMENT SYSTEM PROJECT

This section refers to the various types of interfaces which the user has to face during
operating the computerized system of “Money Exchange System”.
The section refers with the entire interface [ Screens ] a user will have to face while
operating the current system. It shows the various screens appearing for different
transactions. All the screens of different transactions in the system are shown here.

The different transaction’s screens shown here are in the below given order:
* Main File:
 User Login
: Add user
: change user
: delete user

 Product charges

 connection

 Exit

* Register:
 Cylinderbooking

 Stock

* Reports:
 Customer

 New connection

 Cylinder_booking

 Stock_detail

* Help

Screen no := 1 - GAS AGENCY MANAGEMENT SYSTEM PROJECT

Screen :- Main manu
Detail of screen : 1

The first screen is the main screen. In this we can see the whole work of the system.
This system have five main feature which are in the heading describe. They have their
own fields as they describe. First one is the main file. In this file there are four fields
which are user login, product charges, connection and exit.
For the second field is the registration . In this register related entry are only consider
like stock register and the other register is cylinder booking.
The third one is the reports. In which all reports related to the system are consider
like a customer,
New connection, cylinder booking and the another is the stock booking.
Fourth one is the the extra fields which use for the extra work like calculator and the
calendar.

SCREEN NO := 2
Screen :- File detail

DETAIL OF SCREEN: 2

The screen show the window when you are click the file. By this window you can
perform the divided five things. First one is login. The second on is the productcharge.
Third is the connection. Fourth is the calculator and if you want to exit from the system
so the fifth is exit.

Screen no := 3

Screen :- Login for adding, deleting and change the password

Detail of screen no := 3

In this you can see the add the user detail of the login. By that you can add the new
user name and the other fields are included as a user name, password and the
conformation password. After clicking ok you can register the new user. Your new user
is made then you can see the message on the screen. If you don’t want to make it then
you can use cancel. Or you also can exit from that window. If your user is already
made but you want to remove it at that time you can work on it. It is really very helpful.
It can reduce the number of many user. After that the third operation is the change the
pass word. In that there are three fields user name the old password and that new
password so and conform that password. By that you can show your password
syconse.

Screen no := 4
Screen:-Charges of the product

Detail of screen no : 4

In that you can see the charges of the product. The gas agency contain the product
related to the gas agency. They are like the hotplate, the deposit of the cylinder , stem,
passbook, lighter, tube, etc. All things are include in the productcharge. You can also
add the new rate or the current rate from the user.
After that you can save it. Or from the current price if you want to update or edit any
records then you can edit it by the edit key. After showing or performing the operation if
you want to exit fro that window the exit key is also available.

SCREEN NO :- 5
SCREEN:= Connection of the customer
DETAIL OF SCREEN NO:= 5

The screen is use for the connection or register the records. It have the fields like issue
date, customer no, ration card , name, address, city, phone no and type is just like the
domestic or commercial. In this form you can perform many operation. For easy to
understand you can see the symbols and you can show the name of the operation. The
First operation is use for add the new customer in the connection of the cylinder. After
that you can save it when you press the button of save you can see the massage that
can sure you that you want to save that you can press ok or cancel. The second one is
the edit command by that you can edit the fields entry you also can save it. When you
press the button of save you can see the massage that can sure you that you want to
save that you can press ok or cancel. The another operation is for delete any records
when you delete you can see the massage that show that sure you want when press ok
then it can delete it or you can press cancel it can not delete it. The nearer keys are
save, cancel, close. The other keys user for showing first record, previous record, next
record and last records. The other keys are find, print, bill form and the waiting list
whenever you click on that you can the new window use for that. The details of that
operation is as below:

SCREEN NO:= 6
SCREEN:= Finding option of the connection - GAS AGENCY MANAGEMENT
SYSTEM PROJECT

DETAIL OF SCREEN NO:= 6

To check the operation we can see the above window from that we just have to select
any of two if can select the option customer no. the you have face on the below
screen when you have to enter the number of the customer and you can show it’s
detail.

When enter it just show the records of that number. If it is not present it can show you
one message that no number found. And when you click on the customer name you
have to enter the customer name as below screen.

When you select the name option you have to enter the name of the customer and click
on the ok. If the person name is present it can show the detail of that person or if the
person name is not present then it can show the name that no name is found.
SCREEN NO:= 7
SCREEN:= Print option form the
connection
DETAILS OF SCREEN NO: 7

The print option of the connection is a report of the connection. It can show the whole
records of the customer with the details of him or her formatted.

SCREEN NO: 8

SCREEN : CALCULATOR

Detail of screen no := 8
The calculator is use to calculate the difference operation and the
different sums on it.

SCREEN NO:= 9
SCREEN:= Register from main menu
Detail of the screen no := 9

In the above screen we can see the main menu and we click on the register. In the
register there are two type of register are include cylinder booking and the another is
stock register. The register are make by sequence. In the register we are making for
collected the records. They have their security.

SCREEN NO:= 10
SCREEN:= Cylinder booking from
register
Detail of screen no: 10

The cylinder booking is use to book the cylinder for the customer. In the there are
fields are present . Like booking date, bill no, customer number which are already
stored in the connection. Only those persons are include which have the entry in the
connection. The another fields are like total quantity of the bottle require and the
amount of the bottle. The operation which can perform in this cylinder booking is we can
show the first records, previous records, next records and the last records. We also
can add new records on it. And we also can delete it. By the finding operation we can
find details on which bill number we enter. It’s screen is as below:

SCREEN NO:= 11
SCREEN:= finding option from the
cylinder booking
Detail of screen no: 11

In this screen first we have to click on the bill number and then the above screen we
can see. In this screen we have to enter the number of bill And the then the record we
can see it.
If by mistaken we can enter the wrong number then we can see the message that “The
number is not found”.

SCREEN NO:= 12
SCREEN:= Print option from the
cylinder booking
Detail of screen no: 12

The records which are enter by the user are also can print by the option of print. The
print is just a report which have the details of customer and their cylinder booking. The
all details can be print. It is the formatted output.

SCREEN NO:= 13

SCREEN:= Register of stock

Detail of screen no: 13

The above screen create the register of the stock detail. It have the detail of whole
stock of the bottle. It have the fields like date, opening stock, refill to oil company, total,
new connection, total delivered, sent to company, total empty bottle and the closing
stock. So if we want to add the new records of the stock that we can add it. After add
you also have to save it. If we want to update or you can say edit any records. After edit
you just have to save it. For delete any records there is a delete also preset. The other
keys are cancel, save. The first key is use to see the first records from all records. The
previous key is use to show the previous record from the current record. The next key is
use to show the next record from the current record. The last key is use to show the last
record from the all record. And the last key is use to close the whole work.

SCREEN NO:= 14

SCREEN:= Menu of reports

In the above screen we can see the reports of the system. It have four type of reports.
The first report is the customer report in which customer detail are in it. The another
reports is the new connection in which the new connection records are stored and show
us. The third one report is the cylinder booking report in this all the booking entry of the
cylinder are present. And the last one report is the stock booking in which the stock
related all records are placed.

SCREEN NO:= 15

SCREEN:= Report of the customer

Detail of screen no:= 15

The report have the entry of the customer. When you click on the bill form of the file’s
connection you can see the same report of the system. The fields which are include in
are the customer all details like name, address of the customer, phone number, type
etc. By that we can collect the all information of the customer report.

SCREEN NO:= 16

SCREEN:= Report of the new

connection.
Detail of screen no := 16

It contain the detail of the whole new connection records. It can give us for showing the
new information of the new connection. In this fields are Ration card number, Passbook
number, Product (which product you select), Connection charge, the round up charge,
total amount, Number of cylinder bottle which was given and booking date. The all
information is collect form this report as above.

SCREEN NO:= 17
 SCREEN:= Report of cylinder booking
First you can show the above form in which by default current date is placed to see the
another date’s report you also can enter it after that you can see the below report:

Detail of screen no:= 17

As we describe as above the date which was enter or the current date’s records of the
cylinder booking we can show it. In this we can see the fields like customer number, bill
number, name, address, city , quantity, date total, etc.

SCREEN NO:= 18

SCREEN:= Report of stock register

Detail of screen no:= 18

The last report of the report is the stock register in which stock register related entry
only are consider. It have the fields like date, opening stock, refill to company, total, refill
prepaid, new prepaid, total delivery, sent company, total bottle of empty refill and
closing stock. All information we can see all information related to the fields.
USER MANUAL - GAS AGENCY MANAGEMENT SYSTEM PROJECT
 Objective :
The main objective of this user manual is to introduce the user with the available
facilities in the Gas agency System. It provides a conceptual overview of the functioning
of the system and the detailed discussion and reports.
 This user manual is divided into following logical parts:

1. Getting Started.

2. Functioning of the system.

The information regarding how one can start with the Gas agency system and how to
select appropriate menus available on the main screen can be seen and find in
the Getting Started portion.

The Functioning of the system part deals with the description of the purpose of each
of the menu items and screens. It also describes the functioning of the system i.e.
where to input data, how to process it and the detailed information about the reports and
their printing. This portion also describes the purpose of each input screen used in the
system.

The error messages and their explanations and appropriate actions to be taken is
handled by Trouble Shooting part of the user manual of this document.

 Getting Started:
To start the Gas agency System, the steps to be followed are:

1. Switch ON the terminal / computer.

2. Windows is loaded and among various icons on the desktop, double click the icon for
the Gas agency System.

3. As soon as the icon is double clicked a main screen which contains several transactions
as menu will be appear on the monitor.

4. Select the required menu and perform its respective operations.

5. To exit from the system click on the ‘X’ mark on the top-right side of the main screen or
select exit from the menu.
 Functioning of the System :
This part of the user manual describes the basic functioning of the system the
procedure to invoke the main menu which has been described previously.

When the main screen appears the user can select several operations that can be
performed on the system.

The following is the list of processes or different transactions that can be performed
directly through the main screen.

 Report Generations :
Other reports can be created from the data or information stored in the tables in the
system.To perform any transaction select the Currency from the main

menu and do the necessary operations in the new screen opened. This allows you to
enter into the new screen and do further processing.

Each Screen has some buttons and each button has some Icons. These buttons are for
different purposes:

Screen Buttons Description

New To enter new record.

Data Delete To delete current record.

Update To update any changes made in current

record.

Insertion Previous To move one record before (previously).

Next To move one record next.

Save To save currently added new record in the

table.

Refresh To refresh the current record.

 Cancel To exit from current screen.

Print To go to the print report Section of particular

transaction screen.
Transaction
Save To save currently made transaction in tables.

Screen Cancel To cancel any transaction or to exit from

screen.