EASTERN CONDIMENTS PVT LTD

A SUMMER INTERNSHIP REPORT

Submitted by
ANANDU SHABU
140021002852
in partial fulfillment of Summer Internship for the award of the Degree of

MASTER OF BUSINESS ADMINISTRATION

Of APJ Abdul Kalam Technological University

SREE NARAYANA GURUKULAM COLLEGE OF ENGINEERING

KADAYIRUPPU
 CERTIFICATE

This is to certify that this Organisation study report is a bonafide report of

internship Study carried out at EASTERN CONDIMENTS PVT LTD” by Mr ANANDU
SHABU, in partial fulfillment of the requirements of the Master of Business Administration
(MBA) programme of KTU University under our supervision and guidance. It is also certified
that this report has not been submitted to any other Institute/University for the award of any
Degree/Diploma.

Prof.(Dr).C.K.Madhusoodhanan

Academic Guide
 DECLERATION

I hereby declare that the project entitled “AN ORGANIZATION STUDY ON EASTERN
CONDIMENTS PVT LTD,ADIMALI” submitted to APJ Abdul Kalam Technological
Universityin partial fulfilment of the requirement for the degree of Master of Business
Administration, is a bonafide work carried out by me during the period of my study 2017-2019
at,SREE NARAYANA GURUKULAM COLLEGE OF ENGINEERING Kadayrippu, Under the
guidance of

Prof.(Dr).C.K.Madhusoodhanan
 ACKNOWLEDGEMENT

I would like to take this opportunity to express my sincere gratitude to all those who have helped
me throughout this the completion of my Internship at Eastern Condiments Pvt. Ltd from
21.04.2018 to 20.05.2018 It gives me immense pleasure to acknowledge all those who have
rendered encouragement and support for the successful completion of this work. I like to express
heartfelt gratitude to my guide Dr.C.K.Madhusoodhanan, SREE NARAYANA
GURUKULAM COLLEGE OF ENGINEERINGKadayrippu, whose advice and guidance helped
me.

I ardently thank god all mighty for supporting me to complete this internship.
I express my thanks to Mr.Jijo Kuriakose ,HR MANAGER, Mrs. Jincy Sojan, SENIOR
OFFICER and all other staff at EASTERN CONDIMENTS PVT LTD who provided
information and resources. I would not otherwise have had access to and gave me insights,
recommendations and suggestions and generally helped to make this better document. I extend
my token of love to all my friends for their support and encouragement for the successful
completion of this organization study.

Place: Adimali

Date:

ANANDU SHABU
TABLE OF CONTENT

S.
CHAPTER CONTENT PAGE. NO.
NO.
1 Chapter-I INTRODUCTION 8-10
Objective of the study 10
Methods of Data Collection 10-11
Limitations of study 12
Industry Profile 12-13
Global Scenario 13-15
National Scenario 15-16
Regional Scenario 17-19

2 Chapter-II COMPANY PROFILE 20-21

History and Growth 21-23
Ownership 24
Vision 24
Mission 24
Objective of the Company 24-25
ISO Certification – Awards Won 25-26
Competitors 26
Future Expansion 26
Technology – Market – Product 27-31

3 Chapter-III ORGANIZATIONAL STRUCTURE 32-33

Functional Departments 34
Production Department 35-41
HRM Department 42-45
Finance Department 45-46
Purchase Department 47-48
Audit Department 49-50
Maintenance Department 51-52
Accounts Department 53-54
Marketing/Sales Department 55-58
Quality Control Department 58-60
R & D Department 60-61
Vehicles Department 61-63
 ORGANIZATIONS CONTRIBUTION
4 Chapter-IV TO THE SOCIETY
64
Social Contribution 65
Environmental Contribution 65

5 Chapter-V ANALYSIS 66
SWOT Analysis 67
Strength 67
Weakness 67
Opportunity 67
Threat 68
Financial Ratio Analysis 68-71

6 Chapter-IV CONCLUSION 72-73

Findings and Suggestions 73-74
My Experience 75

BIBLIOGAPHY 76
1.INTRODUCTION

The internship program is designed to provide students engaged in a field experience with an
opportunity to share their insights, to explore the links between students' academic preparation
and their field work, and to assist participants in developing and carrying out the major research
project which will serve to culminate their internship experience. Internships are individualized
and tailored to the needs and interests of each student in the program. As part of the internship
experience, students are expected to take an active role in finding an appropriate internship for
themselves.The Internship Programme aims to provide our students the opportunity to
consolidate their theoretical foundation through practical experience. A major component of this
experience is the formation of a professional attitude. The students are expected to develop their
personality and capacity to adapt to, and handle, challenging situations in the real business
world. Through the internship program, the students should be able to acquire transferable skills
such as communications skills, interpersonal skills, technical skills, teamwork skills,
management skills and problem-solving skills. Last but not least, the students can explore their
interest in future career development

An internship is a period of work experience offered by an organization for a limited period of

time. Once confined to medical graduates, the term is now used for a wide range of placements
within businesses, non-profit organizations and government agencies. They are typically
undertaken by students and graduates looking to gain relevant skills and experience in a
particular field. Employers benefit from these placements because they often recruit employees
from their best interns, who have known capabilities, thus saving time and money in the long
run. Internships are usually arranged by third-party organizations which recruit interns on behalf
of industry groups.

The system can be open to exploitation by unscrupulous employers. Internships for professional
careers are similar in some ways, but not as rigorous as apprenticeships for professions, trade,
and vocational jobs. The lack of standardization and oversight leaves the term "internship" open
to broad interpretation. Interns may be high school students, college and university students, or
post-graduate adults. These positions may be paid or unpaid and are temporary.
 1.1 OBJECTIVES OF STUDY
Primary Objective

The main objective of the study is to analyse the organization function of Eastern Condiments PVT Ltd,
Adimali

Secondary Objectives

 To study about the structure and functioning of various departments.

 To understand how key business processes are carried out in the organization.
 To analyze the steps taken by organization to improve the productivity.
 To identify the key success factors
 To conduct a SWOT analysis of the organization.
 To have a clear picture about the organization.
 To study the organizational structure.
 To understand the extent of technology adoption in the organization for various
functions / activities.

STUDY PLAN

The total time of organizational study was 45 days. The study starts by collecting data from the
organization. Two consecutive days were spending in each department to observe the
functioning and data collection. The data were collected for the head of each department and
other personnel.

1.2METHODS OF DATA COLLECTION

The success of a study largely depends on the kind of methodologies which was followed for
collecting data. The validity of the study can be improved to a great extent if proper
methodologies are followed. Since this organizational study was descriptive in nature, data was
collected by both primary and secondary sources in the organization.
PRIMARY DATA

Primary data refers to those data that was collected first hand directly from the sources by means
of:

 Observations
 Structured or Semi Structured interviews with department heads
 Discussing with employees of various levels of the organization.

SECONDARY DATA

Secondary data refers to the data that was collected by others for some other purposes .They
were collected by means of

 Company’s internal records

 Catalogs
 Publications
 Journals
 Official company website
 All reference materials available during the period of study.

The data collected by means of both primary and secondary sources were thoroughly analysed
and evaluated to enhance its quality and clarity. This will help in making proper interpretations
which will act as a guide throughout the study

1.3 IMPORTANCE OS THE STUDY

The study helps to know about the real working condition or the various
challenges faced by the organisation. The study also helps to achieve a greater understanding
on how each department in an organisation work and coordinate together in order to achieve
the organisational goal.
1.4 SCOPE OF THE STUDY
The study has been conducted at Eastern Condiments PVT Ltd, Adimali. During 21st April to
20th May. The study focuses on overall understanding of how the various departments in the
organization functions like marketing, human resource, finance, information technology etc. The
attainment of information about different departments helped to analyse the strengths,
weaknesses, opportunities, and threats of the organization

1.5 LIMITATIONS OF THE STUDY

Some of the limitations that I had come across while pursuing the organizational study at
EASTERN CONDIMENTS PVT LTD are:

1. Financial constraints were one of the major limitations

2. Personal bias and prejudices might have affected the quality of information which
was collected
3. An in depth study about the organization was not possible due to the shortage of
time.
4. The reliability of the data largely relies on the company’s reports and catalogs.
5. The company has some limitations in terms of disclosing financial details; hence a
thorough analysis on the financial performance of the company was not possible.
6. Personal bias and prejudices might have affected the quality of information which
was collected.
 CHAPTER – II
COMPANY PROFILE
 COMPANY PROFILE

EASTERN CONDIMENTS PVT LTD

2.1 INTRODUCTION
Eastern Condiments Pvt Ltd. produces and markets spices and food products. It offers spice
powders, spice mixes, masala blends, pickles, breakfast powders, whole seeds, beverages, rice
powders, ready to cook products, and other products. The company sells its products through
distributors. It exports its products to Europe, the United States, and the Middle East, and
internationally. The company was founded in 1989 and is based in Kochi, India with additional
offices in Mumbai, Delhi, and Bangalore. Eastern Condiments Pvt Ltd. operates as a subsidiary
of Eastern Group.

2.2HISTORY OF ORGANIZATION
Established in 1983, today Eastern has the finest grip on the Indian spice market,( a feat achieved
with the hard work of Mr. M. E. Meeran). Take a moment and dive into the history of being
India’s No.1 Spice Exporter. Mr. M. E. Meeran laid foundation to Eastern Trading Company,
popularly known as ETC.Mr.Meeran entered the distribution business, which is reputed for the
most disciplined and profitable distribution system. Eastern set up its full-fledged spice factory
and Coffee powder manufacturing facility in Adimali, the leading spice producing district in
Kerala. With the expansion of business to neighboring districts and a steady increase in demand
of Eastern spices, the range of ‘Blended Spices’ were introduced. These were instant hits among
the Malayali population. The Eastern Chicken Masala, Eastern Meat Masala and Eastern
Sambhar Masala marked the beginning of Eastern’s innovative food products. Eastern
Condiments Private Limited was incorporated in 1989.
Company expands its business in the line of treads. From the
very beginning, product quality has been Eastern’s prime agenda, making no compromise with
its taste, texture and aroma. To make it 100% sure, Eastern set up its own indigenous lab- being
the only such lab in Asia- which now has been upgraded to international standards. From the
very beginning, product quality has been Eastern’s prime agenda, making no compromise with
its taste, texture and aroma. To make it 100% sure, Eastern set up its own indigenous lab- being
the only such lab in Asia- which now has been upgraded to international standards.
The purity and freshness of Eastern Curry Powders made “Eastern” a house hold name in India
and abroad. Bringing high quality products every day at affordable prices to the common man for
his daily use is the ultimate goal of Eastern group of companies. Treating the customers with
commitment for quality at the right price in all products is their formula for success.The
company hold 70% of the market share in Kerala and is the second most popularized brand in
India. The company plans to attain Rs.1000 Cr by 2019.

2.3ADIMALI PLANT
Eastern condiments PVT. Ltd was established as a fully-fledged operating company in 1991.In
Adimali the company has 2 plants they are main company plant and masala powder division
plant .In Adimali main plant which is located in the main factory .It has packing of Chilly,
Turmeric and Coriander, production of rice powder s, production of pickle both vegetarian and
non-vegetarian etc. is taking place. In masala powder division plant various masalas like Meet
masala, Chicken masala, Chana masala, Gram masala, Sambar powder, Rasam powder etc takes
place. The production of coffee and chukku coffee is also taking place in the main factory.
Chilly, Turmeric, Coriander production takes place at Eastern unit situated in Thani, Tamil
nadu.Eastern has 10 depots spread across different places namely

2.4 COMPANY’S VISION & MISSION

Vision
“Expand exclusive distributor network in India to over 5000 that is renowned for selling our
premium food products by 2020”

Mission
“Unleashing potential and enabling tomorrow’s entrepreneurs”

OBJECTIVES
 To provide good quality goods to the present and prospective customer so that company
can proper more
 To have continuous availability of product of eastern so that there shall not be any
shortage of goods in the market
 To give the customers delight that is giving more than what is expected by the customer
 2.5 MAJOR PRODUCTS OF COMPANY [Figure 2.1]

Eastern Group of Companies is a group of companies with diverse interests and a

world leader in Indian spices. Eastern has ventured into various areas like tyre retreads,
mattresses, garments, packaged foods, mineral water and public school and has many more
projects in its dream. The detailed description of each company is given below;

1. Eastern Curry powders

The company has provided their consumers with consistently high quality powders and blends.
Eastern Condiments operates from two modern factories situated in the Western Ghats of South
India

*Natural spice powders, * Eastern turmeric powders *Eastern chili powder

2.Sunidra Mattresses

Sunidra mattresses Pvt.Ltd. was set up in 1999 to manufacture rubberized coir mattresses with a
state of the art factory in Thodupuzha. The popular brand of rubberized coir mattress
manufactured by Sunidra Mattresses Pvt.Ltd.is slowly growing to be a market leader in the
country.Sunidra has own the ISO 9001-2000 certificate.

3.Eastern Public School

The Eastern group entered in the area of education with the getting up of the Eastern Public
School. Mrs.NabeezaMeeran has been the Principal of Eastern Public School. This school
ensures a high quality education from kindergarden to primary levels with C.B.S.E syllabus
providing all the residential facility residing at the heart of Idukki District.

4. Eastern Aqua minerals

Eastern Aqua Mineral, a recently launched company was set up in the year 2002.Eastern Aqua
Mineral entered in the area of packaged drinking water with the state of plant located at
Eranakulam district. Eastern packaged drinking water is of highest purity standard, high quality
with control, 1286 testing facilities and quality product with international standards. It is
available in convenient sizes. Eastern packed drinking water is also priced attractively in keeping
with Eastern’s view of bringing high quality products to the common man at the right price.

5. Eastern Treads Ltd.

Eastern Treads Ltd. Is a public company engaged in the manufacturing of quality procured tread,
cushion, bonding gum and black vulcanizing cement. Its branches all over India have been
showing consistent high performance and growth. The factory has annual turnover of 12 crore
and it is located at Oonnukal, Kothamangalam. The company has a processing capacity of 12
tonnes of cold rubber per day with nation-wide market network.

6. EASTEA In recent the company launched a new product ‘EASTEA’ from its
product line “Taste and Strength in every sip”. Eastea, Premium blended tea from Eastern has just
entered the market with its significant premium of taste and strength.
 EASTERN GROUP
companycompanyccCOM
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2.6 CURRENT SCENARIO

Eastern Condiments, the flagship company of Rs 1000 crore Eastern Group, has notched up a
revenue of Rs 192 crore for the second quarter ended September 2015, a 21 % increase from the
same period last year. The growth has been led by its markets outside Kerala. The turnover from
marketoutside Kerala rose 48% to 55 crore.

This marks the record tenth consecutive quarter of uninterrupted quarter on quarter
revenue growth, said FirozMeeran, managing director of Eastern Group, in a statement. The
company is aiming at a target of 30 lakh retailers by 2020. In order to make available sufficient
quantity of quality spices for export, the Government is implementing programmes for post-
harvest improvement and organic cultivation of spices .It undertakes export promotion activities
for all 52 spices which include marketing as well as removing hindrance and barricades to
export. The Indian spice industry is booming with a substantial increase in exports over the past
few years. India accounts for nearly 45% and 30% in terms of volume and value in the world
spice trade. The booming global spice market also poses good opportunities for the Indian spice
industry to provide quality spices at competitive prices. India faces stiff competition from China,
Malaysia and Pakistan in terms of pricing of the products. Manufacturers should therefore ensure
consistency in supply, product quality, pricing and marketing strategy to increase the share in
exports.
2.7 QUALITY CERTIFICATIONS AND ACCREDITATIONS

Eastern has got several quality certifications and accreditations including the HACCP (Hazard
Analysis and Critical Control Point) and ISO 22000.

ISO: 22000: 2005 – In India Eastern was the first company to get ISO 22000 certification issued
by Food Cert BV Netherlands and accredited by RVA, it was the first body in the world for food
safety accreditation.
HACCP- This was the certificate issued by food cert BV Netherlands accredited by RVA.

2.8 GROWTH OF THE COMPANY

The story of Eastern curry powders began in a small mountain township called Adimali,
where the best spices from all over India are sourced and powered under most stringent
conditions and packed in consumer packs. The purity and freshness of Eastern curry powder
made ‘Eastern’ a house hold name in India and abroad. The Company export it products to
various countries like Middle East, U.K, U.S.A, Australia, Canada, and Germany. Today,
Eastern has grown into favourite in Indian homes across the world.
Nationwide branches, two well-equipped factories situated in the Eastern high
range of South India and over two million satisfied household all over stand as solid evidence of
its exceptional repute. Mr. MEERAN the founder of Eastern Group started his career as a
businessman with a whole sale provision store at Adimali in 1969, named Eastern Trading
Company. He could establish a good sales network in Idukki district and the business man in him
felt the niche for spices powders, at a time household were sparingly using such powders in their
daily cooking. As years passed he started an agency business in 1975 named Eastern Agencies at
Adimali where its whole sale shop was located.
2.9 COMPETITORS INFORMATION

Even though the company holds more than 70% of the market shares in the market, it faces
competition from different companies, but they try to maintain their market value. Eastern
condiments treat the competitors as an opportunity for future growth. It mainly faces completion
from Kitchen Treasures, Saras, Melam, Kaula, Nirapara, Double Horse, Priyam, Brahmins and
Ruchi.
2.10 MANAGEMENT
The group is managed by a team of professional and family members. Late Mr. M.E.
Meeran is the founder of Eastern group. Mr. NAVAS MEERAN is the chairman and the
managing director is Mr.FirozMeeran. In addition to that Mr. M.E Muhammed, Mr. S.M.
Muhammad holds the Board of directors. For administration there is corporate office at
Ernakulum.
The company started functioning only with few workers. Now it is grown to more than
2900 employees, they are working with one heart and soul for the achievement of the goals of
the organization. The company started functioning only with 25 employees. Now it is grown to
more than 2900 employees, they are working with one heart and soul for the achievement of the
goals of the organization. Mrs. NabeesaMeeran playing a key role behind the success of the
Eastern Group; she has been the principal of the Eastern Public School Adimali.

2.11 CSR OF THE COMPANY

 EASTERN NEWTON SCHOOL

 WOMEN EMPOWERMENT
 LOVE PLASTIC
 EFFLUENT TREATMENT
 ORGAN DONATION
 CHAPTER – III

FUNCTIONAL DEPARTMENTS
 FUNCTIONAL DEPARTMENTS

 Finance Department
 Marketing Department
 Human Resource and Administration Department
 Purchase Department
 Quality control Department
 Production Planning and Control Department
 Production Department
 Engineering Department
 Information Technology Department
 Export Department
 Taxation Department
 3.1 FINANCE DEPARTMENT

Finance department deals with planning, organizing directing and controlling

financial activities like procurement and utilization of fund and distribution of earning to owners.
The annual turnover of the company per year is 876crores. Per month balance sheet is prepared.
Cash of purchased materials is given from accounting department. To some extent advanced
payment is also given. If bad debt occurs then sales team talk with corresponding agents and
follow up is made from sales team. Expense budget, capital goods budget, HR budget etc are
prepared by each department and it is given to finance department. From one year’s budget, one
month budget is prepared.1crore to 2 crore was spent for advertisement on last year. Through
banks, salary and bonus is given to employees. But Bata is providing through cash counters.
Pamtech is using by sales executives for account maintaining. In finance and accounting section
there are 14 staffs in eastern condiments. There are internal auditors and external auditors for
eastern. External auditing is doing by Desolate Company. Here there is income tax inspection
also.

FUNCTIONS OF FINANCE DEPARTMENT

 Monitoring the process of budget achievement providing taxation and advisory service to
the company
 Evolve an audit manual.
 Advising management on funds, utilization and implementation
 Preparation of corporate plans, annual plans and budget
 Preparation of financial statements and thus identifying the financial strength and weakness
of the firm by properly analyzing and interpreting the financial statements. Finance and
cost functions are headed by the director of finance and accounts, IT-Internal auditing
section etc, are the major auditing gangs giving their upper hand for the smooth functioning
of finance dept.
  Olden days Tally was used for the various financial operations but now Eastern have their
own software ORACLE specially made for the financial purpose and the banking partners
is FEDERAL BANK.

RECEIVABLES&PAYABLES A/C

The company also has credit sale and purchase. They give bills to their debtors and receive bills
from creditors for credit dealings. The bills are transferred to cash within short period. The main
success behind the effective financial management of eastern I that the very less bad debts they
are having. In case of bad debts it’s very rare one. That is somewhat because of the policies of
the firm and their assessment of the retailers as well as wholesalers. They are providing the credit
facility to those who are dealing with the firm from the starting period of the company.

INVESTMENTS
The company invests on FDI on the basis of IRR. The US based firm McCromick&
company is invested in the firm around 26% of the total investment of the company.

SOURCES OF FUND
The main source of fund is from sales and overdraft, from Federal banks Adimali
branch. There is a 3 crores loan for Eastern; the profit is reinvested in Eastern. Also company is
having some of the shares as per the memorandum of association and the prospectus issued by
the company.

TAX PAYMENT
A separate department under the finance department called TAX department. Tax
payment is through e-filling in 15th day of every month. The company pays a sales tax of 18
crore per year.
 STRUCTURE OF FINANCE DEPARTMENT

MANAGING DIRECTOR

CHIEF FINANCE OFFICER

DY.MANAGER FINANACE DY.MANAGER

ACCOUNTING

SR. OFFICERS SR.OFFICERS

OFFICER OFFICER

Figure 2.2: Structure of Finance department

 3.2 MARKETING DEPARTMENT (KERALA MARKETING)

Marketing is the core of all management functions. One of the important reasons behind the
success of the company is the marketing strategy compared to their rivals. The system followed
by Eastern is very unique and it has been very effective. They deal with the wholesalers and
retailers directly at their doorstep with the help of around 239 vehicles going through many
routes covering the entire state.
Average sale of Eastern is 20, 00,000 kg\month in normal season. During special season
like “Onam” its sales increases by 28,00,000 kg\month. Price rate of products changes according
to different season.
STRUCTURE OF MARKETING DEPARTMENT

GM MARKETING (KERALA SALES)

MANAGER SALES ADMIN

MARKETING STAFF

ASSISTANT

MANAGERS

SALES OFFICER

SALES TEAM

Figure 2.3: Structure of marketing department (Kerala marketing)

 3.3 HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT]
Human resource is the real assets of an organization. If treated well, they can take organizations
to commanding heights. Organizations are generally driven by a set of pre-determined goals.
They employ physical, financial and human resources in order to achieve goals. Organizations
thus depend on people for their survival and growth. In a similar way people need organizations.
The success and failure of every company depends upon its human resource. The vast majority
of people work to support themselves and their families. But people work for many other reasons
other than economic security, they want to gain recognition and achieve status or to test and
stretch their capabilities. It is a fact that the people are vital for the effective operations of a
company as human effort and brains are the main driving force behind the organization.
STRUCTURE OF HR DEPARTMENT

FUNCTIONAL HEAD HR

SENIOR MANAGER

HR & ADMINISTRATION

ASSIATANT MANAGER

HR & ADMINISTRATION

SENIOR OFFICER

OFFICERS

WORKERS

Figure 2.4: Structure of Human Resource department

S
 3.4 PURCHASE DEPARTMENT

The purchasing department will be responsible for providing the materials,

components and equipment required to keep the production process running smoothly. A vital
aspect of this role is ensuring stocks arrive on time and to the right quality. Performance of a
manufacturing firm always depends on the efficiency of its purchase department. The various
raw materials needed for the production is purchased by this department. If the materials are
purchased at right time at the right quality from the right suppliers it results in production of
materials as per the request of inventory control section. Mainly eastern is purchasing the
products from the reputed vendors and the import goods or raw materials from countries like
Srilanka and other states of India such as Gujarat, Tamilnadu, and Karnataka. In the purchasing
department about 40 employees are working.

STRUCTURE OF PURCHASE DEPARTMENT

Managing Director

FH Procurement

Asst. Manager

Senior Officers

Officers

Figure 2.5: Structure of purchase department

 3.5 QUALITY CONTROL DEPARTMENT
Functions of this department are to ensure that the quality objectives of the firm. Quality
is periodically measured and compared against product quality requirement. A major purpose of
this department is to ensure that the quality policies of the firm one are conformity with the
objectives of this department. Company had a well-equipped laboratory with all facilities which
costs Rs. 4 crore. Before packing each sample of products is tested in the lab and packed only if
they get the good quality certification from the lab. And if any products are returned by the
customers will be tested and find out the reason for rejection.

STRUCTURE OF QUALITY CONTROL DEPARTMENT

MANAGING DIRECTOR

FH TECHNICAL

MANAGER TECHNICAL

ASST.MANAGER

Sr.Micro Biologist Sr.Officer Technical Sr.OfficerIp& C

Micro Biologist Officer Officer

Figure 2.6: Structure of quality department

 3.6 PRODUCTION PLANNING AND CONTROL DEPARTMENT
Production planning and control department is the intermediary between production
and marketing departments. Production planning and control is the department which plans
everything regarding production. It finds out what is to be produced, when, what quality and it
even informs the purchase department about what raw materials to be purchased for production.
The main function of this department is to meet the requirements of the demand.

STRUCURE OF PPC DEPARTMENT

MANAGING DIRECTOR

FH MANUFACTURING

MANAGER PPC

ASSISTANT MANAGER
PPC

SENIOR OFFICER PPC

OFFICER PPC

Figure 2.7: Structure of PPC department

 3.7 PRODUCTION DEPARTMENT

Production is a process of converting input in to output. Technically speaking, a

production is concerned with step by step process of raw material into finished
goods. For a manufacturing concern like Eastern, production department plays
very important role.

3.8 ENGINEERING DEPARTMENT

Engineering department of Eastern are responsible for keeping the plant and
equipment’s in good condition. Engineering Department of Eastern has four
sections,
 Electrical
 Mechanical
 Stores
 Automobile

3.9 INFORMATION TECHNOLOGY DEPARTMENT

Artificial intelligence is necessary for development of mankind. Today the term

information technology has bellowed to encompass many aspects of computing
and technology, and the term is more recognizable than ever before. The
information technology umbrella can be quite large, covering many fields. IT
professionals perform a variety of duties that range from installing applications to
designing complex computer network and information data bases.
 3.10 EXPORT DEPARTMENT

Eastern foods started exporting in the year 1995. Today eastern is

exporting its products to almost all Gulf countries, and to the different parts of the
world, where the company has its own distributions. The company exports above
100 tons per month. It’s mainly called as export marketing department.

STRUCTURE OF EXPORT DEPARTMENT

MANAGING
DIRECTOR

SENIOR MANAGER
EXPORTING

SR. OFFICERS

OFFICERS

Figure 2.8: Structure of Export marketing department

 3.11 TAXATION DEPARTMENT

It works under finance department, but it independently executes its works. From
the accounting department they collect data. For the export Eastern need not want to pay tax.
This is possible through H-form. Each product has its own tax. For example chilli-4%, rice-
1%.Monthly the tax is calculated.

STRUCTURE OF TAX DEPARTMENT

COMPANY SECRETARY

DEPUTY MANAGER

SENIOR OFFICERS

OFFICERS

Figure 2.9: Structure of taxation department

ORGANISATION SRUCTURE

Figure 2.10: Organization Structure

 CHAPTER IV

POSITIONING OF THE INTERN & HIS/HER ROLE

 4.1 STRUCTURE OF FINANCE DEPARTMENT

MANAGING DIRECTOR

CHIEF FINANCE OFFICER

DY.MANAGER FINANACE DY.MANAGER

ACCOUNTING

SR. OFFICERS SR.OFFICERS

OFFICER OFFICER

Figure 3.1: Structure of Finance Department

4.2 ROLE OF THE INTERN

4.2.1DUTIES AND RESPONSIBILITIES ASSIGNED

 Manual invoice creation

 Verification of vehicle fuel expense
 Accounting of purchase bills
 Accounting of diesel bills
 Accounting of expense invoices
 GRN validation

4.2.2DEPARTMENT ALLOCATED AND REPORTING AUTHORITY

 Department allocated
 FINANCE
 Reporting authority
 Deputy Manager, Finance

4.2.3 BRIEF DETAILING ABOUT THE INTERNSHIP

The reporting time in the company is from 9.30 AM to 4.00 PM and attendance is
taken there. I have been working there from 3rd May, 2018 and the internship period allotted is
up to 16th June, 2018.

The finance department of this company is mainly dealing with 2 sections, accounts
receivables and accounts payables, where the payable section deals with purchase of raw
materials, and other miscellaneous goods for the production purpose, vehicle fuel expenses, etc
and the receivables section deals with the sale of finished goods. I have been working in the
payment section and the duties allotted were to verify the diesel bill with invoice statements,
accounting of the diesel bills and other expense invoices.
4.3 CONTRIBUTION OF THE INTERN TO THE ORGANISATION
The creation, approval, and implementation of an internship is a collaborative
experience among a student, faculty guide, industry guide. Each person is responsible for
contributing the overall success of the internship experience. The responsibilities I attained
through the internship.

 Demonstrate the highest level of professionalism, which includes arriving on time

for designated work, notifying the industry guide of any deviations from the
established schedule, and dressing to the standards of the organizations and the
work being performed. Respected the organization’s reporting structure and
followed the policies and procedures of the organization.
 Communicated effectively with the industry guide, and other staff within the
organization, accepted and applied critiques and suggestions to daily work in an
effort to become more productive and or/ efficient.
 Completed and submitted the faculty guide weekly time logs. Completed and
discussed with the industry guide the midterm and final evaluations.

From the 1.5 months during internship I understood that it is a

structured work experience related to a student’s major and/or career goal. An experience that
should enhance a student’s academic, career, and personal development. The experience that is
mutually agreed upon by the student, industry guide and or/faculty guide. Where do I get
experience if no one is willing to hire me? “The answer is simple: get an internship!

An internship also offers opportunity to work with someone

who can become a mentor for us-not only the internship, but throughout our career. The program
demonstrates a commitment to excellence through self study, which assures that it goals and
objectives are met, enhances the quality of professional education and training obtained by its
interns and training staff, and contribute to the fulfillment of its host institutions mission.

INITIATIVES & RESPONSIBILITIES

I was placed as an intern in Eastern Condiments with the duties of the overall department
of the institution. My responsibilities were:
  Maintains the work structure by updating work requirements and job description for all

positions.

 Maintains the organization staff by establishing a recruiting, testing and interviewing

programme, counselling mangers on candidate selection, conducting and analyzing exit

interviews recommending changes.

 Prepare Expense sheet Sales Officer for Making Financial Analysis.

 Maintains a pay plan by conducting periodic plan surveys, scheduling and conducting

job evaluation preparing pay budgets, monitoring and scheduling individual pay actions,

recommending, planning and implementing pay structure revisions.

 Ensures legal compliance by monitoring and implementing applicable human resource

federal and state requirements; conducting investigations; maintaining records;

representing the organization at hearings.

 Maintains management guidelines by preparing, updating, and recommending human

resource policies and procedures.

TASK ACCOMPLISHMENTS MADE

 Assisted the account section in the preparation of GRN & Payment advise

 Assisted the purchase manger in filling the data of the purchased items.

 Assisted the HR manager in sorting the employee details and updating he payrolls.

 Assisted the Marketing Manager For Bill Checking And Item Record in the Excel Sheet

 Assisted by finance manager in tally software for entering details about money

transactions through bank

4.4 LEARNING FROM THE INTERNSHIP
This is a descriptive study conducted mainly to familiarize with the activities,
processes, policies, programmers and procedures followed in the firm. Eastern is the winner of
the largest exporter for spice powders in consumer packs from India by the spices board for the
past 17 years consecutively. To encourage businesses they set up financial policies. These
policies typically regard investing, taxation, trading, quotas, customs and labour regulations.

Obviously the main thing internships teach me are the skills I need to work in that field. Being
able to work together an help one another was vital to the departments success. Team work is
such an important aspect of running successful company and my internships have taught me how
to do this on a business level. Believing in our self is vital to our success and internships helped
to gain the experience that helps me feel competent and confident in what I do. Internship helps
me to contribute the concepts that I gained from my academic section in the areas of marketing,
Hr, finance etc.
CHAPTER – V
ANALYSIS
5.0 SWOT Analysis
SWOT Analysis is conducted to understand the firm’s external and internal
environment. A conscious identification of the relevant environment of an organisation enables it
to focus its attention on factors which are intimately associated with the vision, mission,
objectives and strategies of the organisation. SWOT analysis is a strategic planning method used
to evaluate the strength, weakness, opportunities and threats involved in a project and identifying
the external and internal factors that are favorable and unfavorable for achieving that objective.

5.1 Strengths: -
 No trade unions
 Almost 70% of market share in all its products in Kerala
 The quality of the product is up to the International Standards
 Eastern is the largest exporter of spice powders in consumer pack from India that export
mainly to Middle East, UK, Australi, Germany and Canada. Presently the company is
exporting 20% of its products.
 Good brand name
 ISO 22000-2005 for food safety management system
 HACCP- hazardous analysis critical control point certificate issued by food cert BV
Netherlands
 98% sale is ready cash sale
 Well established quality control lab
 The whole organization have a computerized network
 Good customer relationship
 Availability of skilled labours
 Best Spices Exporter Award from spices board for last 11 years
 Complaint handling is done on weekly basis
5.2 Weaknesses: -

 Comparitively less market share outside Kerala.

 Location of the factory is not perfect for easy transportation.
 The consumers are having only the image curry powder.
 Customers are not aware of ISO certification.
 Less promotional activities.

5.3 Opportunities:-
 FMCGs are gaining demand in market share. So products of Eastern can attain a good
level of demand in future
 Food need is psychological ,so there is no delay in the market condition
 Change in lifestyle of people is a good sign for ready make food industry.
 Variety of ideas in food production.
 Expanded group of companies.
 Global penetration
 Increases export opportunity and expansion of production capacity

5.4 Threats: -
 High competition in the local market due to the low investment requirement for entering
in this industry
 Availability of raw materials from the local market is less.
 Appreciation in money value.
 Changing food habit, consumers taste and preference.
 Unfavourable government rules and regulations.
 Fluctuation in price of raw materials.
CHAPTER VI

CONCLUSION
 CONCLUSION

The study conducted Eastern condiments pvt.ltd which is one of the

pioneer in condiment industry and the market leader in variety of packaged curry powders in
south India. It was a general study regarding the various processing of different plants and
aspects of Eastern condiments Pvt ltd. It is found that a cordial relationship is maintained
between all departments for the smooth functioning and achievement of the company. Eastern
has achieved these enviable heights mainly due to the hard work and commitment of quality
besides bringing a good product at right prices to the consumers.

The accounts department deals with preparation of financial statements and thus identifying
the financial strength and weakness of the firm by properly analyzing and interpreting the
financial statements. Finance and cost functions are headed by the director of finance and
accounts, IT-Internal auditing section etc, are the major auditing gangs giving their upper hand
for the smooth functioning of finance dept.

Being a student of MBA, the internship has benefited me with so

much of confidence and awareness. The study gave me an opportunity to experience and
improves my practical knowledge besides my theoretical knowledge.