ACE UA

AE

ACE
E INTEG
GRATED
D MANA
AGEMEN
NT SYS
STEM
HS
SE PRO
OCEDUR
RE AHP//04
LEGAL COMPLIANCE
E
1 Rev. 01, 26 Februar
Issue 1, F ry 2012

THIS
S IS AN IM
MS LEVEL 3 DOCUM
MENT
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/04 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
LEGAL CO E 
OMPLIANCE
 

REVISION HIST
TORY

1 0
01 Febru
uary 2012 Minor
M revisio
ons GH DJ ZH

1 0
00 Janua
ary 2012 First
F issue GH DJ ZH

Issue ev.
Re Date Description
D o
of revision Prepared
d Checked
d Authorizzed

Preparred by: HSE Mana

ager
Name: Garry Higham
Review
wed by: Quality Ass
surance Dirrector
Name: Dav
vid Jeens
Approv
ved by: Country Op
perations Director
Name: Zey
yad Hamma
ad

This Doccument is thee property of ACE Compa any, and can

nnot be used nor given too outside parrty without
prior au
uthorization. Print
P outs fro
om soft copie
es are Uncon
ntrolled, unless stamped in red as “Co ontrolled
Copy”
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/04 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
LEGAL CO E 
OMPLIANCE
 

Tab
ble of Conte
ents
1.  PURP POSE AND SCOPE ......................................................................................................................................... 4
2.  TERM MS AND DEF FINITIONS ................................................................................................................................. 4
2.1  INTTERNAL AUDITT ................................................................................................................................................... 4
2.2  HSSE MANAGEMEENT SYSTEM AUDIT ..................................................................................................................... 4
3.  REFE ERENCES ......................................................................................................................................................... 4
4.  PROC CEDURE ........................................................................................................................................................... 4
4.1  RESSPONSIBILITIEES .................................................................................................................................................. 5
4.1.1  A
ACE UAE Boaard of Directo ors ................. ........................................................................................................ 5
4.1.2  Managers.................................................. ........................................................................................................ 5
M
4.1.3  H
Health, Safetyy and Environm mental Managger ................................................................................................... 5
4.1.4  H
Health, Safetyy and Environm mental Deparrtment ............................................................................................... 5
4.1.5  All Employeess ........................................... ........................................................................................................ 5
A
5.  RECO ORDS ................................................................................................................................................................ 5
6.  APPE ENDICES .......................................................................................................................................................... 5
7.  ASSOOCIATED FO ORMS ........................................................................................................................................... 5

Page 3 of 5 For Internal Use

U Only
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/04 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
LEGAL CO E 
OMPLIANCE
 

1. PURP POSE AND SCOPE

To describe how to evaluate
e compliance w
with relevantt and curren
nt HSE legisslation.
This proccedure appliies to all AC
CE Personn nel and whe
ere applicable operationnal activity unless
u the
Health, Safety and Environment
E tal Departm
ment permit any variatio
ons.

MS AND DE
2. TERM EFINITIONS
S
2.1 Interrnal Audit
Systemattic, indepenndent and documente ed process for obtaining and eva valuating ev
vidence to
assess th
hat the HSEE system is being
b mana
aged in acco
ordance witth policy an d procedure
e.

2.2 HSE Management system m Audit

Systemattic examina
ation to dete
ermine whe ated resultss conform to planned
ether activities and rela
arrangem
ments of ACE’s IMS pollicy and obj ectives.

3. REFE
ERENCES
 Peerformance Measurem ment and Mo onitoring (BS
S OHSAS 18001:
1 20077, requirement 4.5.1)
 Monitoring an nd Measure ement (ISO 14001: 200 04, requirem
ment 4.5.1.))
 Monitoring an nd Measure ement (AHP P06)
 Internal Auditt (QA proceedure)
 Leegal and Otther Requireements (AHHP03)
 Peerformance Reporting (AHP32)
 Heealth, Safetty and Envirronmental R
Reporting (AAHP01)
 HSSE Audit Ch hecklist (AH
HP10F03)

4. PROC CEDURE
Legal compliance is monitore ed by the QA proced nternal Auddit. Checks on legal
dure for In
compliancce are inclu
uded in all In
nternal Aud its of the HS
SE manage ement Systeem.
All HSE auditors are trained d to unde erstand the quirements that apply to the
e legal req
environmental aspeccts and imp pacts of th e activities of ACE. Relevant
R leggal requirem
ments are
identified by legal an
nd other requirements ((AHP03).
The Healtth, Safety and
a Environ nmental Man nager will re
eview the re
esults of all HSE Intern
nal Audits,
in particular checking g for eviden
nce of legal compliance e in the aud
dit records. The Interna
al Auditors
will look fo
or specific evidence
e off:
 Acccess to relevant legisllation
 Unnderstandinng of the leg
gal requiremments by ke ey personne el
 Operational methods
m of ensuring co ompliance
 Reecords to deemonstrate e compliance e
 Unnderstandinng of how too act in eme ergencies to o avoid legaal non-comppliance
 Unnderstandinng of how too correct leggal non-com mpliance
 Managers arre responsiible for imp plementing corrective and preveentive actio on in their
espective arreas of control to rectifyy actual or potential
re p leg
gal non-com
mpliance.
Incidents of legal non-compliance and probblems in the controls that
t affect leegal compliiance may
be discovvered at internal audit or indepe
endently. They are reported on HSE Audit Checklist
(AHP10F03).

Page 4 of 5 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/04 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
LEGAL CO E 
OMPLIANCE
 

Actual or potential le
egal non-com
mpliance w ill be dealt with
w as a top priority.
The Heallth, Safety and Enviro Department reviews leg
onmental D gal compliaance in dep
partmental
meetings.
The Heaalth, Safety and Envirronmental Manager reports
r the overall peerformance on legal
nnual management revview, accord
compliancce at the an ding to perfo
ormance reeporting (AH
HP32).

4.1 Resp
ponsibilitie
es

4.1.1 ACCE UAE Bo oard of Direcctors

 Prrovides reso
ources to maintain
m legaal compliance
 Caarries overa
all responsibbility for leg
gal complian
nce
 Ennsures overrall legal compliance

4.1.2 Managers
 nd manage controls an
mplement an
Im nd practicess for legal co
ompliance
 Im
mplement co
orrective and preventattive action for
f legal non n-compliancce

4.1.3 He
ealth, Safetty and Envirronmental MManager
 Ad
dvises the office
o of the Chief Execcutive and managers
m o legal liab ilities
on
 o-operates with manag
Co gers on legaal compliance
 Manages and d monitors HSE
H Interna
al Audit to check
c legal compliancee

4.1.4 ealth, Safetty and Envirronmental D

He Departmentt
 Re
eviews all events
e of leg
gal non-com mpliance
 Ch
hecks for le
egal complia ance in all H
HSE Interna
al Audits

4.1.5 All Employeees

 eport all pottential legall non-comp liance to the
Re eir supervis
sor or line m
manager

5. RECO
ORDS
None.

6. APPE
ENDICES
None.

7. ASSO
OCIATED FORMS
F
None.

Page 5 of 5 For Internal Use Only