Ruling Documents

of the
Intermountain
Affiliate of
NACURH, Inc.





















Last Updated: 10/12/2010

 

IACURH
Ruling
Documents

Table
of
Contents

Table of Contents ..............................................................................................................................................................2
NACURH Unification Statement ..........................................................................................................................5

By Laws

Article II- Name ............................................................................................................................................6

Article III- Purpose........................................................................................................................................6
Article IV- Membership.................................................................................................................................6
Article V- Officers .........................................................................................................................................6
Article VI- Executive Board Qualifications and Duties..................................................................................6
Article VII- Election of Officers .....................................................................................................................8
Article VIII- Recall of Officers .......................................................................................................................8
Article IX- Committees .................................................................................................................................8
Article X- Annual Regional Conference........................................................................................................8
Article XI- Finances ......................................................................................................................................9
Article XII- Parliamentary Authority ..............................................................................................................9
Article XIII- Amendments to the Bylaws .......................................................................................................9
Article XIV- Enactment .................................................................................................................................9
Article XV- Unification Statement .................................................................................................................9

Policy Book

Section I Policies Affecting IACURH Officers ................................................................................................11

A. Director Duties .......................................................................................................................................................... 11
B. Associate Director Business Administration (AD-BA) Duties ....................................................................... 11
C. Associate Director of National Residence Hall Honorary (AD-NRHH) Duties.......................................... 11
D. Regional Advisor Duties ......................................................................................................................................... 12
E. Regional NRHH Advisor Duties ............................................................................................................................ 12
F. Regional Communications Coordinators (RCC) Duties ................................................................................. 12
G. Outreach Chair Duties ............................................................................................................................................ 14
H. Programming Chair Duties .................................................................................................................................... 14
I. Leadership Advancement Society of IACURH (LASI) Chair: ....................................................................... 15
J. National Communications Coordinator (NCC) Qualifications and Duties.................................................. 15
K. NACURH Related Positions .................................................................................................................................. 15
Section II Election procedures for the Directorship .......................................................................................17
A. Written Bids ............................................................................................................................................................... 17
B. Selection of the Regional Director and Associate Directors ......................................................................... 17
C. Selection of the Regional Advisor ........................................................................................................................ 17
D. Selection of the NRHH Regional Advisor .......................................................................................................... 18
E. Selection of the Regional Communications Coordinators ............................................................................. 18

F.
 Policies affecting the “None of the above” Majority ......................................................................................... 18

G.
 Announcement of Elected Officers ...................................................................................................................... 18

H.
 Transition of Newly Elected Officers ................................................................................................................... 18

I.
 Selection of Replacements to the Directorship ................................................................................................ 18

J.
 Regional Chairs ........................................................................................................................................................ 19

K.
 RBD Term of Office: ................................................................................................................................................ 19

Section III
Regional Committees ......................................................................................................................21

Section IV
Operating Policies ...........................................................................................................................23

A.
 Conducting Business .............................................................................................................................................. 23

B.
 National Residence Hall Month ............................................................................................................................ 23


2
 C.
 No Frills Business Meeting .................................................................................................................................... 23

D.
 Stationery ................................................................................................................................................................... 23

E.
 Email Legislation Policy .......................................................................................................................................... 23

Section V
Financial Policies .............................................................................................................................26

A.
 Allocation of Monies to the General Fund ......................................................................................................... 26

B.
 Expending of Monies in the General Fund ........................................................................................................ 26

C.
 Use of Contingency ................................................................................................................................................. 26

D.
 Financial Responsibilities of the Directorship ................................................................................................... 26

E.
 Financial Responsibilities of the Regional Advisor .......................................................................................... 26

F.
 Fiscal Year ................................................................................................................................................................. 26

G.
 Check Requests ....................................................................................................................................................... 26

H.
 Regional Budget ....................................................................................................................................................... 26

I.
 Financial Reports ..................................................................................................................................................... 27

J.
 Review of Finances ................................................................................................................................................. 27

Section VI
Travel Policies .................................................................................................................................29

A.
 Definition..................................................................................................................................................................... 29

Section VII
Registration Policies ......................................................................................................................31

A.
 IACURH Annual Conference................................................................................................................................. 31

B.
 IACURH No Frills Conference .............................................................................................................................. 31

C.
 NACURH Annual Conference and Pre-Conference ....................................................................................... 31

D.
 Special Guests .......................................................................................................................................................... 31

E.
 Other Conferences .................................................................................................................................................. 31

Section VIII
Award Policies ...............................................................................................................................33

A.
 Criteria for All Awards ............................................................................................................................................. 33

B.
 Awards Selected at the IACURH Regional Conference ................................................................................ 33

D.
 NACURH Awards ..................................................................................................................................................... 44

E.
 IACURH Awards Distributed at the Discretion of the Directorship .............................................................. 45

F.
 Conference Spirit Awards ...................................................................................................................................... 45

G.
 Political Consideration of Bids .............................................................................................................................. 45

Section IX Policies Affecting IACURH Conferences.......................................................................................47
A.
 Conference Bid Requirements and Procedures .............................................................................................. 47

B.
 Trading Spaces......................................................................................................................................................... 47

C.
 Program Submission Policy .................................................................................................................................. 48

D.
 Non Conference Persons at a Regional Conference...................................................................................... 48

E.
 Liability of NACURH and Disclaimer Statement .............................................................................................. 48

F.
 Conference Drug and Alcohol Policy .................................................................................................................. 48

G.
 Conference Fair Housing Policy ........................................................................................................................... 48

H.
 Corporate Partners .................................................................................................................................................. 48

I.
 Reserved Program Time Slots.............................................................................................................................. 48

J.
 Monitoring of the Regional Conference Budget ............................................................................................... 48

K.
 No Pay-No Key Policy............................................................................................................................................. 49

L.
 Conference Fee Refunds ....................................................................................................................................... 49

M.
 Waiver of Regional Conference Fees for NBD Members .............................................................................. 49

N.
 Speaker Subsidy ...................................................................................................................................................... 49

O.
 Regional Conference Deficit ................................................................................................................................. 49

P.
 Conference Excess ................................................................................................................................................. 49

Q.
 Conference Add On Fee ........................................................................................................................................ 49

R.
 Conference Wrap-Up .............................................................................................................................................. 49

S.
 Wrap-Up Report ....................................................................................................................................................... 49

T.
 Host Acknowledgement Form ............................................................................................................................... 51

U.
 Regional Conference Dates .................................................................................................................................. 51

V.
 Sub-regional Conferences ..................................................................................................................................... 51

W.
 Conference Americans with Disabilities Act (ADA) Fee ................................................................................. 51

X.
 Risk Management .................................................................................................................................................... 51

Section X
Leadership Advancement ................................................................................................................53

A.
 Leadership Advancement Society of IACURH (LASI) Guidelines:.............................................................. 53

B.
 Leadership Advancement Society Scholar (LAS) Program Guidelines: .................................................... 53


3
 Unification
Statement and
Bylaws

4
 NACURH Unification Statement


NACURH is a student-run organization whose members’ purpose is to provide communication, education, and leadership
development opportunities for student leaders in residence hall systems across the country and around the world. The students
who comprise our organization represent different abilities, races, ethnicities, sexual orientations, religions, ages, genders and
political affiliations. As such, NACURH is a representative body of a truly multicultural population in which individual differences
are accepted and welcomed. We accept the responsibility to act aggressively and proactively toward educating our membership.
We strongly encourage member schools to build conference delegations that are representative and inclusive of the diversity of
people from their individual campuses. Ultimately, we strive for an appreciation, understanding, and acceptance of diversity.
Finally we encourage member schools to work together to provide a unified front in order to achieve our basic goal of improving
residence halls nationwide, and internationally. (1994)

5
Intermountain Affiliate of College and University Residence Halls
By-Laws
Article I-Name
The name of this organization shall be the Intermountain
Affiliate of College and University Residence Halls
(IACURH) and shall be an affiliate of the National
Association of College and University Residence Halls,
inc. (NACURH). NACURH bylaws shall take precedence
over these regional bylaws.
Article II-Purpose
The purpose of IACURH shall be to enhance
communication, to train and develop residence hall
student leaders, and to create programming in
conjunction with the member schools of NACURH and
IACURH.
Article III-Membership
Sec. 1 Any college or university with residence halls
as defined by NACURH, Inc. may become a
member of IACURH.
Sec. 2 Dues shall be paid by the beginning of the
annual regional conference. Forgoing payment
shall result in a denial of voting privileges until
payment is made.
Sec. 3 Voting members of IACURH shall be those
schools in good standing with IACURH. Each
voting member shall have one vote in all
business transactions of the region requiring a
vote.
Article IV-Officers
Sec. 1 The Directorship—The Directorship shall
consist of the Director and the Associate
Directors of Business Administration, and
National Residence Hall Honorary. The
Advisor Advisor-elect shall be ex-officio
members of the Directorship.
Sec. 2 The Executive Board—The Executive Board
shall consist of the Directorship and Advisor,
the Regional Communications Coordinators,
the Regional Chairs, and any other appointed
positions as selected by the Directorship.
Sec. 3 The Regional Board of Directors includes the
Executive Board and the National
Communications Coordinators. RHA
Presidents and NRHH Representatives shall
be ex-officio members of the Regional Board
of Directors.
6
Article V-Executive Board Qualifications and
Duties
Sec. 1 Executive Board
A. The members of the IACURH Executive
Board shall be in attendance at an
IACURH affiliated school in good standing
upon bidding for their position. They shall
remain residents of residence halls at
their member schools during their term of
office unless they receive approval from
the Directorship and RBD to leave the
region for graduate school.
B. The members of the IACURH Executive
Board shall attend an IACURH member
school for the full length of their term,
excluding summer internships, official
school breaks, and special permission
from the Directorship.
C. The Director and the Associate Directors
must have attended an IACURH No Frills
Conference prior to the time of his or her
term in office begins.
D. The members of the IACURH Executive
Board shall be accountable to the
member schools of IACURH
E. Executive Board members shall follow all
policies as defined in the regional policy
book.
Sec. 2 Duties of the Director
A. Preside over all regional business
meetings.
B. Represent IACURH at all proceedings of
the National Board of Directors of
NACURH in cooperation with the
Associate Director of Business
Administration.
C. The Director shall oversee the
development of the Leadership
Advancement Society of IACURH and
maintain a list of all inductees.
Sec. 3 Duties of the Associate Director of Business
Administration
A. Keep minutes of all business meetings
and distribute them within 45 days of the
conference, or else the school hosting the
Associate Director of Business
Administration will not be in good
standing until such time as the minutes
are distributed.
B. The Associate Director of Business
Administration shall maintain accurate
 financial records and report on
transactions in every regional newsletter.
C. The Associate Director of Business
Administration shall maintain all regional
documents, including mailing lists, and
keep them current.
D. Be authorized as a signatory for all
authorized expenditures in concurrence
with the Director and Regional Advisor.
E. The Associate Director of Business
Administration shall assist the Director in
representing the IACURH region at all
proceedings of the National Board of
Directors of NACURH.
F. The Associate Director of Business
Administration shall oversee the financial
development and allocations of the
Leadership Advancement Society of
IACURH funds.
Sec. 4 Associate Director of National Residence Hall
Honorary
A. The Associate Director of NRHH shall
serve as both the NRHH regional recruiter
and OTM selection coordinator and shall
attend the NACURH Semi Annual
Business Conference.
B. The Associate Director of NRHH shall
coordinate the regional awards process
as defined in the regional policy book.
C. The Associate Director of National
Residence Hall Honorary shall oversee
the purchasing and ordering of the
Leadership Advancement Society of
IACURH induction plaques.
Sec. 5 Regional Advisor
A. The IACURH Regional Advisor shall have
at least two (2) years of full-time
professional housing experience at the
time of bidding and be employed at a
member school in good standing.
B. Serve as the Regional Advisor-Elect from
the date of their election until one day
after the NACURH Annual Conference,
which follows the election.
C. Shall commit to serve a term of two years
from the day of the NACURH conference
following their election, until the last day
of the NACURH conference two years
later, with the option of re-bidding.
D. Shall be responsible, in conjunction with
the Directorship, for the financial
management of the region.
E. Shall, with the concurrence of the
Associate Director of Business
Administration, be authorized as signatory
for all bills paid as necessary.
7
F. Shall aid in the development of resources
for the Leadership Advancement Society
of IACURH inductees.
G. Shall oversee the Leadership
Advancement Society Scholars Program
application and selection process in
conjunction with the Regional
Communications Coordinators.
Sec. 6 Conference Chairperson(s)
A. Shall be in attendance at a NACURH
affiliated school in good standing and
shall remain residents of residence halls
at their member schools during their term
of office as prescribed by the NACURH
bylaws.
B. Shall be responsible to the Directorship
for the coordination, planning, and
administration of the annual Regional
Conference.
C. Shall allocate and dispense funds as
needed to prepare for the conference with
the prior approval of the Directorship and
under the supervision of the regional
conference advisor.
Sec. 7 Regional Communications Coordinator
A. Four (4) Regional Communications
Coordinators shall be assigned to the
specific areas of: Affiliation and Retention,
Presidential Relations and RHA
Development, NCC Training and
Development, and Publications and
Technology.
B. The RCC Candidate shall have attended
at least one RBD meeting at an IACURH
or No- Frills Conference.
C. The RCC shall maintain continual contact
with and serve as a regional resource to
all IACURH member schools.
D. The administrative duties of the RCC
shall be paid for by the IACURH Region,
which can include copying, faxing, mailing
and telephone costs.
E. Shall participate in the Leadership
Advancement Society Scholars Program
selection process.
Sec. 8 National Communications Coordinator
A. Shall be responsible for all
communication between their school and
the Directorship, the NACURH
Information Center, the NACURH
Services and Recognition Office, the
Executive Board, the Committee Chairs,
and national and regional member
schools.
B. Shall act as delegation chairperson and
fulfill registration requirements and
 coordinate responsibilities for their
school’s delegation at all conferences.
C. Shall attend all business meetings at
IACURH conferences on behalf of their
school. The NCC may appoint a designee
to vote in their absence.
D. Shall be responsible for maintaining their
school’s good standing status through
submitting the yearly NIC report(s) and
membership dues and registration form.
Article VI-Election of Officers
Sec. 1 Election of the Directorship
A. Candidates for the Regional Director and
Associate Director positions shall run as
individuals at the No Frills conference.
Sec. 2 Officer’s Oath
A. The outgoing Director shall swear in the
incoming Directorship by the following
oath of office:
1. “I, ______________, pledge to uphold the
bylaws of the Intermountain Affiliate of the
National Association of College and
University Residence Halls, Incorporated;
to uphold the high standards of
citizenship and academics which are
exemplified by the august body; to fulfill
all the duties that are required of me and
represent the people of this region
responsibly and conscientiously.”
Sec. 1 Selection of Replacements to the Directorship
A. In the event of resignation or
impeachment of the Regional Director,
the Associate Director of Business
Administration will assume the position if
ratified by one-half (1/2) of the IACURH
NCCs.
B. In the event of a resignation or
impeachment of an Associate Director,
the replacement process shall be followed
as outlined in the policy book.
C. Once the succeeding officer is ratified by
the NCCs, the officer will hold the position
until formal elections are held at the next
regional conference.
Article VII-Recall of Officers
Sec. 1 Any NCC or Executive Board member may
initiate a petition at any time for the recall of
any elected officer.
8
Sec. 2 The NCC or Executive Board member initiating
the recall must contact the officer being
recalled, the Directorship, and all of the NCCs
of the IACURH member schools indicating the
reason for the recall.
Sec. 3 The Regional Advisor shall arrange a
conference call with the officer being recalled
and the initiator.
Sec. 4 The officer being recalled shall be allowed
adequate time to respond to the grievances.
Sec. 5 Following the conference call, the initiator of
the recall must send a ballot to all the voting
members of the RBD so that a vote of either
“retention” or “recall,” can be mailed to the
Regional Advisor for tabulation.
Sec. 6 A two-thirds (2/3) vote is sufficient for the recall
of any officer.
Article VIII-Committees
Regional committees may be established by the
Directorship. Committees shall file reports to the
Directorship. The membership and duration of such
committees shall be determined by the Directorship.
Article IX-Annual Regional Conference
Sec. 1 Any college or university wishing to sponsor
the annual regional conference for the next
academic year shall submit a letter of intent to
bid to the present IACURH Regional Director
at least three (3) weeks prior to the regional
conference. Only those schools meeting this
deadline will be allowed to place a bid at the
regional conference, unless, after a vote has
been taken the “None of the Above” option
wins a majority.
Sec. 2 A formal conference bid presentation must be
made by any school desiring to sponsor the
conference.
Sec. 3 The sponsoring college or university shall
direct and organize the conference.
Sec. 4 The regional conference shall be chosen by a
majority vote of the schools present at the
business meeting.
Sec. 5 The regional conference shall be held in
October or November
Sec. 6 The regional alcohol policy shall be as follows:
A. All IACURH functions shall be dry,
meaning that no alcohol shall be served
or consumed for the duration of the
conference.
B. Each host school must require all
delegates to read and sign a
responsibility waiver, which includes the
policies and the consequences of
violation of NACURH and/or host school
policies. This waiver must be signed and
 returned to the host school in order to
attend for the conference.
Sec. 7 All honors and awards determined at the
regional conference must follow the IACURH
Awards Policies.
Article X-Finances
Sec. 1 Dues
A. The Annual dues for NACURH members
shall be determined by the National Board
of Directors of NACURH, Inc.
B. Members of the RBD can request to see
the IACURH financial records at any time.
Sec. 2 The annual regional conference shall operate
on revenues collected at the time of
registration. The amount of which is to be
determined by the sponsoring school in
accordance with national policy regarding
breakeven points. Excess funds shall be
deposited in the IACURH checking account as
defined in the Policy Book.
Sec. 3 The annual No Frills conference shall operate
on revenues collected at the time of
registration, the amount of which is to be
determined by the sponsoring school in
accordance with national policy regarding
breakeven points. Excess funds shall be
deposited in the IACURH checking account as
defined in the Policy Book.
Sec. 4 Further monetary guidelines, included in the
IACURH financial policies, govern in
conjunction with these bylaws.
Article XI-Parliamentary Authority
Robert’s Rules of Order, Newly Revised, unless
superseded by the statute of the State of Oklahoma,
shall be this organization’s recommended parliamentary
authority and code.
9
Article XII-Amendments to the Bylaws
Sec. 1 Amendments to the bylaws must be presented
in written form to the Directorship of the region
by any member of the RBD before a vote on
the amendment can occur.
Sec. 2 A two-thirds (2/3) majority of all schools in
attendance is required for the adoption of the
amendments. All member schools not in
attendance shall be informed of any such
adoption of the amendments within thirty (30)
days.
Sec. 3 If any amendment is passed, it becomes
effective one day after its passage unless
otherwise decreed within the amendment or by
a special motion.
Article XIII-Enactment
The bylaws shall go into effect immediately upon the
regional charter by the National Board of Directors of the
National Association of College and University
Residence Halls, Inc.
Article XIV-Unification Statement
The Intermountain Affiliate of College and University
Residence Halls is a student run organization whose
purpose is to provide communication, education, and
leadership development opportunities for student leaders
in the residence hall systems across the country and
around the world. Students that compromise the
membership of our organization are of different abilities,
races, ethnicity, sexual orientations, religions, ages,
genders, and political affiliations. As such, IACURH is a
representative body of a truly multicultural population
and is committed to promoting an atmosphere that is
conducive to creating an appreciation of individual
differences and lifestyles. We strongly encourage
member schools to build conference delegations that are
representative of the diversity of the people from their
individual campuses. Ultimately, we strive for an
appreciation, understanding, and celebrating of diversity.
 Section I
Policies Affecting
IACURH Officers

Last Updated: 10/12/2010

Section I Policies Affecting IACURH Officers
A. Director Duties
1. Be responsible for the publishing and distribution of “State of the Region” reports
2. Appoint all committee chairs.
3. Be responsible for execution of operating and financial policies as established by a majority vote of the Regional
Board of Directors (RBD) of IACURH.
4. Oversee the selection process of all regional awards and national nominees as outlined by the awards policies.
5. Attend all meetings of the IACURH Regional Board of Directors and the NACURH National Board of Directors.
6. Correspond with National Officers monthly.
7. Submit an article for the IACURH newsletter to the RCC-PT.
8. Be responsible for the hosting and implementation of the regional conferences.
9. Compile the Semi-Annual and Annual Regional Reports as outlined by the NACURH National Chairperson.
10. Be authorized as signatory for all necessary expenditures..
11. Determine the number of Leadership Advancement Society Scholarships and the amount of each scholarship to
subsidize registration fees for the IACURH Regional Conference.
12. Conduct Regional Committee assignments (with the exception of the OTM Committee, which shall be selected by
the AD-NRHH) by the 1st of September each year. This process shall consist of an interest survey of NCCs and
other interested students. The Regional Director has the discretion to assign NCCs to committees based on need
and committee size.
13. Facilitate a smooth transition with the new Director.
B. Associate Director Business Administration (AD-BA) Duties
1. Keep complete financial records of the region.
2. Submit, on a monthly basis, financial reports of IACURH to the NACURH National Associate for Finance,
Regional Advisor and Regional Director.
3. Submit a financial standing of the region for publishing in the Pre-NACURH newsletter to the RCC-PT.
4. Be responsible for the upkeep of the Regional Charter, Bylaws, and Policy Book.
5. Be authorized as signatory for all necessary expenditures.
6. Be responsible for collecting induction fees ($50.00) for the Leadership Advancement Society of IACURH.
7. Determine the number of Leadership Advancement Society Scholarships and the amount of each scholarship to
subsidize registration fees for the IACURH Regional Conference.
8. Be responsible for execution of operating and financial policies as established by a majority vote of the Regional
Board of Directors (RBD) of IACURH.
9. Submit an article for the IACURH newsletter to the RCC-PT.
10. Facilitate a smooth transition with the new AD-BA.
C. Associate Director of National Residence Hall Honorary (AD-NRHH) Duties
1. Recruit new chapters through contact with NCCs.
2. Correspond monthly with the NRHH National Board.
3. Attend all meetings of the IACURH Regional Board of Directors and of the NRHH National Board.
4. Submit an article for the IACURH newsletter to the RCC-PT.
5. “Of the Month” (OTM) Awards
a. Solicit award nominations from member schools in the region.
b. Shall be responsible for selection of “Of the Month” awards.
c. Create and distribute regional “Of the Month” award certificates to all OTM winners regularly.
d. Submit regional nominations to the NACURH Service and Recognition Office for National OTM Award
selection.
e. Announce IACURH OTM winners each month.
6. Plan a reception for all NRHH members at the IACURH Regional Conference.
7. Fulfill all goals and obligations set forth by the region and/or the regional director.
8. All regional Awards Criteria shall be maintained by the AD-NRHH.
a. Be responsible for ensuring that any changes made to award criteria passed by the regional or national
board are reflected in the criteria.
b. Ensure that all schools in the region have a copy of the most current awards criteria before each regional
conference.
9. Be responsible for ordering the Leadership Advancement Society of IACURH induction plaques for all new
inductees by the 15th of April whose applications were received by March 31st of each year awarded at the
NACURH Conference.
10. Be responsible for communicating with and facilitating the work of the IACURH LASI Chair as per Section: I. h.

11
 11. Facilitate a smooth transition with the new AD-NRHH.
12. Oversee the Recognition Committee
D. Regional Advisor Duties
1. Submit an article for the IACURH newsletter to the RCC-PT.
2. Assist with finances.
3. Be responsible for the transition of the new advisor in accordance with the bylaws.
4. Advise the selection process of the Leadership Advancement Society Scholarship Program.
E. Regional NRHH Advisor Duties
1. The IACURH Regional NRHH Advisor shall have at least two (2) years of full-time professional
housing experience at the time of bidding and be employed at a member school in good standing.
2. Upon election at the IACURH Conference, the winning candidate shall serve as the Regional NRHH Advisor-Elect
until one day after the NACURH Annual Conference, which follows the
election.
3. Shall commit to serve a term of two years from the day of the NACURH conference following their election, until
the last day of the NACURH conference two years later, with the option of re-bidding.
4. Shall work in conjunction with the AD-NRHH in managing and helping affiliate the NRHH Chapters of the region.
5. Shall follow all policies as defined in the regional policy book.
6. Shall, in conjunction with the Regional Advisor, aid in the development of resources for the Leadership
Advancement Society of IACURH inductees
7. Shall, in conjunction with the Regional Advisor, oversee the Leadership Advancement Society Scholars Program
application and selection process in conjunction with the Regional Communications Coordinators.
8. Shall be in attendance at IACURH NRHH business meetings and break-out sessions.
9. Shall serve in the absence of the Regional Advisor where appropriate.
10. Shall assist the Regional Advisor in their assigned duties when appropriate.
11. Shall be responsible for recruiting bids for a Regional Advisor of NRHH during the second year of the individual’s
term.
F. Regional Communications Coordinators (RCC) Duties
1. RCC of Affiliation and Retention (RCC-AR)
a. The RCC of Affiliation and Retention shall serve as a resource to currently affiliated schools regarding
affiliation status and re-affiliation, actively seek out prospective schools within the region, and work to affiliate
new member schools with NACURH. Duties shall include, but are not limited to:
i. Retain current member schools and provide necessary information for their continued membership with
NACURH.
ii. Actively seek out prospective and inactive schools within the region and share with them the benefits of
a NACURH membership.
iii. Update and disperse the IACURH Recruitment Guide to prospective schools and work as a resource in
the process of affiliation.
iv. Communicate with the NIC regularly to obtain updated affiliation status for member schools.
v. Attempt both phone and mail contact with schools whose affiliation with NACURH has lapsed for more
than one year, and maintain records of those contacts.
vi. Participate as an active member of the Regional Board of Directors.
vii. Attend the Annual Regional Conference, No Frills Business Meeting, and the NACURH Annual
Conference.
viii. Lead roundtable discussions at the Directorship’s discretion.
ix. Write a short article in every regional newsletter, at the discretion of the Directorship, about activities
and affiliations in the region.
x. Participate in the selection of the Leadership Advancement Society Scholars as a member of the LAS
Selection Committee.
xi. Facilitate a smooth transition with the new RCC-AR.
xii. Any other duties assigned by either the Regional Director or the RBD.
2. RCC of Presidential Relations and RHA Development (RCC-PR)
a. The RCC of Presidential Relations and RHA Development shall serve as a resource to RHA Presidents and
their respective residential governments; working in matters of effective programming, leadership and council
development, and creating regional links to local campus communities. Duties shall include, but are not
limited to:
i. Promote NACURH resources such as the RFI, and encourage the use of the NACURH corporate
partner(s).
ii. Maintain and update current contact information for Presidents in the region.
iii. Coordinate the role of RHA Presidents in regard to involvement in IACURH and NACURH.
12
 iv. Serve as a resource in the transition of RHA Presidents throughout the region.
v. Facilitate, in conjunction with RHA Presidents, programs seeking to retain members of local residential
governments.
vi. Encourage responses to regional case studies.
vii. Participate as an active member of the Regional Board of Directors.
viii. The RCC must attend the Annual Regional Conference, No Frills Business Meeting, and the NACURH
Annual Conference.
ix. Lead roundtable discussions at the Directorship’s discretion.
a) Lead an RHA president breakout session at the No Frills conference.
x. Write a short article in every regional newsletter, at the discretion of the Directorship, about activities
and affiliations in the region.
xi. Participate in the selection of the Leadership Advancement Society Scholars as a member of the LAS
Selection Committee.
xii. Facilitate a smooth transition with the new RCC-PR.
xiii. Any other duties assigned by either the Regional Director or the RBD.
3. RCC of NCC Training and Development (RCC-TD)
a. The RCC of NCC Training and Development shall serve as a resource to new and current NCCs; providing
NCC transitioning materials, aiding in conference preparation, and educating NCCs regarding regional
involvement, resources, and processes. Duties shall include, but are not limited to:
i. Provide minutes, proposals, and bids to schools unable to attend any conference the region participates
in.
ii. Provide opportunities for NCC training and development for member schools.
iii. Promote NACURH resources such as the RFI, and encourage the use of the NACURH corporate
partner(s).
iv. Maintain and update current contact information for NCCs in the region.
v. Coordinate with the Regional Director the role of NCCs in regard to involvement in IACURH and
NACURH.
vi. Serve as a resource in the transition of NCCs throughout the region.
vii. Create resources for NCCs to aid in conference planning and delegation development.
viii. Encourage shared transportation of schools to regional and national conferences.
ix. Provide information on presenting at NACURH-U and encourage active participation in the programming
sessions at NACURH-U.
x. Participate as an active member of the Regional Board of Directors.
xi. The RCC must attend the Annual Regional Conference, No Frills Business Meeting, and the NACURH
Annual Conference.
xii. Lead roundtable discussions at the Directorship’s discretion.
a) Lead an NCC breakout session at the No Frills conference.
xiii. Write a short article in every regional newsletter, at the discretion of the Directorship, about activities in
the region.
xiv. Participate in the selection of the Leadership Advancement Society Scholars as a member of the LAS
Selection Committee.
xv. Facilitate a smooth transition with the new RCC-TD.
xvi. Any other duties assigned by either the Regional Director or the RBD.
4. RCC of Publications and Technology (RCC-PT) Duties
a. Be responsible for the editing, publishing, and distribution of the regional newsletter. There shall be no less
than four (4) newsletters during the fiscal year timed as follows:
i. Back to School (August), Pre-IACURH (October), Pre-No Frills (January/Early February), and Pre-
NACURH (April).
ii. The newsletter should include articles of interest and related to upcoming regional activities, discussion
of pressing regional needs, and/or other information pertaining to the functions of IACURH.
b. Be responsible for maintaining the IACURH website.
c. Be responsible for promoting and facilitating IACURH and NACURH resources.
d. Be responsible for creating and distributing new and updated resource materials.
e. Be responsible for communicating with and facilitating the work of the IACURH Programming Chair.
f. Create incentive programs to encourage utilization of resources.
g. Attend all meetings of the IACURH Regional Board of Directors.
h. Be a resource to the IACURH Regional Conference staff in facilitating effective communications and updates
to the region.

13
 i. Work with the Programming Chair to ensure effective and educational programming at the Regional
Conference.
j. Maintain the regional list serves, including the Leadership Advancement Society of IACURH listserv.
k. Be responsible for obtaining articles from regional members to be submitted to the NIC to be published in the
NACURH Network.
l. Be responsible for maintaining updates to the regional handbook that will be sent to every school when
deemed necessary by the Regional Director.
m. Coordinate resource and technology activities with the NIC as necessary.
n. Give input and recommendations on purchases by the Directorship when using funds from the IACURH
Technology Funds.
o. Be responsible for chairing an ad-hoc resource committee convened by majority passage by the regional
board of directors of a resolution forming the committee for a specific purpose to be outlined in said
resolution.
p. Provide input and assistance in the selection process of the IACURH Programming Chair.
q. Make the Leadership Advancement Society of IACURH induction application and the list of the Leadership
Advancement Society of IACURH inductees available on the IACURH website.
r. Work with the LASI Chair and Regional Advisor to research resource opportunities for the Leadership
Advancement Society of IACURH inductees.
s. Facilitate a smooth transition with the new RCC-PT.
t. Oversee the Publications Committee
G. Outreach Chair Duties
1. Submit an article for the IACURH newsletter to the RCC-Publications and Technology.
2. Work with the IACURH RCC-AR to orient newly affiliated schools at all conferences.
3. Promote and present a program about IACURH boardroom practices and regional culture program at the annual
IACURH conference at regional conferences to promote spirit and tradition.
4. Promote the National Residence Hall Month initiative
a. Send out information from the NBD and NNB regarding National Residence Hall Month to member schools
b. Solicit and compile information from member schools regarding what they did for National Residence Hall
Month for publication in the IACURH newsletter
5. Work with the Programming Chair to compile the results of the regional case studies, and when appropriate send
findings out to state governments and member schools’ administrative or professional staff members.
6. Work with the IACURH Directorship to facilitate an IACURH buddy school system.
7. Promote the effective use of IACURH- and NACURH-related communication mediums.
8. Promote the IACURH Listserv to enhance regional communication.
9. Facilitate the collection, compilation, and distribution of resources from member schools.
10. Implement regional data collection from IACURH member schools through email, surveys, and other information
collection mediums.
11. Develop and distribute a comprehensive communication registry for the region, including RHA officers, NRHH
officers, and advisors from IACURH member schools.
12. Additional duties as necessary.
H. Programming Chair Duties
1. Programming
a. Work with the RCC-PT to put out and help judge a diversity case study each month.
b. Work with the IACURH Regional Conference Program Chair/Committee to establish criteria for program
proposal forms.
c. Work with the IACURH Regional Conference staff and the RCC-PT to facilitate effective and educational
programming.
d. Put on a program at the IACURH Regional Conference on how to present a program.
e. Put on a program at No Frills on soliciting Programs for conferences and keys to presenting programs at
conferences.
f. Host a session at the Regional Conference the night before programming to prepare presenters (i.e. Criteria
for Top Ten, Question and Answers for Programmers, Recognition, etc.).
g. Be responsible for promoting and facilitating critical issues programming and advocating for a pro-active
stance for diversity issues in the IACURH region.
2. Submit an article for the IACURH newsletter to the RCC-PT.
3. Work with the Conference Staff to improve the leadership track through community service where possible (e.g.
Making and delivering sack lunches for a homeless shelter or making cards for a retirement community).
4. Maintain the IACURH Banana Points program according to IACURH policy.

14
I. Leadership Advancement Society of IACURH (LASI) Chair:
1. Serve as the regional contact person for all questions pertaining to the Leadership Advancement Society of
IACURH and Leadership Advancement Scholars (LAS) program.
2. Oversee the Leadership Advancement Society of IACURH (LASI) in the following manner:
a. Be responsible for collecting LASI induction applications.
b. Be responsible for compiling and maintaining the list and biographical information of the Leadership
Advancement Society of IACURH inductees, and submitting the updated LASI inductee list to the RCC-PT by
the 5th of every month for posting on the IACURH website and adding to the LASI listserv.
c. Ensure the LASI application is available on the IACURH website.
d. Ensure that the LASI application is sent out on the IACURH listservs at least thirty (30) days prior to the
IACURH Conference, IACURH No Frills Conference, and NACURH Conference.
e. Be responsible for submitting a list of new LASI inductees to the AD-NRHH by April 7th of each year for the
purpose of ordering the Leadership Advancement Society of IACURH induction plaques.
f. Coordinate, in conjunction with the IACURH Conference Staff, invitations for LASI inductees to register for
the IACURH Regional Conference, contingent on conference space availability.
g. Work with the RCC-PT and Regional Advisor to research resource opportunities for the Leadership
Advancement Society of IACURH inductees.
h. Ensure LAS applications are made available to the region by September 15th of each year.
i. Accept LAS Scholar applications by October 15th or 28 days before the first day of the regional conference,
whichever comes first.
j. Oversee the LAS Selection Committee, which is comprised of the LASI Chair, RCCs, and Regional Advisor
in the following manner:
i. The LASI Chair shall condense all applications into a PDF document to be sent out to the LAS Selection
Committee
ii. The LASI Chair shall facilitate correspondence of the LAS Selection Committee throughout the selection
process.
iii. The LAS Selection Committee shall process LAS applications and select and notify recipients no less
than 20 days before the first day of the regional conference.
k. Coordinate, in conjunction with IACURH Regional Conference Staff, recognition for LAS Scholarship
recipients at the IACURH Conference closing banquet.
J. National Communications Coordinator (NCC) Qualifications and Duties
1. Be elected and/or appointed in a manner to be decided by his/her member school.
2. Write a monthly report to be sent to the RCC-TD by the 19th of that month to subsequently inform other affiliates
about residence hall programs, issues, etc.
3. Be responsible for completing the affiliation process: dues, registration form, and NIC Report for their respective
school.
K. NACURH Related Positions
1. IACURH NCCs may not hold the position of Regional Director, Associate Director, or Regional Communications
Coordinator.

15
 Section II
Election
Procedures
of the Directorship

16
Section II Election procedures for the Directorship
A. Written Bids
1. A written bid must be submitted and shall contain:
a. A formal statement of the position that the person is running for.
b. Letters of support from appropriate sources.
c. Qualifications of the person for the position for which they are running.
d. Goals for their term of office.
B. Selection of the Regional Director and Associate Directors
1. After reading the written bids, Candidates shall make a 10-minute oral presentation to the RBD.
2. There shall be a discussion by the RBD, excluding the candidates.
3. Each school in the IACURH Region who is in good standing shall have a choice of one of the following options
when the vote is taken at the RBD business meeting: 1) Vote for one of the submitted bids; or 2) Vote for “None of
the Above.”
4. A simple majority (50%+1) shall be needed to win the bid with a quorum representing at least 40% of the
registered voting membership. The “None of the Above” category must receive a majority of the votes.
5. If, after a round of voting, “None of the Above” has received a majority, the individual with the fewest number of
votes shall be dropped from the ballot. Voting shall continue in this manner until one of the individuals receives a
majority of the votes.
6. The AD-NRHH will be selected by a majority (50%+1) of the NRHH representatives in attendance at RBD with
each school receiving one vote. In the case that a school does not have an NRHH representative, the NCC will
vote in their place.
C. Selection of the Regional Advisor
1. Candidates shall be nominated by the National Communications Coordinators.
2. The election process including a written bid, oral presentation, and the election to take place at a regional
conference shall be the same as the process to elect the Directorship.
3. All persons who are planning to run for the Regional Advisor position shall have submitted to the present IACURH
Regional Director a letter of intent to bid submitted three (3) weeks in advance of the regional conference. Only
those individuals who meet this deadline will be permitted to place a bid at the regional conference unless after a
vote is taken, the “none of the above” option wins a majority.
4. The term in office shall begin one day after the conference at which the candidate was elected, and the winner
shall serve as the Regional Advisor-elect until one day after the NACURH conference following their election.
5. Regional Advisor elections shall be held on the odd numbered years and the term in office shall be
two years. After the first year in office, a committee selected by the Regional Director shall review
the Advisor to re-approve him or her for the rest of their term. The committee will consist of the following six (6)
members:
i. The Regional Director
ii. One (1) NCC
iii. One (1) NRHH President/representative
iv. One (1) RHA President
v. Two (2) executive board members
vi. One (1) advisor
b. No two committee members shall be from the same host institution
c. All committee members must be currently enrolled at an IACURH member school in good standing.
d. The committee shall produce a written document to be submitted to the Regional Advisor and added to the
Regional Director’s transition archives, including:
i. an evaluation of the Regional Advisor’s performance based on the bylaws and policy book.
ii. potential for future growth.
iii. determination of his/her ability to effectively fulfill the duties of the position.
e. The written document shall be completed March 31 of the Regional Advisor’s first year in office.
f. The Regional Director shall determine any other specific committee procedures as needed.
6. Transition shall be completed before the close of the following NACURH conference.
7. Transition should include, but it is not limited to:
a. All budgetary knowledge
b. Issues pertaining to the region
c. Documents of region including signature cards
d. Historical information including conference notebooks
e. Bylaws and policy book

17
 f. Mailing and e-mail list for region
g. Regional Newsletter information
D. Selection of the NRHH Regional Advisor
1. Candidates shall be nominated and voted on by the National Residence Hall Honorary Representatives.
2. The election process including a written bid, oral presentation, and the election to take place at a regional
conference shall be the same as the process to elect the Directorship Team.
3. All individuals who are planning to run for the Regional NRHH Advisor position shall have submitted to the present
IACURH Director and Regional NRHH Director a letter of intent to bid postmarked three (3) weeks in advance of
the Regional conference. Only those individuals who meet this deadline will be permitted to place a bid at the
regional conference unless after a vote is taken, the “none of the above” option wins a majority.
4. The term in office shall begin one day after the Regional conference at which the candidate was elected, and the
winner shall serve as the Regional Advisor-elect until one day after the NACURH conference following their
election.
5. Regional NRHH Advisor elections shall be held on the even numbered years and the term in office shall be two
years. After the first year in office, a committee selected by the Regional Director shall review the Advisor to re-
approve him or her for the rest of their term.
6. Transition shall be completed before the close of the following NACURH conference.
7. Transition should include, but it is not limited to:
a. All NRHH-related budgetary knowledge
b. Issues pertaining to NRHHs across the region
c. Documents of the region
d. Historical information including conference notebooks
e. Bylaws and policy book
f. Mailing and e-mail list for region
g. Regional Newsletter
h. NRHH Chapter Affiliation
i. NRHH National Policy Book and related documents from the National NRHH Board (NNB)
E. Selection of the Regional Communications Coordinators
1. RCC terms will run from NACURH to NACURH.
2. The process for selecting the RCCs shall include:
a. Written bids will be submitted during check-in at the No Frills conference and shall contain the following:
i. The candidate’s interest in the position, their goals for their term in office, their qualifications for the
position and a letter of host school and financial support.
a) Financial support can be made by the host school or by the individual running for the position.
ii. The bid shall be no longer than five (5) pages long.
3. Transition time will take place from the No Frills conference to the NACURH national conference. Outgoing RCCs
will be responsible for transitioning newly elected RCCs during this time period.
F. Policies affecting the “None of the above” Majority
1. If “None of the above” receives a majority of the vote, the following shall occur:
a. The floor shall be open for nominations. Each previous candidate must be re-nominated to be considered
further.
b. Each nominee shall present their qualifications for the position.
c. A vote shall be taken following the guidelines of the process for selecting the Regional Director, Associate
Directors, and the RCCs.
d. The process shall repeat until selection is made.
G. Announcement of Elected Officers
1. Officers’ elections will be the day after the opening of the conference.
2. The votes shall be tallied until a winner is determined.
3. The candidates shall be informed whether or not they won immediately following the conclusive vote, and
announcement to the RBD shall follow.
H. Transition of Newly Elected Officers
1. Transitions shall begin the day newly elected officers are informed.
I. Selection of Replacements to the Directorship
1. In the event of the resignation or impeachment of the Director, the Associate Director for Business Administration
shall assume those responsibilities.
2. In the event of the resignation or impeachment of an Associate Director, the following procedure shall be followed:
a. A written announcement of the officer’s desire to resign must be received by the RBD of the member schools
at least two weeks prior to the effective date of resignation.

18
 b. The remaining members of the Directorship, and the RBD of IACURH member schools shall have a period of
one week to nominate replacement candidates.
c. Interested individuals must submit a letter describing their qualifications and goals for the position, as well as
a letter of support from their housing office and RHA. The documents must be received by the Regional
Director by the end of the one-week nomination period to be considered. Once applications are received, the
remaining members of the Directorship must eliminate down to three candidates. If fewer than three apply,
no elimination shall take place.
d. If no nominations are received, the remaining Directorship must solicit three applicants to be placed on the
ballot who must submit the same information cited above.
e. During the second week following notification, written ballot and a copy of each candidate’s qualifications
shall be sent to the member schools.
f. The ballots shall be mailed to the Regional Advisor for Tabulations and the Advisor Be responsible for
notifying the Director of the succeeding officer. The entire process of replacement will take no more than
three weeks.
g. A simple majority (50%+1) of the returned ballots, which must consist of at least 40% of all member schools,
is needed for the succeeding officer to assume the position.
J. Regional Chairs
1. The candidates for Regional Chair positions shall submit letters of intent to the Regional Director by midnight on
the second day of the No Frills conference.
2. The Regional Chairs will be selected by the Regional Director at the No Frills Conference, with the input of the
present Directorship and Regional Advisor.
3. If no person(s) run for the Regional Chair positions (or if the positions become vacant during their term) the
Regional Director may fill the positions(s) by appointment. A majority vote of the Director and Associate Directors
has the authority to remove either chair from their position. In the case of a tie, the advisor will break the tie.
K. RBD Term of Office:
1. The incoming members of the RBD elected at the No Frills Conference and will be considered position-elects until
the close of the next NACURH Conference.
2. The term of office for all members of the Regional Board shall be for one year from the close of the annual
NACURH Conference to the close of the following annual NACURH Conference.
3. The term of office of the Regional Advisor shall be from the annual NACURH Conference proceeding election to
the annual NACURH Conference two years after.

19
 Section III
Regional
Committees

20
Section III Regional Committees
A. Regional committees will be made up of members of the RBD and other interested students within IACURH. The standing
committees shall be:
1. Recognition Committee
a. The AD-NRHH shall oversee the Recognition Committee
b. The responsibilities of the Recognition Committee shall be as follows:
i. Examine the criteria in all bids to more effectively match those in the national policy.
ii. Promote the submission of and vote on regional OTMs.
iii. Encourage regional and national recognition efforts.
iv. Evaluate regional nominations for national award bid consideration.
v. Review regional award bid criteria.
vi. Provide resources to bidding schools in the areas of bid writing, the bidding process and bid
development.
2. Resources and Development Committee.
a. The Director shall appoint a regional executive to oversee the Resources and Development Committee.
b. The responsibilities of the Resources and Development Committee shall be as follows:
c. Create and distribute survey to the region by September 1 to ascertain the needs of IACURH.
d. Develop documents, presentations, blogs and other media as derived from the Resources and Development
Committee Survey.
e. Evaluate the effectiveness of IACURH’s resources, no later than one month prior to the NACURH conference.
B. Additional regional committees may be established by with the consent of the regional executives.
C. Ad-hoc committees may be conveyed by majority passage by the Regional Board of Directors of a resolution forming the
committee for a specific purpose to be outlined in said resolution.
D. All ad-hoc committees shall be chaired by at least one member of the regional executive board.
E. All ad-hoc committees shall adhere to the following guidelines:
1. Committee members shall be appointed or selected by the Director within one week of the passage of the formation
resolution of the committee.
2. Committee will convene for the specific purpose outlined in the formation resolution voted on by the Regional Board of
Directors.
3. Committee will be responsible for completing the Regional Committee Report Card by the dates established by the
Regional Director.
4. At the conclusion of the convening of the committee, members will submit a report of their activities pursuing the
specific purpose as outlined in the formation resolution voted on by the Regional Board of Directors by the opening of
the NACURH conference.
F. The Regional Director shall conduct Standing Committee assignments biannually by the 1st of September and March each
year. This process shall consist of an interest survey of NCCs and other interested students. The Regional Director has the
discretion to assign NCCs to committees based on need and committee size.
G. Representatives from individual schools shall comprise no more than one-third of the total committee membership.
H. Committees shall correspond no less than once per month via any means necessary to conduct their business
responsibilities.
I. All ad-hoc committees shall adhere to the following guidelines:
1. Committee members shall be appointed by the Directorship immediately following the passage of the formation
resolution of the committee.
2. Committee will convene for the specific purpose outlined in the formation resolution voted on by the Regional Board of
Directors.
3. Committee will be responsible for writing a monthly newsletter during it’s convening to be sent to all IACURH schools
and the Directorship to inform the affiliates about the committee’s activities.
4. At the conclusion of the convening of the committee, members will present a report of their activities pursuing the
specific purpose as outlined in the formation resolution voted on by the Regional Board of Directors.
J. The Regional Director shall conduct Standing Committee assignments biannually by the 1st of September and March each
year. This process shall consist of an interest survey of NCCs and other interested students. The Regional Director has the
discretion to assign NCCs to committees based on need and committee size.
K. Representatives from individual schools shall comprise no more than one-third of the total committee membership.
L. Committees shall correspond no less than once per month via any means necessary to conduct their business
responsibilities.

21
 Section IV
Operating Policies

22
Section IV Operating Policies
A. Conducting Business
1. During general discussion, the Director shall order the speaker’s list giving precedence to those schools that have
spoken least.
2. Abstentions will not count in the total number of votes.
B. National Residence Hall Month
1. April shall be designated as National Residence Hall Month.
C. No Frills Business Meeting
1. A regional No Frills Business Meeting shall be held each year in either February or March for the region to
conduct business.
D. Stationery
1. Any monies allocated from the IACURH budget for stationery may not include anything that would be considered
year specific. All stationery paid for with IACURH funds must be generic such that any Directorship could use it.
E. Email Legislation Policy
1. The Regional Director with input from the Directorship and the author of the legislation shall determine whether
legislation is presented in the form of email legislation or if it should be presented at the next conference where
legislation is presented.
a. At a conference where business is held, an affiliated school may move legislation to be email legislation.
Once seconded with a discussion period, a two-thirds affirmative vote of the member schools can move the
motion to be email legislation.
b. Email legislation shall be legislation which is believed to be accomplished without several revisions and
amendments. Thus, the author shall seek extensive input from the region before submitting the legislation.
2. Proposed Email legislation must be emailed to the Regional Director in a Microsoft Word or Adobe Acrobat
compatible format. A proponent letter explaining the reasoning and background of the legislation shall
accompany the legislation in the same format.
3. The Regional Director shall determine the date for legislation to be sent to the region. Legislation along with the
proponent letter must be sent through the regional listserv and shall also be posted on the IACURH website. The
email legislation policies along with the deadlines and dates of events for the legislation process shall be sent to
the region at this time.
4. Legislation Chat
a. No more than two weeks after the legislation was sent out, an online chat shall be held to discuss the
legislation and potentially offer formal and friendly amendments to it.
b. The Regional Director shall be the chair of the legislation chat and shall determine the date and time. The
date and tie shall be as accommodating to as many affiliated schools as possible. The Regional Advisor and
the author of the legislation shall be present at the chat.
c. Chat Quorum: At least 30% of the regional schools affiliated at the time the legislation was sent to the region
must be present at the chat for a formal amendment to be proposed and voted upon.
i. Shall quorum be met and an amendment proposed, two-thirds of the votes at the chat must be returned
in the affirmative for the amendment to the legislation to pass.
ii. A member school may present an amendment to the Regional Director before the chat if they are not
able to attend. The Regional Director will introduce these amendments after any questions about the
legislation and they must be seconded in order to be entertained during the chat.
d. Shall quorum remain unmet, friendly amendments may be proposed. A maximum of four friendly
amendments may be accepted. The friendly amendments bust be accepted by the author of the legislation
and shall have no dissent by those present.
e. The author of the legislation may remove the legislation form consideration with the approval of the Regional
Director.
f. Within 48 hours of the chat, minutes and any legislative changes shall be sent to the member schools
through the regional listserv by the Associate Director of Business Administration or the Regional Director’s
designee.
i. If there are any questions about the legislation after this time period, the question and answer must be
posted in a reasonable time period after the question was received on the regional forum or website.
g. Information discussion of the legislation may be held on the regional forum.
5. Voting Procedure
a. The voting process shall begin once the minutes and legislative changes are sent out to the region.
b. Votes shall only be sent to the Regional Director and Regional Advisor.

23
c. Each IACURH school that is fully affiliated at the time of the original e-mail is sent to the listserv shall receive
one vote.
d. The voting procedure shall last one week. The Regional Director shall send an email to the region one day
before the deadline, reminding the region of the required vote. No votes shall be accepted until the
legislation chat minutes are sent out the region.
e. Quorum: At least two-thirds of the regional schools affiliated at the time then legislation was sent to the
listserv must vote in order for any email legislation to be considered.
f. Institutions who do not email their votes to the Regional Director within the required time period shall have
their votes counted as an abstention.
g. A simple majority of the ballots must be returned in the affirmative for legislation to pass. For any policy
pertaining to the IACURH Bylaws, there must be two-thirds in the affirmative in order for it to pass.
h. The Regional Director shall announce the results through the regional listserv and the regional website within
two days after the voting deadline.
i. Reconsideration
i. A motion to reconsider the legislation must be made within seventy-two hours of the publication of the
final results to the Regional Director. This may also be made at the net conference where legislation is
to be held.
ii. The member that moves to reconsider the legislation must present an electronic letter to the Regional
Director explaining reasons for the motion. This letter must be passed on to the region within 48 hours
of receipt by the Regional Director.
iii. The region must then have a majority vote in the affirmative if the reconsideration is seconded after the
Regional Director announces the motion to reconsider.

24
 Section V
Financial Policies

25
Section V Financial Policies
A. Allocation of Monies to the General Fund
1. The portion of the NACURH dues returned to the region by NACURH.
2. Regional Conference/No Frills Conference add-on fee and excess (if applicable).
a. The Conference add-on fee shall go into the general fund and be used within a budget passed by the
IACURH regional board of directors.
b. In case of a conference excess the funds shall be allocated as follows:
i. 20% of the excess will be placed in the IACURH contingency fund.
ii. 30% of the excess will be placed in the IACURH technology fund.
iii. 50% of the excess will be placed in the IACURH general fund.
3. Interest from the Contingency Account
4. OCM allocations
5. Gifts and Miscellaneous
B. Expending of Monies in the General Fund
1. The RBD Budget (with appropriate breakdown)
a. Telephone expenses
b. Postage expenses
c. Copying expenses
d. Office supplies expenses
e. Awards expenses
f. Technology acquisition and investment
2. Travel expenses (as defined by the travel policies)
3. Conference Registration (as defined by the registration policies)
4. Contingency Account
C. Use of Contingency
1. Regional Conference Deficits: the host school shall pay the first $500 of the conference deficit. The remainder
shall be paid 50% by the school and 50% by contingency account.
2. Emergency allocation deemed necessary by the RBD. To be decided by a three fourths (3/4) vote of the RBD
from member schools in good standing with the region.
3. Emergency Allocations may also be decided by an Executive Board to be made up of the Directorship, one NCC,
one RHA President, and a school advisor.
4. Special projects voted upon by the RBD.
D. Financial Responsibilities of the Directorship
1. The responsibility of allocation of these funds shall rest with the Directorship after consultation with the Regional
Advisor.
2. The responsibility of payment of expenses shall rest with the AD-BA and/or Director.
3. The AD-BA and/or Director shall maintain all records of all disbursements. That person Be responsible for turning
over financial records and transition the newly elected officer(s).
4. The Directorship Be responsible for submitting an operating budget for approval by the RBD by the last meeting of
the No Frills Conference of the preceding fiscal year.
E. Financial Responsibilities of the Regional Advisor
1. The Regional Advisor shall assist in preparing the IACURH budget.
2. The Regional Advisor shall be an additional signatory on the IACURH account and shall only use such signatory
in the case of extreme emergency, or in the case that a check must be written to the IACURH AD-BA.
F. Fiscal Year
1. The fiscal year of IACURH shall be that of NACURH, Inc.: April 1st to March 31st.
G. Check Requests
1. An IACURH check request form shall be required for the expenditure of all funds.
2. IACURH check request forms must be submitted to the AD-BA within 30 days of the initial transaction.
a. The AD-BA will be responsible for keeping all receipts and check request forms.
b. The AD-BA shall approve (or deny) the check request, and provide the check (or reason for denial) within 14
days of the initial receipt of the completed form.
H. Regional Budget
1. The Directorship will be responsible for producing a Regional Budget.
a. A regional budget for the following fiscal year shall be presented to the RBD at the No Frills Business
Meeting.
b. The IACURH Advisor and the RBD shall provide recommendations to the Directorship.

26
 c. The final regional budget shall be presented to the RBD at the No Frills Conference, where it will be subject
to the approval of the Regional Board of Directors.
2. The Directorship shall be responsible not to overspend budget line items by more than 5% or 15 dollars,
whichever is greater, without the approval of the Regional Board of Directors.
I. Financial Reports
1. The Directorship shall be responsible to report the financial state of the region to the RBD and NACURH.
a. The AD-BA shall be responsible for preparing a comprehensive monthly financial statement to be sent to the
NACURH National Associate for Finance and IACURH Regional Advisor.
b. The AD-BA shall submit Monthly financial statements on the 30th of the month following the bank
statement’s closing date (the statement ends on January 30th, financial statement due February 28th).
J. Review of Finances
1. The Regional Advisor shall audit all financial records kept by the AD-BA at each meeting of the RBD.
2. IACURH financial records are subject to review by any member school(s) at any time.

27
 Section VI
Travel Policies

28
Section VI Travel Policies
A. Definition
1. Travel is defined as the means by which the person or persons in question choose to use as transportation to said
event. It is expected that the means used be the most cost effective for the region. Travel expenses do not include
meals or miscellaneous expenses incurred.
a. IACURH Annual Conference
i. Travel to the conference shall be paid for by the region for the Directorship.
b. Semi-Annual National Board Meeting
i. Travel to the conference shall be paid for by the region for the Director, the AD-BA, and the AD-NRHH.
c. Regional No Frills
i. Travel to the conference shall be paid for by the region for Directorship.
d. AIMHO Conference
i. Travel and lodging to the conference shall be paid for by the region for the regional representative as
allowed by the budget and at the discretion of the Directorship.
e. NACURH Annual Conference
i. Travel to the conference shall be paid for by the region for the Directorship.
f. Other Conferences
i. Travel expenses can be paid by the region with a two-thirds (2/3) approval by the NCCs of all member
schools.
g. Personal Automobile Travel Reimbursement
i. Reimbursement for travel in a personal automobile to said conferences will be paid at the rate of $0.30
per mile with mileage to be determined by the AD-BA prior to commencement of travel. This will not
include travel in any type of rental or university vehicle.
ii. The above reimbursement is not to exceed the lowest cost, fare, or plane ticket rate (to be determined
by the AD-BA).

29
 Section VII
Registration
Policies

30
Section VII Registration Policies
A. IACURH Annual Conference
1. Registration for the Directorship and four (4) RCCs shall be absorbed into the conference budget.
B. IACURH No Frills Conference
1. Registration for the Directorship and the four (4) RCCs shall be absorbed into the conference budget.
C. NACURH Annual Conference and Pre-Conference
1. Registration fees for Regional Advisor, NRHH Advisor and Regional Advisor-Elect and NRHH Advisor Elect(when
applicable) shall be paid for by the region.
D. Special Guests
1. Registration fees for the AIMHO President to the annual IACURH Conference shall be absorbed into the
conference budget.
2. Registration fees for the NACURH corporate sponsors/partners shall be compliant with national agreements.
3. A special guest from the National Board may be invited to the Regional or No Frills Conferences and their
registration may be waived upon the agreement of the Regional Director, and the Conference Chairperson(s).
4. Registration fees for one (1) representative from the NIC and NSRO shall be waived for the Annual IACURH
Regional and No Frills Conferences..
E. Other Conferences
1. Registration and housing expenses can be paid by IACURH with a three-fourths (3/4), majority approval by the
schools in attendance at the annual business meeting.

31
 Section VIII
Award Policies

32
Section VIII Award Policies
A. Criteria for All Awards
1. For any of the individual awards (DSA, President, Student, RA, NCC, FYE, NRHH Member) selected at either the
IACURH regional or No Frills conference, any elected officers are not eligible. .Any ineligible officers for awards
cannot write or participate in the presentation of award bids.
2. Any person being nominated for one of the individual awards can only be nominated in one category at each
conference.
3. Bids awarded at the IACURH Regional Conference and No Frills conference will be posted to the IACURH
Regional website.
4. Bids are limited to one per school, per category.
5. All bids shall contain page numbers.
6. A page is defined as a side with print; covers and title page are not included in the page count, dividers are
included.
7. Bids not following the criteria outlined in the Policy Book will not be considered.
8. The body text shall be 10-12 point type.
B. Awards Selected at the IACURH Regional Conference
1. IACURH School of the Year
a. Purpose: The IACURH School of the Year Award is the highest honor an IACURH member school can attain.
The award recognizes outstanding achievements on the campus level by a residence hall organization and
associated groups, as well as the contributions on the regional and national levels.
b. Eligibility: Only year specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference.
c. Pages: The text of the School of the Year bid must be limited to 30 pages.
d. Selection: The RBD will vote on one regional recipient at the annual IACURH Conference.
e. Award: The award will consist of a plaque which is retained by the winning school.
f. Criteria for Selection:
i. Campus Level (45%)
a) Structure and organization of residence hall government
b) Goals and programs accomplished (emphasis on new programs and organizational growth)
c) Perceived student benefits from residence hall government
d) Community service
e) Addressing challenging issues
f) Other residence hall groups
g) Communication of regional and national information to residence hall government
h) Residence hall staff and administration
i) Budget
ii. Regional Level (25%)
a) Representation at Regional Conferences
b) Communication with regional member schools
c) Involvement with regional projects
d) Bids for national awards
e) Number of regional OTM winners
f) Communication with regional officers
g) Representation at regional business meetings
h) Hosting a regional officer or conference
iii. National Level (25%)
a) NIC Requests
b) NRHH Chapter
c) Representation at national conference
d) Representation at national business meeting
e) Number of national OTM winners
f) NIC Report
g) Bids for national awards (POY, SALT, etc.)
h) Communication with member schools
i) Communication with national officers
j) Payment of dues
k) Intangibles; spirit an involvement of students

33
 l) Hosting a national office/national officer/national conference
iv. Miscellaneous (5%)
a) Letters of support
b) Adherence to format
c) Appearance/neatness
d) Conciseness
g. School of the Year Judging Guidelines
i. Structure and Organization of the RHA
a) What kinds of liaisons are there from the central level to each hall?
b) What kinds of liaisons are there to other campus groups?
c) What kinds of communication lines go to each hall (e.g. newsletters, newspapers, etc.)?
d) Does the bid describe the purpose of the RHA?
e) Does the RHA structure contribute to the goals of the organization?
ii. Goals and Programs Accomplished
a) Did the school establish goals at the beginning of the year?
b) Did the school follow through and achieve the goals they had set?
c) Did the goals and accomplishments enable the school to rise above what had been done in
previous years?
d) What kinds of new programs were established?
e) Were the programs just new to the school, or were they entirely new programs never done before?
f) Did the Campus provide campus-wide programming?
g) Did the RHA provide programming that enabled their group to build group cohesiveness (e.g.
activities for the RHA members)?
h) Did any programs provide leadership training to the members?
i) Were there any programs specifically addressing hall council concerns?
j) Just as a point of reference, how many programs did the RHA provide?
k) How many educational (diversity awareness, alcohol and substance abuse education, IACURH
related theme weeks/months, AIDS/sexual awareness, responsive programs, etc.) Social (movie
nights, recreational activities), Arts and culture (theater, music), or Community service
(philanthropic, community related topics)?
iii. Perceived Student Benefits from RHA
a) Are the accomplishments of this candidate really impacting the students in the halls? To what
extent?
b) Are the students participating in RHA gaining new insights based on their participation? To what
extent?
c) Is RHA actually “improving the way of life on campus”? How so?
iv. Community Service
a) Is the RHA giving something back to the university community? To what degree?
b) What is the number of activities for philanthropies?
c) Is the RHA giving something back to the community surrounding the university? To what degree?
d) Are there any philanthropic events that not only raise funds or ask for time, but raise awareness?
v. Addressing Challenging Issues
a) Are the students proactive in addressing programming around challenging issues?
b) Are the students sensitive to significant world/community/university events that they respond to
with programming or education?
c) Is the school sensitive in programming to related issues?
d) Are the issues unique in nature?
e) Is the RHA utilizing on-campus resources (if any) to address the issues?
vi. Other Residence Hall Groups
a) What other groups besides RHA are active in the halls? How have they contributed?
b) Are other groups on campus being utilized in program planning? (i.e. staff support, monetary
issues)
vii. Communication with Regional and National Information to RHA, Res. Life Staff, and Admin.
a) Are the students communicating information effectively to staff?
b) Does the school’s RHA get support for IACURH/NACURH related activities from their
administrators because students are proactive and involved?
c) Is there an ambivalent or positive relationship with hall staff members? Do they work together
toward the common goal of improvement of the way of life on campus?
viii. Budget/Financial Resources
34
 a) Are they doing a lot of stuff with a limited budget?
b) Are they doing enough with a huge budget?
c) How much money allocated will receive direct student benefit? (i.e. programming, conference
attendance, money for improvements to the halls, etc.)
d) Is the majority of the money spent remunerating participation in RHA, or on student need?
ix. Representation at Conferences
a) How many conferences were attended?
b) How many delegates attended?
c) Were they “good” delegates?
d) Did the school complete a display?
e) Did the school compete in the case study?
f) Did the school compete for spirit awards?
g) How many programs were attended/presented by delegates?
h) How did delegates apply what they learned on their campus?
i) Did the school bid for/win any awards?
j) Was the delegation a unified group?
x. Communication with the Region
a) How much correspondence occurred throughout the year?
b) Are they willing to share their experience, so as to enable other member schools to benefit?
c) Have they enlisted other member schools on projects, or traveled with them to conferences?
d) Has the school assisted in recruiting new member schools?
xi. Regional/NACURH Involvement
a) Are the student leaders willing to take on projects that will impact the whole region? To what
extent?
b) Does the school actively communicate with Regional officers? With NACURH Officers?
c) Was the school represented at all conferences? At all business meetings? By whom?
d) Do any students hold Regional/NACURH Offices?
e) Did the school bid for/host a conference?
f) Did the school bid for/host a NACURH Office (NIC, NRHH)?
xii. Use of NACURH Services
a) Does the school have an NRHH Chapter? How effective is it?
b) Has the school effectively used the NIC (ordered pages, etc.)?
c) Did the school submit registration, dues, and a NIC report on time?
d) Was the information in the NIC report of high quality?
xiii. OTMs
a) Is the school participating in the OTM program?
b) How many OTMs have been submitted this year?
c) How many have won?
xiv. Bid Format
a) Are they concise and to the point, or is there a lot of fluff?
b) Is the bid neat and easy to read?
c) Is the bid easy to understand?
d) Is the bid year specific?
e) Does it exceed the page limit? Are the pages numbered?
f) Is the bid in 10-12 point type?
g) Did they use ultra small font to cram in additional information?
h) Is the bid sensitive to environmental issues? Is it recyclable?
i) Are there letters of support from people who are qualified to speak on RHA’s behalf? Do they
speak well of RHA?
xv. Intangibles
a) Is this a school you can’t help but love?
b) Are the students spirited about their RHA? About their School? About IACURH/NACURH?
c) How much did the organization grow? Is there a significant change in relation to school size? Is the
school setting a new standard or meeting the norm?
2. IACURH Advisor of the Year Award
a. Purpose: The IACURH Advisor of the Year Award recognizes outstanding advising in IACURH by any
advisor of a residence hall student leadership group within a year.

35
 b. Eligibility: All advisors except the NACURH Advisor, Regional Advisor, and the Conference Resource
Consultant (CRC) are eligible for this award. Only year specific information will be considered; in other
words, bid content should reflect accomplishments from IACURH Conference to IACURH Conference.
c. Pages: The text of the IACURH Advisor of the Year Award bid must be limited to 8 pages.
d. Selection: The RBD will vote on one regional recipient at the annual IACURH Conference.
e. Award: The winner shall be announced at the IACURH Conference banquet and will receive a plaque.
f. Suggested Criteria:
i. Campus, regional, and national involvement (i.e. Regional Board, Conference Staff, etc.)
ii. Recognition received through campus, regional, and national awards.
iii. Participation in conferences (i.e. attendance, program presentations, etc.).
3. Dan Daniels Lifetime Service Award
a. Purpose: Dan Daniels played an instrumental role in the founding of NACURH, Inc. In 1954, Dan attended
the Midwest Dormitory Conference at Iowa State University as a residence hall student leader from the
University of Colorado at Boulder. The student leaders began the collaboration that formed what we know as
NACURH, Inc. today. Dan remained involved with NACURH throughout his student career and CU. After a
number of years, Dan returned to CU to begin his career in Housing and Residence Life as a residence hall
counselor and later retired as the Director of Housing at CU in 1995. He remained an advocate for residence
hall students and a supporter of NACURH, Inc. throughout his career. The Dan Daniels Lifetime Service
Award recognizes distinguished service to the Intermountain Affiliate by a Full Time Housing or Student
Affairs Professional.
b. Eligibility: Any elected officers are not eligible.
c. Pages: The text of the Dan Daniels Lifetime Service Award bid must be limited to 16 pages.
d. Selection: The IACURH Executive Board shall select one regional recipient. This award is not necessarily
meant to be given out each year, but rather for those who have gone above and beyond within the
Intermountain Affiliate.
e. Award: If a winner is selected it will be announced at the banquet of the Annual IACURH Conference. A
plaque will be given to the recipient by the Regional Director.
f. Criteria:
i. Information regarding local, and regional/national involvement.
ii. Impact the nominee has made on his/her host school and IACURH.
iii. Minimal theme usage (95% of the bid should reflect the information presented).
g. Suggested Criteria:
i. Awards received
ii. Professional memberships.
iii. Positions the nominee holds of has previously held.
iv. Participation in conferences.
4. IACURH OCM Distinguished Service Award
a. Purpose: This award was designed to recognize distinguished student leadership while serving IACURH, its
affiliates, and member schools over a several year period.
b. Eligibility: Nominees must be a student and live in a residence hall.
c. Pages: The text of the OCM DSA bid must be limited to 16 pages.
d. Selection: The RBD will vote on one regional recipient at the annual IACURH Conference.
e. Award: The winner shall be announced at the IACURH Regional Conference banquet. The recipient will
receive a plaque and a one hundred dollar ($100) check to be applied toward tuition and one hundred dollar
($100) check to be used for induction to the Alumni and Friends of NACURH. (As directed by NACURH-On-
Campus Marketing contract).
f. Suggested Criteria:
i. Campus, regional and national involvement (i.e. Regional Board, Conference Staff, etc.)
ii. Recognition received through campus, regional and national awards.
iii. Participation in campus, regional, and national services.
iv. Participation in conferences (i.e. attendance, presenting programs, etc.).
5. IACURH Student of the Year Award
a. Purpose: Recognizes outstanding service to IACURH by an individual who has been directly affiliated with
the organization.
b. Eligibility: Only year specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference. Nominees must be a student and live
in a residence hall. The nominee may not have been a NCC in the past year.
c. Pages: The text of the Student of the Year bid must be limited to 8 pages.
d. Selection: The RBD will vote on one regional recipient at the annual IACURH Conference.
36
 e. Award: The winner shall be announced at the IACURH Conference banquet and will receive a plaque.
f. Criteria
i. The bid must include a letter of good standing from the Dean of Students or Registrar of the recipient’s
host institution.
g. Suggested Criteria:
i. Service to campus housing organizations.
ii. Recognition through campus, regional and national awards.
iii. Participation in campus, regional and national services.
iv. Participation in conferences (i.e. spirit, attendance, and participation in meetings, programs, etc.).
v. The bid must include a letter of good standing from the Dean of Students or Registrar of the recipient’s
host institution.
6. IACURH Resident Advisor/Assistant of the Year
a. Purpose: Recognizes outstanding service to IACURH by an individual who has been directly affiliated with
the organization while serving as a resident advisor/assistant.
b. Eligibility: Only year specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference. Nominees must be a student and live
in an on-campus living unit. The nominee may not have been an NCC in the past year.
c. Pages: The text of the RA of the Year bid must be limited to 8 pages.
d. Selection: The RBD will vote on one regional recipient at the annual IACURH Conference.
e. Award: The winner shall be announced at the IACURH Conference banquet and will receive a plaque.
f. Suggested Criteria:
i. Service to campus, region, and nation.
ii. Recognition through campus, regional, and national awards.
iii. Participation in campus, regional, and national services and conferences addressing spirit attendance
and participation in programs.
iv. RA job description.
v. Ways they have gone above and beyond
vi. How RA has affected his/her residents
vii. How RA has affected his/her residence life program.
7. IACURH Program of the Year Award
a. Purpose: The IACURH Region recognizes the most outstanding student-implemented program concerning
residence halls through the Program of the Year Award. Each year, all members involved in IACURH must
submit a bid to the NACURH Information Center to fulfill one of the requirements necessary for the privilege
of voting. These bids deal with the various aspects of residence hall life and its improvement. The award was
created in an effort to recognize the high level of initiative and professionalism that exists on the student
level.
b. Selection Process:
i. A member school may submit only one program per year to be considered for this award.
ii. All entries must be considered members in good standing with IACURH and NACURH, Inc.
iii. All entries must submit a written document of their program. Each bid shall be no longer than twenty
(20) pages, giving emphasis to clarity and conciseness. (Note: Please seen National Policy for
additional requirements.
iv. By submission of the bid, it will be expected that the bidding schools is prepared to bring delegates or
RBD to present their program or a presentation on the program at the IACURH regional conference.
v. Two finalist bids will be selected by the IACURH Executive Board, and the finalists will be notified seven
(7) days after the submission date.
vi. The two finalists will be asked to present their program or a presentation on the program at the IACURH
conference.
vii. The presentation times for each finalist shall be 20 minutes, followed by 5 minutes Question and Answer
period.
viii. The winner will be selected, by the IACURH Executive Board, on the basis of their written bid and oral
presentation
c. Categories of the Bid:
i. The following areas of consideration and questions should be addressed when submitting a bid for the
POY.
a) Relatedness to Residence Hall Students:
b) For whom is the program designed?

37
 c) How does it relate to residence hall settings?
d) Is it practical and applicable to other residence hall settings?
e) What were the goals of the program?
ii. Proven Effectiveness:
a) How successful was the implemented program?
b) How was the evaluation of the program or concept carried out?
c) How was the program marketed?
iii. Creativity and Uniqueness:
a) How new is the concept of the program in dealing with general residence hall programming?
b) How unique is the program in presentation style – new twists to old concerns (not to be judged on
the uniqueness of the program to a particular campus or residence hall system)?
c) How were the program costs met?
d) What methods were used in developing the program (research, questionnaires, interviews, etc.)?
iv. Level of Student Input and Involvement:
a) Was the program conceived by students?
b) How many students were involved in the actual planning and implementation of the program?
c) Who benefited from the program?
v. Written Presentation:
a) Correct grammar and spelling, neat concise, clear and readable?
b) What are the strategies for presenting this program at IACURH?
vi. Oral Presentation:
a) The presentation shall be the program in bid or a ‘how to’ presentation on presenting the program.
b) What were the goals of the program? How were these met?
c) Did students plan the program? Are students presenting the program?
d) Why was this program important to the campus? Did it solve any problems on the campus level?
e) How did this program relate to the campus population, other campus populations?
f) How many students were impacted by this program?
g) What was the cost of the program?
h) How can this program be adapted to other campuses?
i) How chronological is the information being presented?
j) Is there audience participation/interaction in the presentation?
k) Was the program presented in a professional manner?
l) Creativity of presentation: costumes, design of presentation, handouts, etc.
d. IACURH Newsletter Article
i. Each finalist will provide an article for the IACURH newsletter, e-mailed to the AD-NRHH and the RCC-
PT.
ii. The article shall offer a 500-1000 word overview of the POY bid. There are no specific requirements for
the actual format of the article, however, a quality article which provides adequate information for
another campus to use in developing a similar program is expected.
iii. The article is not considered part of the bid, however failure to submit an article will disqualify bidding
school from award.
iv. The article shall be e-mailed no later than seven (7) days prior to the IACURH Regional Conference.
e. Bid Presentation Team
i. The two finalists selected for POY shall be permitted to bring up to 5 additional delegates to the regional
conference beyond the delegate cap for the purpose of the bid presentation.
ii. IACURH Student Award for Leadership Training.
a) Purpose: The purpose of the Student Award for Leadership training is to reward student leadership
training programs in the residence halls.
iii. Selection Process:
a) One student or student group of an IACURH member school in good standing may submit a SALT
nomination for consideration per year.
b) The SALT nomination must follow the prescribed description. The SALT nomination may cover any
group of leadership (floor, hall, residence hall government, etc.) or any format of training. The only
premise is the involvement of students in the implementation of the program. Additionally, students
must be involved in the development and format of the training. The more students are involved or
taking the lead on any and all phases of the leadership training program, the more promising the
nomination. (Note: Please see National Policy for additional requirements)
c) Only year specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference.
38
 d) The presentation times for each finalist shall be 20 minutes followed by 5 minutes Question and
Answer period.
f. SALT Bid Description:
i. All four sections of this outline must be completed to satisfy SALT requirements. Bids will be no longer
than twenty (20) pages.
a) Section one: Introduction and overview
b) Write a one-paragraph summary of the SALT nomination which could be used in describing the
SALT nomination as a conference program session.
c) Describe the goals and objectives of the SALT nomination.
d) Describe Specific student needs that this project is attempting to address.
ii. Section two: Content and planning of the SALT nomination
a) Describe the resources used in developing the SALT, including a budget, funding, sources,
personnel needs, supplies utilized, etc.
b) Describe the planning process used in development of the SALT.
c) Describe the who, what, when, where, etc.
d) Describe how this project affects students.
iii. Section three: Evaluation of the SALT nomination
a) Discuss the results and show what evaluation methods were used.
iv. Section four: Presentation as a conference session
a) Describe how this project would be presented in a conference session format.
b) Describe any media that would be used in the conference session including slides, transparencies,
film, etc.
c) Describe any handouts and written materials that would be distributed to conference delegates.
g. IACURH Conference Presentation
i. The presentation shall be an informative ‘how to’ program on facilitating the leadership training in the
bid.
ii. What were the goals of the training? How were these met?
iii. Did students plan the leadership training? Are students facilitating and participating?
iv. Why was this training important to the campus? Did it better prepare student leaders on the campus
level?
v. How did this training relate to the on-campus population? Other campus populations?
vi. How many students did the leadership training impact?
vii. What was the cost of the training?
viii. How chronological is the information being presented?
ix. Is there audience participation/interaction in the presentation?
x. Was the program presented in a professional manner?
xi. Creativity of presentation: costumes, design of presentation, handouts.
h. IACURH Newsletter Article
i. Each finalist will provide an article for the IACURH newsletter, e-mailed to the AD-NRHH and RCC-PT.
ii. The article shall offer a 500-1000 word overview of the SALT bid. There are no specific requirements
for the actual format of the article, however a quality article which provides adequate information for
another campus to use in developing a similar training program is expected.
iii. The article is not considered part of the bid, however failure to submit an article will disqualify bidding
school from award.
iv. The article shall be e-mailed no later than seven (7) days prior to the IACURH Regional Conference.
i. Bid Presentation Team
i. The two finalists selected for SALT shall be permitted to bring up to 5 additional delegates to the
regional conference beyond the delegate cap for the purpose of the bid presentation.
8. IACURH Building RHA of the Year
a. Purpose: The IACURH Building RHA of the Year Award is created to recognize those RHAs that have made
significant steps in the development of their RHA. The award is designed to honor the RHA, which displays
tremendous effort and improvement in their residence hall environment from the previous academic year to
the present.
b. Eligibility:. Only year-specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference, except for comparison purposes.
c. Pages: The text of the Building RHA bid must be limited to 20 pages.
d. Selection: The IACURH Executive Board is in charge of selecting one regional recipient at the annual
IACURH Conference.
e. Award: The award consists of a plaque, which is retained by the winning school.
39
 f. Criteria:
i. Campus Level (80%) How has involvement on a campus level grown from previous years? (Please
show a comparison between previous years to current for each item below.)
ii. Goals and Objectives
a) What were your goals and objectives?
b) How were these goals achieved and what else was accomplished?
c) How did these goals differ from the previous year?
iii. Structure of the RHA
a) How has your structure grown from the previous years?
b) What are the benefits of your current RHA structure?
iv. Miscellaneous
a) How have you addressed challenging issues?
b) How has your level of regional/national involvement benefited your RHA?
v. Growth from previous year (improved programs, membership involvement, organizational development,
and positive trends.)
g. Regional Level (15%) How has the involvement on a regional level grown from the previous year?
i. Conferences Attended
ii. How many delegates did you send?
iii. What programs were presented?
iv. Were you able to bring back valuable information that benefited your RHA? (for example, any programs
that were brought back to campus.)
v. Use of Services
a) Communication with regional member schools.
b) Communication with regional officers.
c) Did your RHA host a regional officer/conference?
d) Did your RHA bid for any awards?
h. National Level (5%)
i. Does your school have an affiliated NRHH chapter?
ii. How have you utilized the services/resources of NRHH? (OTMs, manuals, etc.)
iii. How have you utilized the services/resources of the NIC? (RFI Orders, NIC Report, etc.)
iv. Describe your participation in and involvement with the National Conference.
i. Letters of Support
9. IACURH President of the Year
a. Purpose: Recognizes outstanding service to IACURH by an individual who has been directly affiliated with
the organization while serving as an NRHH or RHA president.
b. Eligibility: Only year-specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference, except for comparison purposes.
Nominees must have been the President during the past year.
c. Pages: The text of the President of the Year bid must be limited to 8 pages.
d. Selection: The IACURH Executive Board is in charge of selecting one regional recipient at the annual
IACURH Conference.
e. Award: The winner shall be announced at the IACURH Conference banquet and will receive a plaque.
f. Suggested Criteria:
i. Term of office for award purposes shall be from IACURH to IACURH.
ii. Regional and national correspondence.
iii. Recognition through campus, regional, and national services awards.
iv. Participation in campus, regional and national services.
v. Overall leadership and contribution to the residence halls on campus.
10. IACURH OCM NCC of the Year
a. Purpose: Recognizes outstanding service to IACURH by an individual who has been directly affiliated with
the organization while serving as an NCC.
b. Eligibility: Only year-specific information will be considered; in other words, bid content should reflect
accomplishments from IACURH Conference to IACURH Conference, except for comparison purposes.
Nominees must have completed, or are currently completing an entire term of office as NCC as prescribed
by the constitution of the host school’s governing body.
c. Pages: The text of the NCC of the Year bid must be limited to 8 pages.
d. Selection: The IACURH Executive Board is in charge of selecting one regional recipient at the annual
IACURH Conference.

40
 e. Award: The winner shall be announced at the IACURH Conference banquet. The recipient will receive a
plaque and a one hundred dollar ($100) check to be applied toward tuition and one hundred dollar ($100)
check to be used for induction to the Association of Alumni and Friends of NACURH. (As directed by
NACURH-On Campus Marketing contract).
f. Suggested Criteria:
i. Regional and national correspondence.
ii. Recognition through campus, regional, and national services awards.
iii. Participation in campus, regional and national services.
iv. Participation in conferences (i.e. delegation building, spirit, an attendance, participation in meetings and
programs, etc.).
11. IACURH NRHH Outstanding Chapter of the Year
a. Purpose: The NRHH Outstanding Chapter of the year award is the highest honor an IACURH NRHH Chapter
can attain. The award recognizes outstanding achievements of an NRHH Chapter on the campus, regional,
and national levels.
b. Eligibility: This award will be given yearly at the discretion of the IACURH National Residence Hall Honorary
representatives. Nomination shall come from member chapters that are in good standing. Only year specific
information will be considered; in other words, bid content should reflect accomplishments from IACURH
Conference to IACURH Conference
c. Pages: Bids will be no longer than thirty (30) pages. Appendices are limited to twenty (20) pages and may be
added at the host school’s discretion. A chapter constitution must be included in the appendix, but will not be
included in the appendix page count.
d. Selection: The bid selection committee shall be comprised of the NRHH representatives.
e. Award: The winner shall be announced at the IACURH Conference banquet and will receive a plaque.
f. Suggested Criteria:
i. Goals and objectives, and how these were met.
a) What is the purpose of the chapter?
b) What were the goals and objectives?
c) How were the goals and objectives accomplished?
ii. Membership Selection Process
iii. Participation in reinforcing the purpose of NRHH.
a) What recognition activities was the chapter involved with?
b) What new ways did the chapter recognize others?
c) Submitted OTMs to the region?
d) Regional recipients?
e) National recipients?
f) What awards has the chapter received?
iv. Programming and Leadership experience
a) What programs did the chapter participate in?
b) What leadership opportunities does the chapter provide?
v. Regional & National involvement
a) Communication with RADs, other chapters, National Office?
b) Conference attendance?
c) NRHH program presentations?
vi. Letters of support
a) Chapter President
b) Chapter Advisor
c) RHA President
d) Director of Housing
vii. Constitution
a) This is required, but does not count against the page limit
12. Paula Bland Award for Professional Service
a. Purpose: This award is designed to recognize distinguished leadership by a housing professional while
serving IACURH, its affiliates, and member schools over a several year period.
b. Eligibility: Bids are limited to one (1) per school. Any elected officers are not eligible. Bids not meeting these
criteria will not be considered. Nominees must be within their first fifteen (15) years of post-baccalaureate
housing service.
c. Pages: The text of the Paula Bland Award for Professional Service must be limited to 16 pages (10-12 point
type required) double-sided. A page is defined as a side with print; covers and title pages are not included in
the pages count, dividers are included. All bids shall contain page numbers.
41
 d. Selection: The RBD will vote on one regional recipient at the annual IACURH Regional Conference. This
award is not necessarily meant to be given out each year, but rather for those who have gone above and
beyond within the Intermountain Affiliate.
e. Award: If a winner is selected, it will be announced at the closing banquet of the annual IACURH Regional
Conference. A plaque will be given to the recipient.
f. Criteria:
i. Local and regional involvement.
ii. Impact the nominee has made on his/her host school and IACURH.
g. Suggested Criteria:
i. National involvement
ii. Awards received
iii. Professional memberships
iv. Positions held
v. Conference participation
vi. Involvement as a student
13. Pin Awards
a. IACURH Three-year Service Pin
i. The IACURH Three-year Service Pin Award recognizes those individuals who have spent three (3)
years contributing to the residence halls, constantly striving to enhance their residential living
environments, IACURH, and NACURH. Recipients will receive the pin at the closing banquet of the
annual IACURH Conference. Nominations must be submitted to the Regional Director by the date set
prior to the annual conference.
14. Silver Pin Award
a. The Silver Pin Award is a regional award given at the Regional Director’s discretion. The pin shall be
awarded to individuals who have provided leadership and direction to IACURH. The pins may be purchased
from the national organization at a price determined by the NAF. The maximum number of pins that may be
given out in a year is equal to the number of regional affiliates in NACURH.
15. Excellence in Program Presenting Pin Award
a. The Excellence In Programming Pin is a regional award to recognize programmers whose programs are
selected as Top Programs at the Regional or National Conferences, respectively. Criteria for selecting a Top
Program will be determined by the conference staff. The RCC-PT, or the Conference Programming Chair(s)
will present the pin to the recipients at the conclusion of the conference their program was selected at.
16. IACURH Banana Points Program
a. The IACURH Excellence in Participation Award shall be awarded at the NACURH National Conference.
i. The award shall be presented on an annual basis, with a timeline from NACURH to NACURH.
ii. All points shall be zeroed after the NACURH Conference.
b. Regional Executives Be responsible for maintaining and reporting the following criteria:
i. Programming Chair
a) Tabulation of point totals.
b) Case study submissions: 10 banana points.
c) Winning case study: 5 banana points.
d) Program presentations at conferences: 5 banana points per program not to exceed 15 banana
points.
e) Top programming acceptance (as defined by conference staff): 5 banana points.
ii. Regional Director
a) Writing a bid for a position:
b) National Executive positions: 20 banana points.
c) Director and Associate Director positions: 15 banana points.
d) Regional Communications Coordinator positions: 10 banana points.
e) Chair positions: 5 banana points.
f) Running from the floor for any elected positions: 5 banana points.
g) Conference Hosting Bid: 20 banana points.
h) National Office Hosting Bid: 20 banana points.
iii. AD-BA
a) School conference attendance (IACURH, No Frills, NACURH): 10 banana points each conference.
iv. AD-NRHH

42
 a) Submission of bids: 20 banana points for the first bid submission.
b) 10 banana points each for the next 3 bid submissions.
c) 5 banana points each for the next 3 bid submissions.
d) 3 banana points each for the next 3 bid submissions.
e) 10 banana points for each winning regional bid or regional nomination.
f) Submission of regional OTMs: 1 banana point for each OTM.
g) 10 banana points for submitting an OTM in each category for the month.
h) 5 banana points for each regional winning OTM.
i) 10 banana points for each national winning OTM.
j) Affiliation of an NRHH Chapter:
k) Affiliating at NACURH: 10 points
l) Affiliating at or before IACURH Check-in: 5 points
m) Turning in monthly report on time: 5 points
v. RCC-PT
a) Milestone article submission: 10 banana points.
vi. RCC-TD
a) Retreat attendance: 2 banana points per person not to exceed a total of 6 banana points.
b) Turning in monthly report on time: 5 banana points.
c) Attending an NCC chat: 5 banana points
vii. RCC-AR
a) Affiliating at NACURH: 20 banana points.
b) Affiliating before IACURH check-in: 10 banana points.
viii. RCC-PR
a) Posting to the IACURH forum: 10 banana points per month.
17. IACURH Service Award
a. The purpose of this award is to recognize outstanding service and leadership to the IACURH region by any
elected officer of IACURH.
b. A one-page (single-sided, 10-12 point font) letter of nomination may be presented for any elected IACURH
officer (past or present) who is currently enrolled at an IACURH affiliated school, or has graduated in the past
six (6) months. The nomination may be made by any member of the Regional Board of Directors (RBD) or
any current IACURH Executive.
c. This award will be selected by the IACURH Executives at the IACURH Regional Conference. The award will
be announced at the IACURH Conference Banquet and will receive a plaque.
d. This award is not meant to be an annual award, but rather for those who have gone above and beyond within
the Intermountain Affiliate.
18. IACURH Conference Written Bid Policy
a. Bid selection procedure for the IACURH Conference:
i. All bids Criteria must be distributed to member schools by the AD-NRHH by September 1st.
ii. Files of each bid submission must be electronically sent to the AD-NRHH on or before October 20th for
all award bids.
iii. The AD-NRHH shall determine what file type the bids should be in. If an NCC is unable to submit the bid
in the file type selected, they will make alternate arrangements with the AD-NRHH.
iv. Bids will be made available to be read online by RBD members by no later than October 24th.
v. In the event of an early conference, the Director shall have the authority to alter the bid selection
timeline as needed.
C. National Award Nominees Selected at the IACURH No Frills Conference
1. AAFN
a. If money allows, the RBD shall determine up to two inductees to the Association of Alumni and Friends of
NACURH at the annual No Frills Conference.
2. Bidding Awards
a. The following awards are selected, announced, or given out at the annual No Frills Conference. For all
criteria and more information, please consult the NACURH Policy Book and NRHH National Policy Book.
Bids are limited to one per school. All bids must be submitted electronically to the AD-NRHH ten (10) days
prior to the start of the conference. Bids must be submitted in .PDF format unless otherwise specified by the
AD-NRHH. If bidding, schools must submit a letter of intent to the AD-NRHH no later than twenty-one (21)
days prior to the start of the conference. In conjunction with the RCC-PT, the AD-NRHH will post bids no
later than seven (7) days prior to the start of the conference. Other specifics for the award bidding process
will be set at the discretion of both the AD-NRHH and the Regional Director. Note: All regional winners at

43
 IACURH No Frills will be nominated as the regional representative in that category at the national
conference.
3. Individual Awards
a. NACURH OCM Distinguished Service Award
b. Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No Frills
Conference.
i. NACURH First Year Experience
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
ii. Hallenbeck Service Award
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
iii. NACURH Student of the Year
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
iv. NACURH OCM NCC of the Year
a) Selection: The IACURH Executive Board is in charge of selecting one regional nominee for the
NACURH Conference at the IACURH No Frills Conference.
v. NRHH Outstanding Member of the Year
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
vi. NACURH Advisor of the Year
a) Selection: The IACURH Executive Board is in charge of selecting one regional nominee for the
NACURH Conference at the IACURH No Frills Conference.
vii. NACURH President of the Year
a) Selection: The IACURH Executive Board is in charge of selecting one nominee for the National
Award at the IACURH No Frills conference.
viii. School Awards
a) NACURH Building RHA of the Year
b) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
c) NACURH School of the Year Award
d) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
ix. Commitment to Diversity Award
a) Selection: The IACURH Executive Board is in charge of selecting one regional nominee for the
NACURH Conference at the IACURH No Frills Conference.
x. NRHH Outstanding Chapter of the Year Award
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
xi. NRHH Building Block of the Year Award
a) Selection: The RBD will vote on one Regional Nominee for the National Award at the IACURH No
Frills Conference.
D. NACURH Awards
1. The following awards are selected, announced, or given out at the annual NACURH Conference. For more
information and requirements please refer to the NACURH Policy Book and NRHH National Policy Book.
a. Individual Awards
i. NACURH OCM Distinguished Service Award
ii. NACURH First Year Experience
iii. Hallenbeck Service Award
iv. NACURH Student of the Year
v. NACURH OCM NCC of the Year
vi. Stoner Distinguished Service Award
vii. NACURH Service Award
viii. NRHH Outstanding Member of the Year
ix. NACURH Advisor of the Year
x. NACURH President of the year
b. School Awards
i. NACURH Building RHA Award
44
 ii. NACURH School of the Year Award
iii. Commitment to Diversity Award
iv. NRHH Outstanding Chapter of the Year Award
v. NRHH Building Block Chapter of the Year Award
c. Miscellaneous Awards
i. NACURH/ACUHO-I Daniel Siler Program of the Year Award
ii. NACURH/ACPA Student Award for Leadership Training
iii. NACURH Four-Year Service Pin Award
iv. NACURH Gold Pin
2. Process for Selection of Written Awards
a. The RBD shall use the following format to determine awards:
i. General explanation of criteria for award—not to exceed one (1) minute.
ii. Question and Answer for each bid by the RBD—not to exceed three (3) minutes per bid.
iii. Pro-Con Session for each bid by the RBD—not to exceed ten (10) minutes total.
iv. General Discussion for each bid by the RBD—not to exceed ten (10) minutes total.
v. Closing statement by the bidding members of the RBD—not to exceed two (2) minutes per bid.
vi. The times are only suggested and time allocated is always at the discretion of the RBD.
b. To obtain voting rights, participating schools must complete bid evaluation forms, as outlined below, prior to
commencement of the applicable bid sessions.
c. One form per bid in the award category must be completed by an IACURH affiliated member school and
shown to the bid session facilitator at the start of the respective bid session in order for that school to
participate in that session.
d. Bidding schools shall be encouraged but not required to complete a bid evaluation form for their own
school’s bid, but shall be required to complete a form for each additional bid in that session in order to
discuss any other bid and/or vote during that session.
e. The AD-NRHH will create and update the bid evaluation forms before every regional conference.
f. The RCC-PT will make the bid evaluation forms available online on the same dates the bids are available
online.
3. Bidding schools shall be allowed to stay in the room during the bidding process, however schools sponsoring bids
shall be:
a. Prohibited from entering into pro/con.
b. Allowed only to answer questions during Q&A, and make a statement during closing.
c. Allowed to enter discussion but prohibited from discussing their school’s bid.
4. Following all closing statements, the Regional Board shall immediately vote on the bids by secret ballot.
a. There shall be no further discussion of the bids following closing statements.
b. Voting procedures shall be the same as those for the election of the Directorship, as stated in these policies
under “Election Procedures—Selection of the Directorship,” Sections B, C, D, E.
5. No advisor shall participate in the bid process for any IACURH/NACURH award that is chosen by the RBD.
6. No person shall be permitted to participate in the bid presentation or selection process for any IACURH/NACURH
award that is chosen by the RBD who is not a registered delegate of the conference during which award winners
are selected (including members of the conference staff who are not registered delegates and/or have not paid
the conference registration fee).
E. IACURH Awards Distributed at the Discretion of the Directorship
1. The Directorship shall be in charge of selecting the winners of the Silver Pins and other Directorship Awards.
2. All such Awards shall be given at the Discretion of the Directorship, and they shall be solely responsible for criteria
and any bidding process.
3. The Three-year Pin Awards shall be given to all qualified applicants at the regional conference who turn in
application forms to the Directorships by the assigned deadlines.
F. Conference Spirit Awards
1. The host school shall be responsible for coordinating the criteria, judging, and selecting these awards.
G. Political Consideration of Bids
1. IACURH, in the effort to remain a fair representative of educational organizations in the region, shall not consider
any amendment, resolution, law, or other official act, which has been approved or is under consideration by the
voters or legislative body of any state or province in deciding the winners of any bid for conferences, officers, or
awards.

45
 Section IX
Policies Affecting
IACURH
Conferences

46
Section IX Policies Affecting IACURH Conferences
A. Conference Bid Requirements and Procedures
1. Schools interested in bidding for a regional (or No Frills) Conference should contact the Conference Resource
Consultant (CRC).
2. The CRC will send a copy of the Conference Bid Format to the interested school and will offer any services s/he
has available to assist in bidding for the conference.
3. The CRC will then contact the Regional Director of the region in which the school is located informing that Director
of the school’s intention to bid. The Regional Director should then contact that school to offer any assistance in
preparation of the bid.
4. Letters of intent should be sent to the Regional Director prior to the conference at which the bid will be presented
and according to the timeline established by that region. Content of Bid shall include, but not be limited to the
following:
a. A signed Regional Host Acknowledgment shall be included in the bid. (This can be obtained from the
Regional Director of NACURH CRC.)
b. A letter of support from a housing official, at the Assistant Director level or above, that acknowledges the
school’s commitment and responsibility for hosting a conference.
c. A brief introduction and overview of the school. This would include such things as RHA, NRHH, regional and
national activities, awards and involvement.
d. Profile of the conference staff, including but not limited to, mailing, registration deadlines, late registration,
and conference confirmation.
e. Conference schedule
f. Description of special events and keynote speakers.
g. Information regarding any and all limits that will be placed on delegation sizes or overall conference
numbers. If you have a conference cap, this must be included.
h. Description of conference accommodations:
i. Sleeping rooms
ii. Program rooms/facilities
iii. NCC, NRHH, and Sub-regional meeting rooms
iv. Social gathering rooms
i. Dining and Banquet options
j. Safety and security plan and/or staffing pattern
k. Budget – should include, but not limited to, the following:
i. Conference Add on fee
ii. Housing costs
iii. Dining/Food
iv. Banquet – food, awards, decorations
v. Regional Board Compensation
vi. Corporate Partner Compensation
vii. VIP/NBD Compensation (Optional)
viii. Transportation (airport, train, bus, and necessary shuttle info)
ix. Programming – meeting rooms, A/V rental, supplies, etc.
x. Entertainment
xi. Hospitality
xii. Speakers
xiii. Awards
xiv. T-Shirt/Souvenirs
xv. Insurance
xvi. Administrative Costs –phone, copies, postage, office supplies, reports (including wrap-up report)
xvii. Communication/Publicity costs
l. Additional letters of support – i.e. conference sponsors, hotel support, city support, RHA/NRHH, Conference
Advisor
m. Appendix – could include registration forms, program proposal forms, estimates of travel/shuttle costs from
various locations, map of campus or facilities being used.
B. Trading Spaces
1. Trading of spaces between schools to increase a delegation size to a number greater than the established
delegation limit is not allowed. Schools determined to be in violation of this policy will meet with the Regional

47
 Advisor, Regional Director and Conference Chair to determine appropriate action, including possible expulsion
from the conference.
C. Program Submission Policy
1. Schools attending the annual regional conference are required to submit one (1) program for every three (3)
student delegates that are registered for the conference.
2. If a school does not submit the required number of programs, they will lose all voting rights for that conference.
D. Non Conference Persons at a Regional Conference
1. Only officially registered and officially invited guests (defined as conference staff and to be function specific), and
conference delegates shall be given permission to attend official functions of the conference. The conference host
school shall be required to enforce this policy at all conference functions by providing adequate safety and
security.
E. Liability of NACURH and Disclaimer Statement
1. Each individual attending a Regional Conference will be required to read and sign a disclaimer statement prior to
officially being recognized as a delegate to the regional conferences.
2. Delegate Disclaimer Statement
a. I, ____(Name) in consideration of the Intermountain Affiliate of College and University Residence Halls, Inc.
and the ____(Conference Host School) allowing me to participate in the IACURH ____(year) Conference
hereby agree to the following: I release IACURH from damage and injuries which I may sustain as a result of
my attendance at and travel to and from the IACURH Conference. I agree to protect, hold harmless, and
indemnify ____(Conference Host School) and their officers, agents and employees against all claims, suits,
liabilities of demands for injuries to any person and/or property growing out of my participation of the
IACURH ____(year) Conference. I specifically assume all risks associated with participation in the events of
the conference and all else related to the injury from any cause, action, omission or occurrence caused by
___(Conference Host School) or IACURH, their officers and agents, including acts of omission constituting
negligence.
3. The above statement must bear the signature of the delegate attending the conference, as well as one witness.
Each signature must be dated. Changes to the disclaimer statement by a Regional Conference Host School must
be approved by the CRC prior to sending our registration packets.
4. This statement must be signed by each person attending the Regional Conference to be recognized as an
officially registered delegate to the conference.
F. Conference Drug and Alcohol Policy
1. Alcohol and illicit drugs are nationally recognized as substances which may have a negative effect of the lives of
college students. As a leadership organization, which works largely with college students under the legal drinking
age, it is recognized that alcohol in not needed for a good time or to promote positive growth. Illicit drugs can be
lethal. Therefore, all events will be designated “alcohol and drug free.” (Note: “all events” includes any regional or
national gathering at which NACURH funds are spent on travel and/or registration.) The method of enforcement
will be at the discretion of the Conference Staff, in consultation with the Regional Advisor, the Regional Director
and the Advisor from the school from which the student represents.
2. Each delegate to the conference must sign a conference delegate agreement form acknowledging that they
understand, agree to and adhere to the Conference Drug and Alcohol Policy. In addition, the above policy shall be
published in the Regional Conference Notebook.
G. Conference Fair Housing Policy
1. Physically challenged, hearing impaired and visually impaired students will be housed on floors other than the
traditionally accessible floors (first floor) at regional and national conferences. If however, the host school does not
have the facilities the host school will work together with the student to discuss the student’s housing options.
H. Corporate Partners
1. Only those companies holding a corporate contract with NACURH, Inc. may claim themselves a “corporate
partner.” All other companies providing services and/or funding shall be referred to as “conference partners.” Paid
or unpaid advertising by a company not holding a corporate contract with NACURH, Inc. found in conference
related publications cannot contain the phrase “corporate partner” nor claim the endorsement of NACURH, Inc.
I. Reserved Program Time Slots
1. One Programming time slot will be reserved for each corporate partner scheduled in separate programming
sessions. The conference staff should work with each corporate partner to schedule their session.
J. Monitoring of the Regional Conference Budget
1. Conference Advisor and Regional Advisor will work in conjunction with the Associate Director for Business
Administration and the Conference Finance Chair, and together will be responsible for monitoring the conference
budget.
2. The Conference Finance Chair shall be required to submit to the Associate Director for Business Administration
and Regional Advisor, a fully updated conference budget each month through the conference closing.
48
 3. At least ninety (90) days prior to the regional conference, the Conference Finance Chair must provide a
Delegation Bracket Budget to the Associate Director for Business Administration, Regional Director, Regional
Advisor, and CRC. A Delegation Bracket Budget will include five versions of the conference budget with line item
amounts reflecting the costs of the conference using the specified break-even point, the costs of the conference
using 50 and 100 delegates below the break-even point, and the costs of the conference using 50 and 100
delegates above the breakeven point.
4. Any changes in the conference budget expenses exceeding an increase of $250 must be reported to and
approved by the Associate Director for Business Administration. Any budget incomes resulting in a $250 decrease
or more must be reported to the Regional Associate Director of Finance.
K. No Pay-No Key Policy
1. Regional Conferences will provide housing (keys) only to those delegations whose conference fees are paid in
full.
L. Conference Fee Refunds
1. Fixed costs will not be refunded at any time. Variable costs in each delegate fee will be refunded if the conference
does not have deficit. This policy pertains to registered delegates or registered delegate spaces who do not attend
the conference and would like a refund of the money they paid to attend.
M. Waiver of Regional Conference Fees for NBD Members
1. The Regional Director and Conference Chairperson responsible for a Regional Conference will be the individuals
responsible for granting fee waivers.
N. Speaker Subsidy
1. The IACURH speaker subsidy for all IACURH regional conferences shall be set no higher than $1,000.00 USD.
The Directorship shall in consultation with the Regional Advisor, Conference Advisor, and Conference Chair(s)
have the discretion to approve the speaker subsidy.
2. The IACURH regional host school must apply for the speaker subsidy no later than sixty (60) days after the close
of the previous IACURH regional conference.
O. Regional Conference Deficit
1. Should a conference deficit be incurred, the host schools shall pay the first $500 of the deficit. The remaining
amount of the deficit shall be paid accordingly: 50% by the host school and 50% by the Regional Affiliate.
P. Conference Excess
1. Any financial excess generated by the conference is the property of the Regional Affiliate and must be paid to the
Regional Affiliate no later than sixty (60) days after the end of the Regional Conference.
Q. Conference Add On Fee
1. The Regional Conference will have a minimum fee (established by the region) that is charged per delegate
included as a line item of the Regional Conference budget. This must be paid to the Regional Affiliate prior to the
last day of the Regional Conference.
2. Add-on fees for the IACURH regional and No Frills conference shall be set between $5.00 and $15.00 USD. The
Directorship shall have the discretion to set the add-on fee.
R. Conference Wrap-Up
1. A complete wrap-up, including a written report outlined below, of each regional conference is required within sixty
(60) days of the close of the conference. All bills should be paid, accounts closed out and the conference excess
turned over to the RBD. Any bills that are discovered after this period must be paid by the host school.
Conference host schools who do not comply with the 60 day policy shall be declared “not in good standing” with
NACURH, Inc. and the relevant regional affiliate or until the wrap-up is complete.
S. Wrap-Up Report
1. A final report of the Regional Conference will be written and published by the Regional Conference staff no later
than sixty (60) days following the end of the conference. Six (6) copies of the final report should contain the
following information in order:
a. Introductory letter of the report by the Chairperson(s)
b. Table of Contents, with page numbers
c. Conference schedule
d. Total number of delegates in attendance, further broken down by number of delegates per school
e. List all elected and/or appointed regional officers. This will include individual names, position(s) held, and
their host school.
f. Awards presented at the conference
g. Financial statement, including income, expenses, and final balance. Actual dollar amounts should be used in
all reporting of finances.
h. Conference Chairperson’s report, including an overview of each committee, the channel of authority, staff
policies, etc.

49
 i. Conference Staff planning schedule, broken down day to day by committee, with their tasks and
responsibilities
j. Committee Chairperson’s responsibilities, with the following format:
i. General statement of committee responsibilities
a) Description of committee activities
b) Number of people on the committee or in positions
c) Timeline of activities, month by month, as accomplished
d) Problems with the timeline
e) Communications problems that hindered the committee’s purpose
f) An outline of successful procedures in organizing the committee and the activity
ii. Description of committee activities
a) Number of people on the committee or in positions
b) Timeline of activities, month by month, as accomplished
c) Problems with timeline
d) Communications problems that hindered the committee’s purpose
e) An outline of successful procedures in organizing the committee and the activity.
iii. Description of conference responsibilities
a) What happened at the conference
b) What activities the committee planned that occurred
c) A listing of critical reminders for the future planners
iv. Recommendations for the Future
a) Suggested solutions to timeline problems
b) Suggested solutions to conference responsibility problems
c) Evaluate your own participation level, with suggestions for better time utilization
d) An outline of ideas considered but not utilized
v. Forms or form letters used.
k. A blank Conference evaluation and final conference evaluation results tabulated
2. The six (6) copies of the Wrap-up Report should be distributed by the conference staff in the following manner,
one (1) copy to each of the following: NIC, CRC, Associate Director for Business Administration, Regional
Director, Future Host Staff, and Regional Advisor.

50
T. Host Acknowledgement Form
1. A NACURH Host Acknowledgement Form must be on file with the Regional Advisor and the CRC prior to the
presentation of the bid.
U. Regional Conference Dates
1. IACURH Strongly recommends that the dates of the annual IACURH Conference be chosen with consideration for
schools on all academic systems.
V. Sub-regional Conferences
1. IACURH shall in no way be liable financially or otherwise for sub-regional conferences and all responsibility for
said conference finances lie with the host school.
2. Sub-regional Conferences are not required to collect add-on fees, nor are they required to turn in a conference
wrap-up report.
3. Sub-regional Conferences will be alcohol and drug free as per NACURH Policy.
W. Conference Americans with Disabilities Act (ADA) Fee
1. The ADA Compliance Conference Add-on Fee is due to the Associate Director of Business Administration at the
close of each conference that it is in use and will be added to the IACURH ADA Compliance Fund.
2. The ADA Compliance Conference Add-on Fee shall be set by the Directorship and be no smaller than three (3)
dollars and no larger than ten (10) dollars.
3. The ADA Compliance Conference Add-on Fee may be increased above ten (10) dollars for any individual
conference with a 2/3rds approval of the RBD.
4. 25% of the IACURH Regional Conference Excess and No Frills Conference Excess must be allocated to the ADA
Compliance Fund until the fund exceeds $3,000. The remaining 75% of any conference excess will be allocated
as outlined in Section IV, a, ii, 2.
5. Should the ADA Compliance Fund reach $12,000, the Directorship may choose to no longer charge the Add-on
fee.
6. If the ADA Compliance Fund drops below $10,000, the Directorship must reinstate the Add-on fee.
7. Additional funds may be allocated to the ADA Compliance fund as needed to be decided by the Directorship with
a 50%+1 of the RBD.
8. If a Regional or No Frills conference staff needs to make ADA accommodations for any delegate, they will need to
provide an itemized invoice and check request to the AD-BA at least 10 days in advance of the conference, to be
paid by the close of the conference from the regional account.
X. Risk Management
1. All IACURH conference events, including meetings, hospitality rooms and socials, will end no later than 1 am.
2. No conference event, excluding breakfast, will begin prior to 8 am.
3. Conference staffs are encouraged to end the distribution of caffeinated beverages prior to 11 pm.
4. Conference staffs are encouraged to have a schedule created for themselves regarding on and off periods to
ensure that they get ample rest.

51
 Section X
Leadership
Advancement

52
Section X Leadership Advancement
A. Leadership Advancement Society of IACURH (LASI) Guidelines:
1. Induction into LASI shall cost $50.00 per inductee.
2. Persons can be inducted by their institution, through self-application, or nomination from another organization,
individual, or award.
3. Applications will be made available year-round on the IACURH website and via the IACURH regional listserv.
4. A LASI listserv will be maintained by the RCC-PT, and the list of LASI inductees shall be published on the
IACURH website.
5. Funds raised from the LASI induction fees will be allocated in the following ways:
a. 30% will be allocated to an investment fund, set up and maintained by the AD-BA in conjunction with the
National Advisor, for future IACURH opportunities.
b. 20% will be allocated to the IACURH Savings account.
c. 25% will be allocated to an established Leadership Advancement Society Scholarship Fund line-item.
d. 5% will be allocated for IACURH Speaker Subsidy.
e. No more than 20% will pay for induction plaques to be given to each new inductee at the NACURH
Conference.
f. Any additional funds will be allocated to the Leadership Advancement Society Scholarship Fund line-item.
g. Induction fees received by March 31st of each year will be applied to the Leadership Advancement Scholar
Program for the following IACURH Regional Conference.
6. LASI Members will be invited to register for the IACURH Regional Conference each year contingent upon
conference space.
B. Leadership Advancement Society Scholar (LAS) Program Guidelines:
1. The LAS Program (established with 25% of the LASI induction funds) will award scholarships to first-time
delegates who demonstrate outstanding leadership and academic abilities and a commitment to residence hall
leadership. The scholarship will be applied to their registration fees for the IACURH Regional Conference.
2. The amount and number of scholarships will be determined by the Directorship by September 15th of each year.
3. The LAS Program Application procedures shall adhere to the following guidelines:
a. Applications will be made available for the Leadership Advancement Scholarship (LAS) Program by
September 15th of each year.
b. The LAS Scholar application will be due by October 15th or 28 days before the first day of the regional
conference, whichever comes first.
c. The NCC will send an electronic (word) copy of any LAS applications from their school. A school is limited to
two (2) LAS Applications each year. If an NCC receives more than 2 applications, the NCC will select only 2
to submit to the LAS selection committee.

53