SECRETARY

 Shall be designated as the project cashier and custodian of the revolving fund
 Shall be responsible for facilitating the sales transaction of the project
 Shall be responsible for issuing Sales invoices and Official receipts at point of sale
and summarizing them at the end of the day
 Shall ensure that the daily cash receipt is equal to the total daily sales recorded in
the Official receipts.
 Shall surrender to the bookkeeper all used Official receipts and Sales invoices for
recording to their respective ledgers.
 Shall be responsible for preparing Deposit Slips for daily cash receipts
 Shall be responsible for depositing and withdrawal of cash from the bank
 Shall be responsible for funding the Check Vouchers and disbursing the cash
 Shall have custody and accountability of unused Official Receipts and Sales Invoices.
 Shall be responsible for receiving and issuing a receiving report for materials and
supplies received from all sources possible.
 Shall assist the bookkeeper in checking the completeness documents to be submitted
to Silliman University.
 Shall assist the bookkeeper in preparing communications and other materials of non-
financial nature.
 Shall assist the bookkeeper in following up the unliquidated advances
 Shall be responsible for following up on the unpaid accounts receivables
 Responsible for safekeeping, checking and verifying the attendance of all project
employees, TESDA instructors and TESDA scholars
 Shall ensure the completeness of files relating to personnel and students
 Shall be responsible for performing any other tasks assigned by the Project Manager
BOOKKEEPER

 Shall be responsible for preparing and coordinating the financial reports and activities
as requested by the accounting office or as necessary to ensure proper recording of
books.
 Conducts spot cash count
 Shall be responsible for checking the deposits against the official receipts
 Shall be responsible for preparing and maintaining the Cash flow report on a periodic
basis.
 Shall be responsible for posting and updating all Sales Invoices, Official Receipts and
Inventory movement to their respective books of accounts.
 Responsible for accounting and having custody of the used official receipts and
surrendering them to SU
 Shall be responsible for ensuring the completeness of supporting documents
 Shall be responsible for preparing the monthly payroll, profit sharing, and TESDA
student stipends
 Responsible for preparing and safekeeping the Check Vouchers and its related
attachments.
 Shall act as the custodian of all project property
 Shall be responsible for performing any other tasks assigned by the Project Manager