Hotel Management System Table of Contents

TABLE OF ONTENTS
 Introduction
 Main Objectives of the Projects
 Project Category
 Tools and Environment
 System Analysis
o Identification of Need
 Preliminary Investigation
 Feasibility Study
o Technical Feasibility
o Economical Feasibility
o Operational Feasibility
 Software Engineering Paradigm
 Software Requirement Specification
 Design
 Forms and Coding
 Code Efficiency & Optimization
 Validation Checks
 Testing
 Implements
 Evaluation
 Maintenance
 Security Measures Taken
 Cost Estimation of Project
 PERT Chart and Gantt Chart
 Future scope of the project
 Bibliography
 Glossary
ENROLL NO. 1 PREM CHAND MAURYA

Introduction
The Project “Hotel Management System” is dedicated to the requirements of Park
Regency, Gorakhpur who is leading luxury hotel of Gorakhpur city.
“Hotel Management System ” is the system that works on a Hotel providing a no. of
standards to the officers and officials of different employee and customers find across the
city and district. Hotel Management is made to calculate the billing, inventory, time
schedule of services different type of customers by skilled staff. The registration of
customer, their charges calculations keeping track of each billing, etc.
Manually handling the details of each customer, the rooms and the staff of the hotel and its
management is tedious and not always enjoyable. Efforts and energies are hence, focused
at not just speeding up the managements capability, but also on consciously reducing their
load in an effort to provide accurate and dependable information. Computers are able to do
all kinds of tasks at amazing speed than done manually. Therefore, came forth the idea of
developing a Hotel Management System .
For example, there are number of food items, Rooms, tables in the Hotel. If information of
any one Item, Customer is needed for any purpose, identifying the member and then
obtaining related information manually will be time consuming. The greatest gift that an
automated system offers us is that of storage of large amount of information and accurate
retrieval in a couple of seconds.
Storage of data and information on the computer allows reduction of paper filing and other
mundane tasks. This considerably improves administration’s efficiency, facilitating it to
promptly address any kind of information sought for.

No doubt, the calculation of Charges and allotment of rooms to Customer is one of the
most tedious and time-consuming tasks. This process is also very prone to errors, so
automation will lead to flawless calculation of all of these.

About The Hotel
Park Regency, Park Road, Civil Lines, Gorakhpur is the hotel of 4 Star Standard. It is
affiliated to State Govt. Tourism. The Hotel provides rich food service to the residents and
visitors, by their detailed and practical oriented curriculum and activities. The staff puts an
ideal way of serving best. The Hotel is also providing special packaged services to regular
visitors and other Interactive Working people like CA, Lawyer, MR, Bank Officials, PRO,
HRO, etc. and
It gives the quality notch Hotel to facilitate the Metro level of services at city. The Hotel has
several Sheaf to provide best food services standards. The Infrastructure provided by Park
Regency, is outstanding. Each Customer or staff can be allotted to respective standard with
respective equipped rooms and materials, track of each such activity is tried to meantime in
a paper charges manner. In this regard, the Hotel Park Regency required automating the
Hotel activity. The Customer of the hotel does not have to contact to the
manager/administrator regularly. The Hotel Charge standard Charges for providing their
services. These Charges depend upon the standard they have chosen and the strength of
visitors.
Server Related Tasks
 Registration of new Customer.
 Addition of new standard/service.
 Maintain the price value of standard (Per person Charges/ Rates).
 Updating of master tables.
 Report generation.
 Count the installments
 Generate and save the price value of each standard/service.
 Update it’s status on each payment of charges.

Objectives
1. This project is being developed with a view to automate the function of Park Regency,
provides services to Administrator (“Hotel Management System ”).
2. The management of Hotel wants a computerize system that
can manage the list of registered Customer, various standard, schedules, charges
collection details of each Customer and booking schedule in particular date & time.
3. Another objective of this project is to maintain the details of the
registered Customer. Managing the details of the registered Customer manually is not
impossible but no doubt it is a very tedious job. The Job becomes even more
complex i.e. which Customer are registered or unregistered (Friends and relatives).
Thus the objective is to manage the details of registered Customer.
4. The main objective of the project is to improve administrator
efficiency facilitating it to promptly address any kind of information sought for and to
minimize the workload.
5. Details of registered members & different various schemes of
standard.
6. Checks the validity of registered Customer and staff to get put
a feasible schedule.
7. Maintenance of Attendance of each staff with respect to day.

8. Registration of Customer, with addition of new standard &
modification of any database is not possible without the permission of administrator.
9. Hence this software is used to providing good service to the
registered Customer, reducing the paper work to be done and reducing workload of
the administrator.
10. The Enquiry is given more emphasis, since they can be a way
to continue a standard, remove a standard/service from profile, or initiate a new
scheme of standard.

PROGRAM STRUCTURE
RELATIONAL DATA BASE MANAGEMENT SYSTEM.

Tools/Environment Used
Hardware Requirements :
1. Pentium III or Advanced Processor
2. 64 MB RAM
3. 10 GB Hard disk or onwards
4. CD Drive
Software requirements :
1. Windows 98 /Windows NT (Windows 200/Xp) Server
2. SQL server 2005
3. VB 6.0
4. Data Report Designer

Analysis
Breaking a problem into successively manageable parts for individual study. Every
application development project should begin with an analysis of the requirements and
clear list of goals. The basic aim of analysis is to obtain a clear understanding of user’s
needs & what exactly is desired from the software, and what constraints on the solution
are.

System Analysis
System Analysis is the process of totally understanding the current system by gathering
and interpreting facts, diagnosing problems, and using the facts to improve the current
system.
It is conducted with the following objectives in mind:
1. Identify the user’s need;
2. Evaluate the system concept for feasibility;
3. Perform economic and technical feasibility;
4. Allocate functions to hardware, software, people, database, and other System
elements; and
5. Create a system definition that forms the foundation for all subsequent
Engineering works.

Identification Of The Need
At present the Park Regency, Gorakhpur maintains different registers for different
purposes for example Customer, Sheaf, Standards, Schedule, Attendance, Charges
collection, Food Items Rates, Salary, Appointments, Enquiry, etc.
As and when a new Student comes to the Hotel they have to enter their Customer
Code for regular studies. Besides this the manager keep a track on each entity of the
Hotel to provide rooms at accurate time with no mismatch of customer and staff.
Again there are a number of instances when:
1. Entry of Master records
2. A particular record is searched for tracking.
3. A list of Staff and Schedule is prepared.
4. A list of Standard is prepared.
All this causes a great amount of chaos and confusion. It was finally decided to
computerize the working of Park Regency, Gorakhpur.

Preliminary Investigation
The Preliminary Investigation starts as soon as someone either a user or a member of
a particular department recognizes a problem or initiates a request, to modify the
current computerized system, or to computerize the current manual system. An
important outcome of the preliminary investigation is determining whether the system
requested is feasible or not.
The major purposes of this study are listed below:
(1) Identify the responsible users and develop an initial “scope” of the system.
There are two specific groups of end-users:
a. Those who use the system. In this case the Customer and Staff who
actually participates in studies.
b. Those affected by the inputs and outputs of the system in study. In this
case the management who decides the schemes given to Customer, the
amount taken from the Customer the first time registration charges are
involved.
To develop the initial scope of the system we need to get a broad idea of the
system in study. In this case we can identify the main process as ‘to get the
details of the node and amount’, which gets the input from each standard. The
output of the system is also sent back to the respective node.

(2) Identify current deficiencies in the user’s environment.
As each node is being monitored, the current status of the standard and
batches is entered in different register, so there is a chance of duplication of
record.
As there are separate registers maintained very often the entries are entered in
the wrong registers, causing duplication of work and confusion.
(3) Determine objectives for the new system.
Here we will briefly list the functions of the new system:
a. Registration of Customer, Details in a central Location.
 Entry of a new Customer, schedule making, standards
and Scheme details.
 Modification or updating of Old Customer and
standard and staff details, Schedule details.
b. Keeping track of Each staff (Specially Skill).
c. Generation of Customer and Schedule List.
d. Generation of charges collection Details on particular day.

Feasibility Study
Feasibility is the determination of whether or not a project is worth doing. The process
followed in making this determination is called a feasibility study. This type of study
determines if a project can and should be taken. Once it has been determine that
project is feasible, the analyst can go ahead and prepare a project specification, which
finalizes project requirements.
In the conduct of the feasibility study, the analysts usually consider seven distinct, but
inter-related types of feasibility. They are:
(1) Technical Feasibility
(2) Economical Feasibility
(3) Operational Feasibility
(4) Social Feasibility
(5) Management Feasibility
(6) Legal Feasibility
(7) Time Feasibility

A) Technical Feasibility
The Technical needs of the system are as follows:
 Facility to communicate data to distant location.
 Response time under certain conditions.
 Ability to process a certain volume of transaction at a particular speed.
In examining the technical feasibility, configuration is given more importance than
actual make of hardware. Here the configuration gives the complete picture about the
system’s requirements:
 How many workstations are required.
 How these workstations are interconnected so that they can operate and
communicate smoothly.
 What speeds of Input and Output should be achieved.
As the above requirements of the system can be fulfilled easily with the technology
available in the market, therefore the proposed system is technically feasible.

B) Economical Feasibility
Economic analysis is the most frequently used technique for evaluating the
effectiveness of a proposed system. More commonly known as Cost / Benefit
analysis: the procedure is to determine the benefits and savings that are expected
from a proposed system and compare them with the costs. If benefits outweigh costs,
a decision is taken to design and implement the system. Otherwise, further
justification or alternative in the proposed system will have to be made if it is to have
a chance of being approved.
Proposed system for Park Regency, Gorakhpur is economically feasible in terms of
time and effort of staff and management. Cost will be incurred at the beginning but
the effort and time saved by the proposed system far outweighs the cost incurred.
Since the Hotel is not already computerized, so initially large amount will be involved
but in due standard with the outcome of the system, the cost will be outweighed by
the result of the automated system.

C) Operational Feasibility
It is mainly related to human Hotel and political aspects. The points to be considered
are:
 What changes will be brought with the system?
 What Hotel structures are distributed?
 What new skills will be required?
Project is not rejected simply because of operational infeasibility but such
consideration is likely to critically affect the nature and scope of the eventual
recommendations.
For Park Regency, Gorakhpur apart from other facts as per operational feasibility is
concerned we need to see to it that the system to be developed should be user-
friendly so that staff personnel’s who are not computer literate find it easy to work
with. As the office staff does most of the work, so they might have to be trained.

Software Engineering Paradigm Applied (Waterfall Model)
It is the simplest model, which shows that the phases are organized in the linear order.
Never a project begins with a feasibility analysis. After a successful completion of the
feasibility analysis, the requirement analysis and project planning begins. The design starts
after the requirement analysis is completed and coding begins after the design is complete.
Once the programming is complete, the code is integrated and the testing is done. On
successful completion of testing the system is installed. After this regular operation the
maintenance of the system takes place.

Diagrammatic Representation of Water-fall-Model
System
Feasibility Report
Feasibility
Validation
& Project Plan

Requirement Document
Requirement Analysis
& Project
Planning
Validation
System
Document
System Design
Design
Verification
Detailed
Document
Detailed Design
Design
Verification
Coding
Verification
Programs
Reports & Manuals

Test Plan Test
Testing and
Integration
Installation
Report
Installation
Operations and
Maintenance

In the previous model, the requirement analysis phase is mentioned as analysis and
planning. Planning is a critical activity in the software development. In this model, the
sequence of activity is: requirement analysis, project planning, system design, detailed
design, coding and unit testing, system integration and testing. Linear ordering of activities
is to clearly identify the end of phase and beginning of other. This is done by verification
and validation. In each phase, there is some defined output that can be evaluated and
certified. When activity of a phase is completed then there should be output product of that
phase. The outputs of earlier phases are known as intermediate products. For the coding
phase the output is code. The certified output of a phase that is released for next phase is
known as baseline.

Context Diagram for Information Flow Representation
DATA FLOW DIAGRAMS
1.0
Manager
1.1 1.2
Enquiry Schedule
Entry of
new Total no. of Update status
enquiry staff selected of each staff
standard for a event schedule
wise and according to
date wise their
deployment
Enquiry Details Requirement of event Staff Details
Hotel Manager Activities

Software Requirement Specifications
A) System Reference
The objective of Hotel Management System is to help the organization in automating
the whole manual processing of the existing system.
As the system is based on providing the allotment of standards in between different
skilled staff and commencement of standards, rooms, attendance, charges collection,
Calculation of amount due on the Customer, charging of fine require a high level of
accuracy is maintained throughout the whole processing. Manual maintenance and
calculations are error prone and are sometimes very time & resource consuming.
The main aim is thus to make the results accurate, fast and with a minimum stress on
the designer/end user.
B) Overall Description
This software titled Hotel Manager has been designed for Park Regency to make the
work efficient and problem free & accurate with easiness.
The main part of the system is the providing the coaching rooms for personality
development standard to the registered Customer by best of staff & Keeping track on
time and amounts respectively, which comprises a detailed summary of Customer
detail, standard details, payment due etc.

C) Information content representation
The main objective to develop the system is to make the accurate & efficient decisions
in different tasks at different time at different situations. The existing system is manual
so Customer and staff of the unit generally face a lot of embarrassing situations many
times.
Now they need to automate the whole process so as to make it more easy and
accurate. As they need to expand their work and hence their workload shall increase so
they require a reliable, efficient and supportive system. Different people who are
working under the organization handle their different tasks. Hence, to perform all the
functions under one system is required.
Therefore, a prototyping approach was followed. After the initial study, the complete
picture of the system came into mind and the process started. Initial designing was also
made clear to the users so that they are satisfied with the content or if they require
something more or enhanced.

Functional Description
A) Processing Narrative
Main functions used in the system, which further have sub-function, are defined as:
 Member Registration
 Staff selection (appointment)
 Standard Charges Recording
 Installment Amount Calculation
 Schedule Calculation
 Issue of bill
 Attendance Maintenance (Day – by –Day)

B) Limitation
Along with a lot of benefits, the system has certain restrictions while execution, which
are as follows:
 Immense care has to be taken while entering data because any
mistake in entering data in any of the fields might result in innumerable numbers of
wrong answers in the series of reports generated.
 Because the proposed project is based on a highly calculation of
data, therefore implementation, evaluation and maintenance phases are going to be
very tedious and time consuming also.
 Further enhancement of the system may be required after
implementation.

C) Performance Requirements
The major performance objectives of the exploration and testing system are:
 Reduce the errors generated by the manual system like; a minor
mistake in data entry may result in major variations in the results. So a very high
level of accuracy has to be maintained.
 Reduce the time spent in performing typical math’s calculations
based on the observations.
 Reduce the manpower needed to evaluate the whole lot of
factors after testing. Even a single but reliable. person/user/operators of the existing
system can easily work on the system.

Design
Design is a meaningful engineering representation of something that is to be built. It can be
traced to a customer’s requirements and at the same time assessed for quality against a
set of predefined criteria for “good” design. Design focuses on the following major areas of
concern: data, architecture and interfaces.
A) Data Design
Database structure, any external file structures, internal data structures are all
defined on next page as:

Admin Table
Column Name Data Type Width

User Name Text 25
Password text 20
checkin

arrivaldate Date/time
arrivaltime Date/time 20
name text 25
sex text 1
Age number
address text 30
city text 20
Pincode number
phone number
roomno number

checkout

Checkindate Date/time
checkoutdate Date/time
Daysstayed number
name text 25
address text 30
phone number
roomno number
amount number
reservation

arrivaldate Date/time
name text 25
address text 30
phone number
date Date/time
confirmed Yes/no

Room

roomno number
status Yes/no
user

name text 25
address text 30
phone number
userid text 25
password text 20

Database Structure
Program Structure For Hotel Manager
Hotel Manager
Standard 1 Standard II Standard N-1 Standard N
Schedule
Staff
Hotel Manager/Administrator gives access to different standard. All these standard are
provided to Customer.

Manager has the accessibilty to do the following tasks:
Manager
Customer Registration Standard Initiation Staff Report

Selection s
for event
Registered members have the accessibilty to do the following tasks:
Manager
Change his Password
The management has accessibility to all the forms/tasks mentioned above.
 Management can modify the details of the Customer and Staff.
 Management can modify the details of the Schedule.

C) Interface Design
Design of inputs and outputs are important features of design specifications. The
input design is the link that ties the information system into the world of its users.
Output is the main reason for developing the system and the basis on which they
evaluate the usefulness of the application.
I. Input Design
II. Output Design

Input Design (Input Screens)
The design decisions for handling input specify how data are accepted for computer
processing. Analysts decide whether the data are entered directly, or by using source
documents, such as variable forms where the data are transferred into the computer for
processing. Input design features can ensure the reliability of the system and produce
results from accurate data, or they can result in erroneous information. The input design
also determines whether the user can interact efficiently with the system. Six objectives
guiding the design of the input focus on:
 Effectiveness
 Accuracy
 Ease to use
 Consistency
 Simplicity
 Attractiveness
All the above-mentioned features were kept in mind while designing the input screens for
the automated system of Hotel Manager. As the user will only like to work on the system if
only it makes appeal to them. Additional tools like Internet Explorer are also provided to
the user.

USER LOGIN FORM

ADMINISTRATOR LOGIN MANAGER

MAIN FORM (1)

ISSUE OF ROOM

BOOKING

CHECKOUT DETAILS

ABOUT AUTHER

Output Design (Reports)
One of the most important features of an automated system for users is the output it
produces. Output is information delivered to users through the information system. Without
quality output, the entire system may appear to be unnecessary and users will avoid using
it. In order to create the most useful output possible there need to be an interaction with the
user, until the result is considered to be satisfactory.
Following objectives were kept in mind while designing acceptable outputs for the
automated system of Hotel Manager:
 Outputs were designed to serve the intended purpose.
 Outputs were designed to fit the users need.
 Appropriate quantity of output is delivered.
 Output is where it is needed.
 Output is provided on time.
 Right output method is chosen (i.e. a report, a document or a message.
All the output are shown in report section.)

OUT PUT DESIGN : REPORTS
HMS Statistics

Report

Room status

About HMS

Coding
The design must be translated into a machine-readable form. Coding step performs this
task. If design is performed in a detailed manner, coding can be accomplished
mechanistically. Coding may involve unit testing and debugging. In development of the
automated system for Hotel Manager Visual Basic 6.0 and Data Report are used. Oracle
8i is used as a database to store the data.

LOGIN FORM
‘DIM DB AS CONNECTION
Dim db As Database
Dim rs As Recordset
Private Sub Command1_Click()

With Data2
.Recordset.MoveFirst
Do Until .Recordset.EOF
If (.Recordset.Fields(0) = Text1.Text) And (.Recordset.Fields(1) = Text2.Text) Then
'If Text1.Text = Data1.Recordset("userid") Then '& Text2.Text =
Data1.Recordset("password") Then
Unload Me
Form6.Show
Exit Sub
Else
.Recordset.MoveNext
End If
Loop
'Label4.Caption = "Invalid username or ID.Try again.. "
MsgBox "Invalid Username or password.Try again...", vbCritical, "HMS"
Text1.Text = ""
Text2.Text = ""
Text1.SetFocus
End With
End Sub

With Data1
.Recordset.MoveFirst
Do Until .Recordset.EOF

If (.Recordset.Fields("userid") = Text1.Text) And (.Recordset.Fields("password") =
Text2.Text) Then
'If Text1.Text = Data1.Recordset("userid") Then '& Text2.Text =
Data1.Recordset("password") Then
Unload Me
Form2.Show
Form2.Caption = "Welcome user..."
Exit Sub
Else
.Recordset.MoveNext
End If
Loop
'Label4.Caption = "Invalid username or ID.Try again.. "
MsgBox "Invalid Username or password.Try again...", vbCritical, "HMS"
Text1.Text = ""
Text2.Text = ""
Text1.SetFocus
End With
End Sub

Close Databases
End
End Sub
Private Sub Form_Load()

'Set db = OpenDatabase("hotel.mdb")
‘Set db = New ADODB.Connection
‘Set rs = New ADODB.Recordset
‘db.Open "Provider=msdasql;dsn=hsm; uid=hoteladmin;pwd=prem"
‘rs.Open "select * from admingrade", db, adOpenStatic, adLockOptimistic
'Set rs = db.OpenRecordset("admin")
Data1.DatabaseName = App.Path & "\db\hotel2.mdb"
Data1.RecordSource = "select * from user"
Data2.DatabaseName = App.Path & "\db\hotel2.mdb"

Data2.RecordSource = "select * from admin"
End Sub
Private Sub Frame1_DragDrop(Source As Control, X As Single, Y As Single)
End Sub

Main form
DIM DB AS DATABASE
DIM RS AS RECORDSET
DIM DB1 AS DATABASE
DIM RS1 AS RECORDSET
DIM DB2 AS DATABASE
DIM RS2 AS RECORDSET
DIM VAL1 AS INTEGER
DIM VAL2 AS INTEGER
DIM VAL3 AS INTEGER
DIM VAL AS INTEGER
PRIVATE SUB ABOUT_CLICK()

FORM7.SHOW 1
END SUB
PRIVATE SUB COMMAND1_CLICK()

IF TEXT2.TEXT = "" THEN
MSGBOX "PLEASE ENTER NAME", VBINFORMATION, "HMS"
TEXT2.SETFOCUS
ELSE
MSGBOX "PLEASE ENTER AGE", VBINFORMATION, "HMS"
TEXT3.SETFOCUS
ELSE
MSGBOX "PLEASE ENTER ADDRESS", VBINFORMATION, "HMS"
TEXT4.SETFOCUS
ELSE
MSGBOX "PLEASE ENTER CITY", VBINFORMATION, "HMS"
TEXT5.SETFOCUS
ELSE

MSGBOX "PLEASE ENTER PIN", VBINFORMATION, "HMS"
TEXT6.SETFOCUS
ELSE
MSGBOX "PLEASE ENTER PHONE", VBINFORMATION, "HMS"
TEXT7.SETFOCUS
ELSE
IF COMBO1.TEXT = "" THEN
MSGBOX "PLEASE ENTER SEX", VBINFORMATION, "HMS"
COMBO1.SETFOCUS
ELSE
IF COMBO2.TEXT = "" THEN
MSGBOX "PLEASE ENTER ROOMNO", VBINFORMATION, "HMS"
COMBO2.SETFOCUS
ELSE
RS.ADDNEW
RS.FIELDS(0) = TEXT1.TEXT
RS.FIELDS(3) = COMBO1.TEXT
RS.UPDATE
DATA1.RECORDSET.MOVEFIRST
DO UNTIL DATA1.RECORDSET.EOF
IF DATA1.RECORDSET.FIELDS(0) = COMBO2.TEXT THEN
DATA1.RECORDSET.EDIT
DATA1.RECORDSET.FIELDS(1) = TRUE
DATA1.RECORDSET.UPDATE
MSGBOX ("DATA ADDED. ROOM ALLOTED FOR VISITOR") + COMBO2.TEXT,
VBINFORMATION, "HMS"
EXIT SUB
ELSE

DATA1.RECORDSET.MOVENEXT
END IF
LOOP
END IF
END IF
END IF
END IF
END IF
END IF
END IF
END IF
END SUB

RS1.MOVEFIRST
DO UNTIL RS1.EOF
IF RS1.FIELDS(1) = TEXT15.TEXT AND RS1.FIELDS(5) = TRUE THEN
CALL RESCHECK
EXIT SUB
ELSE
IF (RS1.FIELDS(1) = TEXT15.TEXT) AND RS1.FIELDS(5) = FALSE THEN
TEXT11.TEXT = RS1.FIELDS(1)
CHECK1.VALUE = 0
'CHECK1.VALUE = RS1.FIELDS(5)
EXIT SUB
ELSE
RS1.MOVENEXT
END IF
END IF
LOOP
MSGBOX "NO DATA FOUND.TRY AGAIN..", VBINFORMATION, "HMS"
END SUB

RS2.ADDNEW
RS2.FIELDS(0) = TEXT16.TEXT
RS2.FIELDS(6) = DATEVALUE(FORMAT(NOW, "SHORT DATE")) - RS.FIELDS(0)
RS2.UPDATE
CALL CHKOUTROOM
RS.MOVEFIRST
DO UNTIL RS.EOF
IF RS.FIELDS(2) = TEXT16.TEXT THEN
RS.DELETE
EXIT SUB
ELSE
RS.MOVENEXT
END IF
LOOP
MSGBOX "GUEST CHECKED OUT SUCESSFULY...", VBINFORMATION, "HMS"
END SUB

FORM2.PRINTFORM
END SUB

RS.MOVEFIRST
IF OPTION1.VALUE = TRUE THEN
CALL OPTIONSEARCH
ELSE
DO UNTIL RS.EOF
TEXT16.TEXT = RS.FIELDS(2)

VAL = DATEVALUE(FORMAT(NOW, "SHORT DATE")) - RS.FIELDS(0)
TEXT28.TEXT = DATEVALUE(FORMAT(NOW, "SHORT DATE")) - RS.FIELDS(0)
TEXT22.TEXT = VAL + 300
TEXT23.TEXT = (10 / 100) * TEXT22.TEXT
VAL1 = INT(TEXT22.TEXT)
TEXT25.TEXT = VAL1 + VAL2 + VAL3

TEXT16.ENABLED = TRUE
COMMAND11.ENABLED = TRUE
'COMMAND12.ENABLED = TRUE
EXIT SUB
ELSE
RS.MOVENEXT
END IF
LOOP
MSGBOX "NO DATAS FOUND.", VBINFORMATION, "HMS"
TEXT26.TEXT = ""
TEXT26.SETFOCUS
END IF
END SUB

IF RS.BOF OR RS.EOF = TRUE THEN
MSGBOX " END OF FILE", VBOKONLY, "HMS"
ELSE
RS.DELETE
END IF
END SUB

IF RS.BOF = TRUE THEN
MSGBOX "BEGINNING OF RECORD", VBOKONLY, "HMS"
ELSE
RS.MOVEFIRST
COMBO1.TEXT = RS.FIELDS(3)
END IF
END SUB

IF RS.EOF <> TRUE THEN
RS.MOVENEXT
IF RS.EOF = TRUE THEN
RS.MOVELAST
MSGBOX "END OF RECORD", VBINFORMATION, "HMS"
ELSE
'RS.MOVENEXT

END IF
END IF
END SUB

IF RS.BOF <> TRUE THEN
RS.MOVEPREVIOUS
RS.MOVEFIRST
MSGBOX "BEGINING OF RECORD", VBINFORMATION, "HMS"
ELSE
'RS.MOVEPREVIOUS
END IF
END IF
END SUB

MSGBOX ("END OF RECORD")
ELSE
RS.MOVELAST

END IF
END SUB

RS1.EDIT
RS1.FIELDS(5) = CHECK1.VALUE
RS1.UPDATE
MSGBOX "RESERVATION FOR GUEST IS UPDATED", VBINFORMATION, "HMS"

COMMAND19.ENABLED = FALSE
END SUB

NAMEQUERY = INPUTBOX("ENTER A NAME TO SEARCH FOR", "NAME QUERY")
RS.MOVEFIRST
DO UNTIL RS.EOF
IF RS.FIELDS("NAME") = NAMEQUERY THEN

MSGBOX "MATCH FOUND.EDIT THE RECORD", VBINFORMATION, "HMS"
EXIT SUB
ELSE
RS.MOVENEXT
END IF
LOOP
MSGBOX ("NO MATCHES FOUND.PLEASE TRY AGAIN.."), VBCRITICAL, "HMS"
END SUB

LIST4(0).CLEAR
LIST4(1).CLEAR
CALL ROOMSTATUS
END SUB

TEXT16 = ""
TEXT17 = ""
TEXT18 = ""
TEXT19 = ""
TEXT21 = ""
TEXT22 = ""
TEXT23 = ""
TEXT24 = ""
TEXT25 = ""
TEXT28 = ""
TEXT26 = ""
TEXT26.SETFOCUS
END SUB

TEXT2.SETFOCUS

TEXT2.TEXT = ""
COMBO1.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT5.TEXT = ""
TEXT6.TEXT = ""
TEXT7.TEXT = ""
TEXT8 = ""
COMBO2.TEXT = ""
END SUB

CALL EXPIRECONFIRMATION
END SUB

RS.MOVEFIRST
DO UNTIL RS.EOF
IF RS.FIELDS("NAME") = TEXT8.TEXT THEN
EXIT SUB
ELSE
RS.MOVENEXT
END IF
LOOP

MSGBOX "NO MATCHES FOUND.PLEASE TRY AGAIN..", VBINFORMATION, "HMS"
TEXT8.TEXT = ""
TEXT8.SETFOCUS
END SUB

RS.EDIT
RS.UPDATE
MSGBOX "CURRENT RECORD IS UPDATED", VBINFORMATION, "HMS"
COMMAND22.SETFOCUS
END SUB

IF TEXT11 = "" THEN
MSGBOX "PLEASE ENTER NAME", VBINFORMATION, "HMS"
TEXT11.SETFOCUS
ELSE
IF TEXT12 = "" THEN
MSGBOX "PLEASE ENTER ADDRESS", VBINFORMATION, "HMS"
TEXT12.SETFOCUS
ELSE
IF TEXT13 = "" THEN
MSGBOX "PLEASE ENTER PHONE", VBINFORMATION, "HMS"

TEXT13.SETFOCUS
ELSE
IF TEXT14 = "" THEN
MSGBOX "PLEASE ENTER ESTIMATED ARRIVAL", VBINFORMATION, "HMS"
TEXT14.SETFOCUS
ELSE
RS1.ADDNEW
RS1.FIELDS(5) = CHECK1.VALUE
RS1.UPDATE
MSGBOX "RESERVATION FOR NEW VISITOR ADDED", VBOKONLY, "HMS"
END IF
END IF
END IF
END IF
END SUB

RESINPUT = INPUTBOX("ENTER THE NAME TO BE EDITED", "RESINPUT")
RS1.MOVEFIRST
DO UNTIL RS1.EOF
IF RS1.FIELDS(1) = RESINPUT AND RS1.FIELDS(5) = TRUE THEN
CALL RESCHECK1
EXIT SUB
ELSE
IF (RS1.FIELDS(1) = RESINPUT) AND RS1.FIELDS(5) = FALSE THEN
CHECK1.VALUE = 0

EXIT SUB
ELSE
RS1.MOVENEXT
END IF
END IF
LOOP
MSGBOX "NO DATA FOUND.TRY AGAIN..", VBOKONLY, "HMS"
END SUB

TEXT11.TEXT = ""
TEXT12.TEXT = ""
TEXT13.TEXT = ""
TEXT14.TEXT = ""
TEXT15 = ""
CHECK1.VALUE = 0
END SUB

LIST1.CLEAR
LIST2.CLEAR
CALL RESLIST
END SUB

LIST1.CLEAR
LIST2.CLEAR
CALL RESCONFIRMED
END SUB
PRIVATE SUB EXIT_CLICK()

CLOSE DATABASES
END

END SUB
PRIVATE SUB FORM_LOAD()
SET DB = OPENDATABASE(APP.PATH + "/DB/HOTEL2.MDB")

SET RS = DB.OPENRECORDSET("CHECKIN")
SET DB1 = OPENDATABASE(APP.PATH + "/DB/HOTEL2.MDB")

SET RS1 = DB1.OPENRECORDSET("RESERVATION")
SET DB2 = OPENDATABASE(APP.PATH + "/DB/HOTEL2.MDB")

SET RS2 = DB2.OPENRECORDSET("CHECKOUT")
TEXT10.TEXT = DATE
TEXT20.TEXT = DATE
TEXT1.TEXT = DATE
TEXT16.ENABLED = FALSE
LABEL45.CAPTION = FORMAT(DATE, "LONG DATE")
LABEL46.CAPTION = TIME
END SUB

PRIVATE SUB LOGOFF_CLICK()
CLOSE DATABASES
UNLOAD FORM2
UNLOAD FORM3
UNLOAD FORM4
UNLOAD FORM5
FORM1.SHOW
END SUB
PRIVATE SUB REP_CLICK()

FORM4.SHOW 1
END SUB
PRIVATE SUB RMST_CLICK()

FORM5.SHOW VBMODAL
END SUB
PRIVATE SUB STAT_CLICK()

FORM3.SHOW
END SUB
PRIVATE SUB TIMER1_TIMER()

TEXT9.TEXT = TIME()
TEXT27.TEXT = TIME()
LABEL46.CAPTION = TIME()
END SUB
PRIVATE SUB RESLIST()

DIM STRSQL AS STRING
ON ERROR RESUME NEXT

STRSQL = "SELECT * FROM RESERVATION"
LIST1.CLEAR
LIST2.CLEAR
WITH DATA2
.RECORDSOURCE = STRSQL

.REFRESH
.RECORDSET.MOVEFIRST
DO UNTIL .RECORDSET.EOF
IF .RECORDSET.FIELDS("CONFIRMED") = 0 THEN
LIST1.ADDITEM .RECORDSET("NAME")
LIST2.ADDITEM .RECORDSET("ARRIVALDATE")
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB RESCONFIRMED()

DIM SQL AS STRING

SQL = "SELECT * FROM RESERVATION"
LIST1.CLEAR
LIST2.CLEAR
WITH DATA2
.RECORDSOURCE = SQL
.REFRESH
IF .RECORDSET.FIELDS(5) = TRUE THEN
LIST1.ADDITEM .RECORDSET("NAME")
LIST2.ADDITEM .RECORDSET("ARRIVALDATE")
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB

PRIVATE SUB ROOMSTATUS()
DIM SQL AS STRING
SQL = "SELECT * FROM ROOM"
WITH DATA1
.RECORDSOURCE = SQL
.REFRESH
LIST4(1).ADDITEM .RECORDSET("ROOMNO")
'LIST3.ADDITEM.INDEX (1)
ELSE: LIST4(0).ADDITEM .RECORDSET("ROOMNO") 'FILL LISTBOX FOR ROOMS
TAB
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB CHKOUTROOM()
DO UNTIL DATA1.RECORDSET.EOF
IF DATA1.RECORDSET.FIELDS(0) = TEXT21.TEXT THEN
DATA1.RECORDSET.FIELDS(1) = FALSE
MSGBOX ("VISITOR SUCESSFULLY CHECKED OUT..") + COMBO2.TEXT, VBOKONLY,
"HMS"
EXIT SUB
ELSE
DATA1.RECORDSET.MOVENEXT
END IF

LOOP
END SUB
PRIVATE SUB CHECKINVALIDATE(CHECKIN_FORM_ERROR)

LET CHECKIN_FORM_ERROR = FALSE
IF TEXT2 = "" THEN

TEXT2.SETFOCUS
MSGBOX "PLEASE ENTER THE NAME", VBEXCLAMATION, ERROR
LET CHECKIN_FORM_ERROR = TRUE
EXIT SUB
ELSEIF TEXT3.TEXT = "" THEN
TEXT3.SETFOCUS
MSGBOX "PLEASE ENTER THE AGE", VBEXCLAMATION, ERROR
TEXT4.SETFOCUS
MSGBOX "PLEASE ENTER THE ADDRESS", VBEXCLAMATION, ERROR
TEXT5.SETFOCUS
MSGBOX "PLEASE ENTER THE CITY", VBEXCLAMATION, ERROR
TEXT6.SETFOCUS
MSGBOX "PLEASE ENTER THE PINCODE", VBEXCLAMATION, ERROR
TEXT7.SETFOCUS
MSGBOX "PLEASE ENTER THE PHONE", VBEXCLAMATION, ERROR
ELSEIF COMBO1.TEXT = "" THEN
COMBO1.SETFOCUS
MSGBOX "PLEASE ENTER THE SEX", VBEXCLAMATION, ERROR
ELSEIF COMBO2.TEXT = "" THEN
COMBO2.SETFOCUS

MSGBOX "PLEASE ENTER THE ROOM NUMBER", VBEXCLAMATION, ERROR
END IF
END SUB
PRIVATE SUB EXPIRECONFIRMATION()
WITH DATA2
.RECORDSOURCE = "SELECT * FROM RESERVATION"
.REFRESH
IF .RECORDSET.FIELDS(4) < DATE THEN
.RECORDSET.DELETE
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
MSGBOX "EXPIRED RESERVATION DELETED SUCESSFULY...",
VBINFORMATION, "HMS"
LIST1.TEXT = ""
LIST2.TEXT = ""
CALL RESLIST
END SUB
PRIVATE SUB OPTIONSEARCH()
DO UNTIL RS.EOF
VAL = DATEVALUE(FORMAT(NOW, "SHORT DATE")) - RS.FIELDS(0)
TEXT28.TEXT = DATEVALUE(FORMAT(NOW, "SHORT DATE")) - RS.FIELDS(0)
TEXT22.TEXT = VAL + 300

TEXT25.TEXT = VAL1 + VAL2 + VAL3

'COMMAND12.ENABLED = TRUE
EXIT SUB
ELSE
RS.MOVENEXT
END IF
LOOP
MSGBOX "NO DATAS FOUND.", VBINFORMATION, "HMS"
TEXT26.TEXT = ""
TEXT26.SETFOCUS
END SUB
PRIVATE SUB RESCHECK()
TEXT11 = ""
TEXT12 = ""
TEXT13 = ""
TEXT14 = ""
CHECK1.VALUE = 0
RS1.MOVEFIRST
DO UNTIL RS1.EOF
IF RS1.FIELDS(1) = TEXT15.TEXT AND RS1.FIELDS(5) = TRUE THEN
CHECK1.VALUE = 1

EXIT SUB
ELSE
RS1.MOVENEXT
END IF
LOOP
MSGBOX "NO DATA FOUND.TRY AGAIN..", VBINFORMATION, "HMS"
END SUB
PRIVATE SUB RESCHECK1()
RS1.MOVEFIRST
DO UNTIL RS1.EOF
'IF (RS1.FIELDS(1) = RESINPUT) AND RS1.FIELDS(5) = TRUE THEN
IF RS1.FIELDS(5) = TRUE THEN
CHECK1.VALUE = 1
EXIT SUB
ELSE
RS1.MOVENEXT
END IF
LOOP
MSGBOX "NO DATA FOUND.TRY AGAIN..", VBOKONLY, "HMS"
END SUB

HMS STATISTICS
DIM DB AS DATABASE
DIM RS AS RECORDSET
DIM CHKIN AS INTEGER
DIM RESERV AS INTEGER
DIM OCCUPIED AS INTEGER
DIM VACANT AS INTEGER
DIM CHKOUT AS INTEGER
DIM RESTODAY AS INTEGER

LET CHKIN = 0
LET RESERV = 0
LET OCCUPIED = 0
LET VACANT = 0
LET CHKOUT = 0
LET RESTODAY = 0
UNLOAD ME
END SUB

FORM3.PRINTFORM
END SUB

LABEL2.CAPTION = FORMAT(NOW, "LONG DATE")
CALL ROOMOCCUPIED
LABEL15.CAPTION = OCCUPIED
LABEL16.CAPTION = VACANT
CALL STATCHKIN
LABEL10.CAPTION = CHKIN
CALL STATRESERV
LABEL11.CAPTION = RESERV
CALL STATCHKOUT
LABEL12.CAPTION = CHKOUT
CALL STATRESTODAY

LABEL14.CAPTION = RESTODAY
END SUB
PRIVATE SUB ROOMOCCUPIED()

DIM SQL AS STRING
SQL = "SELECT * FROM ROOM"
WITH DATA1
.RECORDSOURCE = SQL
.REFRESH
OCCUPIED = OCCUPIED + 1
ELSE: VACANT = VACANT + 1 'LIST4(0).ADDITEM .RECORDSET("ROOMNO")
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB STATCHKIN()

DIM SQL AS STRING
SQL = "SELECT * FROM CHECKIN"
WITH DATA1
.RECORDSOURCE = SQL
.REFRESH
IF .RECORDSET.FIELDS(0) = DATE THEN

CHKIN = CHKIN + 1
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB STATRESERV()
DIM SQL AS STRING
WITH DATA2
.RECORDSOURCE = SQL
.REFRESH
RESERV = RESERV + 1
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB STATCHKOUT()
DIM SQL AS STRING
SQL = "SELECT * FROM CHECKOUT"
WITH DATA3
.RECORDSOURCE = SQL
.REFRESH

CHKOUT = CHKOUT + 1
END IF
.RECORDSET.MOVENEXT
LOOP
END WITH
END SUB
PRIVATE SUB STATRESTODAY()
DIM SQL AS STRING
WITH DATA2
.RECORDSOURCE = SQL
.REFRESH

RESTODAY = RESTODAY + 1
.RECORDSET.MOVENEXT
EXIT SUB
END IF
LOOP
END WITH
END SUB

ROOM STATUS

UNLOAD ME
END SUB

UNLOAD ME
END SUB

DIM DB AS DATABASE
DIM RS AS RECORDSET
SET DB = OPENDATABASE(APP.PATH + "/DB/HOTEL2.MDB")
SET RS = DB.OPENRECORDSET("CHECKIN")
LABEL18.CAPTION = FORMAT(NOW, "LONG DATE")
END SUB
PRIVATE SUB LIST1_CLICK()

WITH DATA1
.RECORDSOURCE = "SELECT * FROM ROOM"
.REFRESH
IF .RECORDSET.FIELDS(0) = LIST1.TEXT AND .RECORDSET.FIELDS(1) = FALSE
THEN
LABEL10.CAPTION = .RECORDSET.FIELDS(0)
LABEL11.CAPTION = ""
EXIT SUB
ELSE
'CALL ROOMSTATUS

.RECORDSET.MOVENEXT
END IF
LOOP
CALL ROOMSTATUS
END WITH
END SUB
PRIVATE SUB ROOMSTATUS()

WITH DATA2
.RECORDSOURCE = "SELECT * FROM CHECKIN"
.REFRESH
IF .RECORDSET.FIELDS(9) = LIST1.TEXT THEN
LABEL17.CAPTION = DATEVALUE(FORMAT(NOW, "SHORT DATE")) -
.RECORDSET.FIELDS(0)
EXIT SUB
ELSE
.RECORDSET.MOVENEXT

END IF
LOOP
END WITH
END SUB

ADMIN LOGIN MANAGER
DIM I AS INTEGER
PRIVATE SUB COMBO1_CLICK()

WITH DATA1
.REFRESH
IF .RECORDSET.FIELDS(0) = COMBO1.TEXT THEN
TEXT1.TEXT = .RECORDSET.FIELDS(3)
TEXT2.TEXT = .RECORDSET.FIELDS(4)
EXIT SUB
ELSE
.RECORDSET.MOVENEXT
END IF
LOOP
END WITH
END SUB

UNLOAD ME
FORM2.SHOW
FORM2.CAPTION = "WELCOME ADMINISTRATOR..."
END SUB

FRAME3.VISIBLE = FALSE
FRAME1.VISIBLE = TRUE
END SUB

DATA2.RECORDSOURCE = "SELECT * FROM ADMIN"
TEXT3.TEXT = DATA2.RECORDSET.FIELDS(0)

TEXT4.SETFOCUS
MSGBOX "PLEASE EDIT THE PASSWORD", VBINFORMATION, "HMS"
END SUB

WITH DATA2
.RECORDSOURCE = "SELECT * FROM ADMIN"
.REFRESH
.RECORDSET.EDIT
.RECORDSET.FIELDS(0) = TEXT3.TEXT
.RECORDSET.FIELDS(1) = TEXT4.TEXT
.RECORDSET.UPDATE
END WITH
MSGBOX "ADMINISTRATOR PASSWORD HAS BEEN CHANGED", VBINFORMATION,
"HMS"
COMMAND1.SETFOCUS
END SUB

FRAME3.VISIBLE = TRUE
TEXT5.SETFOCUS
END SUB

COMMAND4.VISIBLE = FALSE
COMMAND6.VISIBLE = TRUE
END SUB

MSGBOX "ARE U SURE WANT TO DELETE USER", VBYESNOCANCEL, "HMS"
DATA1.RECORDSET.DELETE
END SUB

TEXT1 = ""
TEXT2 = ""
END SUB

DATA1.RECORDSET.FIELDS(3) = TEXT1.TEXT
MSGBOX "USER ID OR PASSWORD UPDATED", VBINFORMATION, "HMS"
END SUB

END
END SUB

DATA1.RECORDSET.ADDNEW
MSGBOX "NEW USER ADDED", VBINFORMATION, "HMS"

COMMAND10.SETFOCUS
END SUB

TEXT5 = ""
TEXT6 = ""
TEXT7 = ""
TEXT8 = ""
TEXT9 = ""
TEXT5.SETFOCUS
END SUB

DATA1.DATABASENAME = APP.PATH & "\HOTEL2.MDB"
DATA1.RECORDSOURCE = "SELECT * FROM USER"
DATA2.DATABASENAME = APP.PATH & "\HOTEL2.MDB"

DATA2.RECORDSOURCE = "SELECT * FROM ADMIN"
'DATA2.DATABASENAME = APP.PATH & "\HOTEL2.MDB"
'DATA2.RECORDSOURCE = "SELECT * FROM ADMIN"
WITH DATA1
.REFRESH
I=0
'FOR I = 0 TO 3 'LEN(.RECORDSET.BATCHSIZE)
COMBO1.LIST(I) = .RECORDSET.FIELDS(0)
.RECORDSET.MOVENEXT
I=I+1
LOOP
END WITH

'COMMAND8.VISIBLE = FALSE
'CALL ADMINDETAILS
END SUB
PRIVATE SUB ADMINDETAILS()

EXIT SUB
END SUB

ABOUT HMS
PRIVATE DECLARE FUNCTION SHELLEXECUTE LIB "SHELL32.DLL" ALIAS

"SHELLEXECUTEA" (BYVAL HWND AS LONG, BYVAL LPOPERATION AS STRING,
BYVAL LPFILE AS STRING, BYVAL LPPARAMETERS AS STRING, BYVAL
LPDIRECTORY AS STRING, BYVAL NSHOWCMD AS LONG) AS LONG
PRIVATE SUB CMDOK_CLICK()
UNLOAD ME
END SUB
PRIVATE SUB FORM_MOUSEMOVE(BUTTON AS INTEGER, SHIFT AS INTEGER, X AS

SINGLE, Y AS SINGLE)
LABEL4.FORECOLOR = VBRED
LABEL4.FONTUNDERLINE = FALSE
END SUB
PRIVATE SUB FRAME1_MOUSEMOVE(BUTTON AS INTEGER, SHIFT AS INTEGER, X

AS SINGLE, Y AS SINGLE)
END SUB
PRIVATE SUB LABEL1_MOUSEMOVE(BUTTON AS INTEGER, SHIFT AS INTEGER, X

END SUB

END SUB
PRIVATE SUB LABEL4_CLICK()

SHELLEXECUTE ME.HWND, "OPEN", "HTTP://WWW.GOOGLE.COM", VBNULLSTRING,
"", 0
END SUB

LABEL4.FORECOLOR = VBBLUE
LABEL4.FONTUNDERLINE = TRUE
END SUB

END SUB

STAFF GRADE
'CODING FOR GENERAL

DIM DB AS CONNECTION
DIM RS AS RECORDSET
DIM CHK AS BOOLEAN, CNT AS INTEGER
PRIVATE SUB CMDADD_CLICK()

'CODING FOR ADD
IF CHK = FALSE THEN
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT5.TEXT = ""
TEXT2.SETFOCUS
END IF
CHK = TRUE
END SUB
PRIVATE SUB CMDCLEAR_CLICK()

'CODING FOR CLEAR
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT5.TEXT = ""
TEXT2.SETFOCUS
END SUB
PRIVATE SUB CMDDELETE_CLICK()

'CODING FOR DELETE
SET RS = NEW ADODB.RECORDSET
RS.OPEN " SELECT GRADE,DESCRIPTION,BASIC,DA FROM GRADE", DB,
ADOPENSTATIC, ADLOCKOPTIMISTIC
IF CNT >= 1 THEN

RS.MOVE CNT
END IF
IF RS.RECORDCOUNT >= 1 THEN
RS.DELETE
CLR
ELSE
IF RS.RECORDCOUNT = 0 THEN
CLR
MSGBOX "NO MORE RECORDS TO DELETE"
ELSE
END IF
END IF
END SUB
PRIVATE SUB CMDEXIT_CLICK()

'CODING FOR EXIT
END
END SUB
PRIVATE SUB CMDFIRST_CLICK()

'CODING FOR MOVE FIRST
RS.MOVEFIRST
DISP
END SUB
PRIVATE SUB CMDLAST_CLICK()

'CODING FOR MOVE LAST
RS.MOVELAST
DISP
END SUB
PRIVATE SUB CMDNEXT_CLICK()

'CODING FOR MOVE NEXT
CNT = CNT + 1
'INCREASE THE RECORDS TO DELETION

MSGBOX "I AM IN LAST"
EXIT SUB
END IF
RS.MOVENEXT
DISP
ELSE
MSGBOX "NO MORE RECORDS"
END IF
END SUB
PRIVATE SUB CMDPREVIOUS_CLICK()

'CODING FOR MOVE PREVIOUS
CNT = CNT - 1
'DECEASE THE RECORDS TO DELETION

EXIT SUB
ELSE
RS.MOVEPREVIOUS
DISP
ELSE
END IF
END IF
END SUB
PRIVATE SUB CMDUPDATE_CLICK()

'CODING FOR UPDATE
IF CHK = TRUE THEN
RS.ADDNEW
RS!GRADE = TEXT2.TEXT
RS!DESCRIPTION = TEXT3.TEXT

RS!BASIC = TEXT4.TEXT
RS!DA = TEXT5.TEXT
RS.UPDATE
CHK = FALSE
END IF
END SUB

'CODING FOR FORM LOAD
TEXT1.TEXT = STR(DATE) + " " + WEEKDAYNAME(WEEKDAY(DATE, VBSUNDAY))
SET DB = NEW ADODB.CONNECTION
DB.OPEN "PROVIDER=MSDASQL;DSN=S_A;
UID=SCHOOL_AUTOMATION;PWD=SRIGANPATI"
RS.OPEN "SELECT GRADE, DESCRIPTION, BASIC, DA FROM GRADE", DB,
ADOPENSTATIC, ADLOCKOPTIMISTIC
DISP
END IF
END SUB
SUB DISP()
'CODING FOR DISP() FUNCTION
TEXT2.TEXT = RS!GRADE
TEXT3.TEXT = RS!DESCRIPTION
TEXT4.TEXT = RS!BASIC
TEXT5.TEXT = RS!DA
ELSE
MSGBOX "NO RECORDS"
END IF
END SUB
SUB CLR()

'CODING FOR CLR() FUNCTION
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT5.TEXT = ""
END SUB

STAFF SELCTION
'CODING FOR GENERAL

DIM DB AS CONNECTION
DIM RS AS RECORDSET
DIM CHK AS BOOLEAN, CNT AS INTEGER
PRIVATE SUB CMDADD_CLICK()
'CODING FOR ADD
DIM SCD AS LONG

RS.MOVELAST
SCD = VAL(RS!STF_CD) + 1
COMBO1.TEXT = SCD
ELSE
COMBO1.TEXT = 1000
END IF
IF CHK = FALSE THEN
TEXT1.TEXT = ""
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT6.TEXT = ""
TEXT10.TEXT = ""
TEXT9.TEXT = ""
TEXT7.TEXT = ""
TEXT8.TEXT = ""
TEXT1.SETFOCUS
END IF
CHK = TRUE
END SUB
PRIVATE SUB CMDCLEAR_CLICK()

'CODING FOR CLEAR

COMBO1.TEXT = ""
TEXT1.TEXT = ""
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT6.TEXT = ""
TEXT10.TEXT = ""
TEXT9.TEXT = ""
TEXT7.TEXT = ""
TEXT8.TEXT = ""
COMBO1.SETFOCUS
END SUB
PRIVATE SUB CMDDELETE_CLICK()

'CODING FOR DELETE
RS.OPEN " SELECT
STF_CD,STF_NM,F_NM,DESIGNATION,ACMIC_QUALIN,PROFNAL_QUALIN,GRADE,A
PPT_DT,ADR,TELEPHONE_NO FROM STAFF_DETAILS", DB, ADOPENSTATIC,
ADLOCKOPTIMISTIC
CNT = VAL(COMBO1.TEXT)
IF CNT >= 1 THEN
RS.MOVE CNT
RS.DELETE
EXIT SUB
END IF
RS.DELETE
CLR
ELSE
IF RS.RECORDCOUNT = 0 THEN
CLR

MSGBOX "NO MORE RECORDS TO DELETE"
ELSE
END IF
END IF
END SUB
PRIVATE SUB CMDEXIT_CLICK()

'CODING FOR EXIT
END
END SUB
PRIVATE SUB CMDFIRST_CLICK()

'CODING FOR MOVE FIRST
RS.MOVEFIRST
DISP
END SUB
PRIVATE SUB CMDLAST_CLICK()

'CODING FOR MOVE LAST
RS.MOVELAST
DISP
END SUB
PRIVATE SUB CMDNEXT_CLICK()

'CODING FOR MOVE NEXT
CNT = CNT + 1
'INCREASE THE RECORDS TO DELETION

MSGBOX ">>>>>>>>IT IS THE LAST RECORD<<<<<<<<"
EXIT SUB
END IF
RS.MOVENEXT
DISP
ELSE

END IF
END SUB
PRIVATE SUB CMDPREVIOUS_CLICK()

'CODING FOR MOVE PREVIOUS
CNT = CNT - 1
'DECREASE THE RECORDS TO DELETION

MSGBOX ">>>>>>>>NO MORE RECORDS<<<<<<<<"
EXIT SUB
ELSE
RS.MOVEPREVIOUS
DISP
ELSE
END IF
END IF
END SUB
PRIVATE SUB CMDUPDATE_CLICK()

'CODING FOR UPDATE
IF CHK = TRUE THEN
RS.ADDNEW
RS!STF_CD = COMBO1.TEXT
RS!STF_NM = TEXT1.TEXT
RS!F_NM = TEXT2.TEXT
RS!DESIGNATION = TEXT3.TEXT
RS!ACMIC_QUALIN = TEXT4.TEXT
RS!PROFNAL_QUALIN = TEXT6.TEXT
RS!GRADE = TEXT10.TEXT
RS!APPT_DT = TEXT9.TEXT
RS!ADR = TEXT7.TEXT
RS!TELEPHONE_NO = TEXT8.TEXT

RS.UPDATE
CHK = FALSE
END IF
END SUB
PRIVATE SUB COMBO1_CLICK()

'CODING FOR COMBO1
DIM SCD AS LONG
SCD = VAL(COMBO1.TEXT)
RS.MOVEFIRST
DO WHILE RS.EOF <> TRUE
IF RS!STF_CD = SCD THEN
DISP
EXIT DO
END IF
RS.MOVENEXT
LOOP
END SUB

'CODING FOR FORM LOAD
TEXT5.TEXT = STR(DATE) + " / " + WEEKDAYNAME(WEEKDAY(DATE, VBSUNDAY))
SET DB = NEW ADODB.CONNECTION
DB.OPEN "PROVIDER=MSDASQL;DSN=S_A;
UID=SCHOOL_AUTOMATION;PWD=SRIGANPATI"
RS.OPEN "SELECT
STF_CD,STF_NM,F_NM,DESIGNATION,ACMIC_QUALIN,PROFNAL_QUALIN,GRADE,A
PPT_DT,ADR,TELEPHONE_NO FROM STAFF_DETAILS", DB, ADOPENSTATIC,
ADLOCKOPTIMISTIC
DO WHILE RS.EOF <> TRUE

COMBO1.ADDITEM RS!STF_CD
RS.MOVENEXT
LOOP
RS.MOVEFIRST

DISP
END IF
END SUB
SUB DISP()
'CODING FOR DISP() FUNCTION
COMBO1.TEXT = RS!STF_CD
TEXT1.TEXT = RS!STF_NM
TEXT2.TEXT = RS!F_NM
TEXT3.TEXT = RS!DESIGNATION
TEXT4.TEXT = RS!ACMIC_QUALIN
TEXT6.TEXT = RS!PROFNAL_QUALIN
TEXT10.TEXT = RS!GRADE
TEXT7.TEXT = RS!APPT_DT
TEXT8.TEXT = RS!ADR
TEXT9.TEXT = RS!TELEPHONE_NO
ELSE
MSGBOX "NO RECORDS"
END IF
END SUB
SUB CLR()
'CODING FOR CLR() FUNCTION
COMBO1.TEXT = ""
TEXT1.TEXT = ""
TEXT2.TEXT = ""
TEXT3.TEXT = ""
TEXT4.TEXT = ""
TEXT6.TEXT = ""
TEXT10.TEXT = ""

TEXT7.TEXT = ""
TEXT8.TEXT = ""
TEXT9.TEXT = ""
END SUB

Code Efficiency
The efficiency of source code is directly tied to the efficiency of algorithm defined.
However, the coding style can have an effect on execution speed and memory
requirements. The following set of guidelines is applied during coding:
1. Before coding all arithmetic and logical expressions are simplified.
2. Where ever possible we have carefully evaluate the nested loops so that
if statements or expressions can be moved outside.
3. We have not used the multi-dimensional arrays.
4. We have used the integer arithmetic and Boolean expression, wherever
required.

Optimization of Code
The basic design model uses the analysis model as the framework for
implementation. The analysis model captures the logical information about the
system, while the design model must add details to support efficient information
access. During design optimization we must:
1. Add redundant association to minimize access cost and maximize
convenience.
2. Rearrange the computation for greater efficiency.
3. Save derived attributes to avoid recompilation of complicated
expression.
4. During report generation we used an optimization technique of
rearranging execution order for greater efficiency.
5. Redundancy of data in the tables has been removed through
Normalization technique. All the tables are designed in normalized form.
6. Explicit & Implicit locks are used where needed.

Validation Checks
Any other cannot access the facility given to the management. Except the
management the other user can access only those facility, which are given to them.
These are all restricted by the password.
Validation checks for Manager. Before accessing the Internet manager ID and
password for the Manager is checked by the computer. If valid, allows the manager
to access the Internet otherwise display a message box.

Testing
The word “test” is derived from the Latin word “testum” meaning pottery vessel
used to measure and access weight. The testing of software is a means of
accessing or measuring the software to determine its quality. Testing is
important because it assesses if the system actually performs, and how well
it performs in its final environment against defined specifications or
requirements. Testing is done with one primary objective- to ensure the
quality of software before live operations. The main purpose of testing, from
the produce’s viewpoint, is to gain confidence. Testing should be in-depth
and not superficial. Testing involves operation of a system or application
under controlled conditions and evaluating the results. The controlled
conditions should include both normal and abnormal conditions. In the
development of automated system for Park Regency, Gorakhpur, we have
applied the following testing techniques and testing Strategies.
1. Testing Techniques
A) White - Box Testing
a. Guarantee that all independent paths within a module have been
exercised at least once.
b. Exercise all logical decisions on their true and false sides.
c. Execute all loops at their boundaries and within their operational
bounds.
d. Exercise internal data structures to ensure their validity.

B) Black - Box Testing
a. Interface Errors
b. Errors in Data Structures or external database access.
c. Performance
d. Initialization Errors
2. Testing Strategies
A) Unit Testing
Unit Testing, also called module or component testing is testing individual
software units independently of the other units in the same system. The
programmer does this testing. Unit testing is recognized as one of the most
efficient ways to reduce the density and proliferation of errors in a software
application. Unit testing has been done for each screen of the system. We
have followed the following procedure to perform unit testing:
a. Identified the scenarios for each action in all the screens.
b. Tested main method in each screen to invoke that screen.
c. Tested the output for all the possible combination of input values and
user actions.
d. Examine the result of each user action.

B) Integration Testing
Integration testing is done when unit testing has already been done for each
separate module and all modules have been integrated. This is an integrated
form of testing which focuses on functionality and interfaces between units
and modules. Integration testing was done for the system when different
modules were connected together. Integration testing was performed to
ensure the achievement of functionality as desired by the automated system
of Park Regency when brought together.
C) Verification And Validation Criteria
Some of the important verification and validation criteria as applied to the
automated system are:

Implementation
Implementation is a phase where a number of activities that have been going on
parallel so far have to culminate. To ensure that all these activities indeed converge
at the right time and at the right place without any delays on account of unforeseen
problems, to get the software to be used as it should, is what managing the
implementation phase is all about. Typically the steps involved are:
1. Installation Plan: Much before the software could be actually ready, a detailed
plan has to be prepared in terms of hardware, procurement and installation.
What machines are to be installed at which location and at what point in time,
provision of the necessary infrastructure for installation of the same, site
preparation, arranging any machine specific or commodity software specific
Hotel for different categories of users etc. are details which would need to be
worked out. Likewise a plan has got to be made for installation of the software
to be implemented. Details of which modules are to be enabled/disabled in each
location have to be worked out. Therefore a comprehensive installation plan
needs to be in place, which gives location wise installation details as relevant to
different user groups.
So, for Park Regency, Gorakhpur an implementation plan was prepared at that
right time. Here we will need to install packages at two different machines [may
be Server and clients]. These two workstations are: one for the manager and
second for the nodes located at different places. All these workstations need to
be connected to one server placed with the manager and which contains the
database.

2. Data Preparation And Conversion: Assuming that the system is expected to go
live from a particular date, all backlog of data has to be transcribed to fit into the
new formats and coding schemes, and rigorously errors are checked to ensure
no loss of information.
For Park Regency all the existing data was fed into the system, as the details of
the member is to be maintained old records also apart from the fresh data.
3. Conversion Testing: Where data is converted from existing files or databases,
rigorous conversion testing needs to be done to ensure proper conversion. The
following steps testing were performed as a part of conversion for Park
Regency.
4. Tallying of input and output records.
5. Extraction of sample records from both the old and new set of records. These
are then directly compared with each other.
6. Check value ranges of fields within each record.
7. Check whether the required relationships between records are maintained.
8. User Hotel: The successful implementation of any software is dependent in
good measure on the quality of Hotel imparted. Different user groups need to be
identified. A Hotel need analysis has to be done for each of these groups to find
out what kind of Hotel is required for each. Getting trained on aspects that are
not relevant may sometimes tend to confuse the users.

For Park Regency, Gorakhpur we need to create two groups i.e. manager,
General users. All two groups need to be trained so that for them the concerned
software has the maximum appeal of user-friendliness in it and they free to work
with it. This is to ensure that they are not hesitated to use the system.

Evaluation
Evaluation is one of the key aspects of the action inquiry approach, being used to inform
further action at each stage of the cycle. The effectiveness of the project will be determined
using the following methods at appropriate stages during the project.
 To evaluate whether the management is satisfied with the software provided to them or
not, take the comment from every member of the management either on the paper or
on the feelings.
 The above method is applied for manager, User and members also.
 To evaluate the usefulness of the process, management will keep a journal, which
records their actions and reflections on that action. Analysis of journals will indicate the
effectiveness of the process.
 Te manager will actually evaluate the system because the software is developed by
keeping in mind the need of the manager now the manager does not have to go to
each node for details.
Summative evaluation of the project will involve interviews with almost all the members
and manager.

Maintenance
A system should be created whose design is comprehensive and farsighted enough to
serve current and projected user needs for several years to come. The better the
system design, the easier it will be to maintain and the maintenance cost will be
low. It is important to detect software design errors early on, as it is less costly than
if errors remain unnoticed until maintenance is necessary. Maintenance is
performed most often to improve the existing software rather than to respond to a
crisis or system failure. Maintenance is also done to update software in response to
the change made in the organization. This work is not as substantial as enhancing
the software, but it must be done. With respect to the maintenance of the
automated system for Park Regency, Gorakhpur. all these points have been taken
into consideration. For example, firstly it has been taken into consideration that:
1) If the Management of the company decided to Launch another scheme in the
near future than the management can do it easily.
2) If the management wants to increase the charges or service duration..
Apart from the above points the system has been developed in such a way that in future if
any changes need to be incorporated, they can be done with minimum effort and
expenditure.

Security Measures Taken
Security and controls are required not only for preventing inadvertent mistakes
made by users, but also to prevent misuse of the system and ensure data integrity.
In an automated system of Hotel Manager the following security measures have
been considered:
1. Access Control
Access Control can be defined as control established to ensure that only people
with the proper authority have access to the data. Different types of access
control, which are used in this software are as follows:
A) Transaction Access
All users of a system need not have access to all transactions in a system.
Users must have access only to transactions, which are required by them
for their day-to-day operations. A Manager in a Hotel needs to submit his
daily report only. Thus he should not have access to the Hotel records.
B) Data Access
Apart from having access to transactions, which are required for daily
operations, users must only be allowed to see specific instances of
transactions. In some applications it may be required that users must only
see data relating to their needs. Thus the head of the department will have
access to the department query transaction, but the user will not be shown

all data, the user will be shown data belonging’s to the user’s department
only.
In Park Regency, Gorakhpur, a user cannot see the details of the details
entered.
C) Physical Access
The best form of access control is the physical access control. Only
authorized personal should be allowed to do specific tasks like booting of
the machine, mounting disks, distributing reports etc.
In this software the database is centralized means all the data is stored at
one place called as server where as number of clients are attached to it.
Without the server nothing can be done. So, for starting server an
authorized person should be there.
2. Validations
Validations of data entered on various input screens are not a security for the
system but a control to ensure that clean data goes into the system. If data is
not validated on input, you will end up with a lot of inconsistent data.
In computer parlance, this is referred to as ‘Garbage In, Garbage Out’. If proper
validation is not done, user tends to lose confidence in the system and it
eventually boils down to a new project of clearing up the data. Typical
validations done on input screen are as follows:
 Length of data.

 Type of data (numeric, integers, alphabetic, alphanumeric)
 Validation against masters
 Discreet values
 Cross validation of data across various fields
3. Data Integrity
We can have the best of validations in a system but invalid data can always get
into the system due to some recent changes done on the software, which was
not tested comprehensively, or due to corruption. Whatever the cause, it is a
very good control practice to periodically check the integrity of the data o the
system. Data Integrity could be verified by a number of techniques. Some of the
used techniques are listed below :
 Tallying number of records across various tables in the database.
 Tallying critical fields across tables in the database.
Whatever be the technique, periodic validation of data will give us early warning
signals in case something is wrong with database.

Cost Estimation Of The Project
The cost of the project can be calculated by Constructive Cost Model (COCOMO). Barry
Bohem introduced COCOMO Model. Boehm’s hierarchy of models takes the following
form:
Model1 : Basic COCOMO is a static single-valued model that computes software
development effort (and cost) as a function of program size expressed in
estimated lines of code.
Model2 : Intermediate COCOMO computes software development effort as a function
of program size and a set of “cost drivers” that include subjective
assessments of product, hardware, personnel and project attributes.
Model3 : Advanced COCOMO incorporates all characteristics of the intermediate versions
with the assessment of the cost driver’s impact on each step (analysis,
design, etc.) of the software engineering process.
So, for the development of the automated system for On-Line complaint monitoring system,
I will use the Basic COCOMO Model.
COCOMO may be applied to three rooms of software projects as given:
1. Organic Mode: Relatively small, simple software projects in which small teams with
good application experience work to a set of less than rigid requirements.
2. Semi-detached Mode: An intermediate (in size & complexity) software project in which
teams with mix experience levels must meet a rigid and less than rigid requirements.

3. Embedded Mode: a software project that must be developed within a set of tight
hardware, software and operational constraints.
The basic COCOMO equations take the form:
E=Ab*(KLOC) Bb
D=Cb* E Db
Where E is the effort applied in person-months, D is the development time in chronological
months (elapsed time), and KLOC is the estimated number of delivered lines of code for
the project (expressed in thousands). The coefficients Ab and Cb and the exponents Bb
and Db are given the table :
Table: Basic COCOMO Model
Software Project Ab Bb Cb Db
Organic 2.4 1.05 2.5 0.38
Semi-Detached 3.0 1.12 2.5 0.35
Embedded 3.6 1.20 2.5 0.32
Now, for the automated system for On-Line Complaint Monitoring System on applying
Basic COCOMO model, we get…
LOC = 1141
KLOC = 1.141
E = Ab*(KLOC) Bb
Therefore, E = 2.4 * (1.141)1.05

= 2.76 efforts applied per person month
D = Cb* E Db
Therefore, D = 2.5 * 2.760.38
= 3.7 months.

Pert Chart
PERT Chart is a scheduling technique that also shows graphically which tasks must be
completed before others are begun. PERT controls time and costs during the project and
also facilitates finding the right balance between completing a project on time and
completing it with in the budget. PERT recognizes that projects are complex, that some
tasks must be completed before others can start, and that the appropriate way to manage
a project is to define and control each task.
Designing
3.
18 24
Requirement Integration
Gathering Analysis Coding Testing Implementation
12 24 12 7
1. 2. 4. 6. 7.
12 12
7
5. 8.
Unit Testing Review
60
9. 10.
Documentation Finish

Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate,
PREM CHAND MAURYA

Work Tasks 21 26 01 08 1 22 26 05 07 14 18 0 06 12 24
Feb April
5 March 1
May
Start
Requirement
Gathering
Analysis
Design
Coding
116
Unit Testing
and track specific tasks in a project.
Integration
Testing
Implementati
on
Review
Gantt Chart
ENROLL NO.
Documentati
on
Finish
Future Scope Of The Project
END USER SUPPORT: The proposed system is developed with roles like oracle
and Visual Basic it means that if proposed Hotel increases his users it just
has to add more machines and can install client software to new machines
to provide Enquiry on one machine, Registration on other, Charges
collection on other and so on...
SECURITY: Data is secure. Only the administrators can do backup and restoring
of data type of job by giving login name and password. To operate the
program also administrator has to enter password.
LARGE DATABASE SUPPORT: using oracle as DBMS means large number of
records can be managed without facing any problem.
UNLIMITED USERS: The proposed system provides with unlimited number of
users. Besides being highly quantities the project presents a unique
combination of mathematical tools.

Bibliography
The Bibliography contains references to all the documents that were used to
develop the software.
1. Software Engineering ‘A practitioner’s approach’ – Roger S. Pressman,
(McGrawHill International Edition).
2. Visual Basic 6.0 Super Bible – David Jung, Pierre Boutquin, John D. Conley,
Loren Eidahl, Lowell Mauer, Jack Purdum.
3. The Visual Basic 6.0 Database – How To Buy Eric Winemiller, Jason Roff, Bill
Meyman, Ryan Groom.
The Complete Reference Visual Basic 6.0 By Noel Jerke.
4. Oracle8 ‘TheCompleteReference’–Loney Koch(Tata McGraw Hill).
5. Commercial Application Development Using Oracle Developer 2000 By Ivan
Bayross.
6. Database System Concepts – Abraham Silberschatz, Henry F. Korth, S.
7. Study material by IGNOU.

Glossary
Analysis: Analysis means breaking a problem into successively manageable
parts for individual study.
Automated Systems: These are nothing but man-made systems that interact
with or are controlled by one or more computers.
Central Functions: Central Functions are the main work of the system. They
transform the major inputs into the major outputs.
Cohesion: Strength within a modules; degree of relationship between elements
within a module.
Constant Data: This implies to data that are same for every entry.
Coupling: It is the strength of relation between modules. It is a measure of the
strength of interconnection between one module and another. The degree
of dependence of one module on another, specifically, a measure of the
chance that a defect in one module will appear as a defect in the other, or
the chance that a change to one module will necessitate a change to the
other.
Context Diagram: This will be the most general diagram, really a bird’s eye view
of data movement in the system.

Control: In a system, the element or component that governs the pattern of
activities of the system.
Conversion: Conversion is the task of translating the user’s current files, forms
and databases to the format required by the new system.
Database: A store of integrated data capable of being directly addressed for
multiple uses; it is organized so that various files can be accessed through
a single reference based on the relationship among records in a file rather
than the physical location.
Database management system (DBMS): The software that determines how
data must be structured to produce the user’s view; manages, stores, and
retrieves data and enforces procedures.
Data Coupling: A form of coupling in which one module communicates
information to another in the form of elementary parameters.
Data Flow Diagram: Graphic representation of data movement, process, and
files (data stores) used in support of an information system.
Data Integrity: The extent to which the data used for processing is reliable,
accurate, and free from error.

Data Stores: Data stores could be thought of as the ‘memory’ of the system. In a
data flow diagram, a storage area for collecting data input during
processing; the symbol is an open rectangle.
Data structure: A logically related set of data that can be decomposed into lower
level data elements; a group of data elements handled as a unit.
Design: The (iterative) process of taking a logical model of a system, together
with a strongly stated set of objectives for that system, and producing the
specification of a physical system that will meet those objectives.
Database Design: It involves designing the conceptual model of the database.
Documentation: A means of communication; a written record of a phase of a
specific project; it establishes design and performance criteria for phases
of the project.
End-users: End-user is widely used by system analysts to refer to people who
are not professional information system specialists but who use computers
to perform their jobs.
External Entity: They are organizations, other information systems,
departments, or people, which represent a source or destination of
transaction or data.

Feasibility Study: An important outcome of the preliminary investigation is the
determination that the system requested is feasible, which is done through
feasibility study.
Chargesdback: The part of a closed-loop system that automatically brings back
information about the condition being controlled.
Field: A specified area of a record used for a particular category of data.
File: Collection of related records organized for a particular purpose.
Flexibility: A measure of the degree to which a system, as is, can be used in a
variety of ways.
Gantt Chart: A static system model used for scheduling; portrays output
performance against time.
Implementation: In system development-a phase that focuses on user Hotel,
site preparation and file conversion for installing a candidate system.
Information: A meaningful set of data that tells something about the data
relationships.
Initial Investigation: An exploratory activity that determines whether a user
request is valid and feasible before a standard of action is recommended.
Maintenance: Restoring something to its original condition.

Manuals: A form of documentation to guide employees in doing their tasks.
Model: A logical or mathematical representation of a system that encompasses
features of interest to the user.
Module: A module is defined as a set of instructions, which can be invoked by
name. It is a group of instructions, i.e., a paragraph, block, subprogram,
subroutine or the like.
On-Line system: A system that accepts input directly from the area where it is
created and in which the output or results of computation are returned
directly to where they are required.
Output: Data that have been processed; the end result (product) of the system
under study.
Overhead: Allocated costs that includes maintenance expense, heat, light and
power; costs that are neither direct nor indirect; costs that are tagged to
the general administration of the business.
Parallel run: Putting the new system into operation in conjunction with the
continued operation of the old system.
Parameter: A variable that is given a constant value for a specific purpose or
process.

Partitioning: Dividing a problem into smaller, separate elements for easier
understanding or solution.
Password: Identity authenticator; a key that allows access to a program, system,
or procedure.
Physical Design: A design that produces the working system by defining design
specifications that tell programmers exactly what the candidate system
must do.
Planning: Studying a project standard of action and determining what is to done
to meet stated goals.
Process: Process that transforms input into useful output; in data flow diagram –
indicated by a bubble or a circle.
Project Evaluation and Review Technique (PERT): A flow system model used
to manipulate various values as a basis for determining the critical path, to
interpret these relationships and to relate them back to the real world as a
control technique.
Reliability: Dependability or level of confidence; in systems work-the need to
gather dependable information for use in making decisions about the
system being studied.

Security: The protection of data or hardware against accidental or intentional
damage from a defined threat.
System Analysis: It is the process of totally understanding the current system by
gathering and interpreting the facts, diagnosing problems and using the
facts to improve the current system.
System Design: Detailed concentration on the technical and other specifications
that will make the new system.
Unit testing: This involves the test carried out on modules/ programs, which
make up a system.
Validation: Checking the quality of software in both simulated and live
environment.

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TABLE OF ONTENTS

ENROLL NO. 1 PREM CHAND MAURYA

The Project “Hotel Management System” is dedicated to the requirements of Park

Regency, Gorakhpur who is leading luxury hotel of Gorakhpur city.

schedule of services different type of customers by skilled staff. The registration of

customer, their charges calculations keeping track of each billing, etc.

developing a Hotel Management System .

retrieval in a couple of seconds.

mundane tasks. This considerably improves administration’s efficiency, facilitating it to

promptly address any kind of information sought for.

ENROLL NO. 2 PREM CHAND MAURYA

automation will lead to flawless calculation of all of these.

ENROLL NO. 3 PREM CHAND MAURYA

HRO, etc. and

Server Related Tasks

 Registration of new Customer.

 Addition of new standard/service.

 Maintain the price value of standard (Per person Charges/ Rates).

 Updating of master tables.

 Count the installments

 Generate and save the price value of each standard/service.

 Update it’s status on each payment of charges.

ENROLL NO. 4 PREM CHAND MAURYA

provides services to Administrator (“Hotel Management System ”).

2. The management of Hotel wants a computerize system that

3. Another objective of this project is to maintain the details of the

Thus the objective is to manage the details of registered Customer.

4. The main objective of the project is to improve administrator

minimize the workload.

5. Details of registered members & different various schemes of

6. Checks the validity of registered Customer and staff to get put

7. Maintenance of Attendance of each staff with respect to day.

ENROLL NO. 5 PREM CHAND MAURYA

modification of any database is not possible without the permission of administrator.

9. Hence this software is used to providing good service to the

to continue a standard, remove a standard/service from profile, or initiate a new

ENROLL NO. 6 PREM CHAND MAURYA

RELATIONAL DATA BASE MANAGEMENT SYSTEM.

ENROLL NO. 7 PREM CHAND MAURYA

1. Pentium III or Advanced Processor

3. 10 GB Hard disk or onwards

1. Windows 98 /Windows NT (Windows 200/Xp) Server

2. SQL server 2005

4. Data Report Designer

ENROLL NO. 8 PREM CHAND MAURYA

ENROLL NO. 9 PREM CHAND MAURYA

It is conducted with the following objectives in mind:

1. Identify the user’s need;

2. Evaluate the system concept for feasibility;

3. Perform economic and technical feasibility;

4. Allocate functions to hardware, software, people, database, and other System

ENROLL NO. 10 PREM CHAND MAURYA

purposes for example Customer, Sheaf, Standards, Schedule, Attendance, Charges

collection, Food Items Rates, Salary, Appointments, Enquiry, etc.

Again there are a number of instances when:

1. Entry of Master records

2. A particular record is searched for tracking.

3. A list of Staff and Schedule is prepared.

4. A list of Standard is prepared.

computerize the working of Park Regency, Gorakhpur.

ENROLL NO. 11 PREM CHAND MAURYA

The Preliminary Investigation starts as soon as someone either a user or a member of

a particular department recognizes a problem or initiates a request, to modify the