A.

Definition Of Inquiry Letter

Inquiry Letter is a type of request letter or information about a product, job

opening or other business information.

In the general, the function of this letter is to respond to advertising from

information sources such as newspapers, magazines or electronic media about a
product/service when we are interested in the information obtained.
Usually this letter is used as a first step in building a business or cooperation
from two parties, namely the provider of products/services and buyers of these
products/services.
In this letter, there are several things that will be discussed by the service
provider/product which is a question from the buyer in order to help the buyer to find out
information about the product/service. These things include:

a) Name and type of product

b) Product specifications, namely; type size, quality, capacity etc
c) Price of the unit
d) Discounts
e) How to pay from the buyer to the seller
f) How to deliver products from the seller to buyer, and
g) Convenience that may be obtained by the buyer, such as a warranty and others

The parts of the inquiry letter are :

1. Head of letter (header)

Listed Address, if an agency/company, in the section head of the letter can
also use letterhead from the company / agency where you work and simply write down
the address of the destination company.
2. Date of the letter (date); Example in the letter above: June 25, 2009
3. Openning
Openers always start with greetings. The opening depends on formal / non-
formal letters.
Example for non-formal: Dear Rara
Example for formal: To Whom It May Concern
4. Reference (reference)

The first paragraph always starts with references that you find about the
company that is being addressed. These references can be advertisements in print and
electronic media or other business information that you get from business colleagues
who work at the company. The commonly used expressions are as follows:

With reference to your advertisement (ad) in ... or

Regarding your advertisement (ad) in ...

5. Request information

After writing the reference, you can continue by writing down the information
request you want to get. The commonly used expressions are as follows:

Would you please send me ... Or Could you please send me ...

If there is other information you want to know, you can write it with the following
expression:

I would also like to know ... Or Could you tell me whether ...

6. Cover and signature

The expressions commonly used in the closing section are:

Sincerely or formal expression which is also commonly used is: Yours faithfully

After writing the cover, include your name and position (if you are a staff member in
a company).