ITOD

ASSIGNMENT
Submitted By: Avinash Kumar (11B) EPGDIB-
20
TITLE:
What are the mandatory documents required to be
prepared by an exporter?

2/24/2019
ITOD - Assignment - Avinash Kumar
(11B)

ASSIGNMENT TOPIC
What are the mandatory documents required to be prepared by
an exporter?
============================================
INTRODUCTION

An exporter without any commercial contract is completely exposed of foreign

exchange risks that arises due to the probability of an adverse change in
exchange rates. Therefore, it becomes important for the exporter to gain some
knowledge about the foreign exchange rates, quoting of exchange rates and
various factors determining the exchange rates. In this section, we have
discussed various topics related to foreign exchange rates in detail.
Export from India required special document depending upon the type of product
and destination to be exported. Export Documents not only gives detail about the
product and its destination port but are also used for the purpose of taxation and
quality control inspection certification.
Although there are list of many documents which are required for the exporter
they are as follows:
1) Shipping Bill / Bill of Export
2) Customs Declaration Form
3) Dispatch Note
4) Commercial invoice
5) Consular Invoice
6) Customs Invoice
7) Legalised / Visaed Invoice
8) Certified Invoice
9) Packing List
10) Certificate of Inspection
11) Black List Certificate
12) Manufacturer's Certificate
13) Certificate of Chemical Analysis
14) Certificate of Shipment
15) Health/ Veterinary/ Sanitary Certification
16) Certificate of Conditioning
17) Antiquity Measurement

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ITOD - Assignment - Avinash Kumar
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18) Shipping Order

19) Cart/ Lorry Ticket
20) Shut Out Advice
21) Short Shipment Form

India took a leap forward in improving 'Ease of Doing Business' today by reducing
the mandatory documents required for import and export of goods to three
documents each. The Directorate General of Foreign Trade (DGFT) issued a
Notification.

Now Mandatory Documents Required For Export And

Import Reduced To Three Each

S.
EXPORTS IMPORTS
No.
1 Bill of Lading/ Airway Bill Bill of Lading/ Airway Bill
Commercial Invoice cum Packing Commercial Invoice cum Packing
2
List List
3 Shipping Bill/ Bill of Export Bill of Entry

SALIENT FEATURES OF THESE DOCUMENTS

1) BILL OF LADING/ AIRWAY BILL

A bill of lading is a trade document provided by a carrier to a seller/

shipper. This document acknowledges the boarding of certain
goods on the ship as a cargo which is to be delivered to the
consignee. The consignee is mostly already identified. The
document got its name from the verb ‘to lade’ that means loading a
cargo or goods on to a type of transportation, mostly a ship.

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2) COMMERCIAL INVOICE CUM PACKING LIST

What is a Commercial Invoice?

A commercial invoice is a document used for customs declaration that
identifies the value and quantity of the shipped products.

What must be included in a Commercial Invoice?

 Country of origin / manufacture (where the products were made)
 Full name and address of the supplier / manufacturer
 Full name and address of the business or person buying the products
(noting if this person or business is different from the importer)
 Full name and address of the person or business to whom the goods are
being shipped
 Quantity of units for each product
 Unit value for each product (both in US dollars and the supplier's currency)
Note: A declared value for every product imported is required, so a $0 value is
not acceptable for Customs purposes. We suggest the fair market value of the
product be declared, even if you are receiving the goods free of charge.
 A complete description of the product that includes: what the product is,
what the product is used for, and what the product is made of..
 Sample

What is a Packing List?

 A packing list is a document used for customs declaration that identifies the
quantity, weight, dimensions, and carton count of the shipped products.
 The information listed on the Commercial Invoice must match the
corresponding fields on the Packing List (e.g., the quantity of units for each
product should be the same on both the Commercial Invoice and the Packing
List).

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ITOD - Assignment - Avinash Kumar
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3) SHIPPING BILL/ BILL OF EXPORT

 An exporter, while sending goods from one country to another has to go
through various formalities including submitting various applications, acquiring
licenses, paying duties and so on. To acquire a clearance for export, from the
Customs, an exporter will have to submit an application called the ‘shipping
bill’. One cannot load the goods unless the exporter files the shipping bill. The
export may be by air, vehicle, or vessel.

 The goods can only be taken on board if the goods are accompanied by certain
documents as described below:

At seaport/ airport Shipping bill

At land customs station Bill of export
For goods transshipment Bill of transshipment.

 A shipping bill is to be submitted electronically. However, the Principal

Commissioner or the Commissioner may grant an exemption and accept a
physical application, where an electronic submission is not feasible.

 A shipping bill has various forms which are differentiated by color. The color
schemes denote the following:


Sr. No. Form Name Color

1. Dutiable Goods Yellow

2. Duty-free goods White

3. Goods with drawback claims Green

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ITOD - Assignment - Avinash Kumar
(11B)

Sr. No. Form Name Color

Goods allowed to be exported as duty-free

4. Pink
ex-bond

5. Export goods under DEPB Scheme Blue

Shipping Bill / Bill of export should be accompanied by

following documents:
a) Invoice
b) Packing list
c) Export license
d) Indent
e) Acceptance of Contract
f) Letter of Credit
g) QC Certificate
h) Port Trust Document
i) Any other (as specified)

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