QA Action Tracking Register

30-Jan-19
Sl. No. Area Project Issue Description Action Description Start Date Action Follow up /Planned Closing Date Duration [Days] Action Owner Status Remarks

All these areas where initial settlements noted are repaired now. However 04 more NCRs
1 Internal P 003 Asphalt Settlement and Cracks It was noticed that at MC23 location there were settlements around Micro tunnel 25-Sep-17 have been issued for the new settlements observed in ZU1, ZT3, MC16 U Turn, MC 12 U CDM Smith/Hyundai In Progress
Manholes. Later, at some other locations also the settlements were noted. turn. Proposal pending from Hyundai and TDP is to be applied. Delayed due to other
priorities.

268 total open - 226 open and 42 under review by CDM Smith.
Issued in last two weeks: 6
2 Internal P 003 Open NCRs NCRs have been categorised into Major and Minor. The major ones will have to be 14-Jun-18 Closed in last two weeks: 3 CDM Smith/Hyundai In Progress
closed before the start of O & M period. Separated into Major and Minor- agreed by CDM Smith
Major-132
Minor- 94

3 Internal P 003 Code B Inspection Requests Hyundai to expedite the submissions of Code B documents to ensure smooth handover. 15-Jun-18 This week's update- 8223. Increased due to new code B IRs, CDM Smith/Hyundai In Progress
Last week Update -7910 compared to 8852 .10% reduced.

Total – 3403 (including to be submitted), Submitted - 2480, Pending to submit- 923,

4 Internal P 003 As-Built As-Built submissions to e expedited by Hyundai. 11-Sep-18 Review – 372. Stamped 926 (37%). CDM Smith/Hyundai In Progress
Hyundai had resumed submitting As-Built after the clarification on the version and the
no's will be reported from next week,

Recently completed KA Stage 1 works- Full compliance with the QC Tests i.e..., Marshall,
5 Internal P 005 Asphalt NCRs The project is to ensure that Khalifa Avenue Wearing Course is being executed with 9-Jul-18 compaction etc. however IRI at few sections at East Bound were fund to be more than 0.9 QD-SBG In Progress
high quality standards. approx. 0.5 km Lane 2 and Lane 3. approx. 70 NCRs and Observations have been issued
for other workmanship issue. Meetings are being conducted to resolve these. - Ongoing.

7 External SC to finalize the overall IRI tests data. SC has decided to recommend 7.45km In Progress
P 010 IRI tests scope SC to finalize IRI scope. 25-06-18 SC/ CC
with 5% deduction, 4.4km to be waived & 1.5km to be tested. Action Plan awaited.

Material frequency including Strand

8 External P 010 tests not done to frequency / No relaxation done in ITL. 8-May-18 21 samples available with SC. NCR in place. SC letter sent on testing samples. SC/ CC In Progress
specifications requirement

CC sent an Interim report on leakage. Rejected by SC due to inadequate content.

Water leaks observed in Barwa underpass, East Industrial Underpass & Barwa
10 External Barwa Underpass - 86 / 93 completed. Barwa Tunnel -83/90 completed. East In Progress
P 012 Underpass / Tunnel water leakage Tunnel. 20-Jul-17 CC
Industrial (0/35) yet to be attended. Injection works stopped currently (Funding
issues)

Manufacturer will be asked to investigate the failure.Further manhole cover

11 External Manhole cover - Breaking of covers In Progress
P 012 Manufacturer -Carnation / RBA to be involved in the analysis of failure. 16-Apr-18 breakage observed in few more locations. Letter sent from CC for Joint test with CC/SC
under traffic.
O&M as per spec. No further progress

12 External Interlock tile works mostly rejected for Interlock tile works are not done properly and most of the RFIT's are rejected To be taken up with CC Management for action. Rectification works ongoing. In Progress
P 012 15-May-18 CC /SC
couple of months. /withdrawn. No proper tools are used. Large areas still not approved. Settlement observed in some locations.

PIL to follow-up with CC & clarify. Letter sent to PIL to conduct the IRI tests. Scope
13 External IRI tests not done on bridges, IRI tests to be done on bridges, Underpasses & Tunnels. Criteria of expansion In Progress
P 012 21-Nov-17 of IRI tests reviewed. 54.3km to be tested. AJC has sent letter for full closure of SC/ CC
underpasses & tunnels joints to be clarified.
section. Being discussed.

Settlement of Asphalt in patches in PIL to follow-up with CC.CC continuing the repair only upto subgrade levels
14 External Utility pipe leakages has caused most of settlement. Letters sent to In Progress
P 012 East Industrial, Near Barwa 19-04-18 without establishing root cause. NCR will remain open. Letter being drafted from SC/ CC
stakeholders. Some to be attended by AJC.
Underpass, Near Woqod bridge. our side.

15 External SC to provide clear recommendation on tests / alternate tests.Reply letter sent to In Progress
P 012 Bridge load test in Woqod Flyover Bridge opened to traffic without bridge load tests. 20-Jul-17 SC/CC
PIL to clarify technically again.

Number of cracks observed on newly Contractor's designer has submitted a draft report to SC and it is under review by SC. HPD
17 External P 015 open roads( ramps) immediately after the Extensively discussing in weekly progress meeting and follow-up with CC/SC for closure. 6-Jan-19 has requested a detail report including corrective action proposal from SC.Three locations On going CC/DSC/SC Slow Progress
rain open-up to identify the root cause.

19 External P 015 Slow progress of As Built Drawings Total approved As-Built Drawing - Code A 1936(+14) 28-Dec-18 SC conducting regular meeting with L&T and WSP to submit as-built in a timely manner. On going CC Slow Progress
Approximately 5035 As-Built Drawing Required.

Page 1 of 15
 QA Action Tracking Register
30-Jan-19
Sl. No. Area Project Issue Description Action Description Start Date Action Follow up /Planned Closing Date Duration [Days] Action Owner Status Remarks

Being closely pursued with SC/CC, 4 locations have been identified for removal, other
20 External P 015 IRI NCRs. Asphalt levels are out of Deficiency reports issued. 13 IRI NCRs open on P015 27-Jan-19 location SC proposed for rectification. TDP applied for removal.A total of 35 .38 KM lane On going CC In Progress
tolerance limits at some places length ( >1.2) & 61.81 KM lane length (between 0.9 to 1.2).

C1: Open - 7(10) (Y 2016 : 7)

21 External / P 023-C1 Long pending NCR Status : Y 2015 - 2016 Overdue NCRs 1-Sep-17 (48 NCRs are closed out of 55 since Aug 2017) SC/CC Slow Progress
Orbital
Closure progress improved since Dec 2018.

Weekly Code B IR conversions is in progress, however the conversion rate should be

raised.
Weekly submissions : C1 : 620
22 External / P 023-C1 Status B (cumulative ) - Inspection Overall Balance : C1 : 12,729 28-Jul-16 AECOM to follow-up with CC to establish and reconcile the Code B IR's, accordingly SC/CC Slow Progress
Orbital Requests weekly action plan should be submitted for monitoring purpose.

C1 : Total : 54, Open : 53 , Closed : 1

(Note : 2 NCRS ( 648/649) issued on 2nd & 11th Dec 2018, Contractor opened for traffic
without IRI test)

.
23 External / P 023-C1 IRI TEST - NCRs NCRs related to IRI 22-Apr-18 SC/CC Slow Progress
Orbital

24 External / P 023-C1 IRI FAILURES - Action Plan Resolution action Plan 23-Oct-18 SC has submitted proposal on 23/12/2018, vide letter ref : EXW-P023-0001-QM-AEC-LT- SC/CC Slow Progress
Orbital 76020, currently under review with HPD Pavemen team.

External / AECOM to follow-up with CC to provide missing informations and design report.
25 P 023-C1 PT Strands Post tensioning strands 14-Aug-18 SC/CC Slow Progress
Orbital

Contractor's designer team (WSP) is not available at site since 2 months to supervise and
26 External / P 023-C1 Monthly IEC Interim execution certificate from Designers 4-Dec-18 witness the works due to the payment issues, since September 2018 IEC's are pending to SC/CC No Progress
Orbital issue.
SC issued three letters ref : 74563 /75410/75444, CC yet to respond.
Test frequency lapses are not resolved for Bitumen 60/70, PMB, Prime & Tack coat.
CC has not commenced to take the additional samples of bitumen as instructed by HPD.

27 External / P 023-C1 Testing & Sampling frequency Testing & Sampling frequency lapses 4-Dec-18 SC/CC Slow Progress
Orbital

IFC Drawings Progress achieved from Jan - Dec 2018 is only 4 % (from 92 - 96%) : AECOM
to follow-up with CC and conduct the Root cause analysis and Corrective actions.

28 External / P 023-C1 Drawings Progress is very slow on issuance of IFC & preparation of As-Built Drawings Progress 4-Dec-18 As-Built Drawings : Approval Status : Achieved only 23% during Year 2018. SC/CC Slow Progress
Orbital

29 External P 023-C2 Open NCRs Follow Up with Supervision Consultant & Contractor for expediting the actions for Continous Total NCRs on the project: 1039, Open to date: 140, Percentage Open= 13.47% from last SC/CC In progress
close out of open NCRs week status of 13.57%, C2 : Open : (Y 2015 : All are closed, Y 2016 : 2).

C2 : Total : 42, Open : 30 , Closed : 12

SC issued 8 etters to CC to fix the issues, no response provided by CC (Letter ref : 65990,
24/02/2018 - 67259, 24/03/2018 - 69605, 13/05/2018 (4 letters are issued previously,
referred)). No change from previous reporting.
There are 30 Open NCRs related to IRI Non Conformance to be addressed by CC and Proposal for deduction for IRI range 0.9 to 1.2 received by AECOM on 4 Dec 2018. , HPD
30 External P 023-C2 NCRs related to IRI 22-Apr-18 pavement team still in the process of finalizing the IRI status for P023-C2 – not rejected as SC/CC Slow Progress
SC. Action plan for IRI resolution to be submitted and implemented.
advised.

NCRs : 811,870,873,960, 967 & 980 recorded, SC/CC yet to start taking cores as part of
investigation, Currently the lanes are open for traffic, SC & CC are in discussion for
arranging the traffic management. Defected areas are temporarly fixed . NCRs
31 External P 023-C2 Surface Defects on Pavement Surface defects / Shoving failure(Ripples formation) are observed on the road surface 11-Jun-18 923,938,949,971 & 995 closed during this period. SC/CC Slow Progress
Action Plan submitted by CC on 13 Jan 2019 to AECOM. CC replaced wearing coarse
against some of the NCRs. NCRs are being closed as per the rectification

Page 2 of 15
 QA Action Tracking Register
30-Jan-19
Sl. No. Area Project Issue Description Action Description Start Date Action Follow up /Planned Closing Date Duration [Days] Action Owner Status Remarks

SC is following with QEL lab, lab have not provided any updates except quoting that its
Uploading test results to LASTRADA by being uploaded, we have no meachanism to verify the LASTRADA update. Total 10598
32 External P 023-C2 Followup of uploading of test result on LASTRADA system. 11-Dec-18 reports are pending for uploading with QEL as of 20th January 2019. Action pending SC/CC In progress
QEL with QEL lab for the issues related to uploading of outstanding test results which
exceeded 30 days of time by contacting QSD.

Weekly submissions : C2 : 961

33 External P 023-C2 Code B Inspection Requests Dedicated team for converting backlogs of Inspection Request from Contractor and SC Continous Total IR's in Code B increased to 16783 from 15822, Total IRs on the project: 106441 SC/CC In Progress
needed Percentage: 15.98%

34 Internal P 07-C2 IRI Rectification Plan SC is to recommend the actions for the areas where IRI failures were noted. 1-Oct-18 SC is preparing the Rectification Plan. - In Progress. Monthly CC In Progress
CC have proposed for rectification, No progress to date because of other priorities.

Supplied by Global Cast had some deficiencies noted after installation. These have Completed last week and a report will be submitted by EGIS. - In Progress.
35 Internal P 07-C2 DI manhole Covers been replaced by the new design covers. However the frames were not replaced 1-Oct-18 IRs are raised by the Contractor and will continue to raise till all the 100 Manholes will be 30 CC/SC In Progress
hence regular inspections needed to check the condition. inspected by EGIS. 64 Manholes inspected.

Contractor has appointed COWI to carry out investigation. Initial investigation

36 External Cracks in CBM above counterbalance slab in MSE wall @ Junction – 5, WKB In Progress
P 08-C2 CBM Cracks 11-Nov-18 points to rainwater draining fines below counterbalance slab. Ponding caused due SC
Access Road 6+010 to 6+100
to sequence of construction.
37 External 2400mm Microtunnelling Verical Alignment in line N4-N3 for first 100m is not NCR raised. SC to review contractors proposal and initiate further actions. SC In Progress
P 08-C2 Microtunnelling Vertical Alignment 1-Dec-18 CC
as per specification.50cm difference in drilled vertical alignment recommendation sent after carrying out hydraulic modelling.

38 External P 17- C2 IRI Specification P017-C2 SC has approved acceptance criteria of IRI value of 1.0 on their project. 14-Jan-19 Discussed with PM during the meeting ,also discussed with HPD pavement specialist. HPD In Progress
SC/CC to raised TQ on the subject.

Consultant is not raising adequate NCRs on the project. Consultnat do not want Discussed and conducted meeting with SRE, HPD PM and SC QA Manager explain the
39 External P 17-C1 NCRs on Project 19-Jan-19 Contractual requirements of NCRs on non-conformance works.HPD Corrective action HPD/SC In Progress
register NCR under their name, SC is planning raise as Observation note.
requested raised on the subject to be monitored.

Page 3 of 15
Sl. Area Project Issue Description
No.
PMC QHSE Audit Programme.
9 Programme EXW Next 3 Month Look Ahead of PMC QHSE Audit
Programme (Jan, Feb & Mar'17)

4 Programme EXW Management Review Meeting - 2017

6 Programme EXW Revision of KPIs based on Project Complexity

Implementaiton of Task Force 2

11 Programme EXW recommendations - Third Party Labs

12 Programme EXW Testing Frequency Compliance

3 Programme EXW Project Level Lessons Learned

Mix Design Transfer Requests - Actions &

10 Programme EXW Follow Up

13 Programme EXW Reinforcement Steel Protection & Storage

8 Programme EXW ANAS NC Categorization & Resolution

9 Programme EXW Task Force 3 - Training & Updates

PMC QHSE Audit Programme.

11 Programme EXW Next 3 Month Look Ahead of PMC QHSE Audit
Programme (Apr, May, Jun-17)

3 Programme EXW Internal Audit Findings - Close Out

9 Programme EXW SC Pavement NCRs Details

Task Force 3 - Reinterviews for Intensive

6 Programme EXW Training Category staf

4 Programme EXW KPIs Training

5 Programme EXW KPI Procedure

5 Programme EXW Inclusion of QC KPIs Reports in SharePoint.

Audits on TPLs,
7 Programme EXW Surveillance Audits - Material testing &
Failures

8 Programme EXW LASTRADA Concerns

7 Programme EXW NCRs on Roads opened for Beneficial Use

6 Programme EXW Revision of Testing Frequency Compliance

6 Programme EXW QCS 2014 - Review and Feedback

3 Programme P021 Lessons Learned Workshop

ANAS Non-Conformances Reconciliation

4 Programme EXW Process.

Overview of Handover Process

6 Programme EXW Audits

Internal Audit & Management

4 Programme EXW Review

Handover Readiness Audits on

5 Programme EXW Projects Reaching Substantial
Completion

4 Programm Programme QHSE Audit

EXW
e Schedule

3 Programm EXW 100 Day Activity Plan

e

4 Programm EXW Quality Audit Programme

e
18
19
20
21
22
23
 QA Action Tracking Register

Action Description Start Date

Coordinate with QHSE Engineers and prepare the next 3 1-Dec-16

month look ahead QHSE audit schedule (Jan, Feb & Mar'17).

Compile the Management Review Inputs from all the 1-Nov-16

Department Managers.

Ashghal raised a suggestion about the Construction

Contractor KPI scoring system, in that the current system
does not reflect the complexity of the Project being carried 1-Nov-16
out. With some smaller jobs upcoming it was asked that AME
look into splitting the league table into two to take account
of the size of the jobs.

Memo has been issued to all SC for implementation 1-Dec-16

SC to confirm Testing frequency compliance in accordance 1-Nov-16

with the spec.
Workshop for ASHGHAL - LL Open status 5-Oct-16
Mix Design Transfer Requested from P 023-C2, P 04, P 11, P
023C1 projects. Pending Documents to be submitted by SC 1-Nov-16
and CC
SC to conduct audit with the checklist issued by PMC. 27-Feb-17
Operations Department is taking lead in compilation
Agreement to be reached with ASHGHAL on the resolution 30-Dec-16
and categorization of ANAS ANCRs
Compile all the training materials from SC. Compile records
of the interviews carried out for the new staf using the TF3 20-Feb-17
checklists

Coordinate with QHSE Engineers and prepare the next 3 12-Mar-17

month look ahead QHSE audit schedule.

Follow up with Department Managers on the response and 31-Jan-17

formal close out of the Audit Findings

Memorandum "Non-Compliant Test Results & NCRs Issued

on Projects – Pavement Works" have been issued to all SCs 15-Mar-17
to provide its NCRs details on a weekly basis.

Reinterviews held by PMC Task Force Team. 28-Mar-17

Prepare training program as part of new KPIs roll out Ongoing

KPI procedure to be updated and re-issued for use 1-May-17

Discuss and finalize with SharePoint team to develop a 11-Aug-16
process to include QC KPIs in SharePoint.
Follow up for the closure of the Audit Findings raised
during the following Audits. 4-Jun-17
1 - Material Testing Failure & Reporting.
2 - SC Audits on TPLs on the Projects.

Prepare an overview report on LASTRADA issues being 15-Aug-17

highlighted by the TPLs.

Compile a report from SC NCRs on the NCRs issued on 15-Sep-17

the roads which are opened for beneficial use.
Current "Testing Frequency Compliance" Report on
Projects does not reflect the monthly testing 15-Aug-17
compliance details.

Compile the review and feedback on QCS 2014 15-Sep-17

improvements from HSE, Engineering Depts.

Coordination of LL workshop with participation of 19-Oct-17

Ashghal, PMC and SC.

ANAS Non-Conformances reconciliation to facilitate

1-Jul-17
closeout.

SCs were requested to conduct audit on the

Handover process implemented on their 2-Oct-17
Projects.

Internal Audits for PMC Departments planned 1-Oct-17

November / December 2017

PMC Quality Department will conducted joint

audits on the projects reaching substantial 31-Jan-18
completion

Next Quarter Audit Schedule to be

developed and approved by the end of 4-Sep-18
September 2018.

100 Day Activity Plan has been 20-Sep-18

established.

Next 3 Months Look Ahead Audit 12-Dec-18

Programme (Jan-19 to Mar-19)
QA Action Tracking Register

Action Follow up /Planned Duration [Days] Action Owner Status

Closing Date

31-Dec-16 AR Closed

Send the audit summary to all GH / All QA Completed

Department Managers Engineers

GH/EM In Progress

Audits by SC to be conducted to GH / All QA Completed

verify the compliance in ITL Engineers
Projects to submit the GH / All QA Completed
compliance Engineers
Completed EM In Progress

Follow up on projects to submit GH / All QA No Action

the required documentation Engineers

Needs to include in the audit No Action

programme for March 2017
Arrange a meeting with QSD to GH Completed
discuss

GH / All QA Completed
Engineers

26-Mar-17 AR Completed

Follow up by the Auditors with

the Department Managers for EM / AR Closed
verifying the actions provided

GH/AR/All QA
Ongoing Closed
Engineers

GH In Progress

Target: June 9, 2017 EM Completed

1-Jun-17 EM Completed
Guidelines to be prepared for
SharePoint Team. AR In Progress

GH/AR/All QA
Ongoing Engineers In Progress

GH/AR/All QA
Ongoing Engineers In Progress

A report has been compiled GH Completed

GH/AR/All QA
Ongoing Engineers Completed

Letter with nominations has

been send to QSD/ EXW. GH In Progress

25-Oct-16 EM In progress

GH/AR/All QA
Ongoing 27-Nov Engineers Completed

Ongoing All In Progress

AR/EM / All
Ongoing QA Closed
Engineers

Ongoing All Closed

AR / All
26-Sep-18 Ongoing QA Closed
Engineers

GH/QA
31-Dec-18 Ongoing Engineers Complete

AR / All
31-Dec-18 QA Complete
Engineers
 17-Jan-17
Remarks

QHSE Audit Programme issued

Completed on 24th Jan amd MOM Issued

To be done along with the full reivew of KPIs

Included in the Audit Programme

Presented in the Monthly Meeting.

8 actions closed - 6 Open

Included in the agenda for discussion with QSD

Action taken by Operations Dept

Meeting has been conducted with the ANAS & QSD.

Training Packages have been received from all the Projects

Approved 3 Month QHSE Audit Schedule has been issued to QHSE Engineers.

All CARs have been closed

Reports were received on time.

Interviews completed for 8 staf out of 12. 4 remaining staf from P 11, P 03. Will be
scheduled after the road opening on 20 April 2017
Any additional training requirement to be arranged by relevant QA Engineer or as
requeested by PM/ users.
Procedure has been re-issued and is available on SharePoint QMS Library
Prepared Action Item Register requiring IT/IM attention.
Development of QC KPI is not in the priority list of IM.

In total 2 CARs & 2 OBS remians outstanding.

An overvoew report enlisting key issues and recommendations for improvement has been
sent to Ashghal QSD.

Completed: The report has been issued to ADMs and PMs.

Completed: SCs have submitted the Testing frequency compliance details in the revised
template.

Received the feedback from Safety & Environmental Dept. Quality already provided
during the joint workshop. Engineering - Roads section comments received. Waiting for
remaining sections. Expected by COB 24 Sept. 2017

To be held on Oct 25th

Submitted to ASHGHAL. Waiting for Payfactor deduciton methodology from ASHGHAL

2 CARs & 4 Obs remains open.

All QA Engineers are requested to follow-up the SCs to facilitate timely
closure of the Audit Findings.

All Internal Audit Findings have been Closed.

Audits carried out on the required Projects, awaiting report from:

P007-C1 - Conducted (1st Week April-18)
Another Audit conducted on 23rd May-18, audit report issued on the 4th
June 2018.

Updated Audit Programme has been issued.

100 % Complete

Audit Programme issued.