SAP Query

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TABLE OF CONTENT
INTRODUCTION..............................................................................................................4
Scenario 1 .........................................................................................................................5
1. Finding Database tables for creating queries ......................................................5
2. Create a User group ..............................................................................................19
3. Create an Infoset....................................................................................................28
4. Assign Infoset to User Group ...............................................................................40
5. Create Query...........................................................................................................42
Scenario 2 .......................................................................................................................68
1. Creating an Infoset.................................................................................................69
2. Assign Infoset to User group ................................................................................90
3. Create a Query .......................................................................................................91

INTRODUCTION
SAP Query is a very powerful tool in SAP to get reports quickly without any
programming knowledge. Thus an SAP consultant does not have to depend on
an ABAP programmer to get a report developed.
SAP Query typically can handle only simple report requirements.

All data required by a user for a report can be read from various tables.
How do you find a table in SAP where the relevant information is available?
We have explained how to go about finding the relevant tables.
We have covered two scenarios for creating SAP Query: -

1st scenario: All information is available in a single table. This kind of query is a
very simple query.
2nd scenario: Information required is spread in 2 different tables. Thus you need
to create a join between the 2 tables using a common field.
Let us get going then.

Scenario 1
1. Finding Database tables for creating queries

We want to view the accounting data (company code segment) of the all the
customer masters in the company. Standard reports available do not give the
desired information. Therefore we feel the need to create an SAP Query.
To create an SAP query you need to know the database table where the
information exists.
How can that be obtained?
Option 1
We want to see the company code information of a customer.

Use the relevant transaction code to see the information. In this case it is
FD03
Go to the company code data

Position the cursor on the field Recon. account and press function
key F1 on the key board to see the field help.

Click on Technical info

Thus you get the Transparent table name – KNB1
Here you have easily got the table.
Option 2
Sometimes the table name is not easily available as was available in option
1.
In the same transaction close all the help screens.
Click on

Click on the field Name and now again press function key F1 on the
keyboard

Click on

In the above screen transparent table is not visible.
Note down the field name NAME1
In another session type in transaction code SE90 in the command field.

Click

Click

Click

Double click

Update the following:-
Click

Click down to find where customer table for general data appears

We will use the table KNA1 for General data in Customer Master.
2. Create a User group

Use the following path:-
SAP menu à Tools à ABAP Workbench à Utilities à SAP Query à SQ01

Queries

Click

Click

Click
Click on

Click
Click on
Click
Assign users to the user group. You need to assign the users of the particular
department to the user group.
Click on

You will update the relevant users who will be using these queries.

Click

Click on
Click

3. Create an Infoset
Click Environment à Infosets

Click

Click

Click
Click

Click

Click

You will notice in the above screen that some fields have T above them
This means that in this field text is also a vailable.
Now we need to select fields from the table (left hand side) to the Field
Group/data fields (right hand side).
Position the cursor on
Then position the cursor on

Click on Insert field(s) in field group

Click
Hold the Ctrl key on the keyboard and select other fields also
By clicking
Click

Click
Click on

Here you can save to the existing request or create a new request.
We will save to the same request.
Click
Click to generate the infoset
The infoset is now ready to use in the query.
Click

4. Assign Infoset to User Group
Click

Select
Click
Click

5. Create Query
Here we maintain the source fields which are to be updated with the data.
Click to select user group

Select
Click

Click

Click

Click

Select
Click

Click

Click

Click
Click

Click

Double click

Click

Double click
Similarly double click other fields to select

Click

Click

Click

Click
In the above screen shot you see that the Customer text is being showing as
Customer number. We need to change this.
Click twice

Click

Click the field will open up
Change it to Customer Name

Click on
Click

Click
Click twice
Click on
Click until you reach

Now you can execute this query
By selecting
Click
Scenario 2
In scenario 1 we saw a simple query, where in all information required was

available in a single table.
But that is not the case always. Information which we require is not available in a
single table and is scattered across in more than one table. In such a scenario
you need to create a join between these tables through a common field between
these tables.

In this scenario we want to have information of the customer master with name,
address and also the accounting information.
We have seen earlier that the customer address information is available in the
table KNA1 and the accounting information for the customer is available in the
table KNB1. These 2 tables can be joined based on the common field customer
number in them.
Let us proceed with creating a new query
1. Creating an Infoset

Click

Click

Click
Click
Click

Click
Click
Click

Select
Click on Settings à Settings

Click
Select
Now click

Click

Position the cursor on
Click Undo relationship

Click
Click

Now Update the following:-

Click

Click

Click

Click

Click
Click

Click
Thereafter select all the fields you want to move on the right side.
Press the Ctrl button to select more than one field.
Click
Click

Click until you will see
Select the following fields

Select
Click

Click
Click on
Click
Click
Click

2. Assign Infoset to User group
Click

Select
Click
Click twice
3. Create a Query
Click Other user group

Click
Click
Click

Uncheck

Click

Double click


Click

Select
Click

Select

Click

Click

Click


Click

Click

Click

Click

Click twice
Click on
Click thrice
To execute a query
Select
And then Click
Congrats. You are now able to create a report (Query) on your own.
Create as many queries as you want. All the best.

SAP Query

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© 2005 -2006 sapficoconsultant.com. All rights reserved.

No part of this e-book

“SAP” is a trademark of SAP AG, Neurottstrasse 16, 69190 Walldorf, Germany.

Warning and Disclaimer

SAP Query www.sapficoconsultant.com

SAP Query www.sapficoconsultant.com

SAP Query typically can handle only simple report requirements.

We have covered two scenarios for creating SAP Query: -

Let us get going then.

SAP Query www.sapficoconsultant.com

1. Finding Database tables for creating queries

How can that be obtained?

We want to see the company code information of a customer.

Go to the company code data

SAP Query www.sapficoconsultant.com

SAP Query www.sapficoconsultant.com

SAP Query www.sapficoconsultant.com

Here you have easily got the table.

In the same transaction close all the help screens.

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Note down the field name NAME1

In another session type in transaction code SE90 in the command field.

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SAP Query www.sapficoconsultant.com

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2. Create a User group

SAP menu à Tools à ABAP Workbench à Utilities à SAP Query à SQ01

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SAP Query www.sapficoconsultant.com

SAP Query www.sapficoconsultant.com

Update the following:-

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SAP Query www.sapficoconsultant.com

SAP Query www.sapficoconsultant.com

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This means that in this field text is also a vailable.

Position the cursor on

Then position the cursor on

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We will save to the same request.

Click to generate the infoset

The infoset is now ready to use in the query.

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Update the following:-

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