Department of Education

Region III
SCHOOLS DIVISION OFFICE OF BULACAN
Provincial Capitol Compound, Brgy. Guinhawa, City of Malolos, Bulacan
Website: www.bulacandeped.com [][][] Email: bulacan@deped.gov.ph

Continuous Improvement Project Validation Tool

Area Evident Not Remarks

Evident
I. Assess
1. Problem identification – how the team identified the
problem
2. Get Organized
Proper selection of CIP Team Members and their position
3. Talk with the Customers
- appropriate identification of the customers
who are the internal customers? External customers?
- how did they listen to the voice of the customers?
(Instrument/s used to understand the voice of the
customers)
- information they gathered from the customers
4. Walk the Process
- assessment of the process done by the CIP team
- SIPOC (Suppliers, Inputs, Output Process, Customers) or
look for :
-Preparation, Presentation, Process, Assessment,
Assignment or any activity flow chart
5. Identify Priority Improvement Areas
- identification of the storm clouds in the preparation,
presentation and assessment
- Presentation of the data (graphical presentation like chart,
graph or tables)

II. Analyze
6. Do root cause analysis
- definition of problem
- root cause analysis
(fishbone diagram – cause and effect relationship of the
problem) or (why-why diagram)
- Validation of the identified causes

7. Develop solution
- formulation of SMART objective/s (not broad)
- development of the appropriate solution
4 Ws and 1 H
1. What is the solution?
2. Where is the solution to be applied?
3. When is the solution to be implemented?
4. Who is responsible?
5. How is the solution to be implemented?
Analysis of Methods, Man, Materials and Money used
8. Finalize Improvement Plan
- Action Plan
- Risk Analysis
III. Action
9. Pilot your solution
- 1st trial conducted
- Evaluation of the test result
- Cost-benefit analysis
10. Roll out your solution
• Results
• Gather data on the same measures identified
in Assess Stage
• Use the same data collection procedures
• Methods
• Document what steps are actually followed
during implementation
• Tasks, timelines
• Budgets, resources
• Stakeholder involvement
• Plans for checking
• Failure prevention
• Implement on small scale first, then move to full-
scale
11. Check your progress
- evaluation result (conducted by the School CIP Team)
- evaluation result (Division Validation Team) – must meet
at least 75% Proficiency Level
12. Interview 5%
- random
13. Presentation 5%
Result

Division Validation Team

AGNES R. BERNARDO, Ph. D.

EPS – Kindergarten, ADME and Special Programs
Chair

_____________________________ __________________________
Principal ___ Principal ___
Member Member