Otte ofthe resident othe Bbiligpines
PRESIDENTIAL MANAGEMENT STAFF
Malacadang
FOR All Department Secretaries and Agency Heads
FROM ‘The Secretary, Presidential Management Staff
SUBJECT GUIDELINES ON THE CONDUCT OF COMPLETE STAFF
WORK (CSW) FOR THE PRESIDENCY
DATE June 23, 2011
Reference. This refers to the President's guidance to all Departments to strictly
‘observe timeliness and high standards in the submission of reports, memoranda and
‘other documents requiring presidential decision, action or attendance.
Related to this, the President issued a memorandum to all Cabinet Secretaries dated
May 4, 2011 emphasizing the importance of giving him sufficient lead time to read
and study the documents submitted to him prior to attending any meeting or
engagement.
Guidelines. Consistent with the President's guidance, we would like to provide you
with the attached Guidelines for All Departments and Agencies in Conducting
Complete Staff Work for the Presidency. Please ensure the prompt dissemination of
these guidelines to your respective teams.
For immediate compliance.GUIDELINES TO ALL DEPARTMENTS AND AGENCIES
IN CONDUCTING COMPLETE STAFF WORK (CSW)
FOR THE PRESIDENCY
Invitations and requests for meetings with the President
Pursuant to the President's guidance on this subject as stipulated in his memo
dated May 4, 2011 and his subsequent instructions during Cabinet meetings, the
President expects our strict observance of the following timelines:
1.1 At least one month prior notice. Invitations for the President's attendance
to events should be received by his office at least one (1) month before the
date of the event. Such invitations should already include the following:
1.1.1. Brief desoriftion of the event and its significance to the President's
Priorities;
1.1.2, Proposed venue and list of attendees; and
1.1.3. Potential issues to be raised, as applicable (see Section |! below for
/ additional requirements should the invitation be accepted and a briefing
paper and/or speech required)
1.2 At/least two weeks prior notice. Requests for meeting with the President
should be received by his office at least two (2) weeks before the meeting
schedule. All requests for meeting should include the following information:
1.21. Issue or problem to be discussed:
1.22 List of attendees; and
1.2.3\ Concise briefing paper (ve., three to five pages maximum) on the issue
to be discussed,
The strict observance of these timelines will provide sufficient jéad time for the
President to prepare for the events and/or meetings.
. Briefing Papers andMemoranda for.the President
Equally important, the President expects thé Departments to have undertaken
complete staff work (CSW) on all briefing papers and memoranda submitted to him.
This means that all briefers and memoranda for the President (MFP) should be
characterized by the following:
21 Concise MFPs and agency reports. Memoranda and/or reports for the
President should contain only the most important and salient points and be
no longer than two to three pages in length. Any memo or report longer than
three pages should include a one- to two-page Executive Summary. Long
MFPs and reports that do not have executive summaries shall be returned
to the concemed Department and/or agency for further staff work. Annexes
may be attached as supporting documents.
Page 1 of 22.2 Close inter-agency coordination. All issues elevated to the President
must have benefitted from the inputs and comments of other concerned
stakeholders and agencies. Some examples of these are the following:
2.2.1 Issues and/or proposals that require budgetary allocation or have
budget implications should already contain the comments of the
Department of Budget and Management (DBM); and
2.2.2. Those with legal implications should include the comments of the
Department of Justice (DoJ) andlor the Office of the Solicitor General
(OSG), as the case maybe
Il, Presidential Directives
Provision of’timely feedback. The Departments and all otfier agencies are
expected to submit reports on the status of implementation of presidential
directives/ and programs under their respective sectors and’ recommend
presidential action when needed. Agency updates should reflect real results and
accomplishments that give the President a clear picture of how-a concern has
been addressed or a situation has improved within a given timeframe. 74
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