School Management

What is school meeting Definition?

A Meeting system is a techniques used to make meetings,conferences or other gatherings of

individuals go more smoothly, come to mutually agreeable decisions or otherwise accomplish a
goal.

What is school staff meeting?

Generally speaking, staff meetings are opportunities for everyone in a company, or for members
or a specific department to assemble and speak in person about various aspects of business
management that can’t be easily discussed via email.

What is the purpose of meeting?

A meeting is where a group of people come together to discuss issues, to improve

communication , to promote coordination or to deal with any matters that are put on the agenda
and to help get any jobs done.

What is the process of meeting?

The seven_step meeting process is a defined meeting process that standardizes the method of
conducting and assists in the effective execution of critical meeting tasks. Not only do these
seven steps help in structuring a meeting, they also help teams review and assess their efficiency
and productivity.

What is a structured meeting?

A facilitated structured meeting or workshop provides an environment designed to extract high-

quality information in a compressed timeframe. A structured meeting uses visual aids and a team
environment to accelerate projects and amplify the quality of the decisions, outputs,
deliverables, and outcomes.

TYPES OF MEETINGS

5 Common types of meetings in workplace.

 Sales conference meetings.

 Staff meetings.
 Information sharing meetings.
 Innovation meetings.
 Team building meetings.

A Checklist for planning.

  Identify the purpose of the meeting.
 Make sure you really need a meeting.
 Develop a preliminary agenda.
 Select the right participants.
 Assign roles to participants.
 Decide where and when to hold the meeting and confirm availability of the space.
 Send the invitation and preliminary agenda to key participants and stakeholders.

MEETING NORMS

Request that all pagers and cell phonses be turned to silent or vibrate.

Establish a policy disallowing electronic communications during the meeting.

Request that any pages or messages be returned outside of the meeting space.

Determine that each participant’s opinion should be respected.

Encourage participation and opennenss

MINUTES IN MEETING

Designate a nottaker.

Make detailed minutes when the record is important and simple lists of decisions made and
actions to be taken when the exact record is not as important.

Capture key points for each item, highlite anything that will be deferred until a future meeting.

Include timeframes for action steps.

Include parking lot issues with follow up information.

EVALUATION

Have each attendee evaluate the meeting, using a round robin written, or open discussion
approach.

Ask questions such as What can we do better next time?” and What parts of the meeting worked
well?”
FOLLOW UP

Don’t delay sending the follow Up Email after the meeting. Don’t leave it days or weeks before
sending the thank you email after the meeting or job interview.

Be polite…

Don’t burn bridges….

Thank them for the meeting….

Summarize the meeting.

Tips on handling difficult members.

Have the group decide…

Use the agenda and ground rules…..

Use humor…

Accept, deal, or defer….

Use body language…

Take a break: confront disrupters outside the meeting room…

Confront in the room…..