Professional Documents
Culture Documents
Scenario:
The manager at Plum Real Estate Agents wants to set up an Imprest system of petty
cash for $150.00; you are acting as petty cashier, you have just replaced Jim Hurst.
Instructions:
You are creating a petty cash system using $150.00 cash cheque dated for the need of
January 2, 2019 to ensure you have the Imprest amount required for the month of
January. Attached are the documents relating to the Petty Cash transactions for the
month of January 2019. Record the month’s transactions, reconcile the petty cash book
and reimburse the petty cash fund.
1. Complete an advance cheque for $150.00 and a bills and coins order form.
2. Record the transactions from the petty cash vouchers (in the pages to follow) in the
petty cash book. It is important you check the amounts to ensure they are correct.
3. Total the petty cash transactions for the month of January 2019.
4. Reconcile the petty cash book to the cash on hand in the petty cash box.
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FINANCIAL ADMINISTRATION
January 2, 2019
Figure 2. Coins Order Form. For individual coin requests, use the first part of the form,
and to order rolls, use the second section which shows the total amount per roll in
brackets.
Coins
Amount Rolls Each Total
(total per roll)
0.05
0.10
0.25
1.00 5 $5.00
2.00 5 $10.00
0.05 (2.00) 5 $10.00
0.10 (5.00) 4 $20.00
0.25 (10.00) 3 $30.00
1.00 (25.00)
2.00 (50.00)
($75 in coins)
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FINANCIAL ADMINISTRATION
Bills
Amount Each Total
5.00 5 $25.00
10.00 3 $30.00
20.00 1 $20.00
50.00
100.00
($75 in bills)
09/Jan/19
HST
3
FINANCIAL ADMINISTRATION
10/Jan/19
HST
17/Jan/19
HST
4
FINANCIAL ADMINISTRATION
19/Jan/19
HST
24/Jan/19
HST
5
FINANCIAL ADMINISTRATION
29/Jan/19
HST
31/Jan/19
HST
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FINANCIAL ADMINISTRATION
Plum Real Estate Petty Cash Journal
An Excel template of the Petty Cash Book (Journal) has been supplied separately (which is a slightly
different format), if you prefer to use a spreadsheet instead.
$141.80
Month End
Reconciliation Closing
Cash
Amount
Balance $8.20
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FINANCIAL ADMINISTRATION
8
FINANCIAL ADMINISTRATION
1937
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FINANCIAL ADMINISTRATION
For individual coin requests, use the first part of the form, and to order rolls, use the second section.
Coins
Amount Rolls Each Total
(total per roll)
0.05 1 $0.05
0.10
0.25 3 $0.75
1.00 1 $1.00
2.00
0.05 (2.00)
0.10 (5.00) 4 $20.00
0.25 (10.00) 2 $20.00
1.00 (25.00)
2.00 (50.00)
Bills
Amount Each Total
5.00 8 $40.00
10.00 4 $40.00
20.00 1 $20.00
50.00
100.00
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FINANCIAL ADMINISTRATION
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