DISPENSING OF MEDICATION

Date of Issue: Document No: Page 1 of 5

10/10/2016 PH/DM/57

Pulse Hospital, Multispecialty, Accident & Critical Care Centre,

Maqbool Pura Chowk, Mehta Road, Amritsar (Punjab)

Service Name : DISPENSING OF MEDICATION

Date Created : OCT 2016

DIRECTOR

Approved By : Name :

Signature :

In-Charge

Responsibility of Updating : Name :

Signature :

Page 1 of 5
 DISPENSING OF MEDICATION

Date of Issue: Document No: Page 2 of 5

10/10/2016 PH/DM/57

Pulse Hospital, Multispecialty, Accident & Critical Care Centre,

Maqbool Pura Chowk, Mehta Road, Amritsar (Punjab)

POLICY:

Medication dispensing shall be done with care to prevent any medication error. Following shall be
checked before dispensing of medication. These checks shall be done at central store level and at
sub store level.

 Medicine prescribed
 Dose of prescribed medicine
 Expiry date
 Particulate matter in liquid dosage forms and parenteral drugs
 Labels (if reconstituted drugs)

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 DISPENSING OF MEDICATION

Date of Issue: Document No: Page 3 of 5

10/10/2016 PH/DM/57

Pulse Hospital, Multispecialty, Accident & Critical Care Centre,

Maqbool Pura Chowk, Mehta Road, Amritsar (Punjab)

Labeling shall be done for every prepared / reconstituted medication, which shall include name,
strength and frequency of administration of drug.

2.0 PURPOSE:

To provide a means for ancillary departments to obtain medications in a safe and efficient manner.
1. To deliver medication in an efficient and timely manner.
2. Improve pharmacist – nurse communication and cooperation.
3. Improve pharmacy-physician communication and cooperation by providing an immediate
source of information as well as encouraging the use of Hospital Formulary of the
approved drugs.

3.0 DEFINITION (IF ANY):

4.0 ABBREVIATIONS (IF ANY):

5.0 SCOPE:

This policy applies to the pharmacy and nursing department at Hospital.

6.0 RESPONSIBILITY:

Pharmacy department

7.0 DISTRIBUTION:

Pharmacy department and wards

8.0 PROCESS DETAILS:

8.1 DESCRIPTION OF THE PROCESS

Inpatient pharmacy is located on the ground floor

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 DISPENSING OF MEDICATION

Date of Issue: Document No: Page 4 of 5

10/10/2016 PH/DM/57

Pulse Hospital, Multispecialty, Accident & Critical Care Centre,

Maqbool Pura Chowk, Mehta Road, Amritsar (Punjab)

Inpatient pharmacy shall be used for daily dispensing 24 hours

8.2 ACTIVITY AND RESPONSIBILITY

S. No. Procedural steps Responsibility

1. Consultant writes the prescription on the treatment sheet Patient’s consultant

for all IPD patients

2. Floor sister / doctor prepare prescription. Floor doctor

3. Prescription comes to the pharmacy via. Internal lane pharmacist

system.

4. Pharmacist take a printout and dispenses the pharmacist

medications according to the printout

5. According to the prescription pharmacist dispenses the Pharmacist / pharmacy

medicines. attendant under pharmacist
supervision.

6. Once the medicines are issued, 2nd pharmacist cross Pharmacist.

checks the medicines against prescription thoroughly.

7. Then pharmacist packs the medicines and ward boy Ward boy.
delivers the medicines to the respective floor.

8. On the floor, all the medicines are cross checked by Ward boy/Nurse in charge of
sister in front of the ward boy thereafter the pharmacy patient
ward boy hands over the medicines to the nurse. The
nurse files the invoice in the patient file & signs in the
pharmacy voucher.

9. If there is any problem with the medicines such as Ward boy

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 DISPENSING OF MEDICATION

Date of Issue: Document No: Page 5 of 5

10/10/2016 PH/DM/57

Pulse Hospital, Multispecialty, Accident & Critical Care Centre,

Maqbool Pura Chowk, Mehta Road, Amritsar (Punjab)

quantity or dosage, ward boy immediately informs the

pharmacy.

10. Pharmacist rectifies prescription error immediately. Pharmacist

11. Pharmacist during night duty does drug review audits at Pharmacist
the floor level by thoroughly checking patient medication
records

12. Pharmacist during the audit rounds check patients name, pharmacist
admission number, consultants’ name, medicines
prescribed, its dosage form, diagnosis and lab reports.

9.0 REFERENCES:

10.0 RECORDS AND FORMATS:

11.0 SUPERSESSION DETAILS:

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