Professional Documents
Culture Documents
Sample Recommendations
1. Proper safety measures:
The proper safety measures should be adopted to avoid accidents. Industries must also
provide guidelines for enacting measures for checking accidents, these should be properly
followed.
2. Proper selection:
Any wrong selection of workers will create problems later on. Sometime employees are
accident prone, they may not be properly suitable for the particular jobs. So the selection of
employees should be on the basis of properly devised tests so that their suitability for jobs
is determined.
3. Safety conscious:
The employees should be made conscious of various safety measures to be followed. There
should be proper working slogans and advises to the worker for making them conscious.
4. Enforcement of discipline:
Disciplinary action should be taken against those who flout safety measures. There may be
negative punishments like warnings, lay off, terminations of workers.
5. Incentives:
Workers should be given various incentives for maintaining safety. There may also be
safety contrasts among workers. Those who follow safety instructions properly should be
given monetary and non-monetary incentives.
6. Safety committees:
Safety measures are in the interest of both employers. There should be committees
consisting of representatives of workers and employees for devising and enforcing safety
programmes.
8. Safety training:
The workers should be given training regarding safety measures. They should know the
hazards of the machines, the areas of accident proneness and the good working possible
precautions in case of some accident.
Cover Letter
From
Mr. Janarth Arun
Supervisor In-charge
Petrofirm Industries
Karapaakam
Chennai-Trichy Highway
To
The Manager
Safety Division – Head Office
Petrofirm Industries
Greams Road
Chennai.
Sir
Sub – A report on the fire accident at our Warehouse on 25th March 2018 – reg.
Please find enclosed a detailed report on the fire accident at our Warehouse located at
Karapaakam on 25th March 2018. All information including the causes, employees involved,
losses incurred by the company and safety measures recommended are given.
Thanking you
Yours sincerely
Mr. Janarth Arun
EXECUTIVE SUMMARY
On 25th March 2018, Sunday, at around 4pm, a fire was reported by the warehouse
watchman to the Junior Engineer. There are 132 employees in this site. The C-Block of the
warehouse where the wax residue is stored in wooden barrels is about 2500 sq.ft in area
and has been well maintained. However, a few naphtha barrels which were highly
inflammable were left along with the wax stored in the room. It was found that this small
negligent action led to the fire accident. Two workers Mr. Farooq (age 29) and Mr. Tilak
(age 47) lost their lives on the spot and five others were injured. Material loss of about 3.5
lakh has occurred in addition to other compensatory dues allotted to the victims.
The information presented in this report has been collected from eye witnesses Mr. James
and Mr. Muthu, CCTV Footage available from the site, interviews conducted with 12
workers on duty on the day of the accident.
As 25th March 2018 was a Sunday only 15 members were on duty as the A-Block of the
warehouse was undergoing flooring reparations. The Security Personnel Mr. Damodar
Singh was in charge on that day from 8am to 5pm. Around 4 pm he received a call from Mr.
Farooq, a Junior Engineer overseeing the repair operations of A-Block in the second floor.
He complained that from the 2nd floor of A-Block that he saw smoke emanating from the C-
Block that is the warehouse. He had also hurried to the location immediately and took
along with him Mr. Tilak whom he met on the way to C-Block.
The security personnel in turn informed the Supervisor In-charge and also called the
nearby Fire Station. The danger alarm was at once rung and most of the workers around 10
of them rushed to the spot immediately. The flames increased and when Mr. Farooq opened
the doors of the warehouse without any safety precautions, he was subjected to serious fire
burns and Mr. Tilak who tried to help also succumbed to injuries. Both of them were
immediately taken away from the building by the other employees and were rushed to a
nearby hospital.
The firemen arrived in 20 minutes around 4.25 and put out the fire after a struggle for 30
minutes. In the process 5 other employees were also injured because of choking as they
had inhaled the thick smoke coming out the building.
A detailed account of the loss incurred by the company due to the above accident is as
follows:
After a detailed investigation, on the basis of various aspects of information collected, the
following are the key findings arrived at. Mr. Gokul and Mr. Jeeva, the supervisors of the C-
Block have been casual in their operations and have ignored the warnings from the junior
engineers who have previously complained of the naphtha tanks left open. Mr. Jeeva was
suspended on an earlier occasion for not using the safety equipment before entering the
furnace area. Such negligent attitude, left unchecked has led to an accident of this
magnitude. After elaborate discussions with the employees concerned, an enquiry has been
made in their operational area. It has been decided that will have to offer explanation for
their behaviour failing which they will face strict action.
The windows and doors of the warehouse require modern technological alarms that would
warn us in case of improper closing. The R & D in Pune has been notified of this need and
they will look into it. A training programme emphasizing the operational procedures while
handling flammable and volatile chemicals is also crucial to the employees. The first aid
team has to be geared up to handle such emergency situations.
RECOMMENDATIONS
In retrospection, considering the causes and effects of the accident, the following measures
need to be implemented in order to avoid such accidents in the future.
Proper safety measures should be adopted. The Safety Division must also provide
guidelines for enacting measures for checking accidents and conduct mock drills
and surprise visits regularly.
Disciplinary action should be taken against those who flout safety measures. There
may be negative punishments like warnings, lay off, terminations of workers.
Deserving workers should be given various incentives for maintaining safety. Any
department that records zero accident should be rewarded regularly.
Safety measures are in the interest of both employers. A safety committee consisting
of representatives of workers and employees for devising and enforcing safety
should be immediately constituted.
The workers should be given training regarding safety measures. They should know
the hazards of the materials they handle and the gravity of mishaps.
Sample 2
Report submitted by
Chief Investigation Officer Fire Control Board, Trichy
To
From
• The board recommends the hospital management to shift the storage unit to
secure locations.
Yours sincerely,
S. Varun Kumar
Sample 3
"Write a sample report on a fire accident due to leakage of electric current in a ladies hostel
where two electrical engineering students died. Also give a set of recommendations for
preventing such accidents in future"
To
The Principal
ABC Engineering College
Madurai-25
Tamil Nadu
Respected Sir,
With reference to the accident that look took place a couple a days ago in our college ladies
hostel, the following report is submitted after a thorough analysis of the facts. On the 25th
February 2018, a fire broke out around 02:00 pm in the ladies hostel. It experienced a
tragic fire accident caused by leakage of electricity. It spread so quickly that it is engulfed a
vast area consuming a large number of clothes and other materials which is kept in the
Hostel. The laundry nearby started to burn due to that leakage and the fire spread to the
floors on top. Students who were in the top floors were studying for exams and so everyone
was inside the room. Some of the rooms were suffocated due to lot of smoke and everyone
in that building were alerted and escaped safely. Moreover, the two girl students in the top
floor sustained burn injuries were unable to come out of the room.
The firemen were summoned immediately and saved the two girls from further injuries.
The fire extinguished after one hour. The two girl students were taken to the nearby
hospital with severe burn injuries. The doctors diagnosed them and declared that they
were already dead. Further, the doctor told that they were already afflicted with asthma
and they were killed by smoke and severe fire injuries.
Under investigations, it is found that the fire broke out because of a short circuit in the
switch box. As all the fittings in the rooms were in operation, the fire chanced to spread
very fast. This devastating fire accident has resulted in a loss of two girl students and a lakh
of rupees.
In order to avert or overcome such mishaps in future, the following precautions are
recommended.
1. The worn out wiring should be immediately replaced and checked at regular
intervals for leakages
2. It is extremely necessary to install more fire extinguishers at vantage points
3. Proper fuses must be installed to avoid the excess flow of current
4. Students should be trained to handle the electric components safely along with fire
extinguishers
5. Fire alarms should be installed in Ladies Hostel, since a lot of students are available
in the hostel
If the above measures are implemented forthwith, such accidents can be prevented in
future and thereby great loss to property and human can be averted.
Thank you,
Yours faithfully,
Nirmala
Survey report
Sample 1 Take a look at the sample survey report. Focus on the format of the report.
Your college administration wants to find what students feel about your college’s
environment and facilities. As student advisor you have been asked to conduct survey among
students about college infrastructure and environment. Conduct survey on these topics and
submit a report to your Dean.
Cover Letter
From
M. Praveen Kumar
Student Advisor
Ambedkar College of Engineering
Erode – 654545
To
The Principal
Ambedkar College of Engineering
Erode – 654545
Respected Sir
I wish to bring to your notice that the survey conducted among students about our college
infrastructure and environment has been completed and the results have been fully analysed. A
questionnaire was designed with the help of Dean and the Green Club of our College. A unique
feature of this questionnaire is it was fully online and 500 students have filled in the details and
submitted the responses. The results and findings have been analysed and interpreted by a 5
member student committee. The recommendations suggested have also been added.
Thanking you,
Yours sincerely,
M. Praveen Kumar
Survey Report
Topic – A Survey on Infrastructural Facilities and Environment of Ambedkar College of
Engineering, Erode
Ambedkar College of Engineering is one of the premier institutions of Erode and is noted for its
impeccable infrastructure and a sprawling green cover. Regular maintenance of the same with
inputs from students in a periodical basis is absolutely essential for understanding the opinions of
students with respect to the infrastructural facilities and the campus environment. It is with aim
that the college management wanted to conducted a survey to find out necessary actions that can
be implemented.
With the above overall aim, it was decided by the student secretary to form a committee of 5
members to undertake the survey. The survey consisted of two main themes – Infrastructural
Facilities and Campus Environment. A questionnaire containing 25 questions were designed by
this committee and was given to the Dean office for their expert opinion. There were a few
revisions made and the final questionnaire was ready to be administered.
Data Collection
Around 700 students who belonged to first, second, third and final year of their study. Google
forms was used to design the questionnaire and the responses were all recorded. In addition to this,
short interviews were also done with selective students for their opinion. The questions covered a
range of issues related to both Infrastructural Facilities and Campus Environment.
The questionnaire asked about how easy or difficult the students found the various amenities
available in the college the classrooms, laboratories, library, various playgrounds, student
stationery centre, photocopying facility, hostel amenities and transport facilities at college. The
data regarding the environment in the campus was collected through questions pertaining to the
number of trees, the pathways for walking, biodiversity in the campus, sanitation, meadows, rain
water harvesting, water recycling facility and ideas for improvement.
The questionnaire was administered by the 5 member committee in the computer laboratory on
weekdays at 4-5pm and on full days on weekends on 23 – 27 of October this year. Students were
also able to do it even in their own mobile phones from the comfort of their homes. Once the
required data was collected, data analysis was done. The results are as follows.
Sample 2
Cover page
Survey on the Reading Habits of Engineering Students
Submitted by
D. Sundar
I Year, B.E. Mechanical Engineering College of Engineering and Technology, Delhi
Submitted on
5 November 2018
Submitted to
Dr A. Stephen
Dept. of English
College of Engineering and Technology, Delhi
Executive summary
On 25 October 2018, a survey was conducted among 30 engineering students at Delhi
University. e purpose of the survey was to discover the reading habits of the students. A
questionnaire on different types of reading and different materials for reading was
circulated to the students. e analysis of their responses showed that engineering students
find very little time to read general materials and most of the time they read their textbook
and other journals.
Introduction
The survey was conducted by circulating questionnaires to the tertiary level engineering
students. The first part of the questionnaire consisted of questions dealing with general
ideas on reading and its frequency. The second section was concerned with the different
type of materials such as academic texts, newspapers, magazines, novels, short stories and
so on. The focus of this survey was to identify the general reading habits and the types of
texts engineering students tend to spend time with.
Findings
From the analysis of the data obtained through the questionnaire, the following
information has been identified. In the first section, 71% of the students regularly read
academic texts like textbooks, journals and so on, while 20% regularly read academic
journals. About 9% of the students don’t read any of these texts. In the case of newspapers,
magazines and fiction, 44% sometimes read regional or local newspapers, 10% sometimes
read books of fiction, 10% sometimes read general magazines. On the other hand, 10%
never read newspapers and 26% never read fiction.
Sample
Your college administration wants to find the possibilities of recycling wastes in the
campus. As student advisor you have been asked to conduct survey among students and
present the findings. Conduct survey on it and submit a report to your Dean.
Cover Letter
From
G. Mohan Prabakar
Student Secretary
Office of Associated Students
30 OCTOBER 2018
To
Dr Venkatrama Rao
Dean – Student Affairs
Director – Department of Recycling
Office of Associated Students
SN College
Respected Sir
I wish to bring to your notice that the survey conducted among students about the possibilities
of recycling wastes in the campus been completed and the results have been fully analysed.
A questionnaire was designed with the help of Dean and the Clean Club of our College. A
unique feature of this questionnaire is it was fully online and 500 students have filled in the
details and submitted the responses. The results and findings have been analysed and
interpreted by a 7 member student committee. The recommendations suggested have also been
added.
Thanking you,
Yours sincerely,
G. Mohan Prabakar
Survey Report
Presented to
Dr Venkatrama Rao
SN College
Prepared by
G. Mohan Prabakar
Student Secretary
30 OCTOBER 2018
Executive summary
SN’s recycling programme was created to fulfil the College’s social responsibility as an
educational institution as well as to meet the demand of legislation requiring individuals and
organisations to recycle. The purposes of this report are to:
The experts had projected higher levels of participation in the recycling programme than
those achieved to date. Experts say that recycling programmes generally must operate at
least a year before results become apparent. The recycling programme has been in operation
one year, yet gains are disappointing. Therefore, they authorised this study to determine the
campus community’s awareness and use of the programme. Recommendations for
increasing participation in the campus recycling programme will be made based on the
results of this study.
Only aluminium, glass, paper, and plastic are considered in this study as they are the only
materials being recycled on campus at this time. The costs involved in the programme were
not considered in this study as we did not consider them relevant.
Most survey respondents recognised the importance of recycling and stated that they recycle
aluminium, glass, paper, and plastic on a regular basis either at home or work. However,
most respondents displayed a low level of awareness of the on-campus programme. Many of
the respondents were unfamiliar with the location of the bins around campus and, therefore,
had not participated in the recycling programme. Other responses indicated that the bins
were not conveniently located.
The results of this study show that more effort is needed to increase participation in the
campus recycling programme.
• training student volunteers to give on-campus presentations explaining the need for
recycling and the benefits of using the recycling
Conclusions
Based on the findings of the recycling survey of members of the SN College campus, we
draw the following conclusions:
1. Most members of the campus community are already recycling at home or at work.
2. Over half of the respondents recycle aluminium and paper on a regular basis; most recycle
glass and plastic to some degree.
4. Awareness and use of the current campus recycling programme are low. Only a little over
a third of the respondents knew of any recycling bin locations on campus, and only a fifth
had actually used them.
5. Respondents considered the locations of the campus bins inconvenient. This perceived
inconvenience was given as the principal reason for not participating in the programme.