Job Descriptions

Title SALES SUPPORT SUPERVISOR & PRODUCTION WRITER

Department SALES SUPPORT DEPARTMENT

Division BRANCH OPERATIONS

Section
Reporting to BRANCH MANAGER/ GENERAL MANAGER

Reporting to Him/Her TECHNICAL SUPPORT ENGINEER / ESTIMATOR / PRODUCTION

WRITER
INSTALLATION ENGINEER
SALES COORDINATOR

Coordinates/ PRODUCTION AND INVENTORY SUPERVISOR

SALES HEAD
Communicates with ACCOUNTING & ADMIN SUPERVISOR

Job Summary Responsible for the department’s performance in the delivery of

support services to Sales Department as per agreed lead-time as to
preparation of material and labor quotations & Job orders.
Responsible for the accuracy on the work output of the section in the
interpretations of plans, sketches, and actual measurements, and
quantification of bill of building products materials based on standard
estimating parameter guidelines. Assures accurate measurements are
done and translated to Job orders for Production. Provides assistance
support to Sales on all technical aspect of the products and services.
Ensures on time and quality installation services and assures
installation complaints are resolved immediately.

Ensures strict implementation of all existing policies, systems and

procedures of the company and that all personnel maintain a high
degree of integrity and honesty in the performance of their duties and
 responsibilities.

Specific Duties and A. ESTIMATING

1. Responsible for interpreting plans, actual
Responsibilities measurements or sketches to determine product
applicability and quantity of building products material to
arrive at competitive quotation offer for use by Sales.

2. Responsible for preparation of estimates for bidding

purposes.
.

B. PRODUCTION WRITING

1. Responsible for the preparation of cutting list & Job orders

submission to Production/Inventory Supervisor for
production scheduling.

C. SALES COORDINATION
1. Oversees preparations of Sales Quotation, Sales and
Installation Contracts
2. Ensures the timely delivery of roofing materials,
hardware and other accessories through timely issuance
of Purchase Orders / Job Orders for approval of Branch
Manager.
3. Coordinates with truckers for the timely delivery of
materials to customers

D. INSTALLATION
1. Oversees and monitors the progress of on-going
projects, identifies the problems encountered that hinder
the timely execution of the project and provides solutions
to these problems.

2. Coordinates with other departments on problems

affecting work completion as expeditiously as possible to
avoid delays in the delivery of services

3. Conducts project site inspection.

 4. Submits site inspection reports to the Branch Manager/
Sales Head on project sites visited.

E. OTHERS

1. Analyzes and submits work performance report of his/her

unit providing further analysis on the workload per staff.
2. Conducts coaching and performance appraisal of TSE.
3. Compiles quotations from different suppliers on the cost
of non- standard hardware items ready for reference.
4. Responsible for counter checking of all work output of
staff under him/her.
5. Monitors workload performance of TSE.
6. Monitors number of RFE received and converted into
quotations.

Competencies  Production writing & estimating skills

 Sales Administration skills


Accountabilities 
Project Inspections
Project Planning & Scheduling
 Sales Administrative Documentation
 Technical Sales Support

Person Profile  Age 30 to 45 yrs .old

 Male or Female
 College graduate, preferably BS Engineering, BS Architecture
 At least 4 yrs. related work experience

Reviewed by :

Approved by :

Understood and Accepted by :