Biometric Attendance Monitoring With Payroll System (BAMAPS)

RIZAL TECHNOLOGICAL UNIVERSITY
College of Engineering and Industrial Technology

M. Eusebio Avenue, Maybunga, Pasig City
CHAPTER I
INTRODUCTION
In the present living standard, people find and discover different ways of
improving their lifestyle. Wherein, the modern technologies, such as gadgets,
robotics, machines, takes a significant role and effects technology adaptation. It
considered as an essential tool in different fields including education, industry,
sciences, businesses, government, organizations, and home. Thus many
organizations, today, biometrics is used to track employee time and attendance
instead of the existing absolute system (DTR and logbook) that rely on manual
processing. Whereas, this attendance data monitoring can directly upload to
workforce management.
The biometric technology and payroll processing can eliminate the use
of the manual buddy punching system and exert more control on payroll
computation. Different Studies prove that biometric technology increases the
payroll computation accuracy due to the psychological attributes are unique for
every individual that cannot be forged or duplicate by any user.
The biometric identification system is one of the most accurate systems
that can identify an employee. Also, this system helped the employee to accurately
track their time and attendance that can prevent time theft issues such as early
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arrival and departure together with an unauthorized over time that may result when
the attendance is transferred into payroll processing department.
Background of the Study
The Monlimar Development Academy Inc. was founded on January 16,
2006, by Mr. and Mrs. Roldan, located at 1632, 317 M. L. Quezon St, Lower
Bicutan, Metro Manila, currently with seven hundred (700) students enrolled.
Wherein, the Faculty and staffs composes of Four (4) School Admins for office
staff, Eight (8) School Admin for Academic Council, nine (9) faculty members for
elementary department, Fourteen (14) faculty members for Junior High School
Department, Seventeen (17) faculty members for Senior High School Department,
and Four (4) employee for maintenance.
The school principal other task is to manage and monitor the
employee’s time record which is done manually using the printed forms with
employee’s name together with their time-in and out using a bond paper secured
with a folder. This monitoring method shows that the employees may have a
chance to change their information which the proponent and School Principal
agreed that all information was not secured and that motivates the proponents to
provide a new log-in and log-out system.
Therefore, the proponents propose a biometric-based Attendance
monitoring and payroll management system. The proposed system will automate
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the whole tracking process using biometric technology for employees’ identification
and verification such as their Time in and out.
Statement of the Problem
Managing the Monitoring and Summarizing the report manually is one of
the problems that the administration is encountering. In which it requires a lot of
time and work for the school principal. Also, the current system is facing problems
such as (a) lack of security, (b) time validity, (c) buddy punching, (d) human error,
(e) time consuming, and (f) payroll errors.
Lack of security the current manual attendance monitoring system has a lack of
security; the records are accessible by anyone and anybody can see the time
record.
Time validity the employees manually log the time in and out, and the
administration cannot identify if the time that is being logged into the record is the
exact time that the employee logged in or out and manual logging takes so much
time by signing from falling in line.
Buddy punching the administration did not observe any employee who does the
buddy punching, yet it has a considerable threat amount and consequence that is
needed to be considered.
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Human error there is always a potential for human error. Employees may
inaccurately enter their time on a log book or accidentally sign other employee’s
record.
Time-consuming creating a summary to be passed on the finance officer is slow
as it is needed for the principal to manually type the absences and tardiness list.
Payroll Errors payroll errors occur when the attendance summary have errors
due to human error at log book by signing in or out the potential deduction or paid
hour even the employee is absent, it's a threat for the institution.
Specific Problems
1. How to develop a secured Biometric-based Technology attendance-
monitoring system and payroll system intended for Monlimar Development
Academy, Inc.?
2. How to implement a biometric attendance monitoring with a payroll
management system to Monlimar Development Academy, Inc.?
3. What are the relevant monitoring reports for Monlimar Development
Academy, Inc.?
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System Design Paradigm
The system development Input-Process-Output (IPO) as shown in figure 1.1
represents how the proponents conducted the research conceptualization to solve
the identified problem and give an acceptable solution.
INPUT PROCESS OUTPUT
 Data Gathering  Requirement

 Problem Analysis
Identification  Process Biometric
 Objective Development Attendance
 Scope  System Monitoring
 Delimitation Testing and Payroll
 System  System System
Development Deployment
Life Cycle
(SDLC)
Figure 1.1 System Design Paradigm
The following inputs help the proponent on developing the system.
Wherein, the proponents identified the differently available information
contributions such as Data Gathering, problem identification, objectives, project
scope, and delimitation and the System Development Life Cycle (SDLC), then as
the development of the system continues with SDLC's help the proponent
determined that requirement analysis, process development, system testing, and

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system deployment is the process to attain a desired biometric attendance
monitoring system.
Input
Data gathering – the proponent conducted a face to face interview with the school
principal to gather important information such as current attendance monitoring
system ‘s problem.
Problem Identification – base on the conducted face to face interview the
proponent identified the current system’s problem wherein the proponent and the
school principal identified and perform validation. Also, the proponent conducted a
brainstorming to evaluate and determine the actual problem of the current system.
Objective – in this phase the proponent used the gathered data, the current
processes to derive an objective that can address the possible solution that can
address the current problem.
Scope – the proponent distinguished the system coverage based on the proposed
solution during the objective identification of this developmental study. Wherein,
the proponent at this phase created a matrix that will identify if the proposed
solution that will directly answer the identified problem. The proponent recognized
the employee information with biometric data, the equipment with a database, real-
time transaction.
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Equipment with a database – the equipment will capture the data input or
biometric input from the employee, and compare the said image from the database
for verification.
Delimitation – since that in all developed systems there are boundaries to be
considered the proponent identified the system boundaries to make sure that the
set objective will be met, such as the system will be able to register an employee
to the database, capable of displaying the attendance record on the monitor, and
will be able to create an attendance report.
SDLC – waterfall model is the chosen software development model because it's
applicable connected in the proposed attendance monitoring and payroll system by
easy managing due to rigidity; every phase has specific deliverables and review
process.
Process
Requirement analysis - in the proposed system the employee will register and
filling the following such as full name, age and then capture of the fingerprints.
Process Development – the proponent will study the related studies to provide
the final output with the client's satisfactory in mind.
System testing – the proponent, will use a dummy identification in to test the
system's capabilities and accuracy.

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System Deployment – the proponent is done in the overall system testing, and
the system is ready to be implemented to the target client.
Output
Biometric Attendance Monitoring and Payroll System – attendance record,
employee record, payroll report and absent record.
The objective of the Study
The General objective of this research study is to design and develop a
Biometric-based Attendance Monitoring and Payroll System for teaching and non-
teaching staff intended for Monlimar Development Academy Inc. with this; the
proposed system will replace the existing manual attendance monitoring process.
Wherein, the proposed system would track and update the employee’s attendance
that serves as a record intended for payroll processing. The specific objectives of
the proposed system are as follows:
Specific Objectives
1. Develop a Biometric-based attendance monitoring that monitors the
Monlimar Development Academy, Inc. Faculty time in and out.
2. Design a Payroll Processing module that can consolidate the Faculty’s time
in and out.
3. Test and evaluate the system accuracy and efficiency.

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Scope and Delimitation of the Study
The developed system Biometrics Attendance Monitoring and Payroll
System is intended only for Monlimar Development Academy, Inc. wherein, it
refers to the Attendance Monitoring and payroll management that covers the
Employee registration, Faculty attendance, report generation, and payroll
computation. The said system focused on helping the school principal in
monitoring attendance through the adaptation of Biometric-based technology that
can reduce possible human errors and payroll errors.
The following are the system capabilities:
1. The System that can monitor the real-time log-in and out of Monlimar
Development Academy, Inc.’s employees using Biometric Technology
2. The System that can provide generation and calculation of payroll
3. The System that can be accessed through Local Area Network
In creating an automated system, there are delimitations that the researcher
would like to emphasize such as:
1. The Developed System cannot be accessed online
2. No other currencies being computed except for Philippines Peso, Salary
through ATM, external loan Application and computation are not
included in the system.
3. The Server cannot be accessed through Public IP Address

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The significance of the Study
The following are the people who will be benefited from the proposed system:
To the administration. The proposed system helps the school in terms of
automating the current system, reducing human errors, obtaining secured
database and file maintenance, ranking down detail accurately, reducing paper
works and labor cost, and could easily trace the employee’s records for a more
efficient process.
To the employees. This system would help employees in monitoring their Daily
Time Records. Using the proposed Attendance Monitoring and Payroll System
with Viewing, they could easily view their file and records.
To the proponents. This study would help the proponents and prepare them in
the field of Information System Analysis and Design, the research study enhances
and improves the researcher's current programming ability by encountering and
using new languages.
Future researcher. This research study would help future researchers to be
aware and knowledgeable of the processes involved in the attendance monitoring
and payroll management system. Also this research study would serve as a
reference for future researchers.

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Definition of Terms
The terms listed below are defined by the proponents in the way of their
understanding and how they used it in this document.
DTR. Stands for Daily Time Record, a document where the employee’s daily time
in and time out is recorded.
Employee. A worker who is hired to perform a job. It refers to the teachers,
maintenance, security and administrator staff of Monlimar development academy.
Fingerprint. An impression or mark on a surface by a person’s fingertip. Also, the
most widely used biometric technology that is reliable and accurate.
Implementation. The process of making something active or useful.
MDA. “Monlimar Development Academy, Inc.” is an educational institution in the
country.
Payroll. The term "payroll" has several meanings. It can be the amount of money
paid to all employees in a payday, the financial records of a company relating to
the payment of wages and salaries to employees, or the total record of earnings of
all employees for a year.
Payslip. A detailed breakdown of how much an employee is paid during a specific
period.
Programming Language. Set of grammatical rules for instructing a computer to
perform a specific task.

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Program. A specific set of ordered operations and code for the computer to
perform, the sequence of instruction that the computer follows.
System Automation. The process of shifting from manual to a computerized
system.
User. I have referred to the Employee who use the system.
Testing. This section is most important of all process to maintain the quality of the
production output. Testing is done to make sure that the product meets its
standard rating.
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CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
This chapter is referring to a review of the current system that the
researcher had done previously and the review of the system that will be
developed.
FOREIGN LITERATURE AND STUDIES
Fingerprint-Based Attendance Management System
In recent time, there has been a high level of impersonation experienced on a
daily basis in both private and public sectors, the ghost worker syndrome that has
become a menace across all tiers of government, employers concern over the
levels of employee absence in their workforce and the difficulty in managing
student attendance during lecture periods. Fingerprints are a form of biometric
identification, which is unique and does not change in one's entire lifetime. (C.O,
A.O, O.O, & E.O, 2013)
Akinduyite, Adetunmbi, Olabode, and Ibidunmoye (2013) present the
attendance management system using fingerprint technology in a university
environment. It consists of two processes namely enrolment and authentication.
During enrolment, the fingerprint of the user captured and its unique features
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extracted and stored in a database along with the user's identity as a template for
the subject. The unique features called minutiae points were extracted using the
Crossing Number (CN) method, which removes the ridge endings and bifurcations
from the skeleton image by examining the local neighborhoods of each ridge pixel
using a 3 x 3 window. During authentication, the fingerprint of the user is captured
again and the extracted features compared with the template in the database to
determine a match before attendance is made. The fingerprint-based attendance
management system was implemented with Microsoft’s C# on the. NET
framework and Microsoft’s Structured Query Language (SQL) Server 2005 as the
backend. The experimental result shows that the developed system is highly
efficient in the verification of users fingerprint with an accuracy level of 97.4%. The
average execution time for the designed system was 4.29 seconds as against
18.48 seconds for the existing system. Moreover, the result shows a well-secured
and reliable system capable of preventing impersonation.
The developed system by Akinduyite, et al. (2013) is an embedded
system that is part of a fingerprint recognition/authentication system based on
minutiae points. The system extracts the local characteristic of a fingerprint, which
is minutiae, points in template based. Templates are matched during both
registration and verification processes. For improved quality control during the
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registration or verification process, a matching score was used to determine the
success of the operation. The matching score was specified so that only sets of
minutiae data that exceed the score will be accepted, and data below the score
will be rejected. Therefore, Fingerprint Recognition using Minutia Score Matching
method was used for matching the minutia points before attendance is recorded.
The developed system is beneficial in saving valuable time of students and
lecturers, paper and generating the report at the required time. The system can
record the clock in and clock out time of students and workers in a very convenient
manner using their fingerprint to prevent impersonation and reduce the level of
absence. Also, it reduces most of the administrative jobs and minimizes human
errors, avoids proxy punching, eliminates time-related disputes and helps to
update and maintain attendance records. (C.O, A.O, O.O, & E.O, 2013)
An Attendance Monitoring System Using Biometrics Authentication
Satoa’s (2013) affirms that Biometric technology that involves the
identification and verification of individuals by analyzing the human fingerprint
characteristics has been widely used in a various aspect of life for different
purposes, most importantly as regards this study the issue of employee
attendance. The main aim of this paper is to develop an accurate, fast and very
efficient automatic attendance system using fingerprint verification technique.
Satoa’s (2013), proposed a system in which fingerprint verification is done by using

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extraction of minutiae technique and the system that automates the whole process
of taking attendance, The study was conducted using a quantitative approach by
designing a questionnaire as the data collection instrument based on fingerprint
matching biometric technologies. The survey involved six employees based on
stratified random sampling technique. The results, however, show that the
fingerprint biometric identifier was found suitable for the employee attendance
management system of the organization. (Rao & Prof.K.J.Satoa, 2013 )
The proposed system will make way for complete management of
students and staff attendance and produce more accuracy. Future work on this
project would include the creating of a matching algorithm that uses to mention
and maintain the different type of leave such as on duty leave, leave without pay,
medical leave and soon. Also timely update the leave of each employee when it
takes to leave. The efficient matching algorithm has to be developed in theory and
code so that our goal of getting faster and more accurate matched image than with
pre-existing software. (Rao & Prof.K.J.Satoa, 2013 )
Secured Employee Attendance Management System Using Fingerprint
In any organization, employee management is very important. It is an
aspect widely practiced in all workplaces. Employee Identification and personal
verification technologies are becoming a great concern to organizations because
of the increase in security breaches and transaction fraud. The validity of

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fingerprints as a basis for personal identification is thus well established.
Therefore, no two persons have the same arrangement of pattern, and the
patterns of any one individual remain unchanged throughout life. Using fingerprint
for identification and authentication is very important because of its unique nature.
No two person's fingerprint is the same, and this will overcome the limitations of
the existing system where one person can sign for another. Using this system, No
one can thump print for another. (Chiwa & Dalah, 2014)
The results have indicated that the attendance of employees can be
managed by this system. The thump print of employees can be enrolled and
verified by using the system. No one can thump print for another. Absentees can
be easily identified and necessary measured can be taken to improve attendance.
The thump print can serve as a check because if an employee/person attempt to
thumbprint for another employee, the system will disallow and record invalid entry
for that employee after displaying unsuccessful clock-in/clock-out message.
(Chiwa & Dalah, 2014)
The development of any organization depends highly on the effective
attendance management of its employees. This will provide the necessary security
and skills that is required for the progress of the organization. Different techniques
are being applied for managing the attendance of employees, but they have been
found not to solve the problem of employee attendance. Employees come to work
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late and leave early, some sign attendance for others and some does not come to
work but still receive wages/salaries. These problems can be solving by using
biometric authentication technology using fingerprint since a person’s biometric
data is undeniably connected to its owner, is non-transferable and unique for every
individual. The system has been integrated using fingerprint biometric technology
that will efficiently enable organizations to manage the attendance of their
employees, which will greatly improve the progress of organizations. (Chiwa,
2014).
BIOMETRIC ATTENDANCE SYSTEM
This research work has application for attendance system of employer's
and students in general. The system will facilitate institutions! Organization to
make attendance individual in time along with data information thumb impression
will be taken as a signature for the system entry. Main design and challenge in this
system is the design of database architecture and its business logic.
Fingerprints are the oldest form of biometric identification. Modem
fingerprint-based identification is used in forensic science, and biometric systems
such as civilian identification devices. Despite the widespread use of fingerprints,
there is little statistical theory on the uniqueness of fingerprint minutiae. A
fingerprint is formed from an impression on a surface of composite curve
segments. A ridge is defined as a single curved segment, and a valley is a region

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between two adjacent ridges. The minutiae, which are the local discontinuities in
the ridge flow pattern, provide the details of the ridge-valley structures, like ridge
endings and bifurcations. There are 50 to 150 minutiae on a single fingerprint
image. Features such as the type, direction, and location of minutiae are taken into
account when performing minutiae extraction. The work of Galton defined a set of
Galton Features for fingerprint identification, which since then, has been refining
and extended to include additional types of fingerprint features. However, most of
these features are not used in automatic fingerprint identification systems. Instead,
the set of minutiae types are restricted into only two types, ridge endings, and
bifurcations, as other types of minutiae can be expressed in terms of these two
features types. Ridge endings are the points where it curves terminate, and
bifurcations are where a ridge splits from a single path to two paths at a junction. In
this research, we will be dealing mainly with ridge endings and bifurcations. There
are various types of approaches proposed in the literature for both image
enhancement, and minutiae extraction from fingerprints. The literature on these
techniques will be examined reviewed in determining the best method to develop
for this research. In particular, the fingerprint image enhancement algorithm
employed by Hong et al. will be evaluated and implemented to understand how the
enhancement algorithm works and how well it performs. Once a reliable minutiae
extraction technique has been implemented and tested, this can be used as the
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basis of statistical analysis of fingerprint minutiae. The work of Tu and Hartley and
Pankanti et al. can be examined in which an analytical framework for analyzing
system performance has been presented. Tu and Hartley defined a means of
forming a binary code from the set of fingerprint features and then performing a set
of matching experiments on the database to estimate the number of degrees of
freedom within the fingerprint population.
This system aims to implement a C#.net set of reliable techniques for
fingerprint image enhancement and minutiae extraction. The performance of these
techniques evaluated on a fingerprint data set. In combination with these
development techniques, statistical experiments can then be performed on the
fingerprint data set. The results from these experiments can be used to help us
better understand what is involved in determining the statistical uniqueness of
fingerprint minutiae. The main aim that this system would test whether attendance
by fingerprint is enough for identification. It is expected that the work in this system
will reach the stage of being able to thoroughly test the hypothesis.
The goal of this project is to a daily attendance of employee through a
fingerprint. The project is designed and implements software architecture for
fingerprint analysis. The system should be able to extract key features from a
scanned fingerprint image and to compare these with a database of known
fingerprint images and extracted feature sets. For this project, we provided with a
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set of previously acquired fingerprints and a working fingerprint sensor with driver
software for Windows. Our expectation had fulfilled by most of the algorithm
development which executed in C# dot net and this work is done on a Windows
PC.
Our project "Biometric Employer Attendance System (BEAS)" is an
extensible work for any organization or company in this fast world. Keeping the
view of research still there is a lot of improvement work and flexibility for the
coming technologies in the various demanding directions. The language which we
have is very vast, and even the under Microsoft products is trying to rule over the
Information Technology, so we hope that this project will be the point of interest for
our successors to be enhanced further to market it compatible with the demands of
the organization requirements. (Biometric attendance system, 2011)
LOCAL LITERATURE AND STUDIES
Development of Employee Attendance and Payroll System using Fingerprint
Biometrics
Indico’s (2016) developed a system for employee’s attendance and
processing of payroll with the use of fingerprint reader and the webcam device.
The employee uses one finger to record his or her time of arrival and departure
from the office with the fingerprint reader. The DTR of employees is recorded
correctly by the system; the tardiness and under time in the morning and in the
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afternoon of their official time is also computed. The system was developed using
the Microsoft Visual C# 2008 programming language, MySQL 5.1 database
software, and Software Development Kit (SDK) for the fingerprint reader and the
webcam device. The data were analyzed using the percentage technique and
arithmetic mean. The study was tested for 30 employees using the fingerprint
reader for biometric fingerprint scanning (login and logout), and 50 employees
were recorded and used for processing the payroll, and the proposed system.
Results of biometric fingerprint scanning for the login and logout revealed that 90%
of the employees had been accepted for the first attempt, 5.84% for the second
attempt, 3.33% and 0.83% for the third and more than four attempts, respectively.
The result of processing the advanced payroll (permanent, substitute, temporary &
casual employees) and regular payroll (job order and contract of service
employees) is 17.07 s and 5.08 s respectively. The Employee Attendance and
Payroll System (EAPS) showed that the verification and identification of the
employees in the school campus using the biometric technology provides a
reliable and accurate recording in the daily attendance, and generate the monthly
payroll effectively. (Indico, 2016)
This study focuses on the design and development of the system for
recording the employee's attendance and processing of payroll using the
fingerprint scanner for teaching and non-teaching staff in a tertiary institution. The
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system provides an alternative solution for many companies or institutions for
generating the DTR and payroll of their employees. Also, the system uses the
network to make the features (recording of the attendance, printing the pay slip,
generating of payroll) installed or used by the other departments in the institution.
(Indico, 2016)
The Employee Attendance and Payroll System (EAPS) was designed
and developed for teaching and non-teaching staff in a tertiary institution. The
system uses the fingerprint reader and the webcam device to facilitate the
recording of the DTR and generate payroll for the employees. The DTR of the
employee was recorded by the system reliably and accurately, and the system
includes the identification of fingerprint image, calculation of the time arrival and
departure at the school or office, and printing the DTR. Also, the system generated
Effectively the payroll and other reports such as pay slip and remittances of the
employees. (Indico, 2016)
For further improvement of the study, the system needs to include the
fingerprint image enhancement for better results of recognition and verification of
the system. In matching of the fingerprint image stored in the database, the
system requires additional time using the sequential order particularly in a large
number of records. However, this could be designed to convert the fingerprint
image to a unique equivalent number to lessen the time of searching or matching

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the fingerprint image. (Indico, 2016) Philippines Immigration to Deploy Facial
Recognition System at Airports
Philippines’ Bureau of Immigration (BI) will deploy a facial recognition
system that connects to the International Criminal Police Organization (Interpol) as
part of its ongoing initiative to strengthen border security and to prevent
undesirable foreign nationals from entering the country, according to a report
by The Daily Tribune. (Indico, 2016)
According to Immigration Commissioner Jaime Morente, the project will
photograph all arriving and departing passengers when being processed at the
immigration counters of the Ninoy Aquino International Airport (NAIA). The images
will then be cross-checked with the Interpol’s photo database to determine if they
match any of the photos of millions of wanted fugitives, terrorists, sex offenders
and holders of stolen passports worldwide. (Indico, 2016)
Once the project becomes operational, the Philippines will be the first
Southeast Asian country to be connected to the Interpol data system, Morente
said. There are currently digital cameras installed at BI counters in all three
terminals of the NAIA, which are now being used by immigration officers to capture
photographs of passengers.c. (Indico, 2016)
“Eventually, our computers at the airport will be equipped with facial
recognition capability that will enable us to immediately detect and apprehend an

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undesirable alien attempting to enter or flee the country,” Morente said, adding that
the interconnectivity between the BI and Interpol is nearly in place as computer
programmers from both agencies have been conducting dry runs and technical
tests prior to the launching of the so-called Fixed Interpol Network Database
project. The new project will cross-check different Interpol databases in real-time at
BI immigration counters to detect wanted fugitives, sex offenders, terrorists, UN
Sanction List, individuals in possession of stolen lost travel documents and missing
persons. Morente said the names of persons of interest who are currently in the
Interpol’s photo database were added to the BI’s blacklist. (Indico, 2016)
BIOMETRIC ATTENDANCE MONITORING SYSTEM OF CAGAYAN STATE
UNIVERSITY – LASAM CAMPUS, PHILIPPINES
In 2017, a study was done by Maggay that aim to develop a fully
customized Biometric Attendance Monitoring System (BAMS) of Cagayan State
University – Lasam Campus, Philippines (CSU - Lasam) using the biometric
fingerprint reader to facilitate the monitoring of employees' attendance. A
combination of Visual Basic 6.0 as the programming language and MS Access as
the Database Management Systems were used in the development of the system.
Thus, the overall functionality of the BAMS enables the users to enter data,
change and manipulate the data, get information, and store the data and the
information. Username and password are no longer needed since all transactions
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use a unique fingerprint to validate users. Furthermore, BAMS greatly contributes
to giving employees' ease and improving work values. Likewise, the BAMS is
essential in achieving good governance because it helps track day-to-day
attendance of the employees (Maggay, 2017)
The BAMS has been successfully developed and deployed. However, it
can be improved to have a better and more advanced application. For future
improvement, the researcher has the following recommendations: 1) there should
be a customized packaging of the BAMS. Instead of using separate computer
peripherals such as keyboard, mouse, monitor, system unit (which contains the
CPU) and the biometric fingerprint reader, the suggested packaging should be all
in one. Also, you can carry it in single handling without compromising the features.
2) The BAMS is helpful in monitoring the attendance of the employees especially
for the leave card in-charge, and it gives ease and it lessens the cost from the
government. Hence, the researcher highly recommends that the system should be
maintained and sustained. (Maggay, 2017)
Network-based payroll system for novelette municipal office
Noveleta Municipal Office is located at Noveleta, Cavite. Currently, the
Municipal Office has 200 employees who are categorized into two types: Regular
Employee and Employee with Job Order. They use a manual system for their
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payroll. Because of the numerous employees working in the municipality, they
have difficulty computing the salary for every pay period. Thus, an automated
payroll system was proposed to improve their manual payroll process. Network-
based Payroll System for Noveleta Municipal Office was developed to provide
accurate and efficient salary computation. It aimed to lessen the work done and
time allotted in doing the payroll. It provides security and easy file maintenance. It
also generates necessary reports. The proposed system was developed using
Microsoft Visual Basic.net programming language, Microsoft SQL Server 2005 for
the Database, and Crystal Reports v.9 for the report generation. (Atog, Cruz, &
Marce, 2008)
Technology nowadays is rapidly developing. In business, computerized
systems with different purposes are used to cope up with the modern world. One
of the systems that are being developed is the payroll system which involves the
process of salary computation. During the early years, Noveleta was a barrio of
Kawit. Its restful atmosphere, brought by the sea, wind and beautiful sunset, and
complemented by its warm, hospitable, amiable people had both attracted
vacationers from all places. (Atog, Cruz, & Marce, 2008)
Through the years, Novella's population increased considerably. This
prompted Gov. Gen. Jose Gandara to have it separated from Kawit to become an
independent town.Currently, the Municipal Office has 210 employees who are
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categorized into two types: Regular Employee and Employee with Job Order
(EJO). Regular Employees are those included in the Plantilla Positions and
receive benefits, while EJO such as the Street Sweepers and Office Clerks are
those who do not receive benefits. Regular employees receive PERA, 13-month
pay, ADCOM, clothing allowance, and Productivity Allowance. Added benefits
such as the RATA, Travel Allowance and Cash Gift are given only to the Office
Heads. Employees under the offices of the Department of Agriculture, MSWD, and
MHO are also regular employees, but they have different computation because
their salary is specified by their National Office. (Atog, Cruz, & Marce, 2008)
MHO receives additional benefits such as Hazard Pay, Subsistence and
Laundry. Regular employees are given different kinds of leave, namely: vacation
leave, maternity leave, force leave, and sick leave. They are allotted with 1.25
days of allowable leave per month.If the point is not fully consumed within the
month, it is added to points allotted for the succeeding months. The deductions
from the salary of each employee are Philhealth, GSIS, Withholding tax, Pag-ibig
contribution, and other loans. The current payroll system is done manually. It
passes through different offices, namely, HRMO, Treasury and Accounting. HRMO
is in charge of the attendance record of employees. They compute for the
absences, tardiness, over time, and under the time of each employee. The
accounting office computes for the deduction of each employee and produces
29
copies which are given to the treasury office. The treasury office handles the
computation of salary and uses MS Excel to compute and stored data. The basic
salary given to regular employees depends on their position. For the regular
employee, there is a corresponding rate per position. For the Employee with Job
Order, the Mayor approves the submitted proposal of salary rate given to them.
Salary is distributed every 15th and last day of the month. The working days
counted for the computation of salary every 15th day start from the 26th day of the
previous month until the 10th day of the current month. As one of the government
offices, Noveleta Municipal Office should offer good service for their constituent.
To provide this kind of service, a computerized system is needed. (Atog, Cruz, &
Marce, 2008)
Lan-based employee monitoring and payroll system of pathfinder marketing
incorporated
In our fast-paced technology today, our country revolves into its
innovations and modern technologies. As a third world country, we are not really
into the newest technologies the other country might have but, we are pulling into
it as years went on. "The first rule of any technology used in a business is that
automation applied to an efficient operation will magnify the efficiency." (Bill
Gates,2009). According to Olivar (2010), "Payroll System is the heart of Human
Resource System of an Organization." The solution has to take care of calculation

30
of the salary as per rules of the company, Income-Tax calculation and various
deductions to be done from salary based on the daily time record using the
“Biometric Attendance Record System” including statutory deductions like income
tax and Provident Fund deductions. Another study, the main focus of the system
should handle employee’s records such as Employee List, Add New Employee,
edit new Employee, Bonus and pay slip for the administrator. (Daigan , Pagara , &
Mabulay , 2017)
The multi-function of technology for its advance system is also an
important factor for a company to use the software. It makes efficient use of the
advance technology has the ambition to discover more. As stated by (James
Roosevelt). It has to have a payroll tax that's dedicated to Social Security. The
social security tax has been very successful over the years in raising almost all of
our elderly citizens out of poverty. Payroll system and in line with Employee
monitoring system is one of the most important systems that a company needs for
it gives the accurate and fast process of work. (Daigan , Pagara , & Mabulay ,
2017)
Pathfinder Marketing started on September 30, 1997, as Food
Beverage Confectionary (FBC) sub-distributor of Universal Robina
Corporation(URC) then enrolled with Independent Business Management (IBM).
As years went by they were being upgraded to Regional Distributor and change its
31
name as Pathfinder marketing is located at Buhayco Warehouse, Julio Pacana
Street Cagayan De Oro City beheaded by Mr. Ryan Jun Cagaanan as Office
Manager. The marketing aims to be one of the most efficient and hardworking
product distributors of the country. It serves people for almost eight years; the
main office of PM is located at EI Salvador Misamis Oriental. (Daigan , Pagara , &
Mabulay , 2017)
Synthesis of the Study
Attendance and Payroll System
Network - based payroll system

Secured Employee Attendance
Fingerprint - based Attendance
Monitoring and Payroll System

Biometric Attendance System
An Attendance Monitoring
System Using Biometrics
Monitoring and Payroll

Development Employee
Biometric Attendance
for Novelete Municipal
Lan - based employee

SYSTEM
Biometric Attendance
Management System
Management System
Monitoring System
of Pathfinder
System
FEATURES
Biometric
Technology
Payroll Management
Attendance
Monitoring
Network - Based
System
Table 2.1 Synthesis of Related Literature and Studies
Table 2.1 shows the ideas and concepts taken from the literature
gathered and the idea or thoughts about other biometric-based attendance

32
monitoring and payroll systems. Wherein the checked fields indicate the systems
capability, on the other hand, the blank fields indicate the systems incapability.
33
CHAPTER III
RESEARCH METHODOLOGY AND DESIGN
In this chapter, the system follows a series of step-by-step process to
finish the system and attain its objectives. Techniques and tools were used in each
step for the development of the system.
INSTRUMENT USED
To obtain the necessary data in this study, the researchers used the
following methods. The researchers used the interview method to gather
information and data needed in this study. Interview method was conducted to
ensure the responses to certain questions intended to obtain information about
the problem. With this method, the researchers can identify the existing problem
of the existing system. The proponent conducted an Interview. This is composed
of the profile of the officials and queries for data gathering. It is a set of questions
arranged in a sequence.
Online Research
It allows the proponents to practice their interest in regards to the
system improvement, to learn additional knowledge, to enhance problem-solving
skills and to challenge individuals in new ways. With a self-initialized research
project,
34
leave product of ideas that represent the proof of interests and studies, and
possibly, a real contribution to knowledge.
Interview
It is a personal conversation with some purpose, and it has a question
and answer format. The proponents had set a series of subsequent appointment
with the Monlimar Development Academy Inc.'s administration regarding the
currently proposed system know about their attendance system goals. This
technique gives the researchers an insight into the interviewee's ideas. An
interview guide was prepared to understand the visions of the employees of
Monlimar Development Academy Inc. regarding their present system that they are
being used.
Questionnaire
A list of analyzed question or research that is asked to the respondents,
which designed to extract specific information. It distributes four primary purposes:
to (1) collect suitable data or information, (2) generate similar and responsive to
the analysis, (3) reduce bias in formulating and asking the question, and (4) make
questions varied.
35
Questionnaire
1. What is the current system used in Attendance Monitoring and Payroll
System?
2. What are the problems regarding the existing system?
3. What are the problems faced by the Administration about the existing
system?
4. There is a file security feature in the existing system? If yes, how does the
data being stored?
Waterfall Model
The proponents use the Waterfall application for System Development
Process Model, the waterfall model describes a development method that is linear
and sequential. It has distinct goals for each phase of development. Phases are
processed and completed at one time and work well for smaller projects where
requirements are very well understood where feedback loops exist between each
stage so that as new information is uncovered or problems are discovered, it is
possible to go back to a stage and make the appropriate modification.

36
Requirement
andGathering and
Analysis
System Design
Implementation
Testing
Deployment of
System
Maintenance
Figure 3.1 Waterfall Model
Waterfall Model Advantages (1) simple and easy to understand. (2) It is easy to
manage due to the model's rigidity – each phase has specific deliverables and a
review process. (3) Phases are processed and completed one at a time, or Phases
do not overlap. (4) This model works well for smaller projects where requirements
are very well understood.
Waterfall Model Disadvantages (1) Once an application is in the testing stage; it
is challenging to go back and change something that was not well-thought out in
37
the concept stage. (2) Requires highly skilled developers/designers. (3) Modeling
skills with high dependency. (4) Inapplicable to the projects where requirements
are at a moderate to high risk of changing.
The phases of the Waterfall Model Are Requirements, Analysis, Design, Coding,
Testing, and Acceptance.
I. Requirements. The proponents conducted an initial interview together with
the School Principal of Monlimar Development Academy to understand the
flow of the current system that will serve as a guide in developing a new
system.
II. Analysis. The proponents analyze the user requirement target and
determined the hardware and software needed to develop the system.
III. Design. The proponents created the flow chart based on the analysis and
design user interface based on the requirements of the user.
IV. Coding. The researcher performed the actual coding based on the required
design using Visual Studio Enterprise 2017 as front-end and Microsoft SQL
Server 2017 as the back-end.
V. Testing. The researchers test the program to ensure that it is error-free and
fully meet the requirements outlined in the first step.

38
VI. Acceptance. The researcher turned over the program to the target user for
its implementation.
Testing
Employee
Information
BIOMETRIC ATTENDANCE
MONITORING AND PAYROLL
INPUT SYSTEM OUTPUT
Attendance Report,
Absent Report, and
Payroll Report
Figure 3.2 Black box Testing
Figure 3.2 illustrates the containing input and output's flow in the
system. In testing, the proponents evaluated the proposed system using the Black
Box Test. Employees Preferences are the proposed system's primary input. The
system will process these inputs to generate daily time records or reports and pay
slip.
39
Table 3.1 – Table Result 1 Log-in
Log in 13/11/2018 18/01/2019

If fails to login three(3) times
Verifies username and password
Forgot password function
Attendance
Verifies Employees Identification
Announcements
Search and view Announcement list
Create Announcement
Update listed Announcement
Attendance Record
Search and view Attendance record
Print preview Attendance record
View preview individual attendance report
Employees
Search and view employees
Add new employee
Update employee management and information
Administration preferences
Payroll
Search and view employees
Generate payroll
About Us
Displays information about the proponents
Log out
Exit the user
The table below shows the result of the systems log-in form, Time in and
out attendance feature that uses fingerprint, setting Announcements, functions in
terms of reports, employee management, and generating Payroll.

40
CHAPTER IV
THE NEW SYSTEM
This chapter explains the overview of the new system. This chapter
includes the Non-Functional System Requirements, Design and Implementation
Coordination, Functional Specifications, System Flow, Technical Specification,
System Requirements, and Security.
Overview
The Biometric Attendance Monitoring and Payroll System for Monlimar
Development Academy Inc. provide fast, accurate and secured attendance
system. The system is designed to eliminate the difficulties encountered during
manual attendance monitoring and payroll operations. The system is also capable
of generating reports such as Daily Time Record (DTR) and Payslip. The new
system will be implemented in the School Campus Registrar.
Non-functional System Requirements
Usability - The proponents designed a user-friendly system that can be easy to
manipulate by the user.
Security – The system is protected with the password in logging-in and fingerprint
for attendance verification, making the system inaccessible to unauthorized
persons.
41
Efficiency – The system is designed to convert the frequent attendance
monitoring and payroll operation into an automated one. This will minimize the
time consumed to perform attendance reports and pay slip.
Maintainability – The system could be adjusted at any instance for as long as the
user passes through the system’s security level. This attribute of the system also
provides flexibility.
Reliability – The system can generate accurate and timely reports such as daily
attendance records and pay slip.
Design and Implementation Consideration
Business Rules
1. Must be a Monlimar Development Academy’s Employee.
2. Administration preferences are prioritized.
3. Designated random reports for any violated attendance rules.
4. Immediately Daily Time Record.
5. Accurate generated payslip report.

42
Data Flow Diagram of the New System
FINANCE
MANAGER
Payroll
Payroll Time Log
confirm
Reports validation
ation
Edit Faculty and Employee

Faculty Information Information
BIOMETRICS
View own Reports ATTENDANCE Receive the Attendance
MONITORING AND Report Monitoring
PAYROLL SYSTEM
FACULTY Edit Faculty Receive and PRINCIPAL

and view all
Employee reports
Information
OWNER
Figure 4.1 Context Diagram

43
The figure 4.1 shows a context Data Flow Diagram that is drawn for a Biometric
Attendance Monitoring and Payroll System. It contains a process that represents
the system. It also shows the external entities who will interact with the system,
such as Owner, Faculty, Finance Manager and Principal. In between the
Process and the external entities, there is data flow (connectors) that indicate the
existence of information exchange between the entities and the system.
Top Level Data Flow Diagram

44
Faculty Information
FACULTY 1
REGISTRATION
Save Faculty
EDIT EMPLOYEE Information
INFORMATION Save Information
Edit Faculty and
Employee Get the data Faculty
Information Information List
Edit Faculty and Employee Information
OWNER
Save 2 Save Information
View own reports
Information
BIOMETRIC-
BASED Compare Data
Receive and view all the reports
ATTENDANCE
Multiple Time Log
Input Data
Receive and view all the reports
TIme Details
Attendance 3 confirmation
PAYROLL FINANCE
Record MANAGER
COMPUTATION
Validating TimeLog
Save the Computed payroll
Save the Validated
Time Log
PRINCIPAL
4
VALIDATE TIME
Receive the Attendance Report
LOG
Monitoring
Payroll Database
Data 5
Input data
GENERATE
REPORTS
Figure 4.2 Top Level Data Flow Diagram

Figure 4.2 illustrates the top-level data flow diagram of the proposed system:
Biometric Attendance Monitoring and Payroll System contain four processes, four
external entities and four data stores.

45
Based on the diagram, the faculty entity will go through the process of registration,
and once the registration process was done, the data store the updated Faculty
information list.
Finance Manager can edit the information from multiple time log storage and daily
time record storage and once the data was gathered from daily time record the
data forwards to the Payroll Computation Process then stores in Payroll Database.
Reports through the Generate Reports process, which takes Payroll and DTR
details as input will generate the Payroll Report, Attendance Record, and Teaching
staff list of absences report.
The Principal can also initiate the Generate report process by providing the Time in
and out details from daily time records storage.
System Boundaries
The system boundary is defined as the boundary between the new
system being developed and the environment around it. It signifies the system that
will be accurately automated and the part in which security is being emphasized.
System Use Case Diagram
The system use case diagram shows the relationship of the actors,
goals, and dependencies between their use cases.

46
Figure 4.3 – System Use Case Diagram
Figure 4.3 shows how the proposed system would operate. It explains the
functionality where the proposed system provides.

47
System Flow
BIOMETRIC ATTENDANCE MONITORING AND PAYROLL SYSTEM
EMPLOYEE PRINCIPAL FINANCE MANAGER OWNER
No
Review &
Input payroll
Registration Approve as
period hours
Register complete and needed
correct?
Review
completeness
Input
Fingerprint Yes
to scanner
No Review and
Overtime? Yes
Finalize
Match? Yes Atttendance record No No
Contact Generate
employee Payroll
Report to the
Finance manager
Attendance
Record
Yes
Print Payroll
Phase
Figure 4.4 - System Flow

48
Figure 4.4 illustrates the workflow of the proposed system. It describes the flow of
activities between the Employee, Principal, Finance Manager and the Owner.
Technical Specification
Domain Object Modelling
Table 4.1 shows the list of classed used as reference in creating the class
diagram.
Class/Object Attributes Methods

Search, Add, Edit and Update
Employees information as well as
Owner Username/Password
view also generate and print
reports
Search, Add, Edit and Update

Employees information(User Level
Finance Manager Username/Password and Salary/Gross pay Excluded)
as well as generate also view and
print reports
Search, Add, Edit and

Update Employees
Information(User Level and
Principal Username/Password
Salary/Gross pay Excluded) as
well as
View and Print Reports
49
Records
Employee Username/Password
View User Attendance
Records
Table 4.1 represents list of classes that show the user level and its
limitation.
Class Diagram
Figure 4.5 - Class Diagram

50
Data Dictionary
Data Dictionary discusses the properties of data elements used in the
designed system, where it shows the Data type, Primary key, Description and the
Sample data, wherein each of the given corresponds a major function to the
system.
Table 4.2 – Data Dictionary of Absent
Primary Sample
Data element Data types Description
key data
Emp_Id varchar(50) Yes Identification number 20180000
Evangelio,
Emp_Name text No User's name
Ezekiel A.
Date data No Absent date 21/01/2019
Table 4.2 Gives employee id, name, and absent date data field, which
shows absent list.
Table 4.3 – Data Dictionary of Deduction
Primary Sample
key data
Identification
Deduction_Id varchar(50) Yes 1
number
SSS_EEP float No Employee Share 2
Pagibig_EEP float No Employee Share 2
Philhealth_EEP float No Employee Share 2
SSS_EER float No Employer Share 2
Pagibig_EER float No Employer Share 2
Philhealth_EER float No Employer Share 2
51
Table 4.3 shows the data field that regards deduction computations.
Table 4.4 – Data Dictionary of Employee
Primary
Data element Data types Description Sample data
key
Identification
Emp_Id varchar(50) Yes 20180000
number
User's
L_Name text No Evangelio
lastname
User's
F_Name text No Ezekiel
firstname
User's middle
M_initial text No A.
initial
Gender
Gender text No Male
identification
Emp_Marital_Stat varchar(50) No Marital Status Single
Pag_ibig_No varchar(50) No Pagibig No. 91521187155
Phil_No varchar(50) No Philhealth No. 18025158969
SSS_No varchar(50) No SSS No. 04-0751449-0
User's gross
Gross Pay varchar(50) No 20000
pay
Department Elementary
Department text No
included Department
Position text No User's position Teacher
Session_Start time(7) No Work start time 8:00am
Session_End time(7) No Work end time 5:00pm
Emp_Img image No User's image 1x1.jpeg
User's 0x00F87E01C82
Emp_Bio image No
fingerprint id AE
Emp_Password varchar(50) No Password Frans123
User_Level varchar(50) No User level user
Total_Hrs varchar(50) No Total Hours 9
Employee
Status varchar(50) No Active
Status
52
Table 4.4 shows the employee data field in the database
Table 4.5 – Data Dictionary of Daily Time Record

Primary
key
Identification
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
TimeIn time(7) No User's time-in 8:01am
TimeOut time(7) No User's time-in 5:00pm
Mins_Late text No No. of mins late 1
No. of mins
Mins_Undertime text No 0
undertime
Total_Hrs text No Total no. of hours 8.9
Date date No Date 22/01/2019
Day varchar(50) no Day to day Monday
Table 4.5 shows the employee’s daily time record data field in the
database
Table 4.6 – Data Dictionary of Event
Primary Sample
key data
Identification
Event_No varchar(50) Yes 1
number
Event_Name text No Event name Meeting
Date_Start date No Event start date 22/01/2019
Date_End date No Event end date 22/01/2019
Location text No Event location Faculty
Members text No Members included All
53
Table 4.6 shows the Event data field in the database.
Table 4.7 – Data Dictionary of Leave
Primary
key
Identification
number
Evangelio,
Name text No User's full name
Ezekiel A.
Re text No Reason Health condition
T_leave text No Leave type Sick leave
D_from date No Leave start date 24/01/2019
D_to date No Leave end date 25/01/2019
Leave total
Total_Days varchar(50) No 1
days
Leave_Type varchar(50) No Leave with pay Paid
Status varchar(50) No Approval Approved
Request date
Date_Created date No 22/01/2019
created
Table 4.7 shows the leave data field in the database, which regards
creating and viewing employee leave.
Table 4.8 – Data Dictionary of Payroll
Primar Sample
y key data
payslip control
Control_No varchar(50) Yes 1
number
Identification
Emp_Id varchar(50) No 20180000
number
User's Evangelio,
Emp_Name text No
fullname Ezekiel A.
54
Payroll start 01/01/201

Pay_Start date No
date 9
Payroll end 15/01/201
Pay_End date No
date 9
total hours for
Total_Hrs varchar(50) No 80
the period
employees
Hrs_Rate varchar(50) No 70
hour rate
sss total
SSS_Deduction varchar(50) No 100
deduction
philhealth total
Phil_Deduction varchar(50) No 100
deduction
pagibig total
Pagibig_deduction varchar(50) No 100
deduction
overall
Total_Deduction varchar(50) No 300
deduction
total tax
Tax varchar(50) No 0
deduction
employees net
Net_pay varchar(50) No 5600
pay
number of
Leave_With_Pay_Day
varchar(50) No leave days 0
s
with pay
payroll
15/01/201
Date_Created date No generation
9
date
generator Evangelio,
Prepared_By varchar(50) No
name Ezekiel A.
Table 4.8 shows the Payroll data field in the database, which regards
payroll computation of each employee.

55
Table 4.9 – Data Dictionary of Tax
Primary Sample
key data
Bracket varchar(50) Yes Tax Bracket 1
Min_Income varchar(50) No Minimun Income 0
Maximum
Max_Income varchar(50) No 250000
Income
Constant Tax
Constant_Deduction varchar(50) No 0
Deduction
Percent Tax
Percent_Deduction varchar(50) No 0
Deduction
Table 4.9 shows the Tax data field in the database, which regards Tax
equivalent in every employee wage.
Table 4.10 – Data Dictionary of Multiple Time log
Primary
key
Identification
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
Time in and Time
Activity text No Activity description
out
Time_ time(7) No Time of activity 8:01am
Date_ date No Date of activity 22/01/2019
Remarks varchar(50) no time log remaks ignored
Table 4.10 shows the employee data field in the database, which
regards to number of time in and time out repeatedly.

56
Table 4.11 – Data Dictionary for Over Time
Primary
key
Overtime_Id varchar(50) Yes Overtime Id 1
User's
Emp_Id varchar(50) No Evangelio, Ezekiel A.
fullname
Overtime
Total_Ot_Hrs varchar(50) No 7
Hours
Days with
Schedule_Day varchar(50) No Monday
Overtime
Table 4.11 the table shows the employees scheduled overtime/
overload.
Table 4.12 – Data Dictionary for Screen-Inventory
No. Name of Forms Description User
Developers Contact
1 AboutUsFrm Owner
Information
Image Capturer For Owner, Finance
2 CaptureImage
Registration Manager, Principal
Fingerprint Confirmation
3 ConfirmFrm All
Form
Attendance Monitoring Owner, Finance
4 DTRFrm
Form Manager, Principal
Fingerprint Enrollment Owner, Finance
5 EnrollmentForm
Owner, Finance
6 EventsFrm Events Rgistration Form
Manager, Principal
7 MainFrm Main Dashboard Form All
User Account and
9 MyAcct All
Monitoring Form
57
Payroll Registration and Owner, Finance

10 PayrollFrm
List Form Manager
Owner, Finance
11 PrintFrm Document Printing Form
Manager, Principal
Employee Registration Owner, Finance
12 RegFrm
Owner, Finance
13 Report Printing Preview Form
Manager, Principal
Server and Database
14 ServerFrm All
selection Form
15 SignFrm Account Signin Form All
Figerprint Verification
16 VerificationForm All
From
Table 4.12 shows the forms that the Owner, Finance Manager, Principal
and Employee interface.
User Side Screen Transition
Database
Server
Time in and
Slideshow Announcement
out
Figure 4.6 User Side Screen Transition
Figure 4.6 represents the screen transition of the user side of the
designed system. The Time in and out, slideshow, and announcement are the
functions that can be seen at the user side.

58
Admin Side Screen Transition
Database
Server
Login
Manage
About Us Leave Account Attendance Payroll Announcement
Employees
All Daily Time Payslip Add

Leave List Profile Record Announcement
Employee List
Records
Leave Attendance Generate Edit Register

Attendance Announcement Employee
Review Record Payslip
Delete
Payslip Deductions Announcement
Leave Tax
Figure 4.7 Admin Side Screen Transition
Figure 4.7 represents the screen transition of the Admin side of the
designed system. The Account, Attendance, Payroll, Leave, Announcement and
Manage Employees are the buttons that can be seen at the main menu or
dashboard, and those things that are under those buttons are the corresponding
things that can be done when the user clicks one of those buttons.
59
Component Design
Biometric Attendance Monitoring and Payroll System
Owner Finance Manager Principal Employee
Search, Add, Edit Search, Add, Edit

Search, Add, Edit and Update and Update
and Update Employees Employees
Employees information(User information(User
information Level and Salary/ Level and Salary/ Records
Grosspay Grosspay View User
Excluded) Excluded) Attendance
Records
view, generate view, generate view, generate

and print reports and print reports and print reports
Figure 4.8 - Class Diagram
Figure 4.8 illustrates the Component Design of the new system. There are
four (4) user types, Owner of the Monlimar Development Academy, Principal,
Employee and the Finance Manager that can access the whole system.
60
Screen Layout
Server Form
Figure 4.9 Server Form
Figure 4.9 shows the server form where the administrator is required to
fill the Server address, Database Name, Username and password. Both admin
side and user side of the system is required to fill up the information.
61
Time in and Time Out Form
Figure 4.10 User Side/ Time in and out form
Figure 4.10 shows the user side of the system it’s also shows the
interface where the employee enter his or her employee number and a pop-up
form that indicates the employee to scan his or her registered fingerprint to the
device and once the employee’s information was verified It will displays the name
of the employee, Job Description, schedule, and time in/out. The User Side form
also display the Announcements and queuing of first five who had their time in and
out
62
Login Form
Figure 4.11 Login Form
The system authenticates each user’s Id number and password when
entering. When the user enters incorrect ID Number or password, there will be an
error message box “Invalid Username/Password” will prompt in your screen.
Forgot Password is also available and it will require the employee number and the
scanned fingerprint to recover the account.

63
Dashboard
Figure 4.12 Admin side /Dashboard
Figure 4.12 displays the system dashboard where the users can choose
from My Account, Employee Attendance, Payroll, Print Reports, Leave,
Announcement, Manage Employees and log out.
The Features above is not all available for the User. There is an Access
Level for every user level. As for the Owner all system features is available, for the
finance manager editing the user level and basic salary are restricted further in the
user level the principal level and lower is restricted on accessing the payroll
management and lastly the user level can only access my account and logout.
64
My Account
Figure 4.13 My Account
The Figure 4.13 displays the My Account Dashboard where the users
can choose to view his or her Profile, Pay slip, Attendance Record, and Leave list.
65
Profile
Figure 4.14 - Profile
The Figure 4.14 shows the profile of the user includes the Employee
Basic Information and Work Schedule.
My Payslip
Figure 4.15 – My Payslip

66
The Figure 4.15 the user can view the list of his or her previous pay slip.
My Attendance Record
Figure 4.16 – My Attendance Record
The Figure 4.16 the user can view his or her Attendance. Every user
has this feature.
My Leave List
Figure 4.17 – My Attendance Record

67
The Figure 4.17 the user can view and fill up a leave form. Every user
has this feature.
Fill-up Leave From
Figure 4.18 – Leave Form
The Figure 4.18 the user can fill up his or her leave form. Every user
has this feature.

68
Employee Attendance
Figure 4.19 – Employee Attendance
The Figure 4.19 displays the Employees Daily Time Record and
Attendance for the day. This feature can be viewed by the finance manager,
principal and owner user level only.

69
Employee’s Daily Time Record List
Figure 4.20 – Employee’s Daily Time Record List
The Figure 4.20 under Employee’s Daily Time Record List shows the
employee Attendance list. This feature can be viewed by the finance manager,
principal and owner user level only.
Figure 4.21 – Employee’s Daily Time Record List

70
The Figure 4.21 under Employee’s Daily Time Record List shows the Employee’s
Absent Record List. This feature can be viewed by the finance manager, principal
and owner user level only.
Employee’s Attendance List
Figure 4.22 – Employee’s Attendance List
The Figure 4.22 displays the Employee’s Attendance list for the day
includes information such as employee name, Time in/out, minutes late, minutes
under time, total hours, date and day. This feature can be viewed by the finance
manager, principal and owner user level only.

71
Manage Employees
Figure 4.23 – Manage Employees
The Figure 4.23 displays the Register Employee Features and viewing
of Registered Employee and Employee over time. This feature is available for the
finance manager, principal and owner user level only.

72
Register Employee
Figure 4.24 – Register Employee
The Figure 4.24 above displays the registration for the new user the Id
number will automatically generated. The system requires the completion of the
Employee Information, Work Schedule and work Information so that the
registration for the new user can proceed to the next step. This feature is
available for the finance manager, principal and owner user level only.
.
73
Enrolment Fingerprint
Figure 4.25 – Enrolment Fingerprint
The Figure 4.25 above displays the registration for the new user. In
enrolling Fingerprint the new user required to scan his or her fingerprint using the
device. The system will require 4 fingerprint samples for the registration this
feature is available for the finance manager, principal and owner user level only.
74
Capture Image
Figure 4.26 – Capture Image
The Figure 4.26 above displays the registration for the new user.
Employee Image is required for the registration the system can capture or browse
an Image. This feature is available for the finance manager, principal and owner
user level only.

75
Registration Summary
Figure 4.27 – Registration Summary
The Figure 4.27 above displays the summary of the registration for the
new user. This feature is available for the finance manager, principal and owner
user level only.

76
Registered Employee List
Figure 4.28 – Registered Employee List
The Figure 4.28 above displays the list of registered employee includes
the employee information such as Employee Id, Name, Gender, employee type
pag ibig number, Phil health number SSS number, Gross Pay, department and
Job Description This feature is available for the finance manager, principal and
owner user level only.

77
Employee Overtime
Figure 4.29 – Employee Overtime
The Figure 4.29 above displays the list of registered employees and the
list of employees with overtime, additionally the figure displays the scheduling of
employees overtime/overload.
78
Payroll Management
Figure 4.30 – Payroll Management
The Figure 4.30 displays the Payroll Management with features
including: viewing of payslip records generation of payslip deduction management
and tax management. This feature is only applicable for finance manager and
owner.
79
Payslip Record List
Figure 4.31 – Payslip Record List
The Figure 4.31 displays the list of payslip that is being generated by
the finance manager and/or owner the figure is accessible through figure 4.30
80
Payslip Generation
Figure 4.32 – Payslip Generation
The Figure 4.32 displays the list of employees that is applicable for
payroll generation having the active status. The figure also displays the range on
which the payroll is being generated and the payroll generation date.
81
Deduction Management
Figure 4.33 – Deduction Management
The Figure 4.33 displays the list of deductions and the interface in
which the deduction can be add and edit.

82
Tax Management
Figure 4.34 – Tax Management
The Figure 4.34 displays the list of tax brackets and the interface in
which the tax bracket can be add and edit.

83
Announcement
Figure 4.35 – Announcement
The Figure 4.35 displays the list, Adding, Editing, and Deleting, of
Announcement.
84
Adding of Announcement
Figure 4.36 – Adding of Announcement
The Figure 4.36 displays Interface in which announcements can be
added in database.
85
Editing of Announcement
Figure 4.37 – Editing of Announcement
edited in database.
86
Deleting of Announcement
Figure 4.38 – Deleting of Announcement
deleted in database.
87
Leave List
Figure 4.39 – Leave List
The Figure 4.39 displays Interface for the leave list and viewing of
employees leave request.

88
Generate Report
Figure 4.40 – Generate Report
The Figure 4.40 displays Interface in which employee record,
attendance record, payroll record, payslip, and absent record can be printed.
89
CHAPTER V
SUMMARY, CONCLUSION AND RECOMMENDATIONS
In this chapter, the summary and conclusion of the project study are
being presented by the proponents. Also included is the recommendation for the
future researcher for their further studies.
Summary
Biometric Attendance Monitoring with Payroll Management System was
designed to make attendance monitoring, and payroll process automated also
includes a faster operation for Monlimar Development Academy Inc.
administration. It minimizes the problems encountered during the manual system.
Conclusion
After all the studies, research, analysis and observation, the
proponents, therefore, conclude that Monlimar Development Academy Inc.’s
administration is having difficulties on their existing system particularly on
generating and distributing attendance and payroll reports.
The proponents have studied and looked into different consideration
and have analyzed every procedure within the existing system to occur with
competent software and design.

90
Recommendation
The proponents highly recommend improving the Biometrics
Attendance Monitoring and Payroll System by using more advanced biometric
technology and adding a mobile application that will help the employee in
monitoring their Daily Time Records and files more conveniently.

Biometric Attendance Monitoring With Payroll System (BAMAPS)

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Biometric Attendance Monitoring With Payroll System (BAMAPS)

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RIZAL TECHNOLOGICAL UNIVERSITY

College of Engineering and Industrial Technology

improving their lifestyle. Wherein, the modern technologies, such as gadgets,

robotics, machines, takes a significant role and effects technology adaptation. It

considered as an essential tool in different fields including education, industry,

sciences, businesses, government, organizations, and home. Thus many

organizations, today, biometrics is used to track employee time and attendance

processing. Whereas, this attendance data monitoring can directly upload to

computation. Different Studies prove that biometric technology increases the

every individual that cannot be forged or duplicate by any user.

The biometric identification system is one of the most accurate systems

the attendance is transferred into payroll processing department.

Background of the Study

The Monlimar Development Academy Inc. was founded on January 16,

and Four (4) employee for maintenance.

The school principal other task is to manage and monitor the

provide a new log-in and log-out system.

Therefore, the proponents propose a biometric-based Attendance

and verification such as their Time in and out.

Statement of the Problem

Managing the Monitoring and Summarizing the report manually is one of

the problems that the administration is encountering. In which it requires a lot of

(e) time consuming, and (f) payroll errors.

time by signing from falling in line.

Time-consuming creating a summary to be passed on the finance officer is slow

1. How to develop a secured Biometric-based Technology attendance-

monitoring system and payroll system intended for Monlimar Development

2. How to implement a biometric attendance monitoring with a payroll

management system to Monlimar Development Academy, Inc.?

3. What are the relevant monitoring reports for Monlimar Development

System Design Paradigm

The system development Input-Process-Output (IPO) as shown in figure 1.1

represents how the proponents conducted the research conceptualization to solve

the identified problem and give an acceptable solution.

INPUT PROCESS OUTPUT

 Data Gathering  Requirement

Figure 1.1 System Design Paradigm

The following inputs help the proponent on developing the system.

Wherein, the proponents identified the differently available information

contributions such as Data Gathering, problem identification, objectives, project

determined that requirement analysis, process development, system testing, and

system deployment is the process to attain a desired biometric attendance

principal to gather important information such as current attendance monitoring

Problem Identification – base on the conducted face to face interview the

address the current problem.

solution during the objective identification of this developmental study. Wherein,

Delimitation – since that in all developed systems there are boundaries to be

will be able to create an attendance report.

applicable connected in the proposed attendance monitoring and payroll system by

the final output with the client's satisfactory in mind.

system's capabilities and accuracy.

the system is ready to be implemented to the target client.

Biometric Attendance Monitoring and Payroll System – attendance record,

employee record, payroll report and absent record.

The objective of the Study

The General objective of this research study is to design and develop a

the proposed system are as follows:

1. Develop a Biometric-based attendance monitoring that monitors the

Monlimar Development Academy, Inc. Faculty time in and out.

3. Test and evaluate the system accuracy and efficiency.

Scope and Delimitation of the Study

The developed system Biometrics Attendance Monitoring and Payroll