TDIMS-Finance and Accounting-Expenditure Cycle

Office Supplies Management

Office Supplies Request
Create Office Supplies Request
This is process where dealer department create reservation for office supplies.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics Execution  Materials Management  Inventory
MB21
Management  Reservation  Create

Step by Step Guide

Execute transaction code MB21.
On the Create Reservation: Initial screen, make the following entries:

Field Name R/O Values Remarks

Base date R 01/17/2016 Request date
Check against cal. R Tick
Movement Type R 201 Office Supplies movement type
Plant R 0300 Toyota Alabang, Inc.

Press “Enter” key.

On the Create Reservation: New Items, make the following entries:

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Field Name R/O Values Remarks

G/L Account R 7080100 Stationeries & Office Supplies
Cost Center R 300DAAA Finance & Accounting cost center code
Material R 2000000010 Operating Supplier material code
Quantity in R 1 Quantity
UnE R EA Unit of measurement
Plnt R 0300 Dealer code
SLoc R ST00 Stationery Storage location

HANDY HINT: If you do not know the GL, cost center or material number,
press F4 key to search. You can either search by G/L long text or cost center or
material type.

Search by G/L long text Search by cost center

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Search by material type HIBE (operating supplies)

Press “Enter” key if system displays message

Click on to create office supplies reservation document. The system displays the message
Document 0000000242 posted.

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Print Office Supplies Request

This is process where dealer deparment require to print office supplies request for
department manager approval.

Transaction Code and Menu Path

Transaction Code Menu Path

ZMMF002

Step by Step Guide

Execute transaction code ZMMF002
On the Reverse Print Program, make the following entries:

Field Name R/O Values Remarks

Reservation R 242 Office supplies reservation document
number
Preview only O Tick if require for preview only
Print only R Tick Direct printout

3. Click on

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Click on for direct printout.

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Approve Office Supplies Request

This is process where dealer department manager require to approve office supplies request
document before admin perform goods issue and post accounting document.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics Execution  Materials Management  Inventory
MB22
Management  Reservation  Change

Step by Step Guide

Execute transaction code MB22.

On the Change Reservation: Initial screen, make the following entries:

Field Name R/O Values Remarks

Reservation R 242 Office supplies reservation document
number

Press “Enter” key

On the Change Reservation 0000000242: Collective Processing, Make the following entries::

Field Name R/O Values Remarks

M (Movement on/off) R Tick Indicator allowed for goods movement

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Click on to save office supplies reservation document. The system displays the message
Document 0000000242 posted

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Post Goods Issue and Accounting Document

This is process where dealer admin will perform goods issue and post accounting document
on office supplies reservation document after dealer department manager approval.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics Execution  Materials Management  Inventory
MIGO
Management  Goods Movement  Goods Movement (MIGO)

Step by Step Guide

Execute transaction code MIGO
On the Change Reservation: Initial screen, make the following entries:

Field Name R/O Values Remarks

Transaction Type R Goods Issue Goods Issue
Document Category R Reservation Reservation
Document Number R 242 Office supplies reservation number
Movement type R 201 Office supplies movement type
Document Date R 01/17/2016 Document date
Posting date R 01/17/2016 Accounting posting date

Press “Enter” key.

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4. On the Goods Issue Reservation, make the following entries:

Field Name R/O Values Remarks

OK Tick tem OK

Click on for document checking. The system displays the message Documents is O.K.

Click on to post office supplies goods movement and accounting document. The system
displays the message Material document 4900000259 posted

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Display Office Supplies Posted Accounting Document

This is process where dealer accountant posted office supplies accounting document.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics Execution  Materials Management  Inventory Management
MB03 Material DocumentDisplay

Step by Step Guide

Execute transaction code MB03

On the Display Material Document: Initial screen , make the following entries:

Field Name R/O Values Remarks

Material Doc. R 4900000259 Office supplies material document number
Mat. Doc. Year R 2016

HANDY HINT: If you do not know the material doc number, press F4 key to search.
You can either search by material code.

Search by material code

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Press “Enter” key.

4. Click on

5. Double click on

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Display Office Supplies Stock Overview

This is process where purchasing staff to display current office supplies stock status.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics  Material Management  Inventory Management  Environment
MMBE
StockStock Overview

Step by Step Guide

Enter transaction code MMBE.
On the Stock Overview: Company Code/Plant/Storage Location/Batch, make the following
entries:
Field Name R/O Values Remarks
Material R 2000000112 Sample material number
Plant R 0300 Dealer code
Storage Location R ST00 Stationery

3. Click “Execute” button.

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Materials List
This is the process wherein dealer view the office supplies list.

Transaction Code and Menu Path

Transaction Code Menu Path

Logistics  Material Management  Material Master  Other
MM60
Material List

Step by Step Guide

Execute transaction code MM60
On the Materials List screen, Make the following entries:

Field Name R/O Values Remarks

Plant R 0300 Company Code (Toyota Alabang, Inc.)
Material Type R HIBE Operating Supplies

Material Group O ZOFFICE Office Supplies

3. Click . The system displays the list below.

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