Olathe Middle Schools

City Track Meet

Olathe District Activity Complex

Tuesday, April 30, 2019
(Rainout Day – Wednesday, May 1, 2019)

9:30 Girls / 2:00 Boys

1
 Olathe Middle Schools City Track Meet

1. Date: Tuesday, April 30, 2019 at the Olathe District Activity Complex

2. Girls: Events will start at 9:30.

Boys: Events will start at 2:00.

3. The coaches meetings will be held at the finish line at 9:00 and 1:30 respectively.

4. The deadline to enter all athletes (male and female) into Aspimeetz and assign them to their running and
field events is 8:00 pm on Monday, April 29th. The link is:
https://www.vbmeets.com/28781
 To speed up the scratch and substitution process the day of the meet, please also enter into Aspimeets
the names of athletes who may fill in for another scratched athlete. Don’t assign them to the event but
just make sure their name and grade is in the Aspimeetz system. As a result, if we do have scratches, the
process of assigning a new athlete to a race will be much easier and quicker.
 We will enter only the girls substitutions and scratches in the morning prior to the 9:30 meet. We will
enter the boys scratches and substitutions in the early afternoon.

5. SCRATCH: Removal of an athlete from an event.

a. All substitutions should be submitted through Aspimeet by the 8:00pm deadline April 29th.
However, if there are any the day of the meet they must be reported by coaches meeting. Scratches
can occur at any time during the meet.
b. Contestant who fails to report prior to the clerk of the course forming heat and lane assignments. The
event is considered closed when the clerk begins directing contestants into heats and lanes.
c. Contestant who reports to the field event judge after the start of competition.

6. ADDITIONS: No additions or substitutions are allowed after the coach’s meetings at 9:00 and 1:30.

7. Medals will be awarded to 1st, 2nd, and 3rd place finishers in each event. Ribbons will awarded to 4th, 5th
and 6th places in individual events and 4th and 5th places in relays.

8. Scoring will be: Individual 10-8-6-4-2-1

Relays 10-8-6-4-2-1

9. In the individual events each school may enter two contestants per event.

10. Only one relay team per school.

11. Each athlete gets one false start per event.

12. Contestants will be permitted 3 attempts in ALL FIELD EVENTS. No Finals.

The throwing events are hard surfaced and will require rubber soles. The jumping event surface is
rubberized and short spikes may be used.
2
13. Competition shot puts and discus will be supplied by the school running the event.

14. Staging for the races will take place at the southwest portion of the track (look for benches). Also, keep all
coaches and athletes away from the finish line area. This will allow the electronic timing device to work
properly. Please instruct your team appropriately. Please assist with supervising your team.
15. All contestants must be eligible under Olathe School District and KSDE regulations.
a. In track and field, 6th graders shall not participate in more than three (3) events per day, including relays.
b. In track and field, 6th graders shall not participate in more than two (2) races of 440 yards or 400 meters or more per day.
c. For track and field, 6th grade students may not compete in any race of more than 1600 meters.
16. All awards will be placed in a team envelope and delivered to your school when they are completed.
17. Meet results will be sent to your school athletic director as soon as possible. You can also get live results
from the phone app Track Meet Mobile for a minimal cost.
18. A hospitality area will be provided for coaches, administrators, and workers in Northeast locker room.
19. All schools please bring at least two walkie-talkies for use at your assigned event and keep on Channel 1
with the HYT radios.
20. The electronic video timer will be used. Robert Weber is in charge of timing the meet.
21. In case of severe weather during the meet, each school should take cover in the following locations:
CT & PRT in the Northeast locker room
IT, OT & SFT in the Northwest locker room
FT & CST in the Southeast locker room
PT, ST, & MT in the Southwest locker room.
22. No pacing – especially down the home stretch
23. Athletes are encouraged to not wear jewelry during their competitions.
24. Uniforms are the coaches’ responsibility. While we encourage schools to have like uniforms, we understand
due to numbers and finances they may not all match. Athletes will not be disqualified or penalized for this issue.
25. If there is a concern or issue please bring the concern to your building administrator who will then take it to
the rules committee consisting of Tim Brady, Rick Sola, Sarah Guerrero, and JJ Libal.
26. All Schools—Please bring trash bags to clean up ODAC during and after the event.

Order of Events (as per KSHSAA recommendation)

In order of grade: 6-7-8
75m Hurdles (7-8 only)
100m Dash
1600m Run
400m Relay
400m Run
800m Relay
800m Run
200m Dash
1600m Relay (7-8 only)

Field Events
Shot put 6th 7th 8th
Discus 8th 6th 7th
Long Jump 6th 7th 8th
3
High Jump (Pit #1) 7th 6th
High Jump (Pit #2) 8th
NOTE: All results will be posted near the concession stand.

Field Event Excusal Procedure:

Contestants should report promptly to the event judge. Once a judge calls a contestant for an event, the
contestant has two minutes to initiate an attempt unless they are excused by a judge. The judge will tell the
contestant when they should return for their remaining attempts. Please remind all athletes to check in and
check out.

Lane Assignments
Individual Events: 3 heats with 6 or 7 runners in each heat (2 entries per school). The heats will be divided
by the 6 fastest times in heat 1, followed by the second fastest times in heat 2, and then the third fastest times in
heat 3.
Relay events— There will be two heats (one entry per school) in each relay with the 5 fastest times in heat 1,
followed by the 5 slower times in heat 2.

Olathe District Middle Schools City Track Meet

Meet Responsibilities for Supporting Schools

Each school will be assigned an event or duty they are in charge of administering. Please provide equipment
necessary to run your event. ODAC will provide one high jump pit, one crossbar, one set of high jump
standards, starting blocks and hurdles, and one rake per jump pit…Tim Brady will coordinate obtaining a 2nd
high jump pit, standards, and crossbar as well. Please assign trained workers with knowledge of the event rules
and procedures. Students should not be official spotters. The head judge at each event should bring a walkie-
talkie for use at their event. This will aid in calling the next age group to your event. Please provide a copy of
the rule book pages pertaining to your event responsibility. Event results should be taken to the scoring table at
the finish line at the completion of each competing grade level.

Each school should be prepared to provide a timer with stopwatch (coach) for the finish line if there are
technical difficulties with the electronic timing system. Hopefully this will not be necessary.

PT:. Discus
Equipment: Measuring tapes, Walkie talkie, clip board, 2 official discus
Workers: One Adult Event Judge, One Adult Marker, and two discus retrievers

OT: Long Jump:

Equipment: 2 Measuring tapes (One for runway), Rake- Provided by ODAC, walkie talkie, clip board
Workers: One Adult Event Judge, One Adult Marker and two workers/rakers.

IT: Shot Put:

Equipment: Measuring tape, clip board, walkie-talkie, official shot puts for each size.
Workers: Adult Event Judge, One Adult spotter, One retriever, Two measuring tape attendants

4
MT: High Jump (Pit #1)
Equipment: Walkie talkie & Clip Board
Workers: One Adult Event Judge and two workers.

Boys 6th – 3’10” 7th – 4’4”

Girls 6th – 3’6” 7th – 3’8”

SFT: High Jump (Pit #2)

Equipment: Walkie talkie & Clip Board
Workers: One Adult Event Judge and two workers.

Boys 8th – 4’6”

Girls 8th – 3’10”

PRT/CST/CT/FT/ST - Exchange Zones & removing hurdles

 Relay exchange zone –
We will need two coaches at every exchange for 4 x 100 and 4 x 200.

All Coaches - Starting Blocks

 Starting Blocks - Move starting blocks to the start line of 100, start finish line, 200.

Additional Notes and responsibilities for 2018 City Track meet:

Athletic Trainer – An athletic trainer will be available for injury treatment

Overall set-up & monitoring of event – CST/FT/CT/ST
Buses – Each School Orders their own
Substitutes – 4 substitutes provided for each school
Timing system, announcer – Tim Brady and Robert Weber
Lunch for male athletes – FT – delivered @ 10:30.
-Send your girls #’s to Dr. Rod Smith (FT) by noon on Wednesday, April 24th
Workers/coaches hospitality – CST Will be located in NE locker room (look for sign)
Clerks – Mike Wagner & TBA
Starter – Jack Dresslar (both sessions)
Ordering Medals/Ribbons – Shane Kaberline
Results/Scoring/Posting/Ribbons/Medals – PRT
Concessions – CST (morning) & SFT (afternoon)
City Track T-Shirts – ST
Clean Up Zones When Meet Is Complete (This is done at the end of both meets)
Bleachers – PRT, PT, OT, MT
Throwing Areas (Shot/Discus) - IT
High Jump/Long Jump Area – SFT, CST,
Finish Line & Bull Pen Area – CT & FT