AMSUA MULTI-PURPOSE COOPERATIVE

(name of coop)

STTC BLDG., MSU CAMPUS, FATIMA, GENERAL SANTOS CITY

(address)
ANNUAL DEVELOPMENT PLAN AND BUDGET
for CY 2019
KEY RESULTS AREA OBJECTIVES PERFORMANCE STRATEGIES/ACTIVITIES/PROGR TIME FRAME RESPONSIBLE BUDGETARY REMARKS
INDICATORS AMS PERSON REQUIREMENT
A. Organization Development
1. BOD Regular To conduct BOD 12 regular BOD Conduct regular meetings for every 3rd BODs, Secretary P2,000.00 x 12 =
Meeting meetings regularly meetings updates Sunday of the P24,000.00
month

2. Committee To conduct meetings Audit Committee-12, Conduct monthly audit & every 15th Audit Committee, P500/meeting for
meetings per committee Credit Committee- 12 credit/meeting and submit said day of the CreCom,MedCon snacks x 28 =
Other Committees-4 report to BOD month Com, EleCom, P14,000.00
Ethics Com

3. Regular General To conduct Regular 80% attendance to GA a. Reporting of all Officers last Sunday of All members of the P60,000.00 for
Assembly General Assembly as as scheduled March Coop meals and give
scheduled aways

b. Election of Officers Election

Committee
c. Presentation of and approval BOD Chairperson
of Annual Development Plan

d. Presentation and approval of Presiding Officer

External Auditor

e. Distribution of Interest on Bookkeeper

Capital and Patronage Refund.

Page 1 of 14
4. Special General To conduct a special at least 25% Discuss/resolve special concern as the need All members of the P20,000.0 for
Assembly GA as the need attendance during the arises Coop meals
arises special GA

5. Evaluation and To come up with Annual Development Conduct evaulation and planning December All officers P5,000.00 for
Planning Meeting Annual Plan and Budget meeting/conference 2019 meals/snacks
Development Plan
and Budget
B. Capability Building
1. Attendance to To send all 7 officers/mangement Coordinate training providers on January- Education P20,000.00 for
mandatory officers/managemen staff to be sent to the schedule of mandatory December Committee/BOD registration and
trainings t staff of the trainings trainings 2019 travelling
cooperative who are allowance
have not yet
undergone/attended
the required
trainings.

2. Attendance to To send 2 officers/mangement Coordinate training providers on January- Education P10,000.00 for
advance trainings officers/managemen staff to be sent to the schedule of mandatory December Committee/BOD registration and
t staff to advance trainings trainings 2019 travelling
trainings. allowance

C. Capital Build-Up

1. Loan Retention To increase paid-up increased by a. Loan Retention of 5% of the January- Loan Officer
share capital of the P80,000.00 amount granted to Regular Loan December,
coop 2019

D. COOPERATIVE BUSINESS OPERATION

D.1 Credit Facilities
1. Discounting of To cater members Established loan Granting of Emergency Loan of January- Loan Officer
Bonuses financial needs. porfolio by P15,000.00 per borrower December,
P300,000.00 2019

2. Emergency Loan To cater members Established loan Granting of Emergency Loan of January- Loan Officer
financial needs porfolio by P20,000.00 per borrower December,
especially on P200,000.00 2019
emergency situation.

Page 2 of 14
D.2 Other line of business
1. Photocopier To increase income 10% increase from Photocopying services from the January- Office Clerk
Services of the photocopier 2018 income public/clients December,
service 2019

2. E-loading To increase income 10% increase from Selling of e-load to January- Office Clerk
on E-loading 2018 income public/customers December,
2019

3. Retail Services To increase income 10% marked-up per Promotion of coop products to January- Manager
on retail services products sold by the be sold by the coop December,
coop 2019

4.Partnership To increase service 10% increase from Promotion of coop services to January- Manager
Services income on 2018 income organizations to become a December,
partnerships with partner to their trainings and 2019
organizations seminars.

E. FACILITIEIS AND EQUIPMENT

1. Repainting of To have presentable clean and order space 1. general cleaning of the office July 2019 Manager P20,000.00
AMSUA-MPC's coop's office for coop's office and repainting of walls chargeable to
office Optional Fund

2. Purchase of To have video 1 unit LCD Canvass/purchase LCD August 2019 Manager P20,000.00
Video projector projector for coop's
with speaker use and for rent

3. Repair of Filing To have presentable All cabinets Hire carpenter to repair the August 2019 Manager P5,000.00
Cabinets and durable filing repaired/usable cabinets
cabinets

4.Purchase of canvass the price August 2019 Manager P1,000.00

Curtains

F. ORGANIZATIONAL MANAGEMENT

Page 3 of 14
 1. Appointment To appoint a Appoint a CreCom Appoint a member for the April 2019 BOD P8,800.00 for
of one CreCom member for the Member CreCom for the supervision of honorarium/annu
Member CreCom for the loan services m
supervision of loan
services

G. COMMUNITY INVOLVEMENT
1. Scholarship To utilize CDF thru 4 MSU students/year Identify MSU students belonging August- Manager/all P750/month/stude
Program scholarship program to marginalized communities December members nt
2019

H. POLICY REVIEW
1. lending To come up with Revised Lending Policy Review policy on lending May 2019 BOD/manager/Cre
policies revised lending dit Committee
policy

2. Other To revisit policy on Revised/Enhanced Review policy on internal control May 2019 BOD/Manager
internal control internal control Policy on Internal
control

I. FUND OUTSOURCING
J. COMPLIANCE TO LEGAL REQUIREMENT
1. CDA To comply Certificate of Submit mandatory reports not later than All P2,000.00 for COC
mandatory reports Compliance issued before deadline April 30, 2019 Officers/Complianc and Surety Bond
e Officer

2. LGU To secure Business Business permit Secure Business Permit on or not later than Compliance Officer P3,000.00
permit Certificate before deadline January 2019

Prepared by: Discussed and Approved by:

Secretary Chairperson Vice-Chairperson BOD Member BOD Member BOD Member

Page 4 of 14
 AMSUA MULTI-PURPOSE COOPERATIVE
(name of coop)

STTC BLDG., MSU CAMPUS, FATIMA, GENERAL SANTOS CITY

(address)
ANNUAL DEVELOPMENT PLAN AND BUDGET
for CY 2019
KEY RESULTS AREA OBJECTIVES PERFORMANCE STRATEGIES/ACTIVITIES/PROGR TIME FRAME
INDICATORS AMS
A. Organization Development
1. BOD Regular To conduct BOD 12 regular BOD Conduct regular meetings for every 3rd
Meeting meetings regularly meetings updates Sunday of the
month

2. Committee To conduct meetings Audit Committee-12, Conduct monthly audit & every 15th
meetings per committee Credit Committee- 12 credit/meeting and submit said day of the
Other Committees-4 report to BOD month

3. Joint BOD and To conduct joint 1 Joint BOD and Reporting of all January-
Committee BOD and Committee Committee Meetings Committees/Officers/concerned December
Meetings Meetings staff 2016

4. Regular General To conduct Regular 80% attendance to GA a. Reporting of all Officers last Sunday of
Assembly General Assembly as as scheduled March
scheduled

b. Election of Officers

c. Presentation of and approval

of Annual Development Plan

d. Presentation and approval of

External Auditor

e. Distribution of Interest on
Capital and Patronage Refund.

5. Special General To conduct a special at least 25% Discuss/resolve special concern as the need
Assembly GA as the need attendance during the arises
arises special GA

6. Evaluation and To come up with Annual Development Conduct evaulation and planning December
Planning Meeting Annual Plan and Budget meeting/conference 2019
Development Plan
and Budget
B. Capability Building
1. Attendance to To send all 7 officers/mangement Coordinate training providers on January-
mandatory officers/managemen staff to be sent to the schedule of mandatory December
trainings t staff of the trainings trainings 2019
cooperative who are
have not yet
undergone/attended
the required
trainings.

2. Attendance to To send 2 officers/mangement Coordinate training providers on January-

advance trainings officers/managemen staff to be sent to the schedule of mandatory December
t staff to advance trainings trainings 2019
trainings.

C. Capital Build-Up

1. Monthly CBU To increase paid-up increased by a. Monthly deduction of at least January-

Contribution share capital of the P48,000.00 P200.00 per month/member December,
coop 2016

2. Loan Retention To increase paid-up increased by a. Loan Retention of 5% of the January-

share capital of the P80,000.00 amount granted to Regular Loan December,
coop 2019

b. Loan Retention of 1% of the January-

amount granted to Appliance December,
loan 2016

3. Birthday Regalo To increase paid-up P4,840.00 increased of a. Birthday Regalo deduction to January-
share capital of the CBU all members for the birthday December,
birthday celebrant celebrant of P10.00 per member 2017
except the celebrant

D. COOPERATIVE BUSINESS OPERATION

D.1 Credit Facilities
1. Discounting of To cater members Established loan Granting of Emergency Loan of January-
Bonuses financial needs. porfolio by P15,000.00 per borrower December,
P300,000.00 2019

2. Emergency Loan To cater members Established loan Granting of Emergency Loan of January-
financial needs porfolio by P20,000.00 per borrower December,
especially on P200,000.00 2019
emergency situation.

D.1 Other line of business

 1. Photocopier To increase income 10% increase from Photocopying services from the January-
Services of the photocopier 2018 income public/clients December,
service 2019

2. E-loading To increase income 10% increase from Selling of e-load to January-

on E-loading 2018 income public/customers December,
2019

3. Grocery Loan To generate income granting of P10,000.00 Granting of Grocery Loan thru PO March 2017
on grocery loan thru PO with Gaisano Mall

3. Retail Services To increase income 10% marked-up per Promotion of coop products to January-
on retail services products sold by the be sold by the coop December,
coop 2019

4.Partnership To increase service 10% increase from Promotion of coop services to January-
Services income on 2018 income organizations to become a December,
partnerships with partner to their trainings and 2019
organizations seminars.

5. Training To increase income 10% increase from Charging of rental fee per activity January-
Center Rental on rental services 2016 income held at the training center. December,
2017

6. Insurance To increase income generate incentive Sell surety bond to coops January-
Allied Services on selling of income P3,000.00 in all December,
insurance services insurance sold 2017

E. FACILITIEIS AND EQUIPMENT

1. Repainting of To have presentable clean and order space 1. general cleaning of the office July 2019
AMSUA-MPC's coop's office for coop's office and repainting of walls
office

2. appication of 5'S July 2017

2. Purchase of To have video 1 unit LCD Canvass/purchase LCD August 2019
Video projector projector for coop's
with speaker use and for rent

3. Purchase of To have laptop with 1 set laptop and printer Canvass/purchase 1 set July 2016
Laptop with printer printer for coop's laptop/printer
use

5. Repair of Filing To have presentable All cabinets Hire carpenter to repair the August 2019
Cabinets and durable filing repaired/usable cabinets
cabinets

6. Purchase of To have AVR for 1 unit AVR for xerox canvass/purchase 1 unit AVR July 2016
AVR for Xerox xerox copier copier
copier
Purchase of canvass the price August 2019
Curtains

Repair of Training
Center

Purchase of 3 units industrial wall canvass

Industrial Wall Fan fan

7. Purchase of To acquire additional 30 units monoblock canvass/purchase monoblock March 2017

additional chairs chairs for training chairs, 10 units chairs and tables
center monoblock round
tables

F. ORGANIZATIONAL MANAGEMENT
1. Hiring of To hire manager to Hire manager Hire manager to oversee the February
manager manage the operation of the coop 2017
operation of the
coop
G. COMMUNITY INVOLVEMENT
1. Feeding To utilize CDF thru 30 beneficiaries day Identify remote areas day care October 2017
feeding program care pupils centers as benficiaries

2.Tree planting To utilize CDF thru 20 planting materials Coordinate with CENRO for areas October 2017
tree planting activity planted to be planted

H. POLICY REVIEW
1. lending To come up with Revised Lending Policy Review policy on lending April 2017
policies revised lending
policy
2. use of To formulate policy Policy of the use of Formulate policy on the use of April 2017
training center of the use of training Training Center training center
center

3. use of sound To formulate policy Policy of the use of Formulate policy on the use of April 2017
system/other of the use of PMPC's Equipment equipment
equipment equipement

4. Other To revisit policy on Revised/Enhanced Review policy on internal control April 2017
internal control internal control Policy on Internal
control

I. FUND OUTSOURCING
1. Scouting of To finance additional Project Proposal Crafting of project December
Financial capital for lending /FeasibilityStudy proposal/feasibility study for 2016
Assistance from and other projects possible financial assistance
other
agencies/LGU
J. COMPLIANCE TO LEGAL REQUIREMENT
1. CDA To comply Certificate of Submit mandatory reports not later than
mandatory reports Compliance issued before deadline April 30, 2016

2. LGU To secure Business Business permit Secure Business Permit on or not later than
permit Certificate before deadline January 20

3. BIR To renew Certificate Certificate of Tax Renew Tax Exemption on or

of Ta Exemption Exemption before expiry

Prepared by: Discussed and Approved by:

Secretary Chairperson Vice-Chairperson BOD Member

VE

SANTOS CITY

ND BUDGET

RESPONSIBLE BUDGETARY REMARKS

PERSON REQUIREMENT

BODs, Secretary P2,000.00 x 12 =

P24,000.00

Audit Committee, P500/meeting for

CreCom,MedCon snacks x 28 =
Com, EleCom, P14,000.00
Ethics Com

BOD/Committees P3,500.00 for

meals

All members of the P60,000.00 for

Coop meals and give
aways

Election
Committee
BOD Chairperson

Presiding Officer

Bookkeeper

All members of the P20,000.0 for

Coop meals

All officers P5,000.00 for

meals/snacks
Education P20,000.00 for
Committee/BOD registration and
travelling
allowance

Education P10,000.00 for

Committee/BOD registration and
travelling
allowance

Posting
Clerk/Treasurer

Loan Officer

Loan Officer

Posting
Clerk/Treasurer

Loan Officer

Loan Officer
Office Clerk

Office Clerk

Manager

Manager

Manager

Manager

Manager

Manager P20,000.00
chargeable to
Optional Fund

Manager P1,000.00
Manager P20,000.00

Manager P30,000.00

Manager P5,000.00

Manager P3,000.00
Manager P1,000.00

Manager P30,000.00

BOD P12,000.00 for

honorarium

Manager/all P5,000.00
members

Manager/all P5,000.00
members

BOD/manager/Loa
n Officer

BOD/Manager

BOD/Manager

BOD/Manager

BOD/Manager
 All P700.00 for COC
Officers/Complianc and Surety Bond
e Officer

Manager P1,500.00

Manager P3,000.00 complied

BOD Member BOD Member BOD Member