Pol DHR 001 - 20171213

Universiti Tunku Abdul Rahman
Policy Title : POLICY ON SPONSORSHIP TO ATTEND TRAINING AND CONFERENCE

Policy Number : POL-DHR-001 Rev No: 12 Effective Date: 11/12/2017 Page No: 1 of 17
• This policy is only applicable to cases where the staff members request for sponsorship to
attend external training and conference and covers sponsorship from the University and
External Research Grant.
• This Policy may be amended from time to time at the sole discretion of the Staff Development
Committee and with approval of the President.
1. Definition
1.1 Training in this policy implies external course/seminar/workshop of which the duration
is normally less than six (6) months.
1.2 Conference in this policy implies conference/symposium/exhibition/presentation of

creative art works in which the duration is normally less than two (2) weeks.
2. Eligibility
For UTAR Sponsorship
2.1 A permanent academic or non-academic staff member of UTAR who, upon completion
of the training or conference, has at least six months of service before retirement.
2.2 A contract academic or non-academic staff member of UTAR who, upon completion of
the training or conference, has at least six months of service before the end of his/her
employment contract.
2.3 The staff member shall normally have not attended any other training or conference
sponsored financially by UTAR in the same fiscal year.
For External Research Grant Sponsorship
2.5 A staff member who has an external research grant registered with the Institute of
Postgraduate Studies and Research. The attendee can be the principal investigator or the
team member who is involved in the research project.
3. Sponsorship Entitlement
3.1 Subject to the availability of budget, under normal circumstances, a non-academic

staff member may be granted financial sponsorship to attend not more than one (1) local
training in a fiscal year.
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3.2 Subject to the availability of budget, under normal circumstances, an academic staff
member may be granted financial sponsorship to attend not more than one (1) local
training/conference; and not more than one (1) overseas training/conference in a fiscal
year.
3.3 A non-academic staff member, may be granted sponsorship to attend local conference
where there is a formal call for submission of paper or an invitation to deliver a paper as
presenter. In this case, he/she is deemed to have attended a local training as in 3.1 above.
3.4 The number of entitled conference/training is subject to the provision stated in the
research grant agreement and guidelines of the funding body.
4. Conditions for Sponsorship
4.1 General Conditions
4.1.1 Recommended by the respective Dean/Director/Head.
4.1.2 The availability of university fund during the time of application.
4.1.3 The approval is subject to the prevailing government policy imposed.
4.1.4 Recommendation of the Staff Development Committee (SDC).
4.2 All sponsorships to attend training/conference will be subjected to the approval of the
President.
4.3 Service Bond
4.3.1 For any amount of training sponsorship received below RM12,500, staff is
required to return to serve the university for at least six (6) months from the date
upon completion of the training or conference.
4.3.2 For a staff member who has been approved to attend training in which the amount
of sponsorship is equal to or more than RM12,500.00, the staff member is
required to sign a contract with UTAR to serve the University for the duration as
stated below, upon completion of the training.
Sponsorship (RM) Length of contract

12,500 - 15,000 1 year
15,001 - 25,000 2 years
25,001 and above 3 years
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4.3.3 Further to the above, should the staff be granted financial sponsorship to attend
another training or conference before the completion of the current service bond
period for the conference or training approved and attended, the service bond for
this training conference or training approved will start after the current service
bond period ends.
4.4 General Conditions
4.4.1 Supported by Principal Investigator (if he is not the applicant).
4.4.2 Recommended by the respective Dean/Director/Head.
4.4.3 Subject to fund availability, agreement and guidelines of the funding body.
4.4.4 Recommended by Director, Institute of Postgraduate Studies and Research.
4.4.5 Recommended by Staff Development Committee.
4.5 All sponsorships to attend training/conference will be subjected to the approval of the
President.
5. Sponsorship from UTAR/External Research Grant
5.1 The sponsorship provided by UTAR and the Research Grant may include one or a
combination of the following:
5.1.1 Training/Conference Leave

5.1.2 Registration fees
5.1.3 Transportation expenses (the cheapest mode)
5.1.4 Accommodation expenses
5.1.5 Subsistence allowance
5.1.6 Insurance Cover (for overseas)
5.1.7 For overseas conference/training, miscellaneous items such as visa fees, local
travel and other expenses excluding purchase of personal items such as winter
clothing and sight-seeing trips, for External Research Grant sponsorship and up
to a maximum of RM500.00 for UTAR sponsorship, reimbursed upon production
of original receipt.
5.2 Staff members are encouraged to use their external research grant for sponsorship of
training and conference prior to using internal funds.
5.3 Any form of external financial assistance, either partially or fully, received by staff in
relation to the conference/training must be declared in the application form.
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5.4 The University will take into account the additional financial assistance received from
the external sources when considering approval for the application. For applications
where sponsorship is requested both from UTAR and the external research grant, the
partial sponsorship from UTAR will be subjected to UTAR sponsorship selection
criteria.
6. Sponsorship Selection Criteria
The SDC shall take into consideration the following criteria for sponsorship:
6.1 Attending Conference
6.1.1 The applicant must be presenting a paper/creative art work, which includes
reports on research done at UTAR. Application for poster presentation will only
be considered for sponsorship on the registration fees.
6.1.2 The applicant must be one of the authors of the paper/creative artwork and must
use UTAR as his/her affiliation.
6.1.3 Only one of the authors of a paper/creative artwork (normally the Principal
Author) will be approved to attend the conference/exhibition. However the
Principal Author has to give written approval if he agrees to the Co-Author to
present the paper/creative artwork.
6.1.4 The conference/exhibition must be of an international standard with rigorous peer

review process.
6.1.5 The staff member must achieve the score points as outlined in the conference
assessment guideline as in Appendix 1 for overseas conference, and Appendix
2 for local conference.
6.1.6 Notwithstanding 6.1.1 above, with the aim to expose academic staff to gain
knowledge and experience, UTAR may consider allowing new academic staff
members of Job Grade A1 & A2, to attend technical conference in Malaysia as
participant once within their first year of service. This may be considered as a
local training.
6.1.7 On occasions, where there may be more than one application to attend the same
conference, normally only one staff member from the same faculty will be
eligible to attend the conference. This does not apply to conference organised or
jointly organised by UTAR.
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6.1.8 Notwithstanding 6.1.1 to 6.1.4 above and subject to the provisions in the
Research Grant agreement and approval from the funding body the applicant may
attend the conference as a participant.
6.1.9 Normally, only one member of the research team is eligible for sponsorship to
attend the same conference.
6.1.10 The conference should be of high quality with the conference proceedings listed
in Clarivate Analytics Conference Proceedings Citation Index or Scopus.
6.1.11 The conference paper to be presented must be generated from the funded project
with acknowledgement to the funding body stated in the full-text paper for
publishing in the conference proceedings.
6.2 Attending Training
6.2.1 Relevance of the training as identified in the Training Needs Analysis done for the
staff member
6.2.2 Performance of the staff member
6.2.3 Seniority of the staff member
6.2.4 On occasions, where there may be more than one application to attend the same
training, normally only a maximum of three staff members from the same
faculty/division/department will be eligible to attend the training. This does not
apply to compulsory training as required by the professional body in order to
attain/maintain the professional membership.
6.2.5 The staff member must achieve the score points as outlined in the training
assessment guideline as in Appendix 3 for overseas training, and Appendix 4 for
local training.
6.2.6 Relevance to the research area.
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7. Application Procedure
7.1 The application must be submitted not less than 4 weeks before the date of the local
training/local conference. For overseas training and conference, applications must be
submitted not less than 8 weeks before the date of the overseas training/overseas
conference. In the event that late notice is given on the training/acceptance of paper for
presentation by the organiser, the application will be tabled for consideration by the Staff
Development Committee if it is submitted within one week from the date of receipt of
the notice on the training/paper acceptance.
7.2 The type and amount of sponsorship applied for must be given in detail as the approved
amount will be based on the amount requested. Request for additional expenses incurred
will not be entertained except for expenses incurred due to unforeseen circumstances
which would be subject to the recommendation of the Staff Development Committee and
approval by the President. The eligible allowances for travel, accommodation and
subsistence are stated in UTAR HR Policies and Regulations.
7.3 Applicants must fill up and submit to DHR the relevant application form as detailed
below which can be printed out from the intranet.
7.3.1 Application to Attend Local Conference form

7.3.2 Application to Attend Overseas Conference form
7.3.3 Application to Attend Local Training form
7.3.4 Application to Attend Overseas Training form
For External Research Grant sponsorship, the relevant application form should be
forwarded to IPSR for verification. If the attendee is a non-UTAR staff, the application
should be made by the Principal Investigator with the name of the attendee clearly stated
in the application form.
7.4 Only completed forms with full details, recommendations and comments from the
relevant Dean/Director/Head/IPSR, together with the supporting documents as detailed
below, will be entertained and submitted to the Staff Development Commitee for
consideration.
7.4.1 Training/Conference Brochure

7.4.2 Letter of Invitation/Acceptance from organiser
7.4.3 Abstract/Full Conference Paper (where applicable)
7.4.4 Details for external financial assistance (if any)
7.4.5 Public Disclosure Approval Form (for presentation at conference)
7.4.6 Training/Conference Assessment
7.4.7 Other supporting documents
7.5 The Staff Development Committee will verify and ratify the score assessed based on the
documented evidence/information provided and make its recommendation to the
President.
7.6 After the Staff Development Committee has made its recommendation and the President
has made a decision, DHR/IPSR shall inform the applicant of the decision in writing, and
a copy of the letter shall be forwarded to the relevant Dean/Director/Head.
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8. Attendee Arrangements
8.1 The staff member must make arrangements to cover his duties to avoid disruption to the
functioning of the Faculty/Division/Department and the University. Where possible,
leave applied for should be during non-teaching periods. Satisfactory arrangements to
cover teaching and other commitments must be made if leave is requested during
teaching periods.
8.2 Training/Conference leave granted would include travelling days to the

training/conference venue; one day before and one day after the training/conference
where applicable.
8.3 Expenses will be reimbursed when the Conference/Training Claim form together with
the original receipts should be submitted within fourteen (14) days upon returning from
the training/conference. Later submission exceeding three (3) months will not be
reimbursed.
8.4 The staff may apply for an advance from Division of Finance via DHR/IPSR to cover
the expenses in accordance with the regulation of the University. The total amount
claimed must not exceed the total amount of fund approved by the University. Any
excess in the advance given compared to the actual expenditure shall be reimbursed by
the staff to the Division of Finance within two weeks on return from the
conference/training.
9. Repayment in event of non-attendance
9.1 In cases where the sponsorship was approved and the staff member did not attend the
training, the staff member shall be required to repay to the university the full amount of
sponsorship provided by the university, unless there is evidence for valid reason
acceptable to the Staff Development Committee.
10. Repayment in event of resignation within six months
In cases where UTAR sponsorship was approved, it shall be subjected to the staff agreeing to
return to serve the university for at least six (6) months from the date upon completion of the
training or conference, failing which the staff member shall be required to repay to the
university the full amount of sponsorship provided by the university.
11. Contractual obligation
Upon signing any training agreement imposed, should the staff member fail to observe the
contractual obligation, he/she shall refund to UTAR, immediately upon leaving UTAR, the
total expenses incurred by UTAR for his/her training/conference.
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12. Others
12.1 Conference Attendance
12.1.1 The staff is required to submit a Conference Evaluation Report including

conference papers to the Division of Human Resource within two (2) weeks
of returning to normal duties.
12.1.2 The Dean/Director/Head is required to comment on the Conference Evaluation

Report whether or not the report is complete and the training or conference has
been beneficial.
12.1.3 The staff member may be required to make a presentation at an open seminar
in UTAR to share his/her experience gained from the conference with other
colleagues.
12.2 Training Attendance
12.2.1 The staff member is required to submit a Training Evaluation Report to the
Division of Human Resource within two (2) weeks of returning from the
training.
12.2.2 The Dean/Director/Head is required to comment on the Training Evaluation

Report whether the training has been beneficial.
12.2.3 The Division of Human Resource will send out the Training Evaluation Report
to the staff member three (3) months after the training attended for the staff
member to evaluate on the effectiveness of the training attended.
12.2.4 The Dean/Director/Head is required to evaluate and comment on the

effectiveness of the training attended by the staff member three months after
the training attended.
13 Appeals
All appeals by applicants may be submitted to the President for consideration.

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CONTINUED:
APPENDIX 1: ASSESSMENT GUIDELINE FOR OVERESEAS CONFERENCE SPONSORSHIP

APPENDIX 2: ASSESSMENT GUIDELINE FOR LOCAL CONFERENCE SPONSORSHIP
APPENDIX 3: ASSESSMENT GUIDELINE FOR OVERSEAS TRAINING SPONSORSHIP
APPENDIX 4: ASSESSMENT GUIDELINE FOR LOCAL TRAINING SPONSORSHIP
APPENDIX 5: GUIDELINE ON ALLOWABLE COST CLAIMABLE FROM HRDF FOR
TRAINING
DHR-TD/tangwh
APPENDIX 1
ASSESSMENT GUIDELINE FOR OVERSEAS CONFERENCE SPONSORSHIP
A Assessment Scheme
The level of support by the University will depend on the applicant's achievement in publications,
research grant, work performance and the applicant's role in the conference.
PLEASE CIRCLE THE RELEVANT SCORE POINT/RESPONSE
No Items
Score Points
HOD Dean
1. Publication Achievement or patent/creative art work of equivalent standard
Note: For assessing creative art work of equivalent standard, please evaluate the evidences submitted based on the
criteria that they are of international standard, peer-reviewed and exhibited/presented formally,
i. International refereed journal publication published, in press or accepted, between one 4 4
conference and another within the past 24 months. The journal is with world-wide
distribution and readership; and is listed in either Arts & Humanities Citation Index
(A&HCI), Science Citation Index (SCI), Science Citation Index Expanded (SCIE) or
Social Sciences Citation Index (SSCI) under Clarivate Analytics’s Web of Science Core
Collection or 中文核心期刊要目总览 .
ii. International refereed journal publication published, in press or accepted, between one 3 3
distribution and readership; and is listed in Scopus
iii. International refereed journal publication published, in press or accepted, between one 2 2
distribution and readership; and is listed in at least one (1) of the following international
journal databases: Emerging Sources Citation Index under Clarivate Analytics Web of
Science Core Collection, ScienceDirect, Ei Compendex, ERIC, Cabell, ABI, Emerald,
Inspec, TSSCI and THCI or CSSCI ( 中文社会科学引文索引 )
iv. Regional refereed journal publication published or in press or accepted, between one 1 1
conference and another within the past 24 months. The journal is with regional
distribution and readership
v. Non-refereed journal publication 0 0
2. Research Grant Achievements
(only research grants which are registered with IPSR and still active at the time of application will be counted.
For research grants already ended, please refer to the Note¹ below)
i. Large amounts of external research grants 4 4
(> RM75,000 for S&T staff or > RM25,000 for non S&T staff )
ii. Moderate amounts of external research grants 3 3
(≤ RM75,000 and ≥ RM24,000 for S&T staff or
(≤ RM25,000 and ≥ RM8,000 for non S&T staff)
iii. External research grants 2 2
(< RM24,000 for S&T staff or < RM8,000 for non S&T staff)
iv. External research grants (funding not in UTAR) / UTARRF grant 1 1
v. No research grant 0 0
Note¹ (for application for UTAR sponsorship)
a) Conference application must be within 3 months upon project completion
b) The accepted paper must be generated from the funded project (with acknowledgement); and
c) The conference event/presentation must be within 6 months upon project completion
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Items
No Score Points
HOD Dean
3. Status of Conference
i. Conference with previous proceedings listed in Clarivate Analytics Conference 3 3
Proceedings Citation Index or Scopus
ii. Conference with previous proceedings published with ISSN/ISBN 1 1
iii. No conference proceedings 0 0
4. Applicant’s Role at the Conference
i. Keynote Address Speaker 3 3
ii. Resource person /Session Chair 2 2

iii. Oral presentation with full-text paper published in conference proceedings 1 1
iv. Oral presentation with abstract/Poster presentation/Participant 0 0
5. Applicant’s Performance
(based on latest Performance Rating for staff with Annual Performance Appraisal)
i. Excellent 3 3
ii. Exceeds Expectation 2 2
iii. Meets Expectation 1 1
iv. Needs Improvement/Unacceptable 0 0
Total Score Points
Average Total Score Point = (HOD + Dean)/2
Average Score Point (Average Total Score Points/5)
% of Financial Assistance for Conference
** For first time applicant, the criterion for publication is excluded in the calculation for the score points.
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B Journal Listing on Database
DATABASE DESCRIPTION
Clarivate Analytics Citation Indices under Journals under Clarivate Analytics’s journal citation indices
Web of Science such as Arts & Humanities Citation Index (A&HCI), Science
http://mjl.clarivate.com/ Citation index (SCI), Science Citation Index Expanded (SCIE),
Social Sciences Citation Index (SSCI) and Emerging Sources
Citation Index.
中文核心期刊要目总览 Published by Peking University Publisher (5th edition in 2008)
www.llas.ac.cn/upload/core%20journals.htm selected 1800 core journals from 12,000 journals published in
China in the areas of philosophy, anthropology, politics, law,
economics, culture, education, history, natural science,
medicine, agricultural science and industry technology.
Scopus Scopus is a database of abstracts and citations for scholarly
https://www.scopus.com/search/form.uri?dis journal articles. It nearly covers 18,000 titles from more than
play=basic 5,000 international publishers, including coverage of 16,500
peer-reviewed journals in the scientific, technical, medical and
social sciences (including arts and humanities) fields. It is
owned by Elsevier
ScienceDirect ScienceDirect's extensive and unique full text database covers
http://www.sciencedirect.com/ authoritative titles from the core scientific literature, including
high-impact factor titles such as THE LANCET, Cell and
Tetrahedron.
More than 2,500 journals and more than nine million full-text
articles are available in ScienceDirect.
Ei Compendex Ei Compendex is the broadest and most complete engineering
https://www.elsevier.com/solutions/engineeri literature database available in the world with over 20 million
ng-village/content/compendex indexed records from 77 countries across 190 engineering
disciplines. The Compendex Source List is available via
Elsevier website.
ERIC ERIC provides unlimited access to more than 1.3 million
http://www.eric.ed.gov/ bibliographic records of journal articles and other education-
related materials, with hundreds of new records added twice
weekly.
ABI Featuring over 4,975 journals, ABI/INFORM Complete™ is
http://www.proquest.com/products- the most comprehensive business database that offers more
services/databases/?selectFilter- than 3,840 full-text titles covering business and economic
search=Academic&selectFilterTwo-search= conditions, corporate strategies, management techniques, as
well as competitive and product information.
Emerald Publisher of journals in management and library and
http://www.emeraldinsight.com/ information services, engineering, applied science and
technology.
INSPEC The Inspec database contains over 10 million bibliographic
http://www.theiet.org/resources/inspec/ abstracts and indexing to journal articles, conference
proceedings, technical reports and other literature in the fields of
science and technology.
DHR-TD/tangwh
TSSCI Taiwan Social Sciences Citation Index (TSSCI) lists 75 journals.

http://db1n.sinica.edu.tw/textdb/tssci/sear
chindex.php
THCI Taiwan Humanities Citation Index (THCI) lists 300 journals.

http://www.hss.ntu.edu.tw/model.aspx?n
o=68
CSSCI ( 中文社会科学引文索引 ) Developed by Nanjing University, this citation database covers

http://cssrac.nju.edu.cn/index.html about 500 Chinese academic journals of humanities and social
sciences.
C. SPONSORSHIP
a) Under the normal circumstance, the financial sponsorship in item 5 in the policy shall be given based on
the following table:
Financial Assistance for Overseas Conference (%)

Average Lecturer/Tutor/ Assistant Professor/ Senior Professor/
Score Point Assistant Lecturer Senior Lecturer Professor/
Associate Professor
Above 2.7 100 100 100
>2.5 – 2.7 95 95 95
>2.3 – 2.5 90 85 85
>2.1 – 2.3 85 80 75
>1.9 – 2.1 80 75 Registration fee only*
1.6 – 1.9 75 Registration fee only* Conference leave only
Below 1.6 Nil Nil Nil
*If there is no registration fee charged for the conference or the registration fee is waived officially by
the conference organiser, the financial assistance will be at 50%. Staff member is required to provide
proof of registration fee waiver from the organiser.
b) On special cases, for a staff member who has achieved a score point as in the table above, the Committee
may approve the registration fees where:
i) The paper is a short paper or is in poster session; or
ii) The staff member has utilised the eligibility as in the policy Paragraph (3) but has an excellent
conference paper in a high quality conference; or
iii) There are two (2) or more members of staff working in the same or closely related areas applying to
attend the same conference and some other staff member had been approved.
DHR-TD/tangwh
APPENDIX 2
ASSESSMENT GUIDELINE FOR LOCAL CONFERENCE SPONSORSHIP

No. Items Score Points
HOD Dean
1. Status of Conference
Conference with previous proceedings listed in Clarivate 3 3
Analytics’s Conference Proceedings Citation Index or Scopus
Conference with previous proceedings published with ISSN/ISBN 1 1
Conference without proceedings 0 0
2. Applicant’s role at the conference
Keynote address speaker 3 3
Resource person /Session Chair 2 2
Oral presentation with full-text paper published in conference 1 1
proceedings
Oral presentation with abstract/ Poster presentation/ Participant 0 0
3. Research Grant Achievements (only research grants which are registered with IPSR and still
active at the time of application will be counted. For research grants already ended, please refer
to Note¹ below )
External Research Grant (funding in UTAR) 2 2
External Research Grant (funding not in UTAR) / UTARRF 1 1
No Research Grant 0 0
Excellent 3 3
Exceeds Expectation 2 2
Meets Expectation 1 1
Needs Improvement/Unacceptable 0 0
Total Score Points
Average Total Score Point (HOD + Dean/2)
5. Comments by Head Comments by Dean/Director
Note¹ : i) Conference application must be within 3 months upon project completion;

ii) The accepted paper must be generated from the funded project (with acknowledgement); and
iii) The conference event/presentation must be within 6 months upon project completion
Subject to availability of funding, the staff application for local conference may be considered
by the Staff Development Committee, if the applicant achieved a minimum average score of 4
points. The amount of sponsorship considered will be based on the following table:
Score point Sponsorship amount

6.0 and above 100%
5.0 90%
4.0 80%
Less than 4.0 Nil
DHR-TD/tangwh
APPENDIX 3
ASSESSMENT GUIDELINE FOR OVERSEAS TRAINING SPONSORSHIP

HOD Dean
First time attending local training/conference in the fiscal YES/NO
year
1. External funding to attend the training applied
(please refer to Appendix 5 on calculation of cost claimable from HRDF)
(cost incurred by expatriate staff is not claimable from HRDF)
More than 80% of the total cost requested is externally 3 3
funded/claimable from HRDF
50 - 80% of the total cost requested is externally 2 2
Less than 50% of the total cost requested is externally 1 1
No sponsorship/not claimable from HRDF 0 0
2 Applicant’s Performance
Excellent 3 3
3. Training Needs
Training required by government/accreditation bodies 3 3
Training required by University 2 2
Training required by Division/Department 1 1
Not required 0 0
4. Similar training available locally or at UTAR
No 1 1
Yes 0 0
5. Merit/awards/honours/cost saving achieved in the past one YES/NO
year
If YES, please specify:
6. Expected Output and further actions after training.

Please specify:
DHR-TD/tangwh
7. Comments by Head Comments by Dean/Director
Total Score Points
Average Total Score Point [(HOD + Dean)/2]
% of Sponsorship for Overseas Training
(Please tick (√)
SCORE-POINT & SPONSORSHIP AMOUNT
Subject to availability of funding, the staff application for overseas training may be considered
by the Staff Development Committee, if the applicant achieved a minimum score point of 5
(for items 1-4). The amount of sponsorship considered based on the following table:
Score point Sponsorship amount

8.0 and above 100%
≥ 5.5 but ≤ 8.0 80%
5.0 - 5.5 70%
Less than 5.0 Nil
DHR-TD/tangwh
APPENDIX 4
ASSESSMENT GUIDELINE FOR LOCAL TRAINING SPONSORSHIP

HOD Dean/Director
First time attending local training/local conference in the fiscal YES/NO
year
1. Relevance of the training course
Course or training programme which provide knowledge and skills to improve job skills required
for performance in the staff’s present position.
Yes 1 1
No 0 0
2. Training Needs
Training required by government/accreditation bodies 3 3
Training required by University 2 2
Training required by Division/Department 1 1
Not required 0 0
3. Training Course could not be conducted in-house
Yes 1 1
No 0 0
Excellent 3 3
Total Score Points
Average Score Point [(HOD + Dean)/2
Comments by Head Comments by Dean/Director
For staff attending local training, the staff member has to achieve a total score of 4 and above based on the
criteria 1-4 in the assessment scheme.
For cases where under-performing applicants are recommended by Dean/Director/Head for attending local
training with purpose to allow applicants to acquire skills/knowledge so that they can meet performance
targets, the Dean/Director/Head should give their reasons in the Comments section of this form. The Staff
Development Committee may consider these cases even if the score point is less than 4.
This section to be completed by DHR
Cost Claimable from HRDF Please tick

(√)
More than 80% of the total cost requested is claimable from HRDF
50 -80% of the total cost requested is claimable from HRDF
Less than 50% of the total cost requested is claimable from HRDF
Not claimable from HRDF
DHR-TD/tangwh
APPENDIX 5
GUIDELINE ON ALLOWABLE COST CLAIMABLE FROM HRDF FOR TRAINING

(applicable only to staff who are Malaysian citizens)
1. Fees
1.1 Course fees for public courses conducted locally = maximum RM1,300.00 per day.
1.2 Course fee for Overseas Training = 50% of fee charged
2. Daily Allowance
For food, accommodation and land transportation for the duration of the training (total training
hours must be at least 7 hours excluding lunch hour)
2.1 Local Training
i. Within radius of 70 km (one-way) from workplace – maximum allowance of

RM150.00 per day
ii Beyond 70 km (one-way) from workplace – maximum allowance of RM400.00 per

day
2.2 Overseas Training
50% of maximum allowance of RM1,000.00 per day is claimable
3. Economy Airfare
3.1 Local Training
Actual cost of the economy airfare inclusive airport tax, administrative fee and fuel
surcharge.
3.2 Overseas Training
50% of Actual cost of the economy airfare inclusive airport tax, administrative fee and fuel
surcharge.
DHR-TD/tangwh

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Universiti Tunku Abdul Rahman

Policy Title : POLICY ON SPONSORSHIP TO ATTEND TRAINING AND CONFERENCE

1.2 Conference in this policy implies conference/symposium/exhibition/presentation of

For UTAR Sponsorship

For External Research Grant Sponsorship

For UTAR Sponsorship

3.1 Subject to the availability of budget, under normal circumstances, a non-academic

For External Research Grant Sponsorship

4. Conditions for Sponsorship

For UTAR Sponsorship

4.1 General Conditions

4.1.1 Recommended by the respective Dean/Director/Head.

4.1.2 The availability of university fund during the time of application.

4.1.3 The approval is subject to the prevailing government policy imposed.

4.1.4 Recommendation of the Staff Development Committee (SDC).

4.3 Service Bond

Sponsorship (RM) Length of contract

For External Research Grant Sponsorship

4.4 General Conditions

4.4.1 Supported by Principal Investigator (if he is not the applicant).

4.4.2 Recommended by the respective Dean/Director/Head.

4.4.4 Recommended by Director, Institute of Postgraduate Studies and Research.

4.4.5 Recommended by Staff Development Committee.

5. Sponsorship from UTAR/External Research Grant

5.1.1 Training/Conference Leave

6. Sponsorship Selection Criteria

6.1 Attending Conference

6.1.4 The conference/exhibition must be of an international standard with rigorous peer

For UTAR Sponsorship

For External Research Grant Sponsorship

6.2 Attending Training

For UTAR Sponsorship

6.2.2 Performance of the staff member

6.2.3 Seniority of the staff member

For External Research Grant Sponsorship

6.2.6 Relevance to the research area.

7.3.1 Application to Attend Local Conference form

7.4.1 Training/Conference Brochure

8.2 Training/Conference leave granted would include travelling days to the

9. Repayment in event of non-attendance

10. Repayment in event of resignation within six months

11. Contractual obligation

12.1 Conference Attendance

12.1.1 The staff is required to submit a Conference Evaluation Report including

12.1.2 The Dean/Director/Head is required to comment on the Conference Evaluation

12.2 Training Attendance

12.2.2 The Dean/Director/Head is required to comment on the Training Evaluation

12.2.4 The Dean/Director/Head is required to evaluate and comment on the

All appeals by applicants may be submitted to the President for consideration.

APPENDIX 1: ASSESSMENT GUIDELINE FOR OVERESEAS CONFERENCE SPONSORSHIP

PLEASE CIRCLE THE RELEVANT SCORE POINT/RESPONSE

ii. Resource person /Session Chair 2 2

iv. Oral presentation with abstract/Poster presentation/Participant 0 0

ii. Exceeds Expectation 2 2

iii. Meets Expectation 1 1

iv. Needs Improvement/Unacceptable 0 0

Total Score Points

Average Total Score Point = (HOD + Dean)/2

Average Score Point (Average Total Score Points/5)

% of Financial Assistance for Conference

B Journal Listing on Database

TSSCI Taiwan Social Sciences Citation Index (TSSCI) lists 75 journals.

THCI Taiwan Humanities Citation Index (THCI) lists 300 journals.